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Home My WebLink AboutResolutions - 2021.06.30 - 34699MISCELLANEOUS RESOLUTION, #21285 June 30, 2021 BY: Commissioner Kristen Nelson, Chairperson, Legislative Affairs and Government Operations Committee IN RE: HUMAN RESOURCES — SALARY ADMINISTRATION PLAN 2nd QUARTERLY REPORT FOR FY 2021 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Merit Rule 2 provides a process for departments and employees to request a review of the salary grade placement of classifications; and WHEREAS the Oakland County Board of Commissioners approved a new compensation & classification evaluation system resulting from the Compensation & Classification Study with Miscellaneous Resolution # 20659; and WHEREAS it was communicated by the County Executive Administration that some adjustments of salary grade placement may be necessary after implementation to correct inequalities between classifications, and WHEREAS positions may have evolved since the initial completion of the Compensation Study Job Analysis Questionnaires (JAQ), requiring a new review of the implemented salary grade placement; and WHEREAS the 2nd Quarterly Report for FY 2021 identifies the job studies conducted and the salary grade changes recommended by the Human Resources Department after completion of this review process; and WHEREAS the 2nd Quarterly Report for FY 2021 identifies the job studies conducted and the salary grade changes recommended by the Human Resources Department after completion of this review process; and WHEREAS the FY 2021 General Fund/General Purpose impact is $19,851 (prorated) and $60,601 for FY 2022- FY 2024; and WHEREAS the FY 2021 Proprietary Fund impact is $3,813 (prorated) and $11,539 for FY 2022 — FY 2024. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes implementation of the Salary Administration Plan 2n1 Quarterly Report for FY 2021. BE IT FURTHER RESOLVED to chance the salary grade of the following classifications: Classification From Grade To Grade Probate Court Administrator 336 337 Manager Workforce Development 130 132 Facilities Project Manager Senior 124 125 BE IT FURTHER RESOLVED to create the following new classifications: Classification Salary Plan Salary Grade FLSA Status Administrator Business Retention & Expansion UNI 128 Exempt Chief Attorney — Indigent Defense DEO 001 Exempt Indigent Defense Appointment Specialist UNI 112 Non -Exempt Indigent Defense Clerk UNI 109 Non -Exempt Chief — Central Fiscal Services UNI 129 Exempt Supervisor Court Business Administration UNI 122 Non -Exempt Warrants Division Supervisor UNI 118 Non -Exempt HR Coordinator UNI 114 Non -Exempt Labor Relations Specialist UNI 120 Non -Exempt BE IT FURTHER RESOLVED to retitle the following new classifications with no change in salary grade: From Classification To Classification MIDC Administrative Supervisor Indigent Defense Administrative Supervisor BE IT FURTHER RESOLVED to reclassify the following positions: Position # From To 1020601-01185 Chief Fiscal Services Chief -Central Fiscal Services 1050103-01689 Technical Assistant HR Coordinator 1090101-05258 Supv Business Retention & Expansion Admin. Business Retention & Expansion 3010101-12216 Chief Attorney — MIDC Chief Attorney - Indigent Defense 3010201-02984 Supervisor Administrative Services Supervisor Court Business Administration 3010301-12217 MIDC Administrative Supervisor Indigent Defense Administrative Supv. 4010301-00538 Office Supervisor I Warrants Division Supervisor BE IT FURTHER RESOLVED that the FY 2021-2024 Budget be amended in the attached Schedule A. Chairperson, on behalf of the Legislative Affairs and Government Operations Committee, I move the adoption of the foregoing resolution. tjw Commissioner Kristen Nelson, District # 5 Chairperson, Legislative Affairs and Government Operations Committee LEGISLATIVE AFFAIRS AND GOVERNMENT OPERATIONS COMMITTEE VOTE: Motion carried on a roll call vote with Kochenderfer absent GJ OAKLAND C O U NTY M I C H I G AN OAKLAND COUNTY EXECUTIVE DAVID COULTER HUMAN RESOURCES Brittani Anthony, Director Human Resources TO: David R. Woodward, Chairman, Board of Commissioners Kristen Nelson, Chair, Legislative Affairs & Government Operations Committee FROM: Heather Mason, Supervisor Human Resources DATE: June 8, 2021 RE: Salary Administration Plan 2nd Quarterly Report for FY2021 Attached is a resolution to approve the Salary Administration Second Quarterly Report for FY21. This report implements changes to salary grade placements for non -represented classifications based on the Point Factor evaluations of the duties, responsibilities, and requirements of the classifications. This report includes salary grade review studies that have been completed since February 2021.On the pages following, you will find the Schedule A financial report from Fiscal Services as well as information regarding the recommended change in factors for existing classifications, the recommended salary grade placement for new classifications, an illustrative costing of each position change, and the draft job descriptions for the new classifications. Thank you for your consideration. 2100 Pontiac Lake Road I L. Brooks Patterson Building 41 W I Waterford, MI 48328 1 Fax (248) 452-9172 1 OakGov.conn M"fY R fY20y1 tau -VIO SALA?", RY ApM14151 P, N SE�ON aUARTERLY REPORT FO CON'TBNTs NliscellaneOus Resolution 1, gackgrOund Recomrr'endations 11. man Resources Department 111' for Recommended Changes Reasons N position Costing Illustrative w Classifications -202 for fy2021 V lob Descriptionsf°r Ne and Fring ScheduleAe Benefit Increase VI. d etSalaN —COmPensatlonBu g R F`(Zp21 OPK�NDD O.VPR ER`y RtiPOR� EO cootAo GO Pl R� PoM{N%SiRP'f%ONSE BpOKGR�DND SPA' PARS \\ " e 59 to iMP\eMconduct d eons ReS q{u o r ap6 icatlonstxlm vedM1sce\beCompensatlo \t re ,,, e \onersa\') .. Sifomth rnent. \acem 'Jcen(S• ddurin, rd o{ COMM�sradeOanr ResourcesDepart $a\a" gradvSeWs'ondu b\e 'the finds �Q d County BO mand sa\awl ghe Human eat Process ornmittee °{ ane\ i{ aPPGcae\{ectNe. 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D valu t. on Review pan OAKLAND COUNTY SALARY ADMINISTRATION SECOND QUARTERLY REPORT FOR FY2021 PART III - HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS Department/Division Classification Circuit Court Administration Chief Attorney— MIDC to Chief Attorney— Indigent Defense (new classification) Circuit Court Civil Criminal MIDC Administrative Supervisor to Indigent Defense administrative Supervisor (new classification) Circuit Court / Court Business Supervisor Administrative Services to Supervisor Court Business Administration (new classification) Probate Court/Administration Probate Court Administrator Prosecuting Attorney/Admin Office Supervisor I to Warrants Division Supervisor (new classification) Parks & Recreation Architectural Engineer County Executive Indigent Defense Appointment Specialist (new classification) County Executive Indigent Defense Clerk (new classification) Management & Budget/ Fiscal Services Admin Chief Fiscal Services to Chief —Central Fiscal Services (new classification) Facilities Management/ Facilities Planning & Facilities Project Manager Senior Engineering Human Resources / Labor Relations & EEO Technical Assistant to HR Coordinator (new classification) Human Resources / Labor Relations & EEO Labor Relations Specialist (new classification) Economic Development/ Workforce Manager Workforce Development Development & Veteran's Affairs Economic Development/ Business Supervisor Business Retention & Expansion to Administrator Business Retention & Development Expansion (new classification) # of Current Proposed Positions Grade Grade 1 UNI/131 DEO/1 1 UNI/119 UNI/119 1 UNI/122 UNI/122 1 APP/336 APP/337 1 UNI/113 UNI/118 1 UNI/123 UNI/122 0 UNI/112 0 UNI/109 1 UNI/127 UNI/129 2 UNI/124 UNI/125 1 UNI/112 UNI/114 0 UNI/120 1 UNI/130 UNI/132 1 UNI/124 UNI/128 Department/Division Circuit Court / Administration Circuit Court / Civil Criminal Circuit Court / Court Business OAKLAND COUNTY SALARY ADMINISTRATION SECOND QUARTERLY REPORT FOR FY2021 PART IV — REASONS FOR RECOMMENDED CHANGES Classification Explanation of Factor Changes Description Chief Attorney — MIDC to Chief Attorney— Indigent Defense (new Moving from the Unified plan to the non -factored DEO plan. classification) MIDC Administrative Supervisor to Indigent Defense Administrative Change in classification title only. Supervisor (new classification) Increase Factor 2, Data Responsibility, from 5 to 6 to accurately represent the coordination and analysis of information and data that the position