HomeMy WebLinkAboutResolutions - 2021.06.17 - 34677MISCELLANEOUS RESOLUTION #21264 June 17, 2021
BY: Commissioner Penny Luebs, Chairperson, Public Health and Safety Committee
IN RE: CIRCUIT COURT — FY 2022 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG
COURT) — GRANT APPLICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen
WHEREAS the Circuit Court is applying to the State Court Administrative Office (SCAO), Michigan Drug
Court Grant Program in the amount of $40,000, for the grant period of October 1, 2021, through September
30, 2022; and
WHEREAS the total program grant application funding for the Juvenile Drug Court (JDC) is $310,460,
consisting of $40,000 in grant funding from SCAO, and $270,460 from General Fund/Child Care Fund; and
WHEREAS the court intends to continue the JDC to deal with problems of increasing recidivism, increasing
use of alcohol and illegal drugs, rising system costs, and an increase in out of home placement days
ordered; and
WHEREAS the JDC application proposes to continue to partially fund one (1) General Fund/General
Purpose (GF/GP) Full -Time Eligible (FTE) Youth and Family Caseworker II position (#3010402-09711) by
the JDC grant, with the remaining costs funded by the Child Care Fund, and
WHEREAS the grant application has completed the Grant Review Process in accordance with the Grants
Policy approved by the Board at their January 21, 2021 meeting.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the grant application to the State Court Administrative Office (SCAO) for the FY 2022 Michigan Drug Court
Grant Program (Juvenile Drug Court) in the amount of $40,000, for the period of October 1, 2021, through
September 30, 2022.
BE IT FURTHER RESOLVED a budget amendment is not required at this time.
Chairperson, on behalf of the Public Health and Safety Committee, I move the adoption of the foregoing
resolution.
Commissioner Penny Luebs, District #16
Chairperson, ublic Health and Safety Committee
PUBLIC HEALTH AND SAFETY COMMITTEE VOTE:
Motion carried on a roll call vote with Gingell absent.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
GRANT REVIEW SIGN -OFF — 6th Circuit Court
GRANT NAME: FY22 Michigan Drug Court Grant Program (Juvenile Drug Como)
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: John Cooperrider / (248) 858-0256 or Nate Gilling
STATUS: Application (Greater than $50,000)
DATE: 05/19/21
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments
The Board of Commissioners' liaison committee resolution and grant application package (which should include this sign
off and the grant application with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B.
No budget amendment required at application stage. The grant review form needs to be updated to show the application
request is for $40,000 as that is what is on the application (below states $42,000). — Lynn Sonkiss (05/19/21)
[grant review form has been updated to correct the budget of $40,000 amount and the application status Type as
Application (Greater than $50,000).]
Human Resources:
Approved by Human Resources. Continues one (1) position, so no HR action needed. - Heather Mason (05/17/21)
Risk Management:
Application approved by Risk Management. —Robert Erlenbeck (05/17/21)
Corporation Counsel:
APPROVAL by Corporation Counsel. There are no legal issues that need to be addressed. — Mary Ann Jerge (05/18/21)
Juvenile Drug Court
Funding Opportunity:
24806-Fiscal Year 2022 Michigan Drug Court Grant Program (MDCGP) Operational and Planning Programs
Funding Opportunity Due Date:
Jun 30, 2021 11:59 PM
Program Area:
Michigan Doug Court Grant Program (MDCGP)
Status
Editing
Stage:
Final Application
Initial Submit Date:
Initially Submitted By:
Last Submit Date:
Last Submitted By:
Contact Information
I'IiIn ryuontnctIniorin2iion
Name:
Mr. Nathanial Robert Gllling
Snluinllon First Nnrne [diddle Name I_asl Name;
Title:
Drug Treatment Court Superosor
Email":
- illinrnrliCoakpo�r.,.om
Addresa':
1200 North Telegraph Road
Pontiac Michigan 48340
City Sure/Province Po:.tal CorLa[ip
Phone':
248452-2154 BJ.
