HomeMy WebLinkAboutResolutions - 2021.06.17 - 34674MISCELLANEOUS RESOLUTION 921261 June 17, 2021
BY: Commissioner Penny Luebs, Chairperson, Public Health and Safety Committee
IN RE: SHERIFF'S OFFICE — 2021 HIGH INTENSITY DRUG TRAFFICKING AREAS (HIDTA) — GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Office of National Drug Control Policy (ONDCP) has awarded the Michigan State Police
funding for the Oakland County Narcotics Enforcement Team (NET) initiative as part of the 2021 High
Intensity Drug Trafficking Areas (HIDTA) Grant Program, and
WHEREAS the total grant award is $135,000 with no County match required; and
WHEREAS the grant funding period is January 1, 2021, through December 31, 2021; and
WHEREAS the grant award will allow partial funding for overtime reimbursement of NET Investigators in
the amount of $115,500; and
WHEREAS the grant award will allow for purchase of communications services in the amount of $19,500;
and
WHEREAS Oakland County will issue subrecipient agreements to reimburse partial overtime for
investigations to the local units of government that are part of the Narcotics Enforcement Team; and
WHEREAS the grant award has completed the Grant Review Process in accordance with the Grants Policy
approved by the Board at their January 21, 2021 meeting.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 2021
High Intensity Drug Trafficking Areas (HIDTA) Grant award, for the period January 1, 2021, through
December 31, 2021, in the amount of $135,000.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the attached
2021 High Intensity Drug Trafficking Areas (HIDTA) Grant Subrecipient Agreement and authorizes its
Chairperson to execute this agreement with the following local units of government'
City of Auburn Hills —Auburn Hills Police Department
City of Birmingham — Birmingham Police Department
City of Farmington Hills — Farmington Hills Police Department
City of Hazel Park — Hazel Park Police Department
City of Madison Heights — Madison Heights Police Department
City of Pontiac — Oakland County Sheriff's Office (OCSO) Pontiac Substation
City of Rochester — Rochester Police Department
City of Rochester Hills —OCSO Rochester Hills Substation
City of Royal Oak — Royal Oak Police Department
City of Troy — Troy Police Department
Bloomfield Township — Bloomfield Township Police Department
Commerce Township — OCSO Commerce Township Substation
Waterford Township —Waterford Township Police Department
West Bloomfield Township — West Bloomfield Township Police Department
Village of Franklin — Franklin Village Police Department
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of the original
award, which are consistent with the original award as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment, and continuation of this program is contingent upon continued future levels of grant funding.
BE IT FURTHER RESOLVED the FY 2021 budget is amended as follows
GENERAL FUND (#10100)
Grant: 100000003345 Budget Ref. 2021 Activity GLB; Analysis: GLB
Revenue
4030901-110090-610313
Federal Operating Grants
Total Revenue
FY 2021
$135,000
Expenditures
4030901-110090-712020 Overtime $ 52,500
4030901-110090-730324 Communications 19,500
4030901-110090-731465 Program 63 000
Total Expenditures 0
Chairperson, on behalf of the Public Health and Safety Committee, I move for the adoption of the foregoing
resolution.
Commissioner Penny Luebs, District #16
Chairperson' Public Health and Safety
Committee
PUBLIC HEALTH AND SAFETY COMMITTEE VOTE:
Motion carried on a roll call vote with Gingell absent.
GRANT REVIEW SIGN -OFF — Sheriffs Office
GRANT NAME: 2021 High Intensity Drug Trafficking Areas (HIDTA) Grant
FUNDING AGENCY: Office of National Drug Control Policy as a subrecipient of Michigan State Police
DEPARTMENT CONTACT: Tammy Feole / (248) 858-2866
STATUS: Acceptance (Greater than $10,000)
DATE: 05/ 11 /21
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B.
The draft resolution is to be updated to include the budget amendment for this grant acceptance. Also, please
redact the banking information listed on the 2021 Grant Agreement NET document. —Lynn Sonkiss (05/08/21)
[redaction completed 05-11-21]
Human Resources:
Approved by Human Resources. No position implications, HR action not needed. — Heather Mason (05/10/21)
Risk Management:
Application approved by Risk Management. —Robert Erlenbeck (05/10/21)
Corporation Counsel:
Approved by Corporation Counsel (no legal issues). —Sharon Kessler (05/11/21)
•'"`e`trtai4, EXECUTIVE OFFICE OF THE PRESIDENT
µ` S
a OFFICE or•NATIONAL DRUG CONTROL ror.tcv
Washington, D.C. 20503
March 1, 2021
Mr. Douglas J. Spitzley
Michigan State Police
333 S. Grand Avenue, PO Box 30634
Lansing, M148909-0634
Dear Mr. Spitzley:
We are pleased to inform you that your request for funding from the Tligh Intensity Drug
Trafficking Areas (HIDTA) Program has been approved, and a grant (Grant Number
G21 SM0002A) has been awarded in the amount of 52,282,239.00. This grant will support
initiatives designed to implement the Strategy proposed by the Executive Board of the
Michigan HIDTA and approved by the Office of National Drug Control Policy (ONDCP).
The grant agreement and conditions are enclosed. By accepting this grant, you assume
the administrative and financial responsibilities outlined in the grant conditions. Failure to i
adhere to the grant conditions may result in the termination of the grant or the initiation of
administrative action. ONDCP also may terminate the award if it no longer effectuates
program goals or agency priorities. !
n
If you accept this award, please sign both the grant agreement and the conditions and
return a copy via email to your respective NHAC accountant or to the following address:
Finance Unit
National HIDTA Assistance Center
l 1200 NW 20th Street, Suite 100 {
Miami, FL 33172 1
(305)715-7600
Please keep the original copy of the grant agreement and conditions for your file. If you
If you have tiny questions pertaining to this grant award, please contact Jayme Delano at (202) 395 -
6794.
Sincerely,
lr
Shannon Kelly
National HIDTA
Directot
Executive Office of the President
Office of National Drug Control Policy
1. Recipient Name and Address
Douglas J. Spitzley
C;'-'c,x�e; ,N eevtooa nj Accountant Manager
Michigan State Police
43'- ,a-9. Grand Avenue PO Box 30634
Lansing, M148909-0634
I2. Total Amount of the Federal Funds Obligated:
$2,282,239
2A. Budget Approved by the Federal Awarding
Agency S2,282,239
3. CFDA Name and Number:
High Intensity Drug Tra.1licking Areas
Program - 95.001
3A. Project Description
High Intensi0, Drug Trq%ficking.lreas (HIDT.-
Program
112, This Urant is non -R&D and approved subject
attached pages.
13, Statutory Authority for Grant
Public Lary 116-260 HR.133
14. 'typed Name and Title ot'Approving Official
Shannon Kelly
National IIIDTA Director
Office of National Drug Control Policy
16. Signature of Approving ONDCP Official
'I 1e
18. Accounting Classification Code
DUNS: 805340247
FIN: 1386000134K]
Grant Agreement
4. Award Number (FAIN): U21 SM0002A
5. Period of Performance:
From 01/01/2021 to 12/31/2022
6. Federal Award Date: 7. Action:
March 1, 2021 Initial
8. Supplement Number
9. Previous Award Amount:
IQ Amount of Federal Funds Obligated by this
Action:
S2,282,239.00
II 11. Total Amount of Federal Award:
$2,282,239.00
to such conditions or limitations as are set forth on the
15. Typed Name and Title of Authorized Official
Douglas.[. Spitzley
6hiefAccountant Manager
Michigan State Police
17, Signature of Authm ized Recipient'Date
%7gi.rs6-d- " 4rvfo� March 15, 2021
19. 1-IIDTA AWARD
OND107ODB2122XX OND6113
OND2000000000 OC 410001
Page 2 of 9
GRANT CONDITIONS
A. General Terms and Conditions
This award is subject to the Uniform Administrative Requirements, Cost Principles, and
Audit Requirements in 2 C.F.R. § 200 (the "§ 200 Uniform Requirements"), as adopted
and implemented by the Office of National Drug Control Policy (ONDCP) in 2 C.F.R.