conducts that leads to the implementation of procedures and operations within the Court. Increase Factor 4, Assets Responsibility, from 3 to 4 to accurately represent the responsibility for achieving considerable economies and/or preventing considerable losses throughout the management of a large division and/or handling a large amount of money. Supervisor Administrative Services to Increase Factor 5, Experience — Related Requirements, from 6 to 7 accurately represent the years of experience Supervisor Court Business required for the job. Administration (new classification) Increase Factor 7, Mathematical Requirements, from 2 to 3 to accurately represent the basic algebra involving variables and formulas, including interest rates, that the position performs. Increase Factor 8, Communications Requirement, from 4 to 5 accurately represent the duties the position performs that include reading professional manuals and publications, speaking infirmity to groups of co-workers, composing original reports, training and other written materials. Increase Factor 10, Complexity of Work, from 5 to 6 to accurately represent that the position performs supervisory work involving policy and guidelines, solving both people and work -related problems. discover rch conductedto e\ega\re5ea resentth r negoUadng, o ccurate\Y reP ons�bil\tY fo to 9 to a s the resP major re9resent `ev ng pata ons\bilitY,fr u eso\ved PrOb\e w ResP to g to accura 6cY Y Cn 6 to u\ate 90 esP°nsropit fo r ac eFacrpr2. or{mds°\otlons wco tther ibOtY.fro ersto fesen \e Respand oP`r``ons with i to acc e\Y repega\ coun5e\ rePTeSent the need f°r a lures \ncre method°\og`es otn urat new \n Tease Fa ideas, \r`foPrnaupn from tO redng °\\cY ac"u to\y pf re Ong onsbl\\tY' a\h nterP P 5 to g to ra siYi�\\tY ad exc �E ge Favor 4e e^etpg mal°r \oset ro ug PreParaCwn, from T,W rePresen\ ted to aw' major pan. nc ak+n8 pr P Educa to accura w\edge re fs a ono es catonal� ts m6t°a Sofk ° ecsionm e\ncrea5e Factor 6, VO nsRequ\remv'mgadvancedbod` ate\Y rePreso\ ales aad Pa ct`ces' sedtodlagn0SeOr �octora{eFactorB Corn sonatmatenals\Ovt fro nSto - fordevto a e\oPNgP that\ega P cdce\Su ncrease tmg PrOte u`remeand is resP°ns y P esent and-�nterPTe r9,ludgementReq ublic, be gtoaccurate\ re t of decisions \s veN Serro ' bate Court Pdm\riisuator lncreaseFa affiectmgthe genera\ P the imPac p ons�p�\itV f°r t work,frOm?to resent erab\eres Prp of the job, mP\ex�tY of P 4 to 6 to aCcurat e\Y re or10 Co Probate Court i fncteaSeFa�' m 4 to accurate\Y rep p t the c° ns as a resen \ncrease Factor 11. WO-6a of Errors, fro psvt\onfuncnp rob\ems rePresentthe Pdminfstration define P u Ito ns Perv}ses, ofpthers,lrO"� 6toaccurate\Y irm the lncreasSent eandahea\th °f of olh rs `ona\ResP°ns b`\itV Level,{{On'3to accurateVq reedu\es,tra ning5epoon oaPPrOves e Safety ,,Of gan`xaCort emP\0 ee ' 4, to 6 to rwow, 5ch futl-dm fromwp 5,o Y e2lfs actorsuPP teve\, ateatmeTitincrea5es' Tdln Dire' \sub r`'e or over ofhce \e R onslblS} du coa\ons nt the P s\don req re \5 esp des, an ° ads \ncrease FeswoTkpe° emend do sf°r Prom ? to accurate\V rep{ese to\Y reP7e5en the gene a\ Pub\\c', determfn reco from 6 to and Provides m A to 5 to a . ve\ ccu off. Eactor 5 Experience to menu teve\ fro BM to nrp°ps of y co wO e mateti�a\s, all to coworkers t W is pfv\sion Brien irons Mons', eaks d o°rm �r cten n sP nform ure increase ce. Regblre s r\to arras Lion) workexP \\ca P �.cg5upervlso commun�ca na\ P 5 traln�ngan p ther ea p5iir0 W doss f e Fac'r°r S sslo t the rkw\th exP Supervisor the ort tha tncreaa\s, Manua\s cQ�PoSe origmaf reP m � tp S to reFle� thepps\tton dpe � a� oiile 5ett' n kro Prosecati ggdrnrn ours ntstrarning nunlcadon s. thata\though porn Com dons' toref\ect ofi\mew°rKmg n e PreSe 8, 6to oritY Pttorn Y Factor Cher orgamza 4, pecreaseeoPle�n ° ends the fnal 4 Unavo dab\eNaZards'fro^ Part\V page public, P the P°sltion sP Factor 1 , on sites, r �ecrea5e r&constfQ ArcYi�tedura\ Eng`r'ee to weathe lass n ificai`o Create new Parks E`Reeje\0Pn`jenpintment Mail)., & D \ndlgent Qespee zaAsP �ountY Executive and directing others in the resents Planning ises all combined Mates and super" directs w ciassifiication to accurately rep form workprocedures, Create ne onsibiltty, from &activities — methods and Data Resp orts on operations