'hon,s
!HnW,1,`t 4ftrikt
Fax:
24M58.2006
;hill-;i-0/8-1118tR
in nn,-s:, the IrJr tel: rinl5 �:.�ecs toim did, h, m-
WebGrantsAuthorizationApprovalForm:
Wh(.cmt,A,:cessFonnt4stcrnult:,fining rl,di
)rrinni., Lion Infor m;lliurl
Name':
Organization Type
Tax Id:
Organization Website:
Addressr:
6lh Circuit Court - Oakland County (006)
State Court Administrative Office
ltyisrollim tT'r
6th Circuit Court, Courthouse Tomrer
1200 N. Telegraph Rd.
1of5
Pontiac Michigan 48341
Cty StalelPro+411cE Postal Code?i
Phone": (248) 858-0950 FA.
thWi-rY 1 rf'1flh
Fax: (248) 858-1999
FY 22 Abbreviated Application
Program Information
Select your court`.
C06 Oakland
County`:
Oakland
Please pick your program type':
Juvenile Drug Court
Federal Tax ID a':
368004876
Isthisa regional program?':
No
Chief Judge h
Hon. Shalina Kumar
Program Judge 1 Marc-,,:
Hon. Jacob Cunningham
Progoarr Judge 1 Email Address':
(,Lit Nnghamj(n+,nkgrr�.coin
Program Judge 2 Name:
Program Judge 2 Email Address
Program Judge 3 Name:
Program Judge 3 Email Address:
Program Judge 4 Name:
Program Judge 4 Emil Address
Court Administrator':
Mr. Ketin oeffner
Financial Olfic :
Mr. Kyle Jan
Project Director':
Mr. Nathaniai Gilling
Project Director E-mail Address:
gillinprnaoaRguvroni
Project Director Phone Number':
248452-2154 GI.
DCCMIS Administrator Name":
Ms. Candace Serene
DCCMIS Administrator E-mail Address':
._ca ance(_roaCgov.u.in
DCCMIS Administrator Phone Humbei':
248-452-9590 Ed,
Authorizing Official (individual who will
Mr. DaNd Woodward
sign the giant contract) Name':
Authorizing Oihcial E-mail Address":
m,+xx iw.vdv([ivanduuconi
Authorizing Official Phone Number':
248858.1572 EA.
Auihorizlcy Official Title ": Chairman of Oakland County Board of Commissioners
SIGMA Vendor ID W:
CV0048080
"I1 S oumbai heputS with C'V. folloe ud by? Ju,pls. Cell mW 'Temouo Isigruunls Son, the SLrle of Ih4. nunibi it lou or' ha�ind diflieulll'Plcose con[ iCt
rnitlh:eDilces(nc0urls ILi FiOv
Program Operations
2of5
Is the program applying for planning or
Operational Application
operational funds? ":
How many years has the program been
20
operational? :
What is the program's capacity? :
What is the current number of active
3
participants? :
Doesthe program accept transfers?:
Yes
Please identify any major personnel,
capacity, or program changes that differ
from fiscal year 2021. :
There have been a few personnel changes in the Juvenile Drug Court that differ from the application submitted for fiscal year 2021. First, our
previous Drug Treatment Court Coordinator, Mrs. Jacqueline Howes -Evanson, retired as of April 30, 2021 and was replaced by Mr. Nathaniel
Gilling. Secondly, due to low census we have cut one casework position associated with the Juvenile Drug Court as well as temporarily ceased the
fulfillment of any internships. It is our hope that as the census rises, that we will be able to apply to have this position funded again as wall as utilize
the help of Interns. Next, the Honorable Mary Ellen Brennan, whom has served Oakland County's Juvenile Drug Court for over ten years, is
currently in the process of transitioning duties over to the Honorable Jacob Cunningham. It Is expected that Judge Cunningham will take over this
responsibility by the summer of 2021. Finally, our treatment team has been able to secure the assistance of the Oakland County Prosecutor's
Office by adding Assistant Prosecuting Attorney, Ms. Jaclyn Sivers, to the group as of May 18, 2021.
There are no changes to note in terms of program capacity. The Juvenile Drug Court does not currently limit the number of participants in the
program.
In terms of program changes, the Juvenile Drug Court continues to adapt based on the needs presented through our current global health crisis.