§3603, For this award, the § 200 Uniform Requirements supersede, among other filings,
the provisions of 28 C.P.R. §§ 66 and 70, as well as those of 2 C.F.R. §§ 215, 220, 225,
and 230. For more information on the § 200 Uniform Requirements, see
https://cfo.gov/cofnr/. For specific, award -related questions, recipients should contact
ONDCP promptly for clarification.
2. This award is subject to the following additional regulations and requirements:
e 28 C.F.R. § 69—"New Restrictions on Lobbying"
• 2 C.F.R. § 25 — "Universal Identifier and System of Award Management"
Non-profit Certifications (when applicable)
3. Audits conducted pursuant to 2 C.F.R. § 200, Subpart F, "Audit Requirements" must be
submitted no later than 9 months after the close of the grantee's audited fiscal year to the
Federal Audit Clearinghouse at https://I)arvestei,.census.gov/facwob
4. Grvuees are required to submit Federal Financial Reports (F'FR) to the Department of
I-Iealth and Human Services, Division of Payment Management (FIIIS/DPM). The Federal
Financial Report is required to be submitted quarterly and within 90 days after the grant is
closed out.
5. The recipient gives the awarding agency or the Government Accountability Office,
through any authorized representative, access to, and the right to examine, all paper or
electronic records related to the grant. .
6. Recipients of FIIDTA funds are not agents of ONDCP. Accordingly, the grantee, its fiscal
agent(s), employees, contractors, as well as state, local, and Federal participants, either on
a collective basis or on a personal level, shall not hold themselves out as being part of, of -
representing, the Executive Office of the President or ONDCP.
7. These general terms and conditions, as well as archives of previous versions of these
general terms and conditions, are available online at www,wfiiteliouse.gov/ondcp/.
Page 3 of 9
8. Mandatory Disclosure Reouirement
As a non-federal entity, you must disclose, in a timely manner, in writing to ONDCP all
violations of federal criminal law involving fraud, bribery, or gratuity violations
potentially affecting the federal award. Non-federal entities that have received a federal
award including the terms and conditions outlined in appendix X11 of this part are
required to report certain civil, criminal, or administrative proceedings to the System for
Award Management (SAM), currently the Federal Awardec Performance and Integrity
Information System. Failure to make required disclosures can result in any of the
remedies described in § 200.339. (See also 2 C.F.R. §180, 31 U.S.C. § 3321, and 41
U.S.C. § 2313.)
9. Federal Funding Accountability and Transparency (FFATA) / Digital Accountability and
Transparency Act (DATA Act). Each applicant is required to (i) be registered in SAM
before submitting its application; (ii) provide a valid DUNS number in its application; (iii)
continue to maintain an active SAM registration with current information at all times
during which it has an active federal award; and (iv) provide all relevant grantee
information required for ONDCP to collect for reporting related to FFATA and DATA
Act requirements.
10. Subawaids are authorized under this grant award. Subawards must be monitored by the
award recipient as outlined in 2 C.F.R. § 200.331.
11, Recipients must comply with the Government -wide Suspension and Debarment provision
set forth at 2 C.F.R. §180, dealing with all sub -awards and contracts issued under the
grant.
12, Recipients are prohibited from using federal grant funds to purchase certain
telecommunication and video surveillance services or equipment in alignment with § 889
of the National Defense Authorization Act of 2019, Pub. L. No. 115-232. See 2 C.F.R. §
200.216, See also, HIDTA PPBG, § 7,20, Prohibited Uses of HIDTA Funds.
13, Grantees should provide a preference, to the extent permitted by law, to maximize use of
goods, products, and materials produced in the United States. Sec 2 C.P.R. § 200.322.
14. Failure to adhere to the General Terms and Conditions as well as the Program Specific
Tetnrs and Conditions may result in the temunation of the grant or the initiation of
administrative action. ONDCP may also terminate the award if it no longer effectuates
program goals or agency priorities. See 2 C.F.R. § 200.340.
Page 4 of 9
B. Recipient Integrity and Performance Matters
Reporting of Matters Related to Recipient Integrity and Performance
1. General Reporting Requirement
If the total value of your currently active grants, cooperative agreements, and procurement
contracts from all federal awarding agencies exceeds $10,000,000 for any period of time
during the period of performance of this federal award, then you as the recipient during that
period of time must maintain the currency of information repotted to SAM that is made
available in the designated integrity and performance system (currently the Federal Awardee
Performance and Integrity Information System (FAPIIS)) about civil, criminal, or
administrative proceedings described in paragraph 2 of this award term and condition. This
is a statutory requirement under § 872 of Public Law 110-417, as amended (41 U.S.C. §
2313). As required by § 3010 of Public Law 111-212, all information posted in the
designated integrity and performance system on or after April 15, 2011, except past
performance reviews required for federal procurement contracts, will be publicly available.
See 41 U.S.C. § 417b(e)(1).
2. Proceedings About Which You Mast Report
Submit the information required about each proceeding that:
Is in connection with the award or performance of a grant, cooperative agreement, or
procurement contract from the Federal Government;
a. Contract from the federal govemtnenh
b. Reached its final disposition during the most recent 5 year period; and
c. Is one of the following:
(1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this
award term and condition;
(2) A civil proceeding that resulted in a finding of fault and liability and payment of a
monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more;
(3) An administrative proceeding, as defined in paragraph 5 of this award term and
condition, that resulted in a finding of fault and liability and your payment of either a
monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in
excess of $100,000; or
(4) Any other criminal, civil, or administrative proceeding if.
(i) It could have led to an outcome described in paragraph 2.c.(I), (2), or (3) of this
award term and condition;
Page 5 of 9
1
{
i
(it) It had a different disposition arrived at by consent or compromise with an
acknowledgment of fault on your part; and s3
(iii) The requirement in this award term and condition to disclose information about the
proceeding does not conflict with applicable laws and regulations.
3. Reporting Procedures _
Enter in the SAM Entity Management area the information that SAM requires about each
proceeding described in paragraph 2 of this award term and condition. You do not need to
submit the information a second time under assistance awards that you received if you
already provided the information through SAM because you were required to do so under `
federal procurement contracts that you were awarded.
4. Reporting Frequency
During any period of time when you are subject to the requirement in paragraph I of this
award term and condition, you must report proceedings information through SAM for the
most recent 5-year period, either to report new information about any proceeding(s) that you
have not reported previously or affirm that there is no new information to report. Recipients
that have federal contract, grant, and cooperative agreement awards with a cumulative total
value greater than $10,000,000 must disclose semiannually any information about the
criminal, civil, and administrative proceedings.
5. Definitions
For purposes of this award term and condition:
a. Administrative proceeding means a non -judicial process that is adjudicatory in nature in
order to make a determination of fault or liability (e.g., Securities and Exchange
Commission Administrative proceedings, Civilian Hoard of Contract Appeals proceedings,
and Anned Services Board of Contract Appeals proceedings). This includes proceedings at
the Federal and state level, but only in connection with performance of a Federal contract or
grant. It does not include audits, site visits, corrective plans, or inspection of deliverables.
b. Conviction, for purposes of this award term and condition, means a judgment or
conviction of a criminal offense by any court of competent jurisdiction, whether entered
upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere.
c. Total value of currently active grants, cooperative agreements, and procurement contracts
includes—
(1) Only the federal share of the funding under any federal award with a recipient cost
share or match; and
Page 6 of 9
i
(2) The value of all expected funding increments under a federal award and options,
even if not yet exercised.
C. Program Specific Terms and Conditions
The grant condition is as follows:
This award is subject to the requirements in the SUPPORT for Patients and Communities
Act, 21 U.S.C. §§ 1701 et seq. and in the ONDCP National HIDTA Program Office HIDTA
Program Poliev and Budget Guidance (Jam. 6, 2020) (PPBG). The I-IIDTA PPBG is issued
pursuant to authority granted the Director of ONDCP by the SUPPORT for Patients and
Communities Act (21 U.S.C. § 1706) and the Uniform Administration Requirements (2
C.P.R. § 200) which provide lire Director of ONDCP authority to coordinate funds and
implement oversight and management fi netion with respect to the HIDTA Program. The
IIIDTA PPBG can be accessed at the following website;
huts://www.nh,Cm'g/hidta guidance/Progtam_Poliev and Bodget Guidance2020.ndf
D. Federal Award Performance Goals
'1
HIDTA award recipients must adhere to the performance measures, goals and requirements
vI
set forth in the PPBG Performance Management chapter (§ 10.0) and the HIDTA
Performance Management Process (PMP) database.
