HomeMy WebLinkAboutResolutions - 2021.06.17 - 34680MISCELLANEOUS RESOLUTION, #21267 June 17, 2021
BY: Commissioner Penny Luebs, Chairperson, Public Health and Safety Committee
IN RE: 52/3 DISTRICT COURT (ROCHESTER) — FY 2022 MICHIGAN DRUG COURT GRANT PROGRAM
— GRANT APPLICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division III (Rochester) is applying to the State Court Administrator's Office
(SCAO), Michigan Drug Court Grant Program in the amount of $99,390.39, for the grant period of October 1,
2021, through September 30, 2022; and
WHEREAS the court intends to continue the Specialty Treatment Court (STC) to assist participants maintain
sobriety and decrease recidivism; and
WHEREAS the grant application seeks funding for drug and alcohol testing, participant incentives, counseling
services, and Michigan Association of Treatment Court Professionals (MATCP) conference expenses for ongoing
education; and
WHEREAS the grant application also seeks continuation of funding for one (1) Special Revenue (SR) Full -
Time Eligible (FTE) Probation Officer (#P00012030) The Probation Officer will assist with managing the
STC caseload, conduct substance abuse assessments for all potential defendants who meet the STC
criteria, attend staffing and review hearings, conduct home/site visits, attend the 2022 Michigan Association
of Treatment Court Professionals (MATCP) conference, and participate in graduation ceremonies; and
WHEREAS the grant application has completed the Grant Review Process in accordance with the Grants
Policy approved by the Board at their January 21, 2021 meeting
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the 52/3 District Court's grant application to the State Court Administrative Office (SCAO) for the FY 2022
Michigan Drug Court Grant Program in the amount of $99,390.39, for the period of October 1, 2021, through
September 30, 2022.
BE IT FURTHER RESOLVED a budget amendment is not required at this time.
Chairperson, on behalf of the Public Health and Safety Committee, I move the adoption of the foregoing
resolution.
Lai:1§`Coer Penny Luebs, District #16
Chairperson, ublic Health and Safety Committee
PUBLIC HEALTH AND SAFETY COMMITTEE VOTE:
Motion carried on a roll call vote with Gingell absent.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
GRANT REVIEW SIGN -OFF — 52/3 District Court
GRANT NAME: FY 2022 Michigan Drug Court Grant Program
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT: Amy Luce / (248) 537-3699
STATUS: Application (Greater than $50,000)
DATE: 05/20/21
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments
The Board of Commissioners' liaison committee resolution and grant application package (which should include this sign
off and the grant application with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B. - No budget amendment required at the application stage. Some minor format edits needed
for the draft resolution. —Lynn Sonkiss (05/19/21)
Human Resources:
Approved by Human Resources. Continues one (1) position, so no HR action needed. —Heather Mason
(05/14/21)
Risk Management:
Application approved by Risk Management. —Robert Erlenbeck (05/17/21)
Corporation Counsel:
There are no unresolved legal issues at this time. —Heather Lewis (05/20/21)
25384 - 52-3 STC 2022
,r pplicrttion CleF:s`s@_.
Funding Opportunity:
24806-Fiscal Year 2022 Michigan Drug Court Grant Program (MDCGP) Operational and Planning Programs
Funding Opportunity Due Date:
Jun 30, 2021 11:59 PM
Program Area:
Michigan Drug Court Grant Program (MDCGP)
Status
Editing
Stage:
Final Application
Initial Submit Date:
Initially Submitted By:
Last Submit Date:
Last Submitted By:
Contact Information
11lim:)ry C;ontaci InFurn))tiun
Name:
Ms. Amy L Luce
Salutation Histrlamec Mddle Name Last Name
Title:
Specialty Treatment Court Coordinator
Email':
luceatti oakgov. cow
Address':
700 Barclay Circle
Phone":
Fax:
to accoss the Wehrxants /loess form did, here
WebGrants Authorization Approval Form:
()LHpriiILdtioil €nforuI'll iorl
Name':
Organization Type`.
Tax Id:
Organization Website:
Address':
Rochester Hills Michigan 48307
City SlalelPiovince Postal Code/Zip
(248) 537-3699 Ga.