We continue to align with local, state, and national guidelines to prioritize the health and safety of our team members, participants, and their
families. Our client reporting, staffing, case conferences, and court sessions continue to take place virtually at this time in accordance with SCAO
recommendations. In saying this, the program is proud to note that we have been able to hold all sessions as scheduled without delay, creatively
administer proper sanctions and incentives, conduct graduation ceremonies to recognize the achievements of our participants, as wall as
participate in educational conferences, workshops, and trainings, all in an effort to provide consistent and appropriate services to our clients in
need.
Are you requesting more grant funds than No
the program was awarded last year?:
Please explain why more funds are
requested based on the operations of your
program. For example, drug test cost
increases, program expansion, etc. :
Will the program receive funding or, has Yes
the program applied for funding from
another Source (non SCAoiocal, state or
federal) for the upcoming fiscal year? ":
Budget
Personnel
t4ime Position
Youth and Family Caseworker II
Youth and Family Casework Supervisor,
i L11111111(e✓ylWWA Business Analyst, and College Intern
Personnel
fv-sciibe II yr personnel costs (i.e., vwges).ioualedwlih the froposed proje,cl.
Other (want Or Local Cash Localln-{Gild
Computation Request
Funding Source
Contribution
Contribution Total
See Below $25,000.00
$50,060.00
$0.00
$0M $75,060.00
See Below $0.00
$88,530.00
$0.00
$0.00 $88,530.00
$25,000.00
$138,590.00
$0.00
$0.00 $163,590.00
3 of 5
dwNwam — FTE $75,060 — Youth and Family Caseworker II (Juvenile Probation Officer): The hourly rate for this positions
is approximately $35.38/hour of which 100% of her time is spent working on the grant and the Juvenile Drug Court program (position costs 34%
funded by the grant and 66% funded by the Child Care Fund). As part of her duties, conducts the daily activities of juvenile
supervision as well as other responsibilities as outlined in the position description. This position is equivalent to Merit System Youth and Family
Caseworker II. Human Resources Committee advisors recommended this pay level to the Oakland County Board of Commissioners. (Total Salary
Request: $25,000).
We also use a Youth and Family Casework Supervisor (Drug Treatment Court Coordinator) and Business Analyst who are approximately 50%
funded by the Child Care Fund.
While the position is not currently filled, we do maintain the ability to utilize one to two college intern position to assist our Youth and Family
Caseworker II Which is 100%funded by the Child Care Fund with a salary of $16,980.
Fringe Benefits
Types of Fringe Benefits to be Claimed
FICA Retirement, Disability, Unemployment, Croup Life/Accident, Worker's
Comp., Mad., Dental, Ms.
Fringe Benefits
Other Grant Or Funding
Request Source
$15,000,00
$15,000.00
$65,870.00
$65,870.00
Local Cash
In -fond
Contributions
Contributions Total
$0.00
$0.00 $80,870.00
$0.00 $0.00 $80,870,00
Disci ibe in detail ,gad i li inOc bcnatt at nounl. If )nu arc rrquesfinq funds in the �Clhtx? aItagory, induce a dctniled desa i[Ann or i roam. l-, rc ncL
Youth and FamilyCaseworker II (Juvenile Probation Officer): Fringe benefits are paid according to the Oakland County Wit System. The amount is projected
based upon a formula and the employees actual expenditures. (Total Fringe Benefit Request $15,000)
FICA, Retirement, Disability, Unemployment, Croup Life/Accident, and Walker's Compensation are esfimated as a percentage (35.66%total).
Medical, Dental, and Msion are direct contract charges.
Contractual
Service to he Provided Contractor(s) Computation
Drug Testing JAMS and $6/screen;$25/lab
House Arrest
IndMdual, group, and Oakland Group sessions are either$18/dayor
family therapyprovided to Family $27/day, assessment Psychotherapy
drug court participants Services $100/hour, $15 drug screens
Electronictvlanitoring House Arrest $30 Enrollment Fee,$6.50/dayGPS;
$6.95/day SCRAM
Contractual
Deocuhe the conliorltrd costs ,rsnG,,!n[Qd wish the p uposed pmjcct
Other Grant Local In -
or Funding Local Cash IOnd
Request Sources Contribution Contribution Total Sub, ecipientlContractor
$0.00 $15,000.00 $0.00 $0.00 $15,000.00 Contractor
$0.00 $20,000.00 $0.00 $0.00 $20,000.00 Contractor
$0.00 $15,000.00 $0.00 $0.00 $15,000.00 Contractor
$0.00 $50,000.00 $0.00 $0.00
4of5
The contractual funds are used to pay for drug testing services, electronic tethering, as well as group, individual, and family therapy sessions for
participants in the program.
