HomeMy WebLinkAboutResolutions - 2021.06.17 - 34679MISCELLANEOUS RESOLUTION #21266 June 17, 2021
BY: Commissioner Penny Luebs, Chairperson, Public Health and Safety Committee
IN RE: 52/1 DISTRICT COURT (NOVI) — FY 2022 MICHIGAN DRUG COURT GRANT PROGRAM —
GRANT APPLICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division I (Novi) is applying to the State Court Administrator's Office
(SCAO), Michigan Drug Court Grant Program in the amount of $119,970.08 for the grant period of October
1, 2021, through September 30, 2022, and
WHEREAS the court intends to continue the Specialty Treatment Court (STC) to assist participants maintain
sobriety and decrease recidivism; and
WHEREAS the application seeks continuation of funding for one (1) Special Revenue (SR) Full -Time
Probation Officer position (#P00011415). The Probation Officer will assist with managing the STC caseload,
conduct substance abuse assessments for all potential defendants who meet the STC criteria, attend staffing
and review hearings, conduct home/site visits, attend the 2022 Michigan Association of Treatment Court
Professionals (MATCP) conference, and participate in graduation ceremonies; and
WHEREAS the grant application has completed the Grant Review Process in accordance with the Grants
Policy approved by the Board at their January 21, 2021 meeting.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
52/1 District Court's grant application to the State Court Administrative Office (SCAO) for the FY 2022
Michigan Drug Court Grant Program in the amount of $119,970 08 for the period of October 1, 2021, through
September 30, 2022,
BE IT FURTHER RESOLVED a budget amendment is not required at this time.
Chairperson, on behalf of the Public Health and Safety Committee, I move the adoption of the foregoing
resolution
Commissioner Penny Luebs, District #16
Chairperson, ublic Health and Safety Committee
PUBLIC HEALTH AND SAFETY COMMITTEE VOTE:
Motion carried on a roll call vote with Gingell absent.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Please Note: An exception to the Board Rules request was submitted for this application. Pursuant to section
IX(H)(1) of the Board Rules, the Chairperson of the Board of Commissioners is authorized to approve this grant
application in excess of $50,000 without full Board approval for purposes of meeting the application deadline.
Accordingly, a miscellaneous resolution is not required.
GRANT REVIEW SIGN -OFF — 52/1 District Court
GRANT NAME: FY 2022 Michigan Drug Court Grant Program
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT: David Campbell / (248) 305-6451
STATUS: Application (Greater than $50,000)
DATE: 06//04/21
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant application package (which should include this sign -
off and the grant application with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B.
There was a resolution attached, but the summary below indicated that an exception was being requested to
have the HOC chair authorize in order to meet the deadline. If a resolution for the application is going to be
presented, then updates to resolution are needed to state that no budget amendment is required at this time
(since this is at the application stage). Also, some updates needed for some typos/minor format issues
(including spelling for Commissioner Luebs in the title section).
—Lynn Sonkiss (06/03/21)
[MR updated 06/04/21 ]
Human Resources:
Approved by HR. Continues one (1) position. No HR action needed. —Heather Mason (06/03/21)
Risk Management:
Application approved by Risk Management. —Robert Erlenbeck (05/27/21)
Corporation Counsel:
There are no unresolved legal issues at this time. —Heather Lewis (05/27/21)
25304 - FY 2022 Hybrid Drug Court
Ap plicradion Wtail
Funding Opportunity:
24806-Fiscal Year 2022 Michigan Drug Court Grant Program (MDCGP) Operational and Planning Programs
Funding Opportunity Due Date:
Jun 30, 2021 11:59 PM
Program Area:
Michigan Drug Court Grant Program (MDCGP)
Status
Editing
Stage:
Final Application
Initial Submit Date:
Initially Submitted By:
Last Submit Date:
Last Submitted By:
Contact Information
i'lirwry CcalLicl 6tfornr tiorl
Name:
Mr. Datid Middle Neoe Campbell
Salutaflon First Name Last Name
Title:
Probation Superusor
E it°:
Cat pbelld(c_)Dakgov com
Address":
4850 Grand R w Ave
Nou Michigan 48374
City Slate/Pounce Postal Code2p
Phone':
(248) 305-6451 Ed.
Phone
trNlF#{t##tgt{t
Fax:
(248) 305-5295
Jtik1744NNNi##
To access the WehGmnts hcess loins dick hero.
WebGrants Authorization Approval Form;
Campbell Webgranc Access.pdf
t)IgalliziAon ird(wilulion
Name`: 52nd District Court First Diusion - Oakland County (D52-1)
Organization Type': State Court Administrative Office
Tax Id:
Organization Website:
AcldressA: 48150 Grand Rt r Ave.
