HomeMy WebLinkAboutResolutions - 2021.06.17 - 34681MISCELLANEOUS RESOLUTION #21268 June 17, 2021
BY: Commissioner Penny Luebs, Chairperson Public Health and Safety Committee
IN RE: 52/4 DISTRICT COURT (TROY) — FY 2022 MICHIGAN DRUG COURT GRANT PROGRAM —
GRANT APPLICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52n1 District Court, Division IV (Troy) is applying to the State Court Administrative Office
(SCAO), Michigan Drug Court Grant Program (MDCGP) in the amount of $142,946 36 for the grant period of
October 1, 2021, through September 30, 2022; and
WHEREAS the court intends to continue the Drug Court to assist in addressing the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days
ordered; and
WHEREAS the application seeks continuation of funding for one (1) SR full time eligible (FTE) Probation
Officer position (#3020505-11892) in the Probation Unit; and
WHEREAS the grant application also provides funding for drug and alcohol testing, participant incentives,
counseling services, peer recovery coach and Michigan Association of Treatment Court Professionals
(MATCP) conference expenses for ongoing education; and
WHEREAS the grant application has completed the Grant Review Process in accordance with the Grants
Policy approved by the Board at their January 21, 2021 meeting.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the 52/4 District Court's grant application to the State Court Administrative Office for the FY 2022 Michigan
Drug Court Grant Program in the amount of $142,946.36, for the period of October 1, 2021, through
September 30, 2022.
BE IT FURTHER RESOLVED a budget amendment is not required at this time.
Chairperson, on behalf of the Public Health and Safety Committee, I move the adoption of the foregoing
resolution.
Commissioner Penny Luebs, District #18
Chairperson, ublic Health and Safety
Committee
PUBLIC HEALTH AND SAFETY COMMITTEE VOTE:
Motion carried on a roll call vote with Gingell absent.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
GRANT REVIEW SIGN -OFF — 52/4 District Court
GRANT NAME: FY 2022 Michigan Drug Court Grant Program
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT: Patricia Bates/(248) 528-8584
STATUS: Application (Greater than $50,000)
DATE: 05/20/21
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant application package (which should include this sign -
off and the grant application with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B. - The draft resolution needs to be updated to reflect that this is an application and not an
award. No budget amendment is required at this time. Also, resolution number should be 21xxxx (not 22xxx).
—Lynn Sonkiss (05/19/21)
[draft resolution updates completed]
Human Resources:
Approved by Human Resources. Continues one (1) position, so no HR action needed. —Heather Mason
(05/14/21)
Risk Management:
Application approved by Risk Management. — Robert Erlenbeck (05/13/21)
Corporation Counsel:
There are no unresolved legal issues at this time. —Heather Lewis (05/20/21)
25365 - Fiscal Year 2022 Michigan Drug Court Grant Program (MDCGP)
Operational and Planning Programs
Applic aiinrs lrh4a flri
Funding Opportunity:
24805-Fiscal Year 2022 Michigan Drug Court Grant Program (MDCGP) Operational and Planning Programs
Funding Opportunity Due Date:
Jun 30, 2021 11:59 PM
Program Area:
Michigan Drug Court Grant Program (MDCGP)
Status
Editing
Stage:
Final Application
Initial Submit Date:
Initially Submitted By:
Last Submit Date:
Last Submitted By:
Contact Information
h it lialy Coni id Infori li al loin
Name:
Ms. Patriaa Mddle Narne Bates
Salutation Post Name Last Name
Title:
FinaiV:
batespC akgOV.call
Address":
520 W. Big Bearer
Troy Michigan 48084
City Slate/Prmince Postal Code/Zip
Phone':
(248)528-8584 F4.
Phone
Fax:
(248) 524-6454
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WebGrants Authorization Approval Form:
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Name*: 52nd District Court Fourth Dltision - Oakland County (D52-4)
Organization Type': State Court AdministratNe Office
Tax Id:
Organization Website:
Address': 520 W. Big Bearer Road
1of6
Troy Michigan 48084
City StatelProNnce Postal Code0p
Phone': (248) 528-0400 6.t.