Supplies
Type of
Other Grant or Funding
Local Cash
Local In -land
Supply
Computation
Request
Sources
Contribution
Contribution Total
Personal
.567mile forjuvenlle caseworkers mileage in �nsiting their clients
$0.00
$10,000.00
$0.00
$0.00$10,000.00
Mleage
Office
For purchasing supplies in connection with graduation ceremonies,
$0.00
$2,000.00
$0.00
$0.00 $2,000.00
Supplies
meetings, brochures, etc
Incentives
For purchasing incentives for program participants
$0.00
$4,000.00
$0.00
$0.00 $4,000.00
$0.00
$16,000.00
$0.00
$0.00
Supplies
2�escnhe Ih0. supplyro^Is as"oriat,ed wtlh the proposed picgect.
The supplies funds are used to pay for various operating expenses of the Juvenile Drug Court, such as personal mileage, office supplies, and
program incentives for the youth and their parents.
Travel and Training
Type of Travel or Training Computation Request Other Grant or Funding Sources Local Cash Contribution Local In -land Contribution Total
No Data for Table
Travel and Training
L r:,cibr- the Iravl enrl treming cost^ a3socinted wild Ihp propo,od projert.
Total Budget
Budget Category Request Other Grant or Funding Sources Local Cash Contributions
Total $40,000.00 $270,460.00 $0.00
In -land Contributions Total Cost
$0.00 $310,460,00
5 of 5
Michigan Drug Court
Grant Program
(MDCGP)
Allowable/Disallowable Expense List
Conditions on Expenses
Assurances
Reporting Requirements
Fiscal Year 2022
Funding Provided by
State Court Administrative Office
Drug Treatment Court includes adult and juvenile drug courts, DWI court programs, hybrid drug/DWI court
programs, family dependency courts, and regional drug and DWI courts.
FY 2022 SCAO Grant Program Allowable Expenses Page 1
Drug Treatment Court
ALLOWABLE EXPENSES
T I,
Personnel and Fringe
• Hourly wages
• Fringe benefits
Contractual
IgA,
• Validated criminogenic risk and needs assessments for problem -solving court participants
Substance use disorder treatment services
Peer support services
Cognitive behavioral services and programs
Behavioral health/mental health treatment services, including trauma treatment
• Defense attorney fees for the purposes of participating in program meetings, staffing meetings,
and review hearings only (no individual legal services; not to exceed $ 1 00/hour; maximum of
$600 per calendar month)
• Consultant not to exceed $81.25 per hour or $650 per day
Drug and alcohol testing services, including EtG, EtS, and/or synthetic drugs
• Drug testing confirmations only if the confirmed test is negative
Electronic monitoring devices (such as GPS/SCRAMITethers/Soberlink)
Police overtime for purposes of home or employment checks only (must be overtime, cannot pay
regular shift time)
Transitional housing (also known as Three -Quarter Housing): not to exceed 60 days per
participant, per FY contract
• GED tests (cost of tests only)
• Fees for obtaining Michigan ID (not to exceed $12 per participant)
• Fees for obtaining birth certificate in order to get state IT) or social security card, and to complete
benefit forms and other legal documents (not to exceed $36 per participant)
• Medication Assisted Treatment (Contractual)
. FDA -approved medications that assist in the treatment of Opioid and Alcohol Use Disorders.
. Physician assessments for Medication Assisted Treatment
. Physician consultations to the team (not to exceed $81.25 per hour or $650 per day,)
. Follow up doctors' appointments and health services associated with MAT including:
• TB tests
• Blood work
• Chest X-rays
Ignition Interlock (installation fee and daily rate only, not to exceed 6 months per active program
participant) —Michigan Department of State (SOS) approved vendor.
4 .