L. Payment Basis
mi
1. A request for advance or reimbursement shall be made using the 1-IHS/DPM system
(https://pms.psc.gov/).
2. The grantee, must utilize the object classes specified within the initial grant application each
time they submit a disbursement request to ONDCP. Requests for payment in the DPM
system will not be approved unless the required disbursements have been entered using the
corresponding object class designations. Payments will be made via Electronic Fund -)
Transfer to the award recipient's bank account. The bank must be Federal Deposit
Insurance Corporation (FDIC) insured, The account must be interest bearing. {
3. Except for interest earned on advances of funds exempt under the Intergovernmental "
Cooperation Act (31 U.S.C. § 6501 et se9) and tine Indian Self -Determination and
Education Assistance Act (25 U.S.C. § 450), awardees and sub-awartlecs shall promptly, but
at least annually, remit interest earned on advances to HHS/DPM using the remittance
instructions provided below.
Page 7 of 9
Remittance bertv"action.s — Remi tnmces' must include pertinent information of the payee and `1
nature of payment in the memo area (often referred to,is "addenda records" by Financial
Institutions) as that will assist in the timely posting of interest tamed on federal funds. -j
Pertinent details include the Pavee Account Number (PAN), reason for check (remittance of'?
interest earned on advance payments), check number (if applicable), awardee name, award
number, interest period covered, and contact name and number. The remittance must be 3
submitted as follows: .„
Through an electronic medium using either Automated Clearing House (ACI I) network or a
Fedwire Funds Service payment.
(i) For ACH Returns:
Routing Number:
Account number:
Bank Name and Location:
Oil For Fedwire Returns*:
Routing Number
Account number:
Bank Name and Location:
Division -
(* Please note organization initiating payment is likely to incur a charge from
your Financial Institution for this type of'payment)
For recipients that do not have electronic remittance capability, please make check** payable
to:"rho Department of Health and Human Services:'
Mail Check to freasury approved lockbox:
FIRS Program Support Center,
■
(** Please allow 4.6 weeks for processing of a payment by check to he applied to the
appropriate PMS account)
Any additional inforntation/instructions may be found on the PMS Web site at
htt r/l�psc ucrv/.
4. The grantee or subgrautee may keep interest illneunlS up to S500 per year for administrative
purposes.
Fate R of 9
RECIPIENT ACCEPTANCE OF GRANT CONDITIONS
Z;Ie L.b 4� Dale: March 15, 2021
Douglas J. Spitzlcy G
Michigan State Police.
Page 9 of 9
2021 - Michigan
Initiative - Oakland County Narcotics Enforcement Team (NET) Investigation
Award Recipient - Michigan State Police (G21SM0002A)
Resource Recipient - Michigan State Police
Indirect Costa 0.0%
Awarded Budget (as approved by ONDCP)
$2 282,239.00
Investigative - Law Enforcement Officer
24 $114,000,00
Total Overtime
$114,000.00
i
Communications - mobile phones & pagers
$21,000.00
Total Services
$21,000.00
Total Budget
$135,000.00
Page 28 of 31 2/16/2021 9:38A7 AM
OAKLAND COUNTY
NARCOTIC ENFORCEMENT TEAMS
(248)8SS-1710
Date: May 5, 2021
Craig Summers
Director, NTICHIGAN I-HDTA
26211 Central Park Boulevard
Southfield, Michigan 48076
RE: Oakland County NET's 2021 Budget Reprogramming Request
Dear Mr. Summers:
I would like to request a change to Oakland County NET's 2021 budget in order to better utilize the total
amount of funding available.
Upon review ofNliT's budget and staff for 2021,1 have determined that the initially requested amount
for overtime and for communications should be adjusted. Due to a reduction in staff for 2021, our annual
communication billing will be lower than originally budgeted. The optimal use of this reduction would
be to apply it to the overtime budget.
Based on my current budget evaluation, I am asking for a reprogramming of the NET budget to increase
the overtime budget to $1 15,500 and decrease the communication budget to $19,500,
Y
Please see the amended proposed budget attached. ry I bl��
Thank you for your consideration. ll 0 t
At
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Lt. Scan.Ienni
Commanding
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L�
NIICHIGAN HIDTA
CY 2021 FMS BUDGET SHEET
INITIATIVE NAME: NET
Personnel
# Positions Total
Administrative Staff
Admin. Assistant, Analyst, Operations Assistant, Secretary,
Data Entry Clerk, Receptionist
Analyst- Criminal
Criminal Analyst
Analyst - Intelligence
Intelligence Analyst, Supervisor -
Program - Analyst
Y 9
Analyst Program
9 Y _ _
Attorney
State or Local Agency Attorney, Assistant United States
Attorney, Prosecutor
Coordinator
Intelligence, Initiative, Inpatient, & Program
Coordinator/Specialist; State Coordinator
Counselor
SAC, RAC, AOC, Case Manager, Addiction Counselor
Director
HIDTA Director, Program Director
Director - Deputy
HIDTA Deputy Director
Director- Investigative Support
Investigative Support Center Director
Center
Director- Demand Reduction
Demand Reduction Director
Financial Manager
HIDTA and/or Fiduciary Financial Manager
Financial Staff
Financial Analyst, Accountant, Budget Officer/Analyst,
Accounts Payable Clerk, Assistant
Information Technology Manager
Information Technology Manager
Information Technology Staff
Network Administrator, Application Administrator, Webmaster,
Desktop Support Staff, Data Entry Clerk (IT related)
Investigative - Law Enforcement
Law Enforcement Officer, Special Agent, State Attorney
Officer
Investigator
Investigative - Support
Forensic Accountant, Investigative Aide, Financial Analyst,
Auditor, Surveillance Systems Administrator, Field Engineer,
Operations Assistant
Paralegal & Support
Paralegal, Legal Assistant
Specialist
Chemist, Fingerprint Analyst, Illustrator, Animator, Industrial
Hygienist, Legal Assistant, Lab Aide, Statistical Analyst, -
Evaluator
Therapist
Psychologist, Psychiatrist, Mental Health, Counselor
Training Coordinator
Training Coordinator
Training Staff
Trainers and Training Support Staff
Total
s0
Rate if % used Amount
Fringe Benefits
_ __ _ % ._Fixed Amt_�
I e00%Based
Administrative Staff
-:: _ _on
Admin. Assistant, Analyst, Operations Assistant, Secretary,
Data Entry Clerk, Receptionist
Analyst —Criminal
Criminal Analyst
Analyst - Intelligence
Intelligence Analyst, Supervisor
Analyst— Program
Program Analyst
Attorney
State or local agency Attorney, Assistant United States
Attorney, Prosecutor
Coordinator
Intelligence, Initiative, Inpatient, & Program
Coordinator/Specialist; State Coordinator
Counselor
SAC, RAC, AOC, Case Manager, Addiction Counselor
Director
HIDTA Director, Program Director
Director— Deputy
HIDTA Deputy Director
Director - Investigative Support Investigative Support Center Director
Center
Director - Demand Reduction Demand Reduction Director
Financial Manager
HIDTA and/or Fiduciary Financial Manager
Financial Staff
Financial Analyst, Accountant, Budget Officer/Analyst,
Accounts Payable Clerk, Assistant
Information Technology Manager
Information Technology Manager
Information Technology Staff
Network Administrator, Application Administrator, Webmaster,
Desktop Support Staff, Data Entry Clerk (IT related)
Investigative - Law Enforcement
Law Enforcement Officer, Special Agent, State Attorney
Officer
Investigator
Investigative - Support
Forensic Accountant, Investigative Aide, Financial Analyst,
Auditor, Surveillance Systems Administrator, Field Engineer,
Operations Assistant
Paralegal & Support
Paralegal, Legal Assistant
Specialist
Chemist, Fingerprint Analyst, Illustrator, Animator, Industrial
Hygienist, Legal Assistant, Lab Aide, Statistical Analyst,
Evaluator
Therapist
Psychologist, Psychiatrist, Mental Health, Counselor
Training Coordinator
Training Coordinator
Training Staff
Trainers and training support staff
Overtime
Benefits paid for overtime
N/A
Total
0
Overtime
# Positions Total
Investigative - Law enforcement
Overtime for Law Enforcement Officers (22 State & Local
Officer
TFOs x $5,250.00 = $115,500)
22 $5.250.00
Support
Overtime in Direct Support of Investigations; Demand
Reduction
Total
$115,500
Travel
# Positions Total
Administrative
Administrative Meetings & Conferences - lodging, per diem, air