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Fax: 94-174-Y4441
FY 22 Abbreviated Application
Program Information
Select your court*:
D52-4 (Troy) Oakland
County':
Oakland
Please pick your program type':
Hybrid DWI/Drug Court
Federal Tax ID':
38-6004876
Is this a regional program?':
No
Chief Judge *:
Joseph Fabdzio
Program Judge 1 Name':
Maureen McGinnis
Program Judge 1 Email Address*:
mcglnnisrn@Dakgodcom
Program Judge 2 Name:
Kirsten Hartig
Program Judge 2 Email Address:
harligk a oakgov.com
Program Judge 3 Name:
Program Judge 3 Email Address:
Program Judge 4 Name:
Program Judge 4 Email Address:
Court Administrator':
Dana O'Neal
Financial Officer:
Kyle Jan
Project Director':
Patricia Bates
Project Director Email Address*:
batesp(roakgw.conl
Project Director Phone Number*:
248-528-8584 EA
DCCMIS Administrator Name':
Patricia Bates
DCCMIS Administrator E-mail Address,:
batcspa akgoVcom
DCCMIS Administrator Phone Number':
248-528-8584 Ed.
Authorizing Official (individual who will
David Woodward
sign the grant contract) Name':
Authorizing Official E-mail Address':
woodwrndrI@wI,gev.ccnu
Authorizing Official Phone Number':
248-858-1572 EA
Authorizing Official Title':
BOC Chairman
SIGMA Vendor to 9
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kev,ew previous payments horn the SLID for this number. If you ate haw rg dilliculiy please conlact
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Program Operations
ME
Is the prograrn applying for planning or Operational Application
operational funds? *:
How many years has the program been 8
operational? :
What Is the program's capacity? : 50
What is the current number of active 20
participants?:
Doesthe program accepttransfers?: Yes
Please identify any major personnel,
capacity, or program changes that differ
from fiscal year 2021. :
In FY21, funding was requested to add a Peer Recovery Coach but the costs came in higher than anticipated. The PRC was deemed a high priority
as it considered value added programming is assisting participants in their sobriety. To appropriately fund the PRC, the interlock funding was
moved into that line item. We are requesting more fudning to cover the cost of the PRC and funding again this year for interlock.
We would also like to continue to pursue a criminogenic risk assessment tool as we realize the importance to regards to best practices and placing
the appropriate defendants in the program. We also would like to pursue a multi -track program, based on the level of supervision
participants require and such a tool would assist us in making those determinations.
Are you requesting more grant funds than Yes
the program was awarded last year?:
Please explain why more funds are
requested based on the operations of your
program. For example, drug test cost
increases, program expansion, etc. :
There are several important reasons we are requesting additional funds for FY22:
Substance use testing — it has been necessary to increase number of drug panels. Over the years, the importance of adding or changing panels
has become imperative in monitoring substance use and abuse in the program. Screens have increased from 5 to 7, to now 10 plus as participants
are using new substances they know are not being tested for. We have to evolve win their use. Randomly a panel is added, such as Kratom, Which
is quite costly. An increase in panels means an increase in pricing.
In FY21 we were able to add a Peer Recovery Coach (PRC) to our program but to get the full advantage of having a PRC, we need to budget for
more hours, In FY21 the hourly rate also came in higher than expected. A PRC is such a value added programming feature, we felt it was worth it.
As a tool in supporting our participants in their sobriety, it is invaluable. Oakland County Health Network assisted in securing the PRC and they
advised the importance of having one on the team and "don't know how sobriety courts do it without one."
With Covid-19, many of our participants are struggling with their mental health, substance abuse and finances. Additional funds allows us to
alleviate some of this stress in the form of assistance with testing, counseling, PRC, and interlock.
WIII the program recelve funding or, has No
the program applied for funding from
another source (non SCAOdocal, state or
federal) for the upcoming fiscal year?
Budget
Personnel
Name Position Computation Request Other Gram Or Funding Sourve Local Cash Contribution Local lnrlOnxl Contribution Total
— Probation Officer $31.30Y2080 $65,119.86 $000 $0.00 $000 $65,119.86
$65,119.86 $0.00 $0.00 $0.00 $65,119.86
Personnel
Describe the pesorn iel costs n.e., wages) associated with the proposed project.