Supplies
See graduation refreshments and supplies, under Conditions on Expenses,
for more information
FY 2022 SCAO Grant Program Allowable Expenses Page 2
Basic office supplies (such as paper, pens, folders, calendars, or binders), personal protection
equipment and cleaning/disinfecting/safety precaution products including gloves, masks, and
thermometers not to exceed $500; tlmis does NOT include cell phones and related expenses or
equipment such as computers and printers
Zoom licensing for problem -solving court staff to conduct probation appointments and
other program related business; this funding is limited to one license per program, not to
exceed $20 per month (the expense must be prorated for fiscal year 2022)
Drug testing supplies
• Refreshments, and supplies such as cups, plates, napkins, and plastic cutlery, for pre -approved
graduation ceremonies (not to exceed $75 per graduation ceremony)
Graduation award (not to exceed $25 per participant)
Incentives (not to exceed $25 per participant, per incentive)
JUVENILE PROGRAM ONLY -incentives for parents (not to exceed $25 per incentive)
Participant supplies (day planners, folders, etc.)
• Program brochures and participant handbooks
Travel
See travel expenses, under Conditions of Expenses, for more information
. Michigan Association of Treatment Court Professionals Conference (MATCP): registration fees
only, for up to four members per team
Training for team member(s) to be able to administer a criminogenic risk and needs assessment
tool, up to $450 per training -MUST RECEIVE PRIOR APPROVAL FROM SCAO
Transportation expenses for participants, including bus passes, bus tokens, or gas cards not to
exceed $10
Mileage for home checks and/or transporting participants to/from program related activities
Mileage reimbursement for SCAO trainings limited to treatment providers and defense attorneys
PLANNING PROGRAM ONLY -Mileage, lodging, and meal costs associated with required
attendance at SCAO Fundamentals of Problem -Solving Courts Training (required for all new
planning grant recipients) (reimbursed at state rate)
REGIONAL PROGRAM ONLY -Mileage for regional prograrn coordinator, case managers, and
other team members to travel to other regional court locations
PLANNING PROGRAM ONLY -Travel costs associated with viewing an in -state operational
DTC/DWI (must use state rates)
DISALLOWABLE EXPENSES
Note: If nn item is NOT listed aas an nN@owaable expenee, SCALD considers it disaNlowed,
• Software, maintenance fees, case management systems or databases
Fees or expenses for evaluation services
Lobbying or advocacy for particular legislative or administrative forum
• Office equipment and accessories (such as computers, copiers, cell phones, telephones, office
furniture, printers, faxes, toner, etc.)
• Other costs not directly related to operations of a drug court/hybrid court/DWI court
Memberships and/or agency dues
• Fines and Penalties (e.g., court fees, driver's license fees, etc.)
Honorariums
FY 2022 SCAO Grant Program Allowable Expenses Page 3
Indirect and administrative fees
• In -state and out-of-state training, including national conferences (other than the pre -approved
MATCP conference, and training required for planning programs)
• Lodging, mileage and parking costs for MATCP conference
• Meals and refreshments (except for certain approved ceremonies such as graduation)
• Attorney/legal fees for indigent defense or prosecution
• Construction or renovation
• Overtime pay rate, excluding law enforcement
Fringe benefits, including paid time off, for contractual services
• Fees for missed sessions/services/appointments ("no-show" fees)
• Late fees for failure to pay on time
CONDITIONS ON EXPENSES
All MDCGP projects are based on the cost reimbursement concept; i.e., state, local, or private funds
shall be expended before reimbursement is provided. Your court will be reimbursed quarterly after
invoices for grant expenses have been submitted to and approved by SCAO.
Costs must be allowable as stated above, and they must be reasonable and necessary. All grant costs
and billings will be reviewed by the State Court Administrative Office (SCAO) to ensure that they
reflect costs generally recognized as ordinary and necessary for the operation of the problem -solving
court and reflect market prices for comparable goods or services.
Additionally, the grant expenditures must be for goods and services that are or will be utilized for
the grant period or fiscal year (October 1 to September 30). Billing for goods and services (i.e.,
bus tokens, library materials, drug testing supplies on September 24) that could not reasonably be
used up prior to September 30 will be denied for reimbursement. The above list of disallowable
expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If required by the
court funding unit, costs must be sustained by competitive bids.