fare, vehicle rental, parking & tolls, local mileage
Investigative/Operations
Case Related Travel - lodging, per diem, air fare, vehicle
rental, parking & tolls, local mileage
Training
Seminars & Courses - tuition and fees, lodging, per diem, air
fare, vehicle rental, parking & tolls, local mileage
Total
$0
Facilities
# Leases Total
Lease
Lease, Rent
Improvements
Build -out and/or Improvements to Facilities
Support
Janitorial, Alarm & Security, Pest Control, HVAC
-
Utilities
Electricity, Water, Gas, Sewer, Garbage
Total
$0
Services
# Services Total
Aviation
Flight time to include aircraft leasing costs
Communications - Data Lines
Internet, data lines, cable, satellite, radio, SINS, network
access charges
Communications - Mobile
Mobile phones and pagers (28) iphones x $58.04 per month
Phones & Pagers
= $1,625 per month x 12 months = $19,500.00
28 $19,500
Communications - Office Phones
Office phones, toll free phone numbers
Contractor - Administrative Staff Administrative Assistant, Analyst, Operations Assistant,
Secretary, Data Entry Clerk, Receptionist
Contractor - Analyst - Criminal
Criminal Analyst
Contractor - Analyst -
Intelligence Analyst, Supervisor
Intelligence
Contractor- Analyst - Program
Program Analyst
Contractor - Attorney
State or Local Agency Attorney, Assistant United States
Attorney, Prosecutor
Contractor - Coordinator
Intelligence, Initiative, Inpatient, & Program
Coordinator/Specialist; State Coordinator
Contractor - Counselor
SAC, RAC, AOC, Case Manager, Addiction Counselor
Contractor - Director
HIDTA Director, Program Director
Contractor - Director - Deputy
HIDTA Deputy Director
Contractor- Director- ISC
Investigative Support Center Director
Contractor- Director- Demand
Demand Reduction Director
Reduction
Contractor- Financial Manager
HIDTA and/or Fiduciary Financial Manager
Contractor- Financial Staff
Financial Analyst, Accountant, Budget Officer/Analyst,
Accounts Payable Clerk, Assistant
Contractor- Information
Information Technology Manager
Technology Manager
Contractor - Information
Network Administrator, Application Administrator, Webmaster,
Technology Staff
Desktop Support Staff, Data Entry Clerk (IT related)
Contractor- Investigative- LEO
Law Enforcement Officer, Special Agent, State Attorney
Investigator
Contractor- Investigative -
Forensic Accountant, Investigative Aide, Financial Analyst,
Support
Auditor, Surveillance Systems Administrator, Field Engineer,
Operations Assistant
Contractor- Paralegal & Support
Paralegal, Legal Assistant
Contractor - Specialist
Chemist, Fingerprint Analyst, Illustrator, Animator, Industrial
Hygienist, Legal Assistant, Lab Aide, Statistical Analyst,
Evaluator
Contractor -Therapist
Psychologist, Psychiatrist, Mental Health, Counselor
Contractor - Training Coordinator
Training Coordinator
Contractor - Training Staff
Trainers and Training Support Staff
Deconfliction Services
Deconfliction Services
Equipment Rentals
Copier, computer, postage, fax
Insurance
Tenant, building liability, flood, vehicle
Insurance - Director's Liability
Director's liability
Investigative Services
Title III, deconfliction, wire monitoring, stenographic,
interpreter, pen register, transcription, subpoena costs, GPS,
trap-n-trace
Printing & Document Support
Printing, duplication, shredding, scanning, photo processing
Service Contracts
Consulting, information technology, auditing, security
clearance, maintenance, network data drops, repairs, monthly
parking, canine support, lab fees, meeting rooms, short term
storage, other fees
Service Contracts:
Residential treatment, continuing care, urinalysis and medical
Treatment/Prevention/Demand
detoxification services, social marketing and advertising,
Reduction
evaluation services, non-profit organizations
Shipping & Postage
Freight, postage, courier
Software - Maintenance
Software support and upgrade; Thomas Bros. mapping,
PenLink, Analyst Notebook
Subscriptions - Database
Household Drivers Report, Trans Union, SARNIA, Choicepoint,
Lexus/Nexus, D&B
Subscriptions - Publications
Books & subscriptions - directories, journals, newspapers
Training
Seminar fees, tuition, training support
Vehicle Allowance
Vehicle allowances
Vehicle Lease - Passenger
Automobile, truck, SUV
Vehicle Lease - Specialty
Lab, specialty van, motorcycle, boat, utility
Total
Equipment:
Communications - Data Lines
Communications - Mobile
Phones & Pagers
Communications - Office Phones
Communications - Radios
Computers - Desktop, Laptop &
Notebook
Computers - Networking Devices
Computers - Peripherals &
Printers
Office - Furniture
Office - Machines
Technical Investigative
Equipment
Technical Investigative
Equipment - Audio
Technical Investigative
Equipment —Visual
Treatment, Prevention, Demand
Reduction
Vehicles - Passenger
Vehicle - Specialty
Total
Supplies
Communications - Data Lines
Communications - Mobile
Phones & Pagers
Communications - Office Phones
Communications - Radios
Computers - Desktop, Laptop &
Notebook
Computers - Networking Devices
Computers - Peripherals &
Printers
Office - Furniture
Office - Machines
Technical Investigative
Equipment
Technical Investigative
Equipment - Audio
Technical Investigative
Equipment - Visual
Vehicles - Passenger
MUST BE SINGLE ITEM $5,000 OR MORE TO BE
CLASSIFIED AS EQUIPMENT
Intemet, data lines, cable, satellite, radio. SINS, network
Mobile phones and pagers
Office phones
Wireless radios, radio systems, repeaters
Desktop & laptop computers and monitor packages
Servers, routers, hubs, repeaters, concentrators
Printers, plotters, scanners, computer components such as
docking stations, DVD recorders, monitors, hard drives, CD
drives, cables, RAM
Desks, chairs, workstations, bookcases, filing cabinets, tables,
storage cabinets, safes
Copiers, fax, projectors, combination units
(printer/copier/fax/scanner), typewriter, TV, VCR
Sensors, trackers, GPS, canines, bird dogs, tools
Specialized audio/phone equipment, pen registers, remote dial
number recorder, surveillance microphones & earpieces
Cameras, lenses, scopes, night vision
Drug testing and education, community signs
Automobiles, trucks, SUVs
Lab, specialty van, motorcycle, boat, utility
I so I
# Equipment Total
#plies
Internet, data lines, cable, satellite, radio, SINS, network
Mobile phones and pagers I
Office phones
Wireless radios, radio systems, repeaters
Desktop & laptop computers and monitor packages
Servers, routers, hubs, repeaters, concentrators
Printers, plotters, scanners, computer components such as
docking stations, DVD recorders, monitors, hard drives, CD
drives, cables, RAM
Desks, chairs, workstations, bookcases, fling cabinets, tables,
storage cabinets, safes
Copiers, fax, projectors, combination units
(printer/copier/fax/scanner), typewriter, TV, VCR
Sensors, trackers, GPS, canines, bird dogs, tools
Specialized audio/phone equipment, pen registers, remote dial
number recorder, surveillance microphones & earpieces
Cameras, lenses, scopes, night vision
Automobiles, trucks, SUVs
Total
so I
Vehicle - Specialty
Lab, specialty van, motorcycle, boat, utility
Investigative/Operational
Photographic, audio tape, stop sticks, Nomex gear, disposable
suits, gloves, booties, tactical vest (non-standard issue),
stream lights, gas, oil, lubricants, repair parts, fuel, tires,
course manuals
Treatment, Prevention, Demand
Drug testing and education, community signs
Reduction
Office
General office supplies including paper, pencils, toner, cables,
CD's
Software - Licenses
Operating systems, MS Office, Case Analysis, database, anti-
virus
Total
Other
Administrative Costs
Fiscal agent/fiduciary fees
PE/PI/PS
Purchase of evidence, information, and undercover services
including u/c phone lines, u/c leases, witness relocation and
related expenses
Total
Total Budget
I
$0
Total
$o
$135,000
PROGRAM YEAR 2021
HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)
SUBRECIPIENT AGREEMENT BETWEEN
THE COUNTY OF OAKLAND AND [Municipality]
Data Universal Numbering System (DUNS) #: []
This Agreement is made between Oakland County, a Constitutional Corporation, 1200 North Telegraph,
Pontiac, Michigan 48341 ("County") and [Municipality], [Address], a Michigan Municipal Corporation
("Municipality"). The County and Municipality shall be collectively referred to as the "Parties."