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-- FTE 2080 hours x ($31.30) -this includes estimated raises an employee maybe eligible for in FY22. ® time will be spent on
DTC case management, 40 hours per week. Our DTC full-time probation officer is supported by the grant funding but other staff funded by
Oakland County spend several hours of their week to coordinate, supervise and support DTC casework. It is estimated that the probation
supervisor, Me is also the DTC coordinator, spends approximately 65% of her time working on DTC administration between the two Judges.
Probation clerical staff also assists in DTC programming in addition to probation needs. In order to maintain our certification and consistently
achieve best practices, we are requesting that our current full-time probation officer position be continued.
Fringe Benefits
Other Grant Or Funding
Local Cash
In-Wriq
Types of Fringe Benefits to be Claimed
itequest Source
Contributions
Contributions Total
Workers Comp, Life, Retirement, Hospltalialion, Social Semirly, Dental,
$34,506.50 $0.00
$0.00
$0.00 $34,506.50
Disabilty Unemployment
$34,506.50 $0.00
$0.00
$0.00 $34,506.50
Fringe Benefits
Describe in deteil each fi'mga benefit ameunl. Ifyou are iequeshng funds in the ^Ctlrer7 category, Inducho a detailed desaiption of those e)penses
WORKERS COMP $703.29
GROUP LIFE $143.26
RETIREMENT $15895.76
HOSPITALIZATION $10725.06
SOCIAL SECURITY $4981.67
DENTAL $857.04
DISABILITY $1009.36
UNEMPLOYMENT $65.12
OPTICAL $125.04
Contractual
Service to be
Provided
Contractors)
computation
Testing
TAP, ADAPT, House
see narrative justification
Armst, Home
Confinement, Results
Peer Recovery
Oakland County Health
$31 x500 hours
Coach
Network
Counseling
RAC, FIRS, Rivers'
$75 per session x5
Bend, Class A
participants x 10 sessions
Interlock device
TBD
$50 enrollment x5
enrollment and
partiapants,$4/dayx 30 days
dailyrate
x5 participants
Emotional
Jill Massura
10 participants x$50
Freedom
Technique
(Tapping)
Contractual
Desa ibe the ronti actual casts associated wNh thu proposed project.
Other Grant
or Funding Local Cash Local In -Kind
Request Sources Contribution Contribution Total Subrecipient/Contractor
$18,000.00 $0.00 $0.00 $000 $18,000.00 Contractor
$15,500.00
$0.00
$0.00
$0.00
$15,500,00 Contractor
$3,750.00
$0.00
$0.00
$0.00
$3,750.00 Contractor
$850.00
$0.00
$0.00
$0.00
$850.00 Contractor
$500.00
$0.00
$0.00
$0.00
$500.00
$38,600.00 $0.00 $0.00 $0.00
Drug Testing - testing is the corner stone of a sobriety court and essential for monitoring sobriety. It is also very costly win monthly tests costing
upwards of $420 per month per participant in the first four months of the program. The probation officer identifies which participants are struggling
financially or the participant may request assistance. They must fill out a financial need form and document their monthly expenses. The Program
4of6
Coordinator then reviews this information, discusses it with the supervising probation officer and authorizes or denies assistance. Those
participants that are receiving assistance are reviewed monthly. Participants are also to be working on improving their financial situation and are
referred to MiWorks or Kelly Services. Assistance can be for a one time test for those who are just short on cash one day, up to 100% assistance.
Generally it is 50%assistance.
The listed agencies provide urine drug screens, EtG, special single panel testing (Kratom for example).
Drug screens and EtG — $25 to $41
Specific panel testing — $50 to $80
Comprehensive panels —$75 to $100
Electronic Monitoring in the form of transdermal alcohol devices TAD or SCRAM, or hand held Soberlink breath test machines. Some agencies
agree to waive their Enrollment, which can be $50 and the fee for electronic monitoring $11/day. GPS $14/day.
Peer Recovery Coach: an individual who has lived experience in receiving services and/or supports for a substance use condition. They serve as a
guide to initiate, achieve and sustain long-term recovery from addiction including medication assisted, faith based, 12 step and other pathways to
recovery. Ways In which they may serve DTC would be attendance at team meetings and sessions, communication with participants by telephone,
text or email, taking participants or meeting them at support group meetings.
Counseling — listed agencies provide outpatient, IOP or group counseling — $75/per session, 5 participants for 10 sessions.