Phone
i#kF#INt-IkNt#
52nd District Court Third Division - Oakland County (D52-3)
State Court Administrative Office
700 Barclay Grele
1of5
Rochester Hills Michigan 48307
City SiatclPlomme Postal Code0l,
Phone*: (248) 8535553 Ert
#I#I-qNH-1k1NtN
Fax: (248) 537-3622
INNt-7ltNl4#44
FY 22 Abbreviated Application
Program Information
Select your coure:
D52-3 (Rochester Hills) Oakland
County*:
Oakland
Please pick your program type*:
Hybrid DWI/Dmg Court
Federal Tax ID *:
38-6004876
Isthis a regional program? *:
No
Chief Judge *:
Hon. Joseph G. Fabrizio
Program Judge 1 Name':
Hon. Nancy T. Camiak
Program Judge f Email Address':
earnialanaoakgov.com
Program Judge 2 Name:
Hon. Julie A. Nicholson
Program Judge 2 Email Address:
n cholsonjObo ikgoucom
Program Judge 3 Name:
Program Judge 3 Email Address:
Program Judge 4 Name:
Program Judge 4 Email Address:
Court Administrator*:
Amy Luce
Financial Officer*:
Kyle Jan
Project Director':
Amy Luce
Project Director E-mail Address*:
luceaiakrakyoyoonl
Project Director Phone Number":
248-537-3698 EM.
DCCMIS Administrator Name*:
Amy Luce
DCCMIS Administrator E-mail Address*:
lucea(Uoakgoucom
DCCMIS Administrator Phone Number*:
248537-3698 Gi
Authorizing Official (individual who will
Dayd Woodward
sign the grant contract) Name":
Authorizng Official E-rnaii Address*:
woodwauld oa6goacom
Authorizing Official Phone Number":
248-658-0100 E4.
Authorizing Official Title *: Chairman of Oakland County Board of Commissioners
SIGMA Vendor ID W:
CV0048080
11ns number beyms with CV, followed by'/ digits Ruvew preuous pa>inenls from rho State for Ihis number If you are hating ddhcultV Pleese C01110 t
(ouits.reces(rj culls 1111.gov
Program Operations
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Is the program applying for planning or
Operational Application
operational funds? ":
How many years has the program been
16
operational?:
What is the program's capacity?:
40
What isthe current number of active
23
participants? :
Doesthe program accept transfers? :
Yes
Please identify any major personnel,
capacity, or program changesthat differ
from fiscal year 2021.
The 52-3 Specialty Treatment Court has a new probation officer, Lauren Luna. Beyond this change, there have been no other significant changes
to the program.
Are you requesting more grant funds than
Yes
the program was awarded last year?:
Please explain why more funds are
requested based on the operations of your
program. For example, drug test cost
increases, program expansion, etc. :
Our 2021 award fell short of covering program expenses. Consequently, we requested and received a one-time grant match from Oakland County
in the amount of $7,472.00 to maintain services and pay a full-time probation officer.
Will the program receive funding or, has No
the program applied for funding from
another source (non SCAO-local, state or
federal) for the upcoming fiscal year?':
Budget
Personnel
Nature Position Computation Request Other Grant Or Funding Source Local Cash Contribution Local In-FOnd Contribution Total
_ Probation Officer 29.481hr x 37,5 hours/week $57,488.22 $0.00 $0.00 $0.00 $57,488.22
$57,488.22 $0.00 $0.00 $0.00 $57,488.22
Personnel
Dosuihe the peinonnal cost s (re., w, ges)assouated wtlh the proposed project.
The 52-3 STC Program has one FT grant -funded probation officer,-. Lauren works 37.5 hours/week and works solely on STC cases,
Her hourly rate for FY22 will be $29.48/hour, which is $57,488.22 annually. One probation officer fully funded by Oakland County serves as a
back-up for the primary grant- funded probation officer. All other members of the 52-3 STC team are volunteers.