PURPOSE OF AGREEMENT.
The Parties enter into this Agreement for the purpose of delineating their relationship and responsibilities
regarding the County's use of Grant funds (defined below) to reimburse the Municipality for overtime
expenses that it incurred related to its participation in the Oakland County Narcotic Enforcement Team
("N.E.T."), a multijurisdictional drug enforcement task force under the direction and supervision of the
Oakland County Sheriffs Office ("OCSO").
Under the Parties' separate N.E.T. agreement, the Municipality is responsible for providing a full-time
employee for participation in N.E.T. and for all costs associated with that employment, including
overtime.
The County, as the legal entity that administers N.E.T., submitted an Initiative Description and Budget
Proposal (Exhibit A) to the Executive Board for Michigan HIDTA requesting the United States Office
of National Drug Control Policy ("ONDCP") to grant N.E.T. an award of $115,500.00 for program year
(PY) 2021 to reimburse N.E.T. participating agencies for eligible law enforcement officer overtime. PY
2021 begins January 1, 2021 and ends December 31, 2021.
If ONDCP grants N.E.T. an award for PY 2021, the ONDCP disburses the HIDTA grant funds to the
Michigan State Police ("MSP"). To receive the Grant funds for overtime costs, N.E.T. must submit
requests for reimbursement with the required supporting documentation to Michigan HIDTA. If
Michigan HIDTA approves the N.E.T. overtime reimbursement requests, the MSP should distribute the
Grant funds to County on behalf of N.E.T. The County has the authority to allocate a portion of the
Grant funds to reimburse the Municipality for qualifying overtime costs subject to the terms and
conditions of this Agreement.
In consideration of the mutual promises, obligations, representations, and assurances in this Agreement,
the Parties agree to the following:
DEFINITIONS. The following terms, whether used in the singular or plural, within or without
quotation marks, or possessive or nonpossessive, shall be defined, read, and interpreted as follows.
2021 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPI ENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
(Municipality]
Page 1 of 11
Rev. January 2021
1.1. Claim means any alleged loss, claim, complaint, demand for relief or damages, cause of action,
proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs, and/or expenses,
including, but not limited to, reimbursement for attorney fees, witness fees, court costs,
investigation expenses, litigation expenses, and amounts paid in settlement, which are imposed
on, incurred by, or asserted against the County or Municipality, or the County's or
Municipality's agents or employees, whether such claim is brought in law or equity, tort,
contract, or otherwise.
1.2. Grant funds mean the funds that may be awarded to the County and the other participating
agencies in N.E.T. pursuant to Michigan HIDTA Initiative Description and Budget Proposal
Version 2021 (Exhibit A) submitted to Michigan HIDTA by County on behalf of itself and the
other participating agencies in N.E.T.
2. EXHIBITS. The Exhibits listed below are incorporated and are part of this Agreement.
2.1. Exhibit A — Michigan HIDTA Initiative Description and Budget Proposal Version 2021.
2.2. Exhibit B - Template Request for HIDTA Overtime Reimbursement (Locals to County).
2.3. Exhibit C — Sample letter regarding notification of current overtime pay rate.
2.4. Exhibit D — Sample overtime slip, signed by the officer's supervisor that supports each
Request for HIDTA Overtime Reimbursement.
2.5. Exhibit E — Sample paystub or payroll report that supports each Request for HIDTA
Overtime Reimbursement.
3. FEDERAL AWARD PROJECT DESCRIPTION.
3.1. Catalog of Federal Domestic Assistance ("CFDA") #: 95.001
3.2. Federal Awarding Agency: United States Office of National Drug Control Policy ("ONDCP")
3.3. Program: High Intensity Drug Trafficking Areas (HIDTA)
3.3.1. HIDTA Objective: To reduce drug trafficking and drug production in the United States by:
(A) facilitating cooperation among Federal, State, local, and tribal law enforcement agencies
to share information and implement coordinated enforcement activities; (B) enhancing law
enforcement intelligence sharing among Federal, State, local, and tribal law enforcement
agencies; (C) providing reliable law enforcement intelligence to law enforcement agencies
needed to design effective enforcement strategies and operations; and (D) supporting
coordinated law enforcement strategies which maximize use of available resources to reduce
the supply of illegal drugs in designated areas and in the United States as a whole.
3.4. Period of Performance: January 1, 2021 through December 31, 2021.
2021 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SU BRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
[Munlcipalrty]
Page 2 of 11
Rev. January 2021
3.5. The Federal Award Identification Number (FAIN) is provided in the HIDTA Grant Agreement
between ONDCP and MSP, which is incorporated into this Agreement by reference.
4. USE OF HIDTA FUNDS.
4.1. The total amount of the federal award for overtime costs committed to the Municipality and
obligated by this action by the County to the Municipality is not to exceed 5$ ,250.00 for each
participating law enforcement officer. That amount is based on the number of N.E.T
participating agencies and eligible law enforcement officers at the time this Agreement was
executed by both Parties. If the number of N.E.T participating agencies and/or eligible law
enforcement officers changes during the term of this Agreement, the total amount of the federal
award for overtime costs committed to the Municipality and obligated by this action by the
County to the Municipality amount may change as funds are available on a pro rata basis. Such
commitment and obligation for overtime costs is contingent upon the ONDCP awarding the
Grant funds to N.E.T and the MSP reimbursing the County.
4.2. The County will reimburse the Municipality up to $5,250.00 for each participating law
enforcement officer for qualifying N.E.T.-related overtime. That amount is based on the
number of N.E.T participating agencies and eligible law enforcement officers at the time this
Agreement was executed by both Parties. If the number of MEN participating agencies and/or
eligible law enforcement officers changes during the term of this Agreement, the maximum
reimbursement amount may change as funds are available on a pro rata basis. Such
reimbursement shall only be made after the supporting documentation is submitted by the
Municipality and approved by the County, as described in Paragraph 5.1. Such reimbursement
is contingent upon the ONDCP awarding the grant funds to N.E.T and the MSP reimbursing
the County.
4.2.1. HIDTA funds shall be used to pay overtime only if the overtime was performed in support
of a HIDTA-designated Enforcement initiative or Intelligence and information Sharing
Initiative. HIDTA funds shall not be used to pay overtime related to training attendance,
financial management, drug treatment, drug demand reduction or prevention, or non -
investigative related administrative work.
4.2.2. No HIDTA funds shall be used to supplant the Municipality's funds that would otherwise
be made available for the same purposes.
4.3. There is no research and development performed pursuant to this Agreement.
4.4. No indirect costs shall be charged or reimbursed under performance of this Agreement.
5. REIMBURSEMENT OF ELIGIBLE NET OVERTIME.
5.1. To request reimbursement for eligible N.E.T. overtime costs, the Municipality shall submit to
the County the documentation described in the following subparagraphs no later than thirty
(30) days after PY 2021 has expired. If the County, in its sole discretion, determines that the
2021 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
[Municlpallty)
Page 3 of 11
Rev. Januaiy 2021
documentation submitted by the Municipality does not reconcile, then the Municipality shall
provide any additional documentation requested by the County in order to process payment.
5.1.1. A fully completed and signed Request for HIDTA Overtime Reimbursement attached as
Exhibit B.