1of6
Nou Michigan 48374
City State/Provwe, Postal CodeZp
Phone': (248) 3056144 E,d.
10110fli t-tBNNt
Fax: (248)305-5970
01Nf8 4)1kNt
FY 22 Abbreviated Application
Program Information
Select your court*:
D52-1 (Nom) Oakland
County*:
Oakland
Please pick your program type":
Hybrid DWI/Drug Court
Federal Tax ID':
38-6004876
Is this regional program? ":
Yes
Chief Judge ':
Joseph Fabdzio
Program Judge 1 Name*:
Travis Reeds
Program Judge 1 Email Address*
redst(tuoaI.gov.com
Program Judge 2 Name:
Robert Bondy
Program Judge 2 Email Address:
bonrlyrcr, akgov.com
Program Judge 3 Name:
David Law
Program Judge 3 Email Address:
Iawdimoakgovcom
Program Judge 4 Name:
Program Judge 4 Email Addrew:
Court Administrator':
Alexandra Black
Financial Officer`:
Kyle Jen
Project Director':
David Campbell
Project Director E-mail Address':
campbclld(Cmakgoucom
Project Director Phone Number':
248-305-6451 Dt
DCCMIS Administrator Name*:
David Campbell
DCCMIS Administrator E-mail Address`:
campbelldrnakgov.com
DCCMIS Administrator Phone Number*:
248-305-6451 Dtr
Authorizing Official (Individual who will
David T. Woodward
sign the grant contract) Name*:
Authorizing Official E-mail Address:
tvoodwyarddibakeakgoucuni
Authorizing Official Phone Number':
24M58-0100 E.t.
Authorizing Official Title `:
Chairman, Oakland County Board of Commissioners.
SIGMA Vendor ID #":
CV0048080
this uumbel begins with CV, kdlowed by 7 digit:. Renew pretinus paymeuLs hom the Stale for Ihle number If ynu are hamng difBadlyplenae t4mnla0
coudsatwreslntuurts mi gov
Program Operations
2 0f 6
Is the program applying for planning or
Operational Application
operational funds?':
Flow many years has the program been
8
operational? :
What is the program's capacity?:
30
What is the current number of active
15
participants? :
Does the program accept transfers?:
yes
Please identify any major personnel,
capacity, or program changes that differ
from fiscal year 2021. :
Some of the areas we looked to adjust based on our Fiscal year 2021 Application Review was regarding our Success Rate, Incentives/Sanctions
Ratio and Employment status at the time of discharge.
Based on this as well as other suggestions, we have altered our incentive/sanction chart to not only allowfor more incentives within the program
but reduce the number of sanctions that include incarceration. Out of necessity due to COVID, we began utiliang Zoom for our participant review
hearings, which has become a very useful incentive. Alloying participants to appear for their mandatory rewewhearings via Zoom has been
another reward we have been able to reinforce positive behavior. It allows participants to reduce the amount of time taken off from work, thereby
strengthening their employment status.
Additionally, we have utilized support group attendance, and additional types of counseling in lieu of other punitive measures. One specific type of
counseling we have used, has been our utilization of Dialectical Behavior Therapy (DBT) in lieu of punitive measures. This type of evidence -based
therapy has proven useful in the treatment of those participants with personality disorders as well as those suffering from substance abuse issues.
We have also worked to partner with some local businesses to help participants find employment. Over the past year, and especially due to
COVID, our court has been contacted by multiple businesses looking for employees. This is information we have been able to provide
to participants who are looking for sustained, steady and reliable employment. These are partnerships we plan to continue in future years.
Are you requesting more grant funds than yes
the program was awarded last year?:
Will the program receive funding or, has No
the program applied for funding from
another source (non SCAO-local, state or
federal) for the upcoming fiscal year? *:
�='
Personnel
Other Grant Or Funding
Local Cash
Local IrelUnd
kkame Position Computation
Request
Source
Contribution
Contribution Total
Probation Officer 2080 x$30.0846 per
$62,575.98
$0.00
$0.00
$0.00 $62,575.98
1 hour
$62,575.98
$0.00
$0.00
$0.00 $62,575.98
Personnel
Describe the I eisonnet casts tie , wages) associated with tie proposed project.