Interlock device — 5 participants, $50 enrollment, $4/day monitoring for 30 days.
Emotional Freedom Technique or Tapping — one 1.5 hour session (minimum 10 participants at $0/participant.
Supplies
Other Grant or Funding
Local Cash
Local In-IGnd
Type of Supply Computation
Request
Sources
Contribution
Contribution
Total
Approved graduation 4 graduations at$75/graduation ceremony $30000
$0.00
$0.00
$0.00
$300.00
items
InceriMs Phase Advance or Al Star$15x100, grad gifts $2,250.00
$0.00
$0.00
$0.00$2,250.00
$25)00
Folders, planners, 50 participants x$10
WHO
$0.00
$0.00
$0.00
$500.00
journals
$3,050.00
$0.00
$0.00
$0,00
Supplies
Describe the supply costs associated with the pi oposed project.
This includes 130 participant incentives. The value of each incentives will not exceed $15, except graduations which is capped
at $25.
Travel and Training
Other Grant or Funding
Local Cash
Local In-I6nd
Type of Travel or Training Computation
Request
Sources
Contribution
Contribution
Total
M4TCP conference 4x$305
$1,220.00
$0.00
$0.00
$0.00$1,220.00
training for risk/needs $450 for one court staff
$450.00
$0.00
$0.00
$0M
$450.00
assessment member
$1,670.00
$0.00
$0.00
$0.00
Travel and Training
Describe Ne t avot and training costs associated with the piopused project
The travel line item includes funding for four MATCP conference fees for DTC team members at a cost of $305 each. In -Kind includes hotel, meals
and mileage for the conference.
Fee of $450 for one team member to attend training on how to administer a criminogenic risk and needs assessment tool.
Total Budget
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Budget Category Request
Total $142,946.36
Other trard or Funding Sources
$0 00
Local Cash Cordributions
$0.00
In -[(Intl Contributions Total Cost
$0.00 $142,946.36
6 of
Michigan Drug Court
Grant Program
(MDCGP)
Allowable/Disallowable Expense List
Conditions on Expenses
Assurances
Reporting Requirements
Fiscal Year 2022
Funding Provided by
State Court Administrative Office
Drug Treatment Court includes adult and juvenile drug courts, DWI court programs, hybrid drug/DWI court
programs, family dependency courts, and regional drug and DWI courts.
PY 2022 SCAO Grant Program Allowable Expenses Page 1
Drug Treatment Court
ALLOWABLE EXPENSES
Personnel and Fringe
• Hourly wages
• Fringe benefits
Contractual
• Validated criminogenic risk and needs assessments for problem -solving court participants
• Substance use disorder treatment services
• Peer support services
• Cognitive behavioral services and programs
• Behavioral health/mental health treatment services, including trauma treatment
• Defense attorney fees for the purposes of participating in program meetings, staffing meetings,
and review hearings only (no individual legal services; not to exceed $100/hour; maximum of
$600 per calendar month)
• Consultant not to exceed $81.25 per hour or $650 per day
• Drug and alcohol testing services, including EtG, EtS, and/or synthetic drugs
Drug testing confirmations only if the confirmed test is negative
Electronic monitoring devices (such as GPS/SCRAM/Tethers/Soberlink)
• Police overtime for purposes of home or employment checks only (must be overtime, cannot pay
regular shift time)
Transitional housing (also known as Three -Quarter Housing): not to exceed 60 days per
participant, per FY contract
• GED tests (cost of tests only)
• Fees for obtaining Michigan ID (not to exceed $12 per participant)
Fees for obtaining birth certificate in order to get state ID or social security card, and to complete
benefit forms and other legal documents (not to exceed $36 per participant)
• Medication Assisted Treatment (Contractual)
• FDA -approved medications that assist in the treatment of Opioid and Alcohol Use Disorders.
• Physician assessments for Medication Assisted Treatment
• Physician consultations to the team (not to exceed $81 25 per hour or $650 per day,)
• Follow up doctors' appointments and health services associated with MAT including:
• TB tests
• Blood work
• Chest X-rays
• Ignition Interlock (installation fee and daily rate only, not to exceed 6 months per active program
participant) — Michigan Department of State (SOS) approved vendor.