Fringe Benefits
Other Grant Or Funding Local Cash Irl
Types of Rintie Benefits to be Claimed Request Source Contributions Contributions Total
FICA refirement, unemployment, worker's comp., hospitalimfion, dental, $31,834.67 $0.00 $0.00 $0.00 $31,834.67
vision, disability.
$31,834.67 $0.00 $0.00 $0.00 $31,834.67
Fringe Benefits
Desn ibe in detain oach fill ige. benefit amourd It you are myuesun9 funds in the ?uureO category, include a detailed descnpiiou ofthose rose expnuses
3 of 5
Total fringe benefits for the FT probation officer vdll equal $31,834.67 annually. Fringe benefits include FICA, retirement, unemployment, worker's
compensation, hospitalization, dental, vision, and disability. These amounts are consistent with probation officer positions funded by Oakland
County.
Contractual
Other Grant or
Service to be
Funding
Local Cash
Local In-IOnd
Provided Contracto(s)
Computation
Request
Sources
Contribution
Contribution Total Subreclpient/Cordractor
Inpatient Substance Turning Point
4 participants x 10 days x
$2,000.00
$0.00
$0.00
$0.00 $2,000.00 Contractor
Abuse Treatment
$50/day
PBTNNETGTesbng JAN5, Results
20 participants x$10 per
$1,100.00
$0.00
$0.00
$0.00 $1,100.00 Contractor
PBT/UAx4 tests +20 ERG
tests
Outpatient, Relapse Rochester Area
10 participants x5 sessions x
$3,750.00
$0.00
$0.00
$0.00 $3,750.00 Contractor
Prevention, Aftercare Counseling
$75/session
Portable Awhol House Arrest
$100 enrollment and service
$760.00
$0.00
$O.OD
$0.00 $750.00 Contractor
Nbnitonng Unit Sewoes, Home
fees x5 participants + 10 x5x
Confinement
$5
$7,600.00
$0.00
$0.00
$0.00
Contractual
Describe the contractual costs associated with the proposed piojo t.
Turning Point: provides inpatient substance abuse treatment. It is anticipated that 4 participants volt require 10 days of services each at a cost of
$50.00/day. 4 x 10 x $50 = $2,000.00
JAMS/Results: provides PBT, UA, and ETG testing. It is anticipated that 20 participants will require 4 PBT/UA tests at a cost of $10/test.
Additionally, it is anticipated that a total of 20 ETG tests at $15/test will be needed. (20 x 4 x $10) + (20 x $15) _ $1,100.00
Rochester Area Counseling Services: provides outpatient treatment, relapse prevention, and aftercare. A flat rate of $75.00 is charged per
session, for all session types. 10 participants x 5 sessions x $75 = $3,750.00
House Arrest Services, Home Confinement: provides portable alcohol monitoring units. It is anticipated that 5 participants vsll require services at
$100 enrollment fee plus $5/day for use of equipment for a 10-day period. ($100 x 5) + ($5 x 10 days x 5 participants) _ $750.00
Supplies
Type of Supply Computation
Graduation
2 large graduation ceremonies; $100 for refreshments/ceremony
Refreshments
Incenflves
2 monthlydrawings x 2 winners x$10 gift x 12 months; tokens 50x
$2A5; greeting cards, 50 x$1.00
Basic Office
100.00
Supplies
Graduation Gifts
$20 gift x 30 graduates
Supplies
Desa he the supplycosls associated with the proposed project.
Other Grant or
Local Cash
Local lrrldnd
Request
Funding Sources
Contribution
Contribution Total
$200.00
$0.00
$0.00
$0.00 $200.00
$652.50
$0.00
$0.00
$0.00 $652.50
$100.00
$0.00
$0.00
$0.00 $100.00
$600.00
$0.00
$0.00
$0.00 $600.00
$1,552.50
$0.00
$0.00
$0.00
52-3 STC would like to plan 2 large graduation ceremonies in FY22. Approximately 75 guests would attend each ceremony including graduates,
family members, sponsors, community members, court staff, and dignitaries We are requesting $100/ceremony for refreshments. $100 x 2 =
$200.00
Our STC program strongly believes it Is important to incentivize and reward compliant behavior and positive behavior changes. A fishbowl drawing
Will be held 2 times per month. 2 names are drawn each time and winners receive a gift valued at approximately $10.00. 2 drawngs x 2 winners x
$10 x 12 months = $480.00 Participants also receive tokens to celebrate phase advancement and sobriety milestones. 50 tokens x $2.45 =
122.50.