Our Drug Court participants require very intense supervision and monitoring. In the initial phase of the program, participants will present for twice
weekly appointments with their probation officer, twice monthly review hearings With the treatment team, Mich includes their sentencing judge, and
monthly visits at the participants home during an unannounced search. Participants will gradually progress to weekly and eventually bi-weekly
appointments with their probation officer and monthly review hearings wth the treatment team toward the end of their program participation, which
is a minimum of 8 months in duration. Caseloads for the drug court officer should not exceed 30 participants as the high risk & high needs of the
participants require intensive supervision and availability. In order to provide direct and specialized service to individuals with a drug addiction, the
full time Drug Court probation officer would continue to be solely responsible for the Drug Court clients. This officer is minimally required to
complete the free online training through NDCI for Essentials of Drug Court and participate in other trainings pertinent to this program. Further,
3 of 6
due to the need for constant evaluation of this program, the Drug Court probation officer is ensuring adequate information is input Into DCCMIS
and will evaluate program progress and outcome on a routine basis.
Probation Officer, FTE (40 hours per week), 40 hours per week will be spent working on the grant, this position is
supported 100% by the grant funds, the average hourly rate is $30.0846 (this average includes estimated rate increases the employee may be
eligible for during the grant year), Total of $62,575.98 for Fiscal Year 2022.
To remain compliant with entering data into the DCCMIS and to assist with this caseload, a part time clerical person is required. The department
currently has two full time and one part time clerical staff to service the probation department, which is comprised of thirteen full time probation
officers as well as one full time community service officer. The clerical positions are also required to assist other departments on a daily basis.
The full time clerical person would be responsible for ensuring the files are up to date and prepared for the Drug Court Officer, providing any
clerical support necessary, as well as assisting with the input of DCCMIS data. A District Court Clerk II will be assigned to work on the grant for a
minimum of 1040 hours per year. Therefore, the in -kind cost is $22.40 per hour at 1,040 hours per year totals of $23,296. In addition to the
clerical position, the Probation Supervisor will be working as the program coordinator at 288 hours per year. At an hourly rate of $40.70 this
amounts to $11,721.60 per year which will be contributed as in -kind by the Court for the purposes of the grant.
Fringe Benefits
Types of Fringe Benefits to be Claimed
Workers Compensation
Retirement
Group Life Ins.
Hospitalization
Social Security
Dental
Disability
Unemployment Insurance
Optical
Fringe Benefits
Request
Other (Fart Or Funding Source
Local Cash Contributions
In-IOnd Contributions
Total
$675.B2
$0.00
$0.00
$0.00
$675.82
$15,274.80
$0.00
$0.00
$0,00
$15,274.80
$137.67
$0.00
$0.00
$0.00
$137.67
$10,725.96
$0.00
$0.00
$0.00
$10,725.96
$4,787.06
$0.00
$000
$0.00
$4,787.06
$857.04
$0.00
$0.00
$0.00
$857.04
$969.93
$0,00
$0.00
$0.00
$969.93
$62.58
$0.00
$0.00
$0.00
$62.58
$12504
$0.00
$0.00
$0.00
$125.04
$33,615.90
$0.00
$0.00
$0.00
$33,615.90
Descube in detail each fru ige benefit amount If you are requesting tends in the �Otiier? category, include a detailed description ofthnsc eepenses
The full time Drug Court probation officer position will require fringe benefits as they will be working over 32 hours per week. Fringe Benefits will
breakdown as listed above.
Contractual
Other (rant or
Service to
Funding
be Provided Contractor(s)
Computation Request
Sources
Drug $ Drop Zone
25 participants x(60 days x$8 $12,000 00
$0.00
Awhol
per test)
Testing
Home Hsit Oakland County
($73.511 hour x 10 hours of home $8,821.20
$0.00
Sheriffs Department
visits per month) x 12 months
Contractual
Liesoihe the cunliactual wsis associated with the proposed project.
Local Cash Local In-Wnd
Contribution Contribution Total SubrecipierNContractor
$aoo $0.00 $12,000 00 Contractor
$0.00
$20,821.20 $0.00 $0.00
$0.00 $8,821.20 Contractor
$0.00
In past grant years, our court has utilized funds to assist participants with drug and alcohol monitoring. The transition from active addiction to a
treatment court program is extremely difficult for new participants, as many of them are unemployed and lack a positive support system at home.