Supplies
See graduation refreshments and supplies, under Conditions on Expenses,
for more information
FY 2022 SCAO Grant Program Allowable Expenses Page 2
Basic office supplies (such as paper, pens, folders, calendars, or binders), personal protection
equipment and cleaning/disinfecting/safety precaution products including gloves, masks, and
thermometers not to exceed $500; this does NOT include cell phones and related expenses or
equipment such as computers and printers
• Zoom licensing for problem -solving court staff to conduct probation appointments and
other program related business; this funding is limited to one license per program, not to
exceed $20 per month (the expense must be prorated for fiscal year 2022)
Drug testing supplies
Refreshments, and supplies such as cups, plates, napkins, and plastic cutlery, for pre -approved
graduation ceremonies (not to exceed $75 per graduation ceremony)
Graduation award (not to exceed $25 per participant)
• Incentives (not to exceed $25 per participant, per incentive)
• JUVENILE PROGRAM ONLY -incentives for parents (not to exceed $25 per incentive)
Participant supplies (day planners, folders, etc.)
Program brochures and participant handbooks
Travel
See travel expenses, under Conditions of Expenses, for more information
Michigan Association of Treatment Court Professionals Conference (MATCP): registration fees
only, for up to four members per team
• Training for team member(s) to be able to administer a criminogenic risk and needs assessment
tool, up to $450 per training -MUST RECEIVE PRIOR APPROVAL FROM SCAO
Transportation expenses for participants, including bus passes, bus tokens, or gas cards not to
exceed $10
Mileage for home checks and/or transporting participants to/from program related activities
Mileage reimbursement for SCAO trainings limited to treatment providers and defense attorneys
PLANNING PROGRAM ONLY -Mileage, lodging, and meal costs associated with required
attendance at SCAO Fundamentals of Problem -Solving Courts Training (required for all new
planning grant recipients) (reimbursed at state rate)
REGIONAL PROGRAM ONLY -Mileage for regional program coordinator, case managers, and
other team members to travel to other regional court locations
. PLANNING PROGRAM ONLY -Travel costs associated with viewing an in -state operational
DTC/DWI (must use state rates)
DISALLOWABLE EXPENSES
dote: If an item is NOT listed as an allowable expense, SCAO considers it disallowed.
• Software, maintenance fees, case management systems or databases
Fees or expenses for evaluation services
• Lobbying or advocacy for particular legislative or administrative forum
• Office equipment and accessories (such as computers, copiers, cell phones, telephones, office
furniture, printers, faxes, toner, etc.)
• Other costs not directly related to operations of a drug court/hybrid court/DWI court
• Memberships and/or agency dues
• Fines and Penalties (e.g., court fees, driver's license fees, etc.)
• Honorariums
FY 2022 SCAO Grant Program Allowable Expenses Page 3
• Indirect and administrative fees
• In -state and out-of-state training, including national conferences (other than the pre -approved
MATCP conference, and training required for planning programs)
Lodging, mileage and parking costs for MATCP conference
• Meals and refreshments (except for certain approved ceremonies such as graduation)
• Attorney/legal fees for indigent defense or prosecution
• Construction or renovation
Overtime pay rate, excluding law enforcement
• Fringe benefits, including paid time off, for contractual services
Fees for missed sessions/services/appointments ("no-show" fees)
• Late fees for failure to pay on time
CONDITIONS ON EXPENSES
All MDCGP projects are based on the cost reimbursement concept; i.e., state, local, or private funds
shall be expended before reimbursement is provided. Your court will be reimbursed quarterly after
invoices for grant expenses have been submitted to and approved by SCAO.
Costs must be allowable as stated above, and they must be reasonable and necessary. All grant costs
and billings will be reviewed by the State Court Administrative Office (SCAO) to ensure that they
reflect costs generally recognized as ordinary and necessary for the operation of the problem -solving
court and reflect market prices for comparable goods or services.
Additionally, the grant expenditures must be for goods and services that are or will be utilized for
the grant period or fiscal year (October I to September 30). Billing for goods and services (i.e.,
bus tokens, library materials, drug testing supplies on September 24) that could not reasonably be
used up prior to September 30 will be denied for reimbursement. The above list of disallowable
expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If required by the
court funding unit, costs must be sustained by competitive bids.