Individual consultant fees are limited to $650 (excluding travel, lodging and meal costs) per day,
which includes legal, medical, psychological and accountant consultants. If the rate will exceed
$650 for an eight -hour day, written approval is required from SCAO. Compensation for individual
consultant services is to be responsible and consistent with that paid for similar services in the
market place.
GRADUATION REFRESHMENTS AND SUPPLIES
Programs that have annual or biannual graduations for multiple participants may request deviation
from the allowable list through the grant manager. The request must be made through a
WebGrants contract amendment and approved, prior to purchase, and must specify the number of
graduates, the date of the ceremony, and the supplies being purchased.
FY 2022 SCAO Grant Program Allowable Expenses Page 4
TRAVEL EXPENSES
Travel expenses may not exceed the state rate, or your program's county rate, whichever is the
lesser expense. State mileage rate includes: premium rate for roundtrip less than 100 miles and
standard rate for roundtrip more than 100 miles.
Grant funds may only be used to reimburse expenses incurred by the program. Grant funds will
not cover expenses for future services, such as annual bus passes.
Regional programs are distinguished from other programs by the number of geographically distinct
jurisdictions participating in a single joint program. Below are examples of regional program
designs:
• Two or more circuit courts participating in a single regional court.
• Two or more district courts from different counties participating in a single regional
court.
• One or more district courts and one or more circuit courts, from different counties,
participating in a single regional court.
NONSUPPLANTING
SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must
assure that funds will not be used to replace or supplant state, local or tribal funds, but will be used
to increase the amount of such funds that would, in the absence of grant funds, be made available
for criminal justice activities.
This means that if your court plans to:
(a) Hire new positions (including filling existing vacancies that are no longer funded in your
agency's budget): It must hire these additional positions on or after the official grant award
start date, above its current budgeted (funded) level of positions.
(b) Rehire personnel who have already been laid off (at time of the application) as a result of
state, local, or tribal budget cuts: It must rehire the personnel on or after the official grant
award start date and maintain documentation showing the dates(s) that the positions were
laid off and rehired.
(c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on
a future date as a result of state, local, or tribal budget cuts: It must continue to fund the
personnel with its own funds from the grant award start date until the date of the scheduled
layoff (e.g., if the layoff is scheduled for October 1, then funds may not be used to fund the
personnel until October 1, the date of the scheduled layoff), and maintain documentation
showing the date(s) and reason(s) for the layoff. [Please note that as long as your agency
can document the date that the layoff would occur if the grant funds were not available, it
may transfer the personnel to the grant funding on or immediately after the date of the
layoff without formally completing the administrative steps associated with a layoff for
personnel.]
Documentation that may be used to prove that the scheduled layoffs are occurring for local
economic reasons that are unrelated to the availability of grant funds may include (but are not
limited to) council or departmental meetings, memoranda, notices, or orders discussing the layoff;
notices provided to the individual personnel regarding the date(s) of the layoff; and/or budget
documents ordering departmental and/or jurisdiction -wide budget cuts. These records must be
FY 2022 SCAO Grant Program Allowable Expenses Page 5
maintained with your court's grant in the event of an audit, monitoring, or other evaluation of you
grant compliance.
ASSURANCES
1. Applicants must provide assurance that there has been, and will continue to be, appropriate consultation
with all affected agencies in planning and implementation of the drug treatment court program.
Applicants are required to have a current Memorandum of Understanding that includes the parties as
stated in MCL 600.1062(1) and (2).
2. Applicants must provide assurance that all treatment programs and providers used in the drug treatment
court program are licensed and/or accredited by the appropriate state government or professional
agencies.
3. Applicants must provide assurance of the intention of the jurisdiction to continue the program after
funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted.
4. Applicants must provide assurance that all recipients of funding under this grant program are required
to comply with nondiscrimination requirements contained in various federal and state laws. Each
applicant court should have a copy of their Equal Employment Opportunity plan on file and available
for review by SCAO upon request.
S. Applicants must assure that they and any sub -grantees will not use funds from MDCGP for lobbying
and that they will disclose any lobbying activities related to MDCGP.
6. Recipients of funding tinder this grant agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their court.
The grantee's accounting system must maintain a separate fund or account to support expenditures.