Participation in this program Is completely voluntary, which is typically an indication of their desire to obtain recovery. There are many factors that
4of6
may deter individuals from entering or being successful in a treatment court program; however as indicated by past participant survey's, the
financial burden and stress are significant areas of concern. All new participants in the program are required to submit to daily drug and alcohol
testing for at least the first 60 days, which often adds to their already high levels of stress and financial concerns. The daily testing during the
initial phase of the program is based on feedback from participants that reported it keeps them'focused on not using' and that every day they
tested negative was a source of pride and measure of success. We are seeking funding to provide assistance with drug and alcohol monitoring
during the first 60 days in the program through a contractor, Drop Zone. This wll provide the participant ample time to concentrate on their
sobriety, find employment and build their support system without the increased stress and financial burden of the cost of testing. Drop Zone
currently provides us a discounted rate for our treatment court participants of $8 per test (drug and alcohol). Drop Zone utilizes a specialized pbt
straw that has a natural filter built in. This filter provides both the tester and participant a safer and healthier testing environment, which is
especially beneficial in light of the COVID 19 pandemic. For FY 2021 we estimate 25 new clients will enter the program, which is projected based
on the fact we received 10 new participants as of March 31, 2021 and believe our numbers will increase due to the mental health issues brought on
due to the isolation required due to COVID-19. Our court is already seeing an increase in drug use/abuse by the general caseload population
which we feel wit present itself with additional participants during FY 2022. Therefore, we expect to see a slight increase in participants to 25 which
wall require funding for the initial 60 days of their program participation.
Drop Zone Testing: This agency will provide observed 12 panel urine drug screens and preliminary breath tests to participants during their initial
60 days of program participation. This agency will provide confirmation testing on disputed tests, but the participant would be responsible for
those service/ confirmation fees. Estimating 25 participants x 60 days x $8 per test = $12,000.
After the first 60 days of testing is completed, the participant will be responsible for the remainder of their testing in the treatment program.
Oakland County Sheriff Deputy Overtime: The Drug Court Program is requesting funds to allocate and assist in the ability to conduct home
visits on participants. Home Visits are an essential element of the Drug Court procedures and are critical to the participant and program's
success. The 52-1 District Court encompasses 6 separate police agencies and 3 substations for the Oakland County Sheriff's Department. Some
of the agencies only have 2-3 police officers on the road at any given time. Requesting those agencies pull an officer off the road from patrol to
assist with home visits creates not only a hardship within the department, but also the potential of reducing community safety during that time.
Additionally, the ability of utilizing an Oakland County Sheriff Deputy for home visits, has allowed us to accept participants who sometimes live
on the edge of our jurisdiction but still within Oakland County, the ability to participate in our program, when they otherwise would be excluded.
Utilizing an Oakland County Sheriff's Deputy would allow us to accept these individuals into our program as w would be able to conduct home
visits. This is especially helpful given the limited amount of drug court availability in Oakland County. Therefore, we are requesting approximately
10 hours of overtime for a D-II/ Patrol Deputy to conduct home visits on a monthly basis for the entire 12 month period of FY 2022. At the time this
grant was submitted, the exact per overtime hour cost of a D-II/ Patrol Deputy was unknown. So the cost was figured at the known 2021 cost of
$72,07 factoring in a 2 % cost of living increase, which equated to $73.51 per hour of overtime.
DII/ Patrol Deputy: $73.51 hourly rate x approximately 10 hours of home visits per month x 12 months = $8821.20
Supplies
Type of Supply Computation
Graduation
($26 for snacks +$22 for desert items +$7 bottled water) =$55 x2
Refreshments
graduation ceremonies = $110
Testing Supplies
300 tests x$3 per iCup test =$900
InoenM/
5gift cards@$10 each /month = $50 x 12 months =$600; 16 total
Graduation Gifts
graduates x$20 per gift =$320
Participant $16.68 per participant x 25 new participants = $417.00
Supplies
Supplies
Descnbe the supply costs associaled with the pi oposed pi ojeet.
Other Grant or
Request
Funding Sources
$110.00
$0.00
$900.00
$0.00
$920.00
$0.00
$417.00
$0.00
$2,347.00 $0.00
Local Cash Local Ir}IGnd
Contribution Contribution Total
$0.00 $0.00 $110.00
$0.00 $0.00 $900.00
$0.00 $0.00 $920.00
$0.00 $0.00 $417.00
$0.00 $0.00
The Drug Court traditionally holds two graduation ceremonies per year with refreshments (deserts/appetizers) provided to the participants,
participants families and members from the community. To comply with social distancing requirements and other safety protocols, we are asking
for $55 for each of the ceremonies to purchase prepackaged desserts, an assortment of snack food and individual bottle water.
Graduation Snacks & Refreshments: Estimating: 2 boxes of 50 Count box of chips @ $13 per box for a total of $26 +2 boxes of 30 count
cookies/dessert items at $11 per box for a total of $22 + 2 cases of 45 count bottle water @ $3.50 per case for a total of $7. ($26+$22+7 = $55 X
5 of 6
2 graduation ceremonies = $110).
To assist participants with any potential inability to pay for testing after the first 60 days, random office drug tests, and home visit testing we are
requesting funding for testing supplies. An estimated 25 participants @ 1 test per month x 12 months = 300 tests for the grant period. Tests
purchased through Redwood Toxicology cost $3 per !Cup test x 300 tests = $900.