Individual consultant fees are limited to $650 (excluding travel, lodging and meal costs) per day,
which includes legal, medical, psychological and accountant consultants. If the rate will exceed
$650 for an eight -hour day, written approval is required from SCAO. Compensation for individual
consultant services is to be responsible and consistent with that paid for similar services in the
market place.
GRADUATION REFRESHMENTS AND SUPPLIES
Programs that have annual or biannual graduations for multiple participants may request deviation
from the allowable list through the grant manager. The request must be made through a
WebGrants contract amendment and approved, prior to purchase, and must specify the number of
graduates, the date of the ceremony, and the supplies being purchased.
FY 2022 SCAO Grant Program Allowable Expenses Page 4
TRAVEL EXPENSES
Travel expenses may not exceed the state rate, or your program's county rate, whichever is the
lesser expense. State mileage rate includes: premium rate for roundtrip less than 100 miles and
standard rate for roundtrip more than 100 miles.
Grant funds may only be used to reimburse expenses incurred by the program. Grant funds will
not cover expenses for future services, such as annual bus passes.
Regional programs are distinguished from other programs by the number of geographically distinct
jurisdictions participating in a singlejoint program. Below are examples of regional program
designs:
• Two or more circuit courts participating in a single regional court.
• Two or more district courts from different counties participating in a single regional
court.
• One or more district courts and one or more circuit courts, from different counties,
participating in a single regional court.
NONSUPPLANTING
SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must
assure that funds will not be used to replace or supplant state, local or tribal funds, but will be used
to increase the amount of such funds that would, in the absence of grant funds, be made available
for criminal justice activities.
This means that if your court plans to:
(a) Hire new positions (including filling existing vacancies that are no longer funded in your
agency's budget): It must hire these additional positions on or after the official grant award
start date, above its current budgeted (funded) level of positions.
(b) Rehire personnel who have ah-eady been laid off (at time of the application) as a result of
state, local, or tribal budget cuts: It must rehire the personnel on or after the official grant
award start date and maintain documentation showing the dates(s) that the positions were
laid off and rehired.
(c) Maintain personnel who are (at the time of application) currently scheduled to be lcdd off on
a f77ture date as a result of state, local, or tribal budget cuts: It must continue to fiord the
personnel with its own funds from the grant award start date until the date of the scheduled
layoff (e.g., if the layoff is scheduled for October 1, then fiords may not be used to fund the
personnel until October 1, the date of the scheduled layoff), and maintain documentation
showing the date(s) and reason(s) for the layoff. [Please note that as long as your agency
can document the date that the layoff would occur if the grant funds were not available, it
may transfer the personnel to the grant funding on or immediately after the date of the
layoff without formally completing the administrative steps associated with a layoff for
personnel.]
Documentation that may be used to prove that the scheduled layoffs are occurring for local
economic reasons that are unrelated to the availability of grant funds may include (but are not
limited to) council or departmental meetings, memoranda, notices, or orders discussing the layoff,
notices provided to the individual personnel regarding the date(s) of the layoff; and/or budget
documents ordering departmental and/or j urisdiction-wide budget cuts. These records must be
FY 2022 SCAO Grant Program Allowable Expenses Page 5
maintained with your court's grant in the event of an audit, monitoring, or other evaluation of your
grant compliance.
ASSURANCES
1. Applicants must provide assurance that there has been, and will continue to be, appropriate consultation
with all affected agencies in planning and implementation of the drug treatment court program.
Applicants are required to have a current Memorandum of Understanding that includes the parties as
stated in MCL 600.1062(1) and (2).
2. Applicants must provide assurance that all treatment programs and providers used in the drug treatment
court program are licensed and/or accredited by the appropriate state government or professional
agencies.
3. Applicants must provide assurance of the intention of the jurisdiction to continue the program after
funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted.
4. Applicants must provide assurance that all recipients of funding under this grant program are required
to comply with nondiscrimination requirements contained in various federal and state laws. Each
applicant court should have a copy of their Equal Employment Opportunity plan on file and available
for review by SCAO upon request.
5. Applicants must assure that they and any sub -grantees will not use funds from MDCGP for lobbying
and that they will disclose any lobbying activities related to MDCGP.