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Basic office supplies are needed to properly operate the STC program. We are requesting $100.00 for basic office supplies.
Graduation gifts are also purchased to celebrate participant graduations. Each participant that graduates the STC program in FY22 will receive a
$20.00 gift. We expect that approximately 30 participants will graduate in FY22. $20 x 30 gifts = $600.00
Travel and Training
Type of Travel or Training Computation Request Other Grant or Funding Sources Local Cash Contribution I.ocalln-Mnd Contribution, Total
NATCP Annual Conference 3 team members x$305.00 $915.00
$915.00
Travel and Training
Des( rlbe the travel and liaining costs aseuciaterl wtlh the proposed pofcd
$0.00 $0.00 $0.00 $915.00
$0.00 $0.00 $0.00
Our STC program sends three team members (2 judges and 1 probation officer) to the MATCP Conference each year. The court vdli incur the cost
of mileage, travel, food, and hotel expenses. 3 x $305 = $915.00
Total Budget
Budget Category Request Other Grant or Funding Sources Local Cash Contributions In-Mnd Contributions Total Cost
Total $99,390.39
$0.00
$0.00
$0.00 $99,390.39
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Michigan Drug Court
Grant Program
(MDCGP)
Allowable/Disallowable Expense List
Conditions on Expenses
Assurances
Reporting Requirements
Fiscal Year 2022
Funding Provided by
State Court Administrative Office
Drug Treatment Court includes adult and juvenile drug courts, DWI court programs, hybrid drug/DWI court
programs, family dependency courts, and regional drug and DWI courts.
FY 2022 SCAO Grant Program Allowable Expenses Page 1
Drug Treatment Court
ALLOWABLE EXPENSES
Personnel and Fringe
• Hourly wages
• Fringe benefits
Contractual
• Validated crimmogenic risk and needs assessments for problem -solving court participants
• Substance use disorder treatment services
• Peer support services
• Cognitive behavioral services and programs
Behavioral health/mental health treatment services, including trauma treatment
Defense attorney fees for the purposes of participating in program meetings, staffing meetings,
and review hearings only (no individual legal services; not to exceed $100/hour; maximum of
$600 per calendar month)
• Consultant not to exceed $81.25 per hour or $650 per day
Drug and alcohol testing services, including FIG, EIS, and/or synthetic drugs
Drug testing confirmations only if the confirmed test is negative
Electronic monitoring devices (such as GPS/SCRAM/Tethers/Soberlink)
• Police overtime for purposes of home or employment checks only (must be overtime, cannot pay
I .
participant, per FY contract
• GED tests (cost of tests only)
• Fees for obtaining Michigan ID (not to exceed $12 per participant)
• Fees for obtaining birth certificate in order to get state ID or social security card, and to complete
benefit forms and other legal documents (not to exceed $36 per participant)
• Medication Assisted Treatment (Contractual)
• FDA -approved medications that assist in the treatment of Opioid and Alcohol Use Disorders.
• Physician assessments for Medication Assisted Treatment
• Physician consultations to the learn (not to exceed $81.25 per hour or $650 per day,)
• Follow up doctors' appointments and health services associated with MAT including:
• TB tests
regular shift time)
Transitional housing (also known as Three -Quarter Housing): not to exceed 60 days per
• Blood work
• Chest X-rays
Ignition Interlock (installation fee and daily rate only, not to exceed 6 months per active program
participant) — Michigan Department_ of State (SOS) approved vendor.