5.1.2. A letter substantively similar to the sample letter regarding notification of current overtime
pay rate attached as Exhibit C.
5.1.3. Overtime slips, signed by the officer's supervisor, that support each Request for HIDTA
Overtime Reimbursement. The overtime slips shall be substantively similar to the sample
overtime slip attached as Exhibit D.
5.1.4. The paystub or payroll report that supports each Request for HIDTA Overtime
Reimbursement. The paystub or payroll report shall be substantively similar to the sample
paystub attached as Exhibit E.
5.2. County will only reimburse Municipality for approved overtime costs after County has
received the Grant funds from MSP for that particular reimbursement request.
6. GENERAL COMPLIANCE.
6.1. The Municipality shall comply with to 28 C.F.R. Part 69 (New Restrictions on Lobbying)
and 2 C.F.R. Part 25 (Universal Identifier and System of Award Management).
6.2. The Municipality shall comply with the Government -wide Suspension and Debarment
provision set forth at 2 CFR Part 180.
6.3. The Municipality shall perform all activities in accordance with The Uniform Administrative
Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200 (the "Part 200
Uniform Requirements"), as adopted and implemented by the Office of National Drug
Control Policy (ONDCP) in 2 C.F.R. Part 3603. For this award, the Part 200 Uniform
Requirements supersede, among other things, the provisions of 28 C.F.R. Parts 66 and 70, as
well as those of 2 C.F.R. Parts 215, 220, 225, and 230.
6.4. The Municipality shall comply with ONDCP's HIDTA Program Policy and Budget
Guidance, all other applicable Federal, state, and local laws and regulations, and the terms
and conditions contained in this Agreement.
6.5. The Municipality shall comply with all applicable requirements for subrecipients that are
provided in the HIDTA Grant Agreement between ONDCP and MSP. The HIDTA Grant
Agreement between ONDCP and MSP will be provided to the Municipality within a
reasonable time after the County receives a copy of it.
6.6. As specified in the HIDTA Program Policy and Budget Guidance, the Municipality must:
2021 HIGH INTENSITY DRUGTRAFFICK ING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
[Municipality]
Page 4 of 11
Rev. January 2021
6.6.1. Establish and maintain effective internal controls over the Federal award that provides
reasonable assurance that Federal award funds are managed in compliance with Federal
statutes, regulations and award terms and conditions. These internal controls should be in
compliance with the guidance in "Standards for Internal Control in the Federal
Government," issued by the Comptroller General of the United States and the "Internal
Control Integrated Framework," issued by the Committee of Sponsoring Organizations of
the Treadway Commission (COSO).
6.6.2. Comply with Federal statutes, regulations, and the terms and conditions of the Federal
awards.
6.6.3. Evaluate and monitor compliance with applicable statute and regulations, and the terms
and conditions of the Federal award.
6.6.4. Take prompt action when instances of noncompliance are identified, including
noncompliance identified in audit findings.
6.6.5. Take reasonable measures to safeguard protected personally identified information (PII)
and other information ONDCP or the Municipality designates consistent with applicable
Federal, state, and local laws regarding privacy and obligations of confidentiality.
FINANCIAL ACCOUNTABILITY AND AUDIT REOUIREMENTS.
7.1. The Municipality shall maintain standards of financial accountability that conform to 2
C.F.R. §200.302 (Financial Management) and 2 C.F.R. §200.303 (Internal Controls).
7.2. The Municipality shall comply with audit requirements contained in 2 C.F.R. Part 200,
Subpart F, which requires the Municipality to have an annual audit conducted within nine (9)
months of the end of their fiscal year, if the Municipality has an aggregate expenditure of
more than $750,000 in federal funds in a fiscal year. Any deficiencies noted in audit reports
must be fully cleared by the Municipality within thirty (30) days after receipt of same. The
Grant funds spent by the County on behalf of the Municipality for training expenses shall be
included on the Schedule of Expenditures of Federal Awards if the Municipality is required
to have a single audit performed. Municipalities that are exempt from the Single Audit
requirements that receive less than $750,000 of total Federal funding must submit a Financial
Statement Audit prepared in accordance with Generally Accepted Auditing Standards
("GAAS") if the audit includes disclosures that may negatively impact the HIDTA program
including, but not limited to fraud, financial misstatements, and violations of any contract or
grant provisions. The County shall have the right to review and audit all records of the
Municipality pertaining to any payment by the County.
8. CONFLICT OF INTEREST.
8.1. The Municipality shall comply with the following ONDCP conflict of interest policies:
2021 HIGH INTENSITY DR UGTRAFFtCK ING AREA (H I DTA) GRANT
5UBRECIP I ENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
[Municipality]
Page 5 of 11
Rev. January 2021
8.1.1. Asa non -Federal entity, you must maintain written standards of conduct covering
conflicts of interest and governing the performance of your employees engaged in the
selection, award, and administration of subawards and contracts.
8.1.2. None of your employees may participate in the selection, award, or administration of a
subaward or contract supported by a Federal award if he or she has a real or apparent
conflict of interest. Such a conflict of interest would arise when the employee, officer, or
agent, any member of his or her immediate family, his or her partner, or an organization
which employs or is about to employ any of the parties indicated herein, has a financial or
other interest in or a tangible personal benefit from an organization considered for a sub -
award or contract. The officers, employees, and agents of the non -Federal entity must
neither solicit nor accept gratuities, favors, or anything of monetary value from
subrecipients or contractors or parties to subawards or contracts.
8.1.3. If you have a parent, affiliate, or subsidiary organization that is not a State, local
government, or Indian tribe, you must also maintain written standards of conduct covering
organizational conflicts of interest. Organizational conflicts of interest means that because
of relationships with a parent company, affiliate, or subsidiary organization, you are unable
or appear to be unable to be impartial in conducting a sub -award or procurement action
involving a related organization.
9. MANDATORY DISCLOSURE.
9.1. As a non -Federal entity, the Municipality must disclose, in a timely manner, in writing to
ONDCP all violations of Federal criminal law involving fraud, bribery or gratuity violations
potentially affecting the Federal award. Non -Federal entities that have received a Federal
award that includes the term and condition outlined in 200 CFR Part 200, Appendix XII
"Award Term and Condition for Recipient Integrity and Performance Matters," are required
to report certain civil, criminal, or administrative proceedings to System for Award
Management (SAM). Failure to make required disclosures can result in remedies such as:
temporary withholding of payments pending correction of the deficiency, disallowance of all
or part of the costs associated with noncompliance, suspension, termination of award,
debarment, or other legally available remedies outlined in 2 CFR 200.338 "Remedies for
Noncompliance".
10. RECORD RETENTION.
10.1. The Municipality shall comply with the record retention provisions of 2 C.F.R. 200.333
(Retention requirements for records).
10.2. The Municipality should, whenever practicable, collect, transmit, and store Federal award -
related information in open and machine readable formats rather than in closed formats or on
paper in accordance with 2 C.F.R. 200.335 (Methods for collection, transmission and storage
of information).
2021 HIGH INTENSITY DRUG TRAFFICKING AREA (H IDTA) GRANT
SUB RECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
[Municipality]
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Rev. January 2021
II. ACCESS TO RECORDS.
11.1. The Federal awarding agency, Inspectors General, the Comptroller General of the United
States, and the County, or any of their authorized representatives, have the right of access to
any documents, papers, or other records of the Municipal entity which are pertinent to the
Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also
includes timely and reasonable access to the Municipality's personnel for the purpose of
interview and discussion related to such documents. The right of access to the Municipality's
records is not limited to the required retention period but last as long as the records are
retained.
11.2. The Municipality shall permit the County and auditors to have access to the Municipality's
records and financial statements as necessary for the County to meet the requirements of 2
C.F.R. Part 200.
12. TERM.
12.1. This Agreement and any amendments hereto shall be effective when executed by both Parties
with concurrent resolutions passed by the governing bodies of each Party, and when the
Agreement is filed according to MCL 124.510. The approval and terms of this Agreement and
any amendments hereto shall be entered in the official minutes of the governing bodies of each
Party. This Agreement shall end on December 31, 2021.
13. ASSURANCES.
13.1. Each Party shall be responsible for its own acts and the acts of its employees and agents, the
costs associated with those acts, and the defense of those acts.