Testing Supplies: 300 tests x $3 per !Cup test = $900
Our program is requesting funds to purchase gift cards as a incentives for positive compliance Positive reinforcement of a participant's sobriety
has proven to be extremely useful in getting the participant to want to maintain sobriety. Especially during the early stages of recovery and
treatment. Therefore, we would ask to be able to purchase gift cards, valued at $10 each, to help encourage sober behaviors. Estimating that 5
gift cards would be utilized each month at a cost of $10 per gift card, for a total of $50 per month. Factor that over 12 months would then equal
$600 in incentives Additionally, each participant that successfully completes the entire program will receive a graduation gift at their graduation
ceremony. Our program has averaged 6 graduates over the past 2 graduation ceremonies. With the changes made to our program, as
referenced in the initial application, we are expecting that number to humbly increase to 8 graduates at each ceremony for a total of 16.
Estimating 16 graduates wth an average gift of $20 per would equal a total of $320.
Incentives/ Graduation Gifts: 5 gift cards @ $10 each per month = $50 x 12 months = $600 for Incentives. Further, estimating 16 total
graduates x $20 / graduate graduation gift = $320; $600 for incentives + $320 for graduation gifts = $920.
Our program is asking for funds so we can purchase participants, upon entry into the program, with a welcome packet which contains a folder,
notebook, calendar and writing utensil. Due to the fact, participants are usually disorganized and overwhelmed with the requirements of the
program, these materials afford the participant a way to begin to put structure Into their lives. They also provide organization and accountability to
an otherwise chaotic life.
Participant Supplies: Basic 3 ring binders at 2" thickness are $7.19 each, Spiral Notebooks & writing utensils are $1 each, Pocket Calendars
are $8.49 each ($7.19+ $1.00+ $8.49 = $16.68 per participant x25 new participants = $417.00).
Travel and Training
Other Gant or Funding Local Cash Local In-Ignd
Type of Travel of Training Computation Request Sources Contribution Contribution Total
2022 Mchigan Association of Treatment Court Professionals $305x2= $610.00
Conference $610
$610.00
Travel and Training
De�•chhe the travel and training costs associated with the proposed project
$0.00 $0.00 $0.00 $610.00
$0.00 $0.00 $0.00
The estimated cost for the 2022 Michigan Association of Treatment Court Professionals conference registration is $305 per attendee. The
program director and probation officer will need to attend.
2022 Michigan Association of Treatment Court Professionals Conference: $305 per attendee x 2 attendees = $610.00.
The 52-1 District Court budget wall be paying for the ancillary expenses with attending, such as mileage reimbursement and meal stipends. An
estimate includes hotel of $150 per night, at two nights for two people totals $600. In addition, roundtrip mileage for two would be 228 miles as with
the conference being hosted at the Lansing Center in Lansing, MI, roundtrip for one person to that location is 114 miles x 2 people for a total of
228 miles. Reimbursement is currently figured at $0.575 per mile x 228 miles would total $131.10. Finally, while most meals are covered through
the conference, dinners are not. Per them rate is figured at $15 for dinner so 2 dinners for 2 people x $15 would total $60. Therefore, the
estimated amount the court will provide as in -kind would be Flotel ($600) + Mileage ($131.10) + Meal Per Diem ($60) which will equal $791.10.
Total Budget
Budget Category Request Other Gant or Funning Sources Local Cash Contributions Ini Contributions Total Cost
Total $119,970.08 $0.00 $0.00 $0.00 $119,970.08
M
Michigan Drug Court
Grant Program
(MDCGP)
Allowable/Disallowable Expense List
Conditions on Expenses
Assurances
Reporting Requirements
Fiscal Year 2022
Funding Provided by
State Court Administrative Office
Drug Treatment Court includes adult and juvenile drug courts, DWI court programs, hybrid drug/DWI court
programs, family dependency courts, and regional drug and DWI courts.