Supplies
See graduation refreshments and supplies, under Conditions on Expenses,
for more information
FY 2022 SCAO Grant Program Allowable Expenses Page 2
• Basic office supplies (such as paper, pens, folders, calendars, or binders), personal protection
equipment and cleaning/disinfecting/safety precaution products including gloves, masks, and
thermometers not to exceed $500; this does NOT include cell phones and related expenses or
equipment such as computers and printers
• Zoom licensing for problem -solving court staff to conduct probation appointments and
other program related business; this funding is limited to one license per program, not to
exceed $20 per month (the expense must be prorated for fiscal year 2022)
• Drug testing supplies
• Refreshments, and supplies such as cups, plates, napkins, and plastic cutlery, for pre -approved
graduation ceremonies (not to exceed $75 per graduation ceremony)
• Graduation award (not to exceed $25 per participant)
• Incentives (not to exceed $25 per participant, per incentive)
• JUVENILE PROGRAM ONLY -incentives for parents (not to exceed $25 per incentive)
• Participant supplies (day planners, folders, etc.)
• Program brochures and participant handbooks
Travel
See travel expenses, under Conditions of Expenses, for more information
• Michigan Association of Treatment Court Professionals Conference (MATCP): registration fees
only, for up to four members per team
• Training for team member(s) to be able to administer a criminogenic risk and needs assessment
tool, up to $450 per training -MUST RECEIVE PRIOR APPROVAL FROM SCAO
• Transportation expenses for participants, including bus passes, bus tokens, or gas cards not to
exceed $10
• Mileage for home checks and/or transporting participants to/from program related activities
• Mileage reimbursement for SCAO trainings limited to treatment providers and defense attorneys
• PLANNING PROGRAM ONLY -Mileage, lodging, and meal costs associated with required
attendance at SCAO Fundamentals of Problem -Solving Courts Training (required for all new
planning grant recipients) (reimbursed at state rate)
• REGIONAL PROGRAM ONLY -Mileage for regional program coordinator, case managers, and
other team members to travel to other regional court locations
PLANNING PROGRAM ONLY -Travel costs associated with viewing an in -state operational
DTC/DWI (must use state rates)
DISALLOWABLE EXPENSES
'dole: I fan item is NOT listed as an allowable expenw, SCAO cousiders it disallowed.
• Software, maintenance fees, case management systems or databases
Fees or expenses for evaluation services
Lobbying or advocacy for particular legislative or administrative forum
Office equipment and accessories (such as computers, copiers, cell phones, telephones, office
furniture, printers, faxes, toner, etc.)
• Other costs not directly related to operations of a drug court/hybrid court/DWI court
Memberships and/or agency dues
Fines and Penalties (e.g., court fees, driver's license fees, etc.)
• Honorariums
FY 2022 SCAO Grant Program Allowable Expenses Page 3
Indirect and administrative fees
In -state and out-of-state training, including national conferences (other than the pre -approved
MATCP conference, and training required for planning programs)
• Lodging, mileage and parking costs for MATCP conference
• Meals and refreshments (except for certain approved ceremonies such as graduation)
• Attorney/legal fees for indigent defense or prosecution
• Construction or renovation
• Overtime pay rate, excluding law enforcement
• Fringe benefits, including paid time off, for contractual services
Fees for missed sessions/services/appointments ("no-show" fees)
Late fees for failure to pay on time
CONDITIONS ON EXPENSES
All MDCGP projects are based on the cost reimbursement concept; i.e., state, local, or private funds
shall be expended before reimbursement is provided. Your court will be reimbursed quarterly after
invoices for grant expenses have been submitted to and approved by SCAO.
Costs must be allowable as stated above, and they must be reasonable and necessary. All grant costs
and billings will be reviewed by the State Court Administrative Office (SCAO) to ensure that they
reflect costs generally recognized as ordinary and necessary for the operation of the problem -solving
court and reflect market prices for comparable goods or services.
Additionally, the grant expenditures must be for goods and services that are or will be utilized for
the grant period or fiscal year (October 1 to September 30). Billing for goods and services (i.e.,
bus tokens, library materials, drug testing supplies on September 24) that could not reasonably be
used up prior to September 30 will be denied for reimbursement. The above list of disallowable
expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If required by the
court funding unit, costs must be sustained by competitive bids.
Individual consultant fees are limited to $650 (excluding travel, lodging and meal costs) per day,
which includes legal, medical, psychological and accountant consultants. if the rate will exceed
$650 for an eight -hour day, written approval is required from SCAO. Compensation for individual
consultant services is to be responsible and consistent with that paid for similar services in the
market place.