Recipients of funding agree to maintain accounting records, following generally accepted accounting
principles for the expenditure of funds for purposes identified in the budget and any budget
amendments.
7. Only program activities and expenses in the approved grant budget and incurred during the fiscal year
are eligible for reimbursement.
8. State funds may not be used to replace (supplant) funds that have been appropriated for the same
purpose.
9. Recipients of funding will assure that the Michigan Supreme Court, SCAO, the local government audit
division of the Michigan Department of Treasury, the State Auditor General, or any of their duly sworn
authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or
transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this
grant. Such records shall be maintained for a period of five years after completion of the grant project
or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall provide
quarterly reports on the funds expended by the drug treatment court in the form required by SCAO.
10, Applicants agree to collect and provide program and participant data in the form and manner required
by SCAO, and to participate in follow-up and evaluation activities.
11. Applicants receiving awards from SCAO agree to utilize the Drug Court Case Management
Information System (DCCMIS) to manage drug treatment court cases and report all data to SCAO
under MCL 600.1078.
12. Applicants who receive funding from MDCGP must plan, design, and operate their programs according
to one of the following models: Drug Treatment Courts: The Ten Key Components, The Ten Guiding
Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, Family Treatment Court Best
Practice Standards, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases
Using the Drug Court Model. Additionally, applicants agree to follow all applicable state laws, court
rules, and administrative orders pertaining to the operation of drug comas and adjudication of related
FY 2022 SCAO Grant Program Allowable Expenses Page 6
cases, and standards and required best practices per SCAO's Adult Drug Court Standards, Best
Practices, and Promising Practices.
13. Applicants agree to participate in SCAO required training including the Bureau of Justice Assistance's
Drug Court Planning Initiatives (DCPI). Courts that apply to DCPI training, but are not selected, must
agree to participate in Problem -Solving Court Fundamental training.
14. All recipients of funding under this grant program will ensure that violent offenders, as defined in MCL
600.1060(g), will be excluded from the drug court programs.
15. Applicants agree that if a federal 501(c)3 exists or is developed for drug treatment court purposes, or if
the MHC court develops a partnership with an existing 501(c)3, that no employee of the court will be
directly involved in the operations of the 501(c)3.
16. SCAO may suspend funding in whole or in part or terminate funding for the following reasons:
a. Failure to meet SCAO certification requirements.
b. Failure to comply with the requirements of the grant program, which includes the submission
of the required reports submitted within the time frames listed in the Reporting Requirements
section of this document.
c. Failure to make satisfactory progress toward the goals or strategies set forth in this application.
d. Failure to adhere to the requirements of the grant contract.
e. Proposing or implementing substantial plan changes to the extent that the application would
not have been selected for funding.
f. Filing a false statement in this application or other report or document
g. Other good cause shown.
17. The project director identified in the grant application is responsible for directing the implementation of
the drug treatment court grant project. The financial officer is the individual who is fiscally responsible
for this project, and is responsible for accountability for the grant funds. The authorizing official is the
individual authorized by the court to enter into this agreement. SCAO prohibits the same individual
from assignment in more than one capacity.
FY 2022 SCAO Grant Program Allowable Expenses Page 7
REPORTING REQUIREMENTS
Financial Claim Reports are due quarterly on the following dates:
• January 10
• April 10
• July 10
• October 10
Data Exception Reports in DCCMIS must be corrected quarterly by the following dates (For planning
grants -only required if the program has active participants):
• November 15
• February 15
• May 15
• August 15
Progress Report is due on the following date:
• October 30 (Not required for planning grants)
DCCMIS User Audit Report is due on the following date (For planning grants -only required if the
program has active participants):
• January 31
WebGrants User Audit report is due:
• January 31
FY 2022 SCAO Grant Program Allowable Expenses Page 8
Resolution #21264 June 17, 2021
Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted.
AYES: Charles, Gershenson, Gingell, Hoffman, Jackson, Joliat, Kochenderfer, Kowall, Kuhn,
Long, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Spisz, Weipert, Woodward, Cavell. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted.
0, CLL'
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 17, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 17th day of June, 2021. _
Lisa Brown, Oakland County