13.2. The Parties have taken all actions and secured all approvals necessary to authorize and
complete this Agreement. The persons signing this Agreement on behalf of each Party have
legal authority to sign this Agreement and bind the Parties to the terns and conditions
contained herein.
13.3. Each Party shall comply with all federal, state, and local ordinances, regulations,
administrative rules, laws, and requirements applicable to its activities performed under this
Agreement.
14. TERMINATION OF AGREEMENT.
14.1. This Agreement maybe terminated in whole or in part as follows:
14.1.1. by the County, if the Municipality fails to comply with the terms and conditions of this
Agreement;
14.1.2. by the County for cause;
2021 HIGH INTENSITY DRUG TRAFFICKING AREA (HI DTA) GRANT
SURRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
[Municipality]
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Rev. January 2021
14.1.3. by the County with the consent of the Municipality, in which case the two parties must
agree upon the termination conditions, including the effective date and, in the case of partial
termination, the portion to be terminated;
14.1.4. by the Municipality upon sending to the County written notification setting forth the
reasons for such termination, the effective date, and, in the case of partial termination, the
portion to be terminated. However, ifthe County determines in the case of partial termination
that the reduced or modified portion of the subaward will not accomplish the purpose for
which this Agreement was made, the County may tenninate the Agreement in its entirety.
14.2. The County must provide to the Municipality a notice of termination. Written suspension or
notice of termination will be sent to the Municipality's business address. If this Agreement is
terminated or partially terminated, both the County and the Municipality remain responsible
for compliance with the requirements at 2 CFR 200.343 Closeout and 2 CFR 200.344 Post -
closeout Adjustments and Continuing Responsibilities.
15. CLOSEOUT.
15.1. The County shall close-out this Agreement when it determines that all applicable
administrative actions and all required work under this Agreement have been completed by
Municipality.
15.2. The Municipality shall comply with the closeout provisions of 2 C.F.R. 200.343 (Closeout).
16. POST -CLOSEOUT ADJUSTMENTS AND CONTINUING RESPONSIBILITIES.
16.1. The closeout of this Agreement does not affect any of the following:
16.1.1. The right of County to disallow costs and recover funds on the basis of a later audit or
other review. The County must make any cost disallowance determination and notify the
Municipality within the record retention period;
16.1.2. The obligation of the Municipality to return any funds due as a result of later refunds,
corrections, or other transactions including final indirect cost rate adjustments;
16.1.3. Audit requirements in Subpart F—Audit Requirements of 2 C.F.R. Part 200.
16.1.4. Records retention as required in Subpart D—Post Federal Award Requirements of this
part, §200.333 Retention requirements for records through §200.337 Restrictions on public
access to records.
17. REMEDIES FOR NONCOMPLIANCE.
17.1. If the Municipality fails to comply with federal statutes, regulations, or the terms and
conditions of this Agreement, the County may impose additional conditions, as described in 2
CFR §200.207 Specific Conditions. If the County determines that noncompliance cannot be
2021 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
[Murunpal ty)
Page 8 of 11
Rev. January 2021
remedied by imposing additional conditions, the County may take one or more of the following
actions, as appropriate in the circumstances:
17.1.1. temporarily withhold cash payments pending correction of the deficiency by the
Municipality or more severe enforcement action by the County;
17.1.2. disallow (that is, deny both use of funds and any applicable matching credit for) all or part
of the cost of the activity or action not in compliance;
17.1.3. wholly or partly suspend or terminate the Agreement;
17.1.4. recommend that the Federal awarding agency initiate suspension or debarment proceedings
as authorized under 2 CFR Part 180 and Federal awarding agency regulations;
17.1.5. withhold further funds for the project or program;
17.1.6. take other remedies that may be legally available.
18. NO THIRD -PARTY BENEFICIARIES. Except as provided for the benefit of the Parties, this
Agreement does not and is not intended to create any obligation, duty, promise, contractual right or
benefit, right to indemnification, right to subrogation, and/or any other right, in favor of any other
person or entity.
19. DISCRIMINATION. The Parties shall not discriminate against their employees, agents, applicants
for employment, or another persons or entities with respect to hire, tenure, terms, conditions, and
privileges of employment, or any matter directly or indirectly related to employment in violation of
any federal, state or local law.
20. PERMITS AND LICENSES. Each Party shall be responsible for obtaining and maintaining,
throughout the term of this Agreement, all licenses, permits, certificates, and governmental
authorizations necessary to carry out its obligations and duties pursuant to this Agreement.
21. RESERVATION OF RIGHTS. This Agreement does not, and is not intended to waive, impair,
divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power,
obligation, duty, or immunity of the Parties.
22. DELEGATION/SUBCONTRACT/ASSIGNMENT. Neither Party shall delegate, subcontract,
and/or assign any obligations or rights under this Agreement without the prior written consent of the
other Party.
23. NO IMPLIED WAIVER. Absent a written waiver, no act, failure, or delay by a Party to pursue or
enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with
regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or
provision of this Agreement, whether by conduct or otherwise, in one or more instances, shall be
deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement.
2021 HIGH INTENSITY DRUG TRAFFICKING AREA (HI DTA) GRANT
SUBRECIPI ENT AGREE M ENT BETWEEN
OAKLAND COUNTY
AND
[Municipality]
Page 9 of 11
Rev. January 2021
No waiver by either Party shall subsequently affect its right to require strict performance of this
Agreement.
24. SEVERABILITY. If a court of competent jurisdiction finds a term, or condition, of this Agreement
to be illegal or invalid, then the term, or condition, shall be deemed severed from this Agreement. All
other terms, conditions, and provisions of this Agreement shall remain in full force.
25. CAPTIONS. The section and subsection numbers and captions in this Agreement are intended for
the convenience of the reader and are not intended to have any substantive meaning. The numbers
and captions shall not be interpreted or be considered as part of this Agreement. Any use of the
singular or plural number, any reference to the male, female, or neuter genders, and any possessive or
nonpossessive use in this Agreement shall be deemed the appropriate plurality, gender or possession
as the context requires.
26. NOTICES. Notices given under this Agreement shall be in writing and shall be personally delivered,
sent by express delivery service, certified mail, or first-class U.S. mail postage prepaid, and addressed
to the person listed below. Notice will be deemed given on the date when one of the following first
occur: (1) the date of actual receipt; (2) the next business day when notice is sent express delivery
service or personal delivery; or (3) three days after mailing first class or certified U.S. mail.
26.1. If Notice is sent to the County, it shall be addressed and sent to: Oakland County Board of
Commissioners Chairperson, 1200 North Telegraph, Pontiac, Michigan 48341, with a copy to
Oakland County Sheriffs Office, Sheriff Fiscal Officer, 1200 N. Telegraph, Bldg. 38E,
Pontiac, Michigan 48341.
26.2. If Notice is sent to the Political Subdivision, it shall be addressed to: [Municipality]
26.3. Either Party may change the address and/or individual to which Notice is sent by notifying the
other Party in writing of the change.
27. CONTACT INFORMATION.
County of Oakland [Municiaalitv],
Lieutenant Brent Miles
Investigative & Forensic Services Division
Narcotics Enforcement Team
Office: 248-858-1722
Fax:248-858-1754
Email: milesbr@oal<aov.com
28. GOVERNING LAW. This Agreement shall be governed, interpreted, and enforced by the laws of
the State of Michigan, without regard to Michigan's conflict of laws provisions.
2021 HIGH INTENSITY DRUG TRAFF I CKING AREA (H I DTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
[Municipality]
Page 10 of 11
Rev. January 2021
29. AGREEMENT MODIFICATIONS OR AMENDMENTS. Any modifications, amendments,
rescissions, waivers, or releases to this Agreement must be in writing and executed by both Parties.
30. ENTIRE AGREEMENT. This Agreement represents the entire agreement and understanding
between the Parties. This Agreement supersedes all other oral or written agreements between the
Parties. The language of this Agreement shall be construed as a whole according to its fair meaning,
and not construed strictly for or against any Party.