GRADUATION REFRESHMENTS AND SUPPLIES
Programs that have annual or biannual graduations for multiple participants may request deviation
from the allowable list through the grant manager. The request must be made through a
WebGrants contract amendment and approved, prior to purchase, and must specify the number of
graduates, the date of the ceremony, and the supplies being purchased.
FY 2022 SCAO Grant Program Allowable Expenses Page 4
TRAVEL EXPENSES
Travel expenses may not exceed the state rate, or your program's county rate, whichever is the
lesser expense. State mileage rate includes: premium rate for roundtrip less than 100 miles and
standard rate for roundtrip more than 100 miles.
Grant funds may only be used to reimburse expenses incurred by the program. Grant funds will
not cover expenses for future services, such as annual bus passes.
Regional programs are distinguished from other programs by the number of geographically distinct
jurisdictions participating in a single joint program. Below are examples of regional program
designs:
• Two or more circuit courts participating in a single regional court.
• Two or more district courts from different counties participating in a single regional
court.
• One or more district courts and one or more circuit courts, from different counties,
participating in a single regional court.
NONSUPPLANTING
SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must
assure that funds will not be used to replace or supplant state, local or tribal funds, but will be used
to increase the amount of such funds that would, in the absence of grant funds, be made available
for criminal justice activities.
This means that if your court plans to:
(a) Hire new positions (including filling existing vacancies that are no longer funded in your
agency's budget): It must hire these additional positions on or after the official grant award
start date, above its current budgeted (funded) level of positions.
(b) Rehire personnel who have already been laid off (at time of the application) as a result of
state, local, or tribal budget cuts: It must rehire the personnel on or after the official grant
award start date and maintain documentation showing the dates(s) that the positions were
laid off and rehired.
(c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on
a fedare date as a result of state, local, or tribal budget cuts: It must continue to fund the
personnel with its own funds from the grant award start date until the date of the scheduled
layoff (e.g., if the layoff is scheduled for October 1, then funds may not be used to fund the
personnel until October 1, the date of the scheduled layoff), and maintain documentation
showing the date(s) and reason(s) for the layoff. [Please note that as long as your agency
can document the date that the layoff would occur if the grant fiords were not available, it
may transfer the personnel to the grant funding on or immediately after the date of the
layoff without formally completing the administrative steps associated with a layoff for
personnel.]
Documentation that may be used to prove that the scheduled layoffs are occurring for local
economic reasons that are unrelated to the availability of grant funds may include (but are not
limited to) council or departmental meetings, memoranda, notices, or orders discussing the layoff,
notices provided to the individual personnel regarding the date(s) of the layoff, and/or budget
documents ordering departmental and/or jurisdiction -wide budget cuts. These records must be
FY 2022 SCAO Grant Program Allowable Expenses Page 5
maintained with your court's grant in the event of an audit, monitoring, or other evaluation of your
grant compliance.
ASSURANCES
1. Applicants must provide assurance that there has been, and will continue to be, appropriate consultation
with all affected agencies in planning and implementation of the drug treatment court program.
Applicants are required to have a current Memorandum of Understanding that includes the parties as
stated in MCL 600.1062(1) and (2).
2. Applicants must provide assurance that all treatment programs and providers used in the drug treatment
court program are licensed and/or accredited by the appropriate state government or professional
agencies.
3. Applicants must provide assurance of the intention of the jurisdiction to continue the program after
funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted.
4. Applicants must provide assurance that all recipients of funding under this grant program are required
to comply with nondiscrimination requirements contained in various federal and state laws. Each
applicant court should have a copy of their Equal Employment Opportunity plan on file and available
for review by SCAO upon request.
5. Applicants must assure that they and any sub -grantees will not use funds from MDCGP for lobbying
and that they will disclose any lobbying activities related to MDCGP.
6. Recipients of fimding under this grant agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their court.
The grantee's accounting system must maintain a separate fund or account to support expenditures.