FY 2022 SCAO Grant Program Allowable Expenses Page 1
Drug Treatment Court
ALLOWABLE EXPENSES
Personnel and Fringe
Hourly wages
Fringe benefits
Contractual
Validated criminogenic risk and needs assessments for problem -solving court participants
Substance use disorder treatment services
• Peer support services
• Cognitive behavioral services and programs
• Behavioral health/mental health treatment services, including trauma treatment
• Defense attorney fees for the purposes of participating in program meetings, staffing meetings,
and review hearings only (no individual legal services; not to exceed $100/hour; maximum of
$600 per calendar month)
• Consultant not to exceed $81.25 per hour or $650 per day
• Drug and alcohol testing services, including EtG, EtS, and/or synthetic drugs
• Drug testing confirmations only if the confirmed test is negative
Electronic monitoring devices (such as GPS/SCRAM/Tethers/Soberlink)
• Police overtime for purposes of home or employment checks only (must be overtime, cannot pay
regular shift time)
Transitional housing (also known as Three -Quarter Housing): not to exceed 60 days per
participant, per FY contract
• GED tests (cost of tests only)
• Fees for obtaining Michigan ID (not to exceed $ t2 per participant)
• Fees for obtaining birth certificate in order to get state ID or social security card, and to complete
benefit forms and other legal documents (not to exceed $36 per participant)
Medication Assisted Treatment (Contractual)
• FDA -approved medications that assist in the treatment of Opioid and Alcohol Use Disorders
• Physician assessments for Medication Assisted Treatment
• Physician consultations to the team (not to exceed $81.25 per hour or $650 per day,)
• Follow up doctors' appointments and health services associated with MAT including:
• TB tests
• Blood work
• Chest X-rays
Ignition Interlock (installation fee and daily rate only, not to exceed 6 months per active program
participant) — Michigan Department of State (SOS) approved vendor.
Supplies
See graduation refreshments and supplies, under Conditions on Expenses,
for more information
FY 2022 SCAO Grant Program Allowable Expenses Page 2
• Basic office supplies (such as paper, pens, folders, calendars, or binders), personal protection
equipment and cleaning/disinfecting/safety precaution products including gloves, masks, and
thermometers not to exceed $500; this does NOT include cell phones and related expenses or
equipment such as computers and printers
• Zoom licensing for problem -solving court staff to conduct probation appointments and
other program related business; this funding is limited to one license per program, not to
exceed $20 per month (the expense must be prorated for fiscal year 2022)
• Drug testing supplies
Refreshments, and supplies such as cups, plates, napkins, and plastic cutlery, for pre -approved
graduation ceremonies (not to exceed $75 per graduation ceremony)
• Graduation award (not to exceed $25 per participant)
• Incentives (not to exceed $25 per participant, per incentive)
• JUVENILE PROGRAM ONLY -incentives for parents (not to exceed $25 per incentive)
Participant supplies (day planners, folders, etc.)
• Program brochures and participant handbooks
Travel
See travel expenses, under Conditions of Expenses, for more information
• Michigan Association of Treatment Court Professionals Conference (MATCP): registration fees
only, for up to four members per team
• Training for team member(s) to be able to administer a criminogenic risk and needs assessment
tool, up to $450 per training -MUST RECEIVE PRIOR APPROVAL FROM SCAO
• Transportation expenses for participants, including bus passes, bus tokens, or gas cards not to
exceed $10
• Mileage for home checks and/or transporting participants to/from program related activities
• Mileage reimbursement for SCAO trainings limited to treatment providers and defense attorneys
PLANNING PROGRAM ONLY -Mileage, lodging, and meal costs associated with required
attendance at SCAO Fundamentals of Problem -Solving Courts Training (required for all new
planning grant recipients) (reimbursed at state rate)
• REGIONAL PROGRAM ONLY -Mileage for regional program coordinator, case managers, and
other team members to travel to other regional court locations
PLANNING PROGRAM ONLY -Travel costs associated with viewing an in -state operational
DTC/DW I (must use state rates)
DISALLOWABLE EXPENSES
Nule: if aas item is NOT listed as a'i allunral)Iv expense, SCAO considers it di.sallov, ed.
• Software, maintenance fees, case management systems or databases
Fees or expenses for evaluation services
• Lobbying or advocacy for particular legislative or administrative forum
• Office equipment and accessories (such as computers, copiers, cell phones, telephones, office
furniture, printers, faxes, toner, etc.)
• Other costs not directly related to operations of a drug court/hybrid court/DWI court
Memberships and/or agency dues
Fines and Penalties (e.g., court fees, driver's license fees, etc.)
. Honorariums
FY 2022 SCAO Grant Prograin Allowable Expenses Page 3
Indirect and administrative fees
• In -state and out-of-state training, including national conferences (other than the pre -approved
MATCP conference, and training required for planning programs)
• Lodging, mileage and parking costs for MATCP conference
• Meals and refreshments (except for certain approved ceremonies such as graduation)
Attorney/legal fees for indigent defense or prosecution
• Construction or renovation
• Overtime pay rate, excluding law enforcement
Fringe benefits, including paid time off, for contractual services
• Fees for missed sessions/services/appointments ("no-show" fees)
Late fees for failure to pay on time
CONDITIONS ON EXPENSES
All MDCGP projects are based on the cost reimbursement concept; i.e., state, local, or private funds
shall be expended before reimbursement is provided. Your court will be reimbursed quarterly after
invoices for grant expenses have been submitted to and approved by SCAO.