6. Recipients of funding under this grant agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their court.
The grantee's accounting system must maintain a separate fund or account to support expenditures.
Recipients of funding agree to maintain accounting records, following generally accepted accounting
principles for the expenditure of funds for purposes identified in the budget and any budget
amendments.
7. Only program activities and expenses in the approved grant budget and incurred during the fiscal year
are eligible for reimbursement.
8. State funds may not be used to replace (supplant) funds that have been appropriated for the same
purpose.
9. Recipients of funding will assure that the Michigan Supreme Court, SCAO, the local government audit
division of the Michigan Department of Treasury, the State Auditor General, or any of their duly sworn
authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or
transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this
grant. Such records shall be maintained for a period of five years after completion of the grant project
or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall provide
quarterly reports on the funds expended by the drug treatment court in the form required by SCAO.
10. Applicants agree to collect and provide program and participant data in the form and manner required
by SCAO, and to participate in follow-up and evaluation activities.
11. Applicants receiving awards from SCAO agree to utilize the Drug Court Case Management
Information System (DCCMIS) to manage drug treatment court cases and report all data to SCAO
under MCL 600.1078.
12. Applicants who receive funding from MDCGP must plan, design, and operate their programs according
to one of the following models: Drug Treatment Courts: The Ten Key Components, The Ten Guiding
Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, Family Treatment Court Best
Practice Standards, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases
Using the Drug Court Model. Additionally, applicants agree to follow all applicable state laws, court
rules, and administrative orders pertaining to the operation of drug courts and adjudication of related
FY 2022 SCAO Grant Program Allowable Expenses Page 6
cases, and standards and required best practices per SCAO's Adult Drug Court Standards, Best
Practices, and Promising Practices.
13. Applicants agree to participate in SCAO required training including the Bureau of Justice Assistance's
Drug Court Planning Initiatives (DCPI). Courts that apply to DCPI training, but are not selected, must
agree to participate in Problem -Solving Court Fundamental training.
ld. All recipients of funding under this grant program will ensure that violent offenders, as defined in MCL
600.1060(g), will be excluded from the drug court programs.
15. Applicants agree that if a federal 501(c)3 exists or is developed for drug treatment court purposes, or if
the MHC court develops a partnership with an existing 501(c)3, that no employee of the court will be
directly involved in the operations of the 501(c)3.
16. SCAO may suspend funding in whole or in part or terminate funding for the following reasons:
a. Failure to meet SCAO certification requirements.
b. Failure to comply with the requirements of the grant program, which includes the submission
of the required reports submitted within the time frames listed in the Reporting Requirements
section of this document.
e. Failure to make satisfactory progress toward the goals or strategies set forth in this application.
d. Failure to adhere to the requirements of the grant contract.
e. Proposing or implementing substantial plan changes to the extent that the application would
not have been selected for funding.
f. Filing a false statement in this application or other report or document
g. Other good cause shown.
17. The project director identified in the grant application is responsible for directing the implementation of
the drug treatment court grant project. The financial officer is the individual who is fiscally responsible
for this project, and is responsible for accountability for the grant funds. The authorizing official is the
individual authorized by the court to enter into this agreement. SCAO prohibits the same individual
from assignment in more than one capacity.
FY'2022 SCAO Grant Program Allowable Expenses Page 7
REPORTING REQUIREMENTS
Financial Claim Reports are due quarterly on the following dates:
• January 10
• April 10
• July 10
• October 10
Data Exception Reports in DCCMIS must be corrected quarterly by the following dates (For planning
grants -only required if the program has active participants):
• November 15
• February 15
• May 15
• August 15
Progress Report is due on the following date:
• October 30 (Not required for planning grants)
DCCMIS User Audit Report is due on the following date (For planning grants -only required if the
program has active participants):
• January 31
WebGrants User Audit report is due:
• January 31
FY 2022 SCAO Grant Program Allowable Expenses Page 8
Resolution #21268 June 17, 2021
Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted.
AYES: Charles, Gershenson, Gingell, Hoffman, Jackson, Joliat, Kochenderfer, Kowall, Kuhn,
Long, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Spisz, Weipert, Woodward, Cavell. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted.
�`
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 17, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 17th day of June, 2021.
Lisa Brown, Oakland County