Recipients of funding agree to maintain accounting records, following generally accepted accounting
principles for the expenditure of funds for purposes identified in the budget and any budget
amendments.
7. Only program activities and expenses in the approved grant budget and incurred during the fiscal year
are eligible for reimbursement.
8. State funds may not be used to replace (supplant) funds that have been appropriated for the same
purpose.
9. Recipients of funding will assure that the Michigan Supreme Court, SCAO, the local government audit
division of the Michigan Department of Treasury, the State Auditor General, or any of their duly sworn
authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or
transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this
grant. Such records shall be maintained for a period of five years after completion of the grant project
or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall provide
quarterly reports on the funds expended by the drug treatment court in the form required by SCAO.
10. Applicants agree to collect and provide program and participant data in the form and manner required
by SCAO, and to participate in follow-up and evaluation activities.
11. Applicants receiving awards from SCAO agree to utilize the Drug Court Case Management
Information System (DCCMIS) to manage drug treatment court cases and report all data to SCAO
under MCL 600. t078.
12. Applicants who receive funding from MDCGP must plan, design, and operate their programs according
to one of the following models: Drug Treatment Courts: The Ten Key Components, The Ten Guiding
Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, Family Treatment Court Best
Practice Standards, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases
Using the Drug Court Model. Additionally, applicants agree to follow all applicable state laws, court
rules, and administrative orders pertaining to the operation of drug courts and adjudication of related
FY 2022 SCAO Grant Program Allowable Expenses Page 6
cases, and standards and required best practices per SCAO's Adult Drug Court Standards, Best
Practices, and Promising Practices.
13. Applicants agree to participate in SCAO required training including the Bureau of Justice Assistance's
Drug Court Planning Initiatives (DCPI). Courts that apply to DCPI training, but are not selected, must
agree to participate in Problem -Solving Court Fundamental training.
14. All recipients of funding under this grant program will ensure that violent offenders, as defined in MCL
600.1060(g), will be excluded from the drug court programs.
15. Applicants agree that if a federal 501(c)3 exists or is developed for drug treatment court purposes, or if
the MHC court develops a partnership with an existing 501(c)3, that no employee of the court witI be
directly involved in the operations of the 501(c)3.
16. SCAO may suspend finding in whole or in part or terminate funding for the following reasons:
a. Failure to meet SCAO certification requirements.
b. Failure to comply with the requirements of the grant program, which includes the submission
of the required reports submitted within the time frames listed in the Reporting Requirements
section of this document.
c. Failure to make satisfactory progress toward the goals or strategies set forth in this application.
d. Failure to adhere to the requirements of the grant contract.
e. Proposing or implementing substantial plan changes to the extent that the application would
not have been selected for funding.
f. Filing a false statement in this application or other report or document
g. Other good cause shown.
17. The project director identified in the grant application is responsible for directing the implementation of
the drug treatment court grant project. The financial officer is the individual who is fiscally responsible
for this project, and is responsible for accountability for the grant funds. The authorizing official is the
individual authorized by the court to enter into this agreement. SCAO prohibits the same individual
from assignment in more than one capacity.
FY 2022 SCAO Grant Program Allowable Expenses Page 7
REPORTING REQUIREMENTS
Financial Claim Reports are due quarterly on the following dates:
• January 10
• April 10
• July 10
• October 10
Data Exception Reports in DCCMIS must be corrected quarterly by the following dates (For planning
grants -only required if the program has active participants):
• November 15
• February 15
• May 15
• August 15
Progress Report is due on the following date:
• October 30 (Not required for planning grants)
DCCMIS User Audit Report is due on the following date (For planning grants -only required if the
program has active participants):
• January 31
WebGrants User Audit report is due:
• January 31
FY 2022 SCAO Grant Program Allowable Expenses Page 8
Resolution #21267 June 17, 2021
Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted.
AYES: Charles, Gershenson, Gingell, Hoffman, Jackson, Joliat, Kochenderfer, Kowall, Kuhn,
Long, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Spisz, Weipert, Woodward, Cavell. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted.
aL,
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A V)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 17, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 171h day of June, 2021. _
Lisa Brown, Oakland County