Costs must be allowable as stated above, and they must be reasonable and necessary. All grant costs
and billings will be reviewed by the State Court Administrative Office (SCAO) to ensure that they
reflect costs generally recognized as ordinary and necessary for the operation of the problem -solving
court and reflect market prices for comparable goods or services.
Additionally, the grant expenditures must be for goods and services that are or will be utilized for
the grant period or fiscal year (October 1 to September 30). Billing for goods and services (i.e.,
bus tokens, library materials, drug testing supplies on September 24) that could not reasonably be
used up prior to September 30 will be denied for reimbursement. The above list of disallowable
expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If required by the
court funding unit, costs must be sustained by competitive bids.
Individual consultant fees are limited to $650 (excluding travel, lodging and meal costs) per day,
which includes legal, medical, psychological and accountant consultants. If the rate will exceed
$650 for an eight -hour day, written approval is required from SCAO. Compensation for individual
consultant services is to be responsible and consistent with that paid for similar services in the
market place.
GRADUATION REFRESHMENTS AND SUPPLIES
Programs that have annual or biannual graduations for multiple participants may request deviation
from the allowable list through the grant manager. The request must be made through a
WebGrants contract amendment and approved, prior to purchase, and must specify the number of
graduates, the date of the ceremony, and the supplies being purchased.
EY 2022 SCAO Grant Program Allowable Expenses Page 4
TRAVEL EXPENSES
Travel expenses may not exceed the state rate, or your program's county rate, whichever is the
lesser expense. State mileage rate includes: premium rate for roundtrip less than 100 miles and
standard rate for roundtrip more than 100 miles.
Grant funds may only be used to reimburse expenses incurred by the program. Grant funds will
not cover expenses for future services, such as annual bus passes.
Regional programs are distinguished from other programs by the number of geographically distinct
jurisdictions participating in a single joint program. Below are examples of regional program
designs:
• Two or more circuit courts participating in a single regional court.
• Two or more district courts from different counties participating in a single regional
court.
• One or more district courts and one or more circuit courts, from different counties,
participating in a single regional court.
NONSUPPLANTING
SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must
assure that funds will not be used to replace or supplant state, local or tribal funds, but will be used
to increase the amount of such funds that would, in the absence of grant funds, be made available
for criminal justice activities.
This means that if your court plans to:
(a) Hire new positions (including filling existing vacancies that are no longer funded in your
agency's budget): It must hire these additional positions on or after the official grant award
start date, above its current budgeted (funded) level of positions.
(b) Rehire personnel who have already been laid of (at time of the application) as a result of
state, local, or tribal budget cuts: It must rehire the personnel on or after the official grant
award start date and maintain documentation showing the dates(s) that the positions were
laid off and rehired.
(c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on
a fiaure date as a result of state, local, or tribal budget cuts: It must continue to fund the
personnel with its own funds from the grant award start date until the date of the scheduled
layoff (e.g., if the layoff is scheduled for October 1, then funds may not be used to fund the
personnel until October 1, the date of the scheduled layoff), and maintain documentation
showing the date(s) and reason(s) for the layoff. [Please note that as long as your agency
can document the date that the layoff would occur if the grant funds were not available, it
may transfer the personnel to the grant funding on or immediately after the date of the
layoff without formally completing the administrative steps associated with a layoff for
personnel.]
Documentation that may be used to prove that the scheduled layoffs are occurring for local
economic reasons that are unrelated to the availability of grant funds may include (but are not
limited to) council or departmental meetings, memoranda, notices, or orders discussing the layoff,
notices provided to the individual personnel regarding the date(s) of the layoff; and/or budget
documents ordering departmental and/or jurisdiction -wide budget cuts. These records must be
PY 2022 SCAO Grant Program Allowable Expenses Page 5
maintained with your com4's grant in the event of an audit, monitoring, or other evaluation of your
grant compliance.
ASSURANCES
1. Applicants must provide assurance that there has been, and will continue to be, appropriate consultation
with all affected agencies in planning and implementation of the drug treatment court program.
Applicants are required to have a current Memorandum of Understanding that includes the parties as
stated in MCL 600.1062(1) and (2).
2. Applicants must provide assurance that all treatment programs and providers used in the drug treatment
court program are licensed and/or accredited by the appropriate state government or professional
agencies.
3. Applicants must provide assurance of the intention of the jurisdiction to continue the program after
funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted.