IN WITNESS WHEREOF, David T. Woodward, Chairperson, Oakland County Board of
Commissioners, acknowledges that he has been authorized by a resolution of the Oakland County Board
of Commissioners, a certified copy of which is attached, to execute this Agreement, and hereby accepts
and binds the County to the terms and conditions of this Agreement.
EXECUTED:
WITNESSED:
David T. Woodward, Chairperson
Oakland County Board of Commissioners
Printed Name:
Title:
DATE:
DATE:
IN WITNESS WHEREOF, , acknowledges that he/she has been authorized
by a resolution of the Municipality's governing body, a certified copy of which is attached, to execute this
Agreement, and hereby accepts and binds the Municipality to the terms and conditions of this Agreement.
EXECUTED:
WITNESSED:
Printed Name:
Title:
Printed Name:
Title:
DATE:
DATE:
2021 NIGH INTENSITY DRUG TRAFFICKING AREA ]H IDTA) GRANT
SUBRE.CIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
[Municipality]
Page 11 of 11
Rev. January 2021
OFFICER'S NAME AND RANK
MAILING ADDRESS
Michigan HIDTA
Request for HIDTA Overtime Reimbursement
ONE FORM PER OFFiCER
HOME DEPARTMENT NAME
— Exhibit-B
Michigan HIDTA
Mary Szymanski - Financial Manager
FAX: 249.356.6513
mstymanski@mi,hidta.net
PHONE NUMBER
FEDERALTAX ID OR MSP INDEXJPCA
REQUESTING OFFICER 15 REQUIRED TO TYPE HIS/HER NAME IN THE BLUE BORDERED BOX APPROVING TASK FORCE COA4MANDER is RECiU{RED TO TYPE HiS(HER NARI E IN THE RED BORDERED
BELOW. By typing my name in the box below, I certify that this overtime was incurred BOX BELOW: By typing my name in the box below, I certify I received this overtime request from The
pursuant to HIDTA-related investigations on the dates and in the amounts listed. Requesting
Of ic P, an aspreviously have
ed and approved
ded Po me. after determining it to be in compliance with
ONDCP
DATE OFF #OT HOURS OT HOURLY TOTAL ENTRY LOCATION: Address, City/Township/County
ITEM# COMPLAINT WORKED WORKED I RATE I COST
OVERTIME APPROVED FOR STATE%LOCAL OFFICERS ONLY. LIMIT PER OFFICER IS $8,000 ANNUALLY AS PER MICHIGAN HIDTA PROGRAM POLICY.
FEDERAL PARTICIPANTS ARE NOT ELIGIBLE TO RECEIVE HIDTA OVERTIME.
1 I $0.0000
2 $0.0000
3 $0.0000
4 $0,0000
5 $0.0000
6 $0.0000
$0.0000
ITEM # PROVIDE A BRIEF DETAIL OF THE CORRESPONDING ITEM # FROM THE TABLE ABOVE.
1
2
3
4
5
6
THIS INFORMATION IS CONFIDENTIAL. DISCLOSURE OF CONFIDENTIAL INFORMATION IS PROTECTED BY THE FEDERAL PRIVACY ACT.
Revised August 2019
Exhibit C
YOUR AGENCY LETTERHEAD
January 17, 2018
Director Craig Summers
Michigan HIDTA
28 W. Adams
Suite 400
Detroit, MI 48226
Dear Director Summers:
Please accept this correspondence as notification of the current pay rate for the listed ADD
YOUR AGENCY NAME police officer assigned to the Oakland County Narcotic Enforcement
Team (NET). The rate became effective July 1, 2017.
Parent Agency:
ADD YOUR AGENCY NAME
Employee Name/Rank:
ADD OFFICER'S NAME AND RANK
Regular Pay Rate:
OFFICER'S REGULAR HOURLY RATE
Overtime Pay Rate:
OFFICER'S OVERTIME HOURLY RATE
As requested, the overtime rate listed does not include any fringe benefits, such as
retirement, FICA, etc. Please contact my office if additional information is required.
Sincerely,
Exhibit D
Please Note: This document is used for illustrative purposes only and the required documentation does not have
to be the same, but must contain the same elements.
Required: Overtime slip signed by officer's supervisor. This item should include name, date, and overtime hours
associated with HIDTA. The overtime rate should also be included unless provided in the paystub or payroll
report.
q IGE
DATE
07/11 /2016
07/12/2016
07/13/2016
07114/2016
07/15/2016
0810112016
08/02/2016
08/03/2016
08/04/2016
08/05/2016
08/05/2016
�IME SHEET
HOURS OVERTIME NET#
08:30-16:30
08:30-16:30
08:30-16:30
08:30-16:30
08:30-16:30
15:00-23:00
15:00-23:00
14:00-00:00
14:00-23:00
03:00-07:00
15:00-23:00
4:t
2hour 16-net-419
1hour IR-16-263
4hour IR-16-264
APPROVING SIGNATURE:
XNNff—
OVERTIME IN RED HAS BEEN TAKEN AS NET TIME (COMP)
OVERTIME IN GREEN HAS BEEN SUBMITED FOR MJ OT GRAMP
Please sign and return.
Please Note: This document is used for illustrative purposes only and the required documentation Exhibit E
does not have to the same, but must contain the same elements.
Required: Pay stub or payroll report containing the same information as pay stub. If the paystub does not
indicate the overtime rate of pay, then please include with the overtime slip.
Pay Period Ending on: 08 07 2016
Check #:
Check Date: 08/12/2016
Primary Rate: 31.2962
witholding Rate: 00
Federal Allowances: 0
PAYC011,II -Mb , --,
, - -_ HPZ1249 =; ,` OTx :ROURS
;�'„, ., GROSS
,ri -'YTD 'DEDFYCxTON_ TO - .
"AMQiSNT
; ';� r /':"-yTD
LONGEVITY PS
0.00
0.00
0.00
350.06
FITW
475.02
8,268.40
SALARY
80.00
7.00
2,832,31
41,498.79
STTW
112.00
1,906.87
TRAINING PS
0.00
0.00
0.00
876.28
SOCSEC EE
176.09
2,991.56
SICK PS 07/01
0.00
0.00
0.00
625. 92
MEDICARE EE
41.18
699.64
F/Y SICK PAYOUT
0.00
0.00
0.00
594.63
DUES_PSO
29.63
444.38
PS SCK GAP
0.00
0.00
0.00
2,879.25
PS HBL VISION
9.J3
104.73
IN LIEU ME➢_P_S
0.00
0.00
115.38
1,846.08
RETIRE PS OFF
84.97
1,424.49
LIFE INS
0.00
0.00
0.00
8.96
ICMA PENT
117.91
1,959.14
HOLIDAY
0.00
0.00
0.00
1,251.85
FLEX ^PLAN
98.50
1,576.00
SAVINGS PSO
5.60
84,00
PNC
647.59
11,474.94
PRO
11000.00
16,588.65
ALLY
150.00
2,400,00
TOTALS: 80.00. 7.06 2,947.69 49,931.76 TOTALS: 2,947.69 49,922.00
Net Rey This Period: 1,797.59
LEAVE �HAtjK-, ,7.:+ - _[-y,P2EZOR1_jHPSPTiCE :y_::x OVR3 s{ICCRUED - .-;- HOl7k$�,T;OSM --z::HOoRSt:TAKE `. .',NEW <PHliANCE
COMP PS
7.50
0.00
0.00
0.00
7.50
F/Y SICK PAYOUT
0.00
0.00
0.00
0.00
0.00
PS KELLY BANK
0.00
0.00
0.00
0.00
0.00
SICK PS 07/01
96.00
0.00
0.00
0.00
96.00
SICK PS GAP
41.00
0.00
0.00
0.00
41.00
VAC PS
124.00
0.00
0.00
0.00
124.00
OBl12/2016
1,797.59
***VOID**xx.x xxxxyOlD x+xxxxxxx*xV02 D***«*++*CHECK STUB REPRINT******
Resolution #21261
June 17.2021
Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted.
AYES: Charles, Gershenson, Gingell, Hoffman, Jackson, Joliat, Kochenderfer, Kowall, Kuhn,
Long, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Spisz, Weipert, Woodward, Cavell. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted.
o,,,,QL
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 46.569A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 17, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 171h day of June, 2021.
Lisa Brown, Oakland County