4. Applicants must provide assurance that all recipients of funding under this grant program are required
to comply with nondiscrimination requirements contained in various federal and state laws. Each
applicant court should have a copy of their Equal Employment Opportunity plan on file and available
for review by SCAO upon request.
5. Applicants must assure that they and any sub -grantees will not use funds from MDCGP for lobbying
and that they will disclose any lobbying activities related to MDCGP.
6. Recipients of funding under this grant agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their court.
The grantee's accounting system must maintain a separate fund or account to support expenditures.
Recipients of funding agree to maintain accounting records, following generally accepted accounting
principles for the expenditure of funds for purposes identified in the budget and any budget
amendments.
7. Only program activities and expenses in the approved grant budget and incurred during the fiscal year
are eligible for reimbursement.
8. State funds may not be used to replace (supplant) funds that have been appropriated for the same
purpose.
9. Recipients of finding will assure that the Michigan Supreme Court, SCAO, the local government audit
division of the Michigan Department of Treasury, the State Auditor General, or any of their duly sworn
authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or
transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this
grant. Such records shall be maintained for a period of five years after completion of the grant project
or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall provide
quarterly reports on the funds expended by the drug treatment court in the form required by SCAO.
10. Applicants agree to collect and provide program and participant data in the form and manner required
by SCAO, and to participate in follow-up and evaluation activities.
11. Applicants receiving awards from SCAO agree to utilize the Drug Court Case Management
Information System (DCCMIS) to manage drug treatment court cases and report all data to SCAO
under MCL 600.1078.
12. Applicants who receive funding from MDCGP must plan, design, and operate their programs according
to one of the following models: Drug Treatment Courts: The Ten Key Components, The Ten Guiding
Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, Family Treatment Court Best
Practice Standards, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases
Using the Drug Court Model. Additionally, applicants agree to follow all applicable state laws, court
rules, and administrative orders pertaining to the operation of drug courts and adjudication of related
FY 2022 SCAO Grant Program Allowable Expenses Page 6
cases, and standards and required best practices per SCAO's Adult Drug Court Standards, Best
Practices, and Promising Practices.
13. Applicants agree to participate in SCAO required training including the Bureau of Justice Assistance's
Drug Court Planning Initiatives (DCPI). Courts that apply to DCPI training, but are not selected, must
agree to participate in Problem -Solving Court Fundamental training.
14. All recipients of funding under this grant program will ensure that violent offenders, as defined in MCL
600.1060(g), will be excluded from the drug court programs.
15. Applicants agree that if a federal 501(c)3 exists or is developed for drug treatment court purposes, or if
the MFiC court develops a partnership with an existing 501(c)3, that no employee of the court will be
directly involved in the operations of the 501(c)3.
16. SCAO may suspend funding in whole or in part or terminate funding for the following reasons:
a. Failure to meet SCAO certification requirements.
b. Failure to comply with the requirements of the grant program, which includes the submission
of the required reports submitted within the time frames listed in the Reporting Requirements
section of this document.
c. Failure to make satisfactory progress toward the goals or strategies set forth in this application.
d. Failure to adhere to the requirements of the grant contract.
e. Proposing or implementing substantial plan changes to the extent that the application would
not have been selected for funding.
f. Filing a false statement in this application or other report or document
g. Other good cause shown.
17. The project director identified in the grant application is responsible for directing the implementation of
the drug treatment court grant project. The financial officer is the individual who is fiscally responsible
for this project, and is responsible for accountability for the grant funds. The authorizing official is the
individual authorized by the court to enter into this agreement. SCAO prohibits the same individual
from assignment in more than one capacity.
FY 2022 SCAO Grant Program Allowable Expenses Page 7
REPORTING REQUIREMENTS
Financial Claim Reports are due quarterly on the following dates:
• January 10
• April 10
• July 10
• October 10
Data Exception Reports in DCCMIS must be corrected quarterly by the following dates (For planning
grants -only required if the program has active participants):
• November 15
• February 15
• May 15
• August 15
Progress Report is due on the following date:
• October 30 (Not required for planning grants)
DCCMIS User Audit Report is due on the following date (For planning grants -only required if the
program has active participants):
• January 31
WebGrants User Audit report is due:
January 31
FY 2022 SCAO Grant Program Allowable Expenses Page 8
Resolution #21266
June 17, 2021
Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted.
AYES: Charles, Gershenson, Gingell, Hoffman, Jackson, Joliat, Kochenderfer, Kowall, Kuhn,
Long, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Spisz, Weipert, Woodward, Cavell. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted.
"Q0. s a �
i HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANTTO MCL45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 17, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 171h day of June, 2021. _
Lisa Brown, Oakland County