anization, tDe{enseClerk and rep stems,org { I Factor 2, versite o a {ndigen �rease Fa adivltes e�ormed. Anatyzesfiscai sY has asset o sequence of major oglt'on County Executive d tiscal duties P 6 to accurately represent the P accounting an from 5 to involves finance and improvements. Position 4� Assets Responsibility' resentthe p 4 to 5 to accuratery rep Increase Factor involved in P°Icy Services. ments, from tion is areas of Fisca aticalRequire Mathem etric models. fepreseni the pos or7, andeconom 6toaccuratelY Iecreaosmcsusingflnandal ments,from`'oO P ntral anization. orkwillhavevrdes Widespread chief—ce econ ent Require ent of the org ositionsw rvicesto em maj ce m tel rePresenttheP chief Fiscal Se classification) Increase Factor 9, to ill imPad a or - g7 to 8to accura Y Mgmt�,Budget) dedsions ofwork,from no resP onsibil'ty for the Fiscal Services (ne making, and IexitY Position has ices Admin Comp resentthe p Fiscal Sera Increase Factor 10, Z to 1 to accurately reP author'z1n I organ1zatIonal 1mpad� from onsible for Iles, and Safety of Others, aterials, supp Decrease Factor 15, m qto 5 of refiectthatthe classificatih value m safety °f others. urchasing c hAg ion. ising the P and facilities AssetsReu is obili oneV sup ri building Factor 4, amounts °i money Of high -cost b Increase of large ht of large scat J expenditures art of the oversig � Facilities Project Manager Senior equipment as p Facilities Mgmt 1 new classification — create Facilites Pianning & VAR coordinator Engineering 6 to 7 to accurately represent that this classification wf Labor - create new classification from Resources 1 onsibly Level, analYs�sandthe Human o ecialisi W a ns Sp onsibill of a Relations & EE Labor Retatio dor 1, Orgamzat�Onai Resp rthe resp >_ or esen Resources/Lab Increase Fa Administrator. 6togtoaccuratetyrep r Human function as an from Procedures of achieving and/or Data Responsibility, resP°nstb�htY oney� Relations &EEO ctor 2, olicies and p lementat'on of P resent the handling of m lncreaseFa the atics development andlmp from3to4toaccur13djVs rr,athem ent of a division and/orof or 4, Assets ResPonsbilug manage p s 2 to 4, to accurately represent the u hthen' considerable lossesthroug Retention & me{ease Fad iron' such we 15Or Business R preventing uirements, and prop g P g ort°ns trial rator Business 3bcai Require atios ro rams resentthehandtin o{software Expansion t° n & Expansion (new or 7, Mathem ercentages, veloprrient / Retentlo Increase Fact 'cal application of P ccurately rep Economic De classification) the fromlto3toa Development involving - Equipment Usages, IicaUons. Business or 13, custom app Part N Page IncreaseFro essing,spreadsheetsand _ as word P I t PpStt'on ha 5 overs\ght enttha rwls rnal°r m� to g to accurate\Y ach{evinB enttheresPpnsrb6ltVnent. es4OnsibtY Lev es ex de�a t O{ reading corrp creaseFactorwo gsor�{cesna\R {rom3t°� manag rr'entropah�ghlV rePresentth SQ a�ana\c\vYcgrOuPs. \04erMich\gan ReWo0s'55esthr°u'-r% mItogtoaccuratelVbe{ore Pro{es theentre 'slifo \ncrease 4, en t5 sses u rem onsb{\ltY of speaking tdOG konrt`aWng�sa\m°st Factor t\ngrna.000 enfesp 5enttha orkusng ecOnOn es or P municatron` arts and the rasp ate\V repre e{or ns W tract ease Factor8\Sa d{.rnaodalreP stoStoacc(a\pubic. the9°srCronP andso\veabs \tech6,0\ actorg� Ijd ingtheO gan` at\on ndtto8toacGuret°rydepnesprobhen`s, c°\\ectdata n ex<ren'e\V om nos yctof declsl0 s \s en< \ncrea the 1°b, a of W ork, fr krng to d\ag e imp v i \tanagerWorkforceact. ZIL DeveloPm fvt r ape Cato" 0i TA o ep\dUn{t�g�agant 4 p7,r oacc ra�li teonsand liege era\pub\1c. Economic e the esp pevg` prob\emsWrth OfErrors�ffo actNitlesforg Workforce f{alrs Fac Or 11 \me o ga6vlclon. other \ Veterans P 5e, oauseand affects th Part N Page 4 OAKLAND COUNTY SALARY ADMINISTRATION SECOND QUARTERLY REPORT FOR FY2021 CURRENT Position# Funding Classification 1020601-01185 GF/GP Chief Fiscal Services 1040801-00888 GF/GP Facilities Project Manager5enior 1040801-00756 PR Facilities Protect Manager5emor 1050103-01689 GF/GP Technical Office Speciallst 1090101-01119 SR Manager Workforce Development 1090101-05258 GF/GP Supervisor Business Retention & Expansion 3010101-12216 SR Chief Attorney- MIDC 3010201-029M GF/GP Supervisor Adminrstrative5ervices 3010301-12217 SR MIDCAdmnistrative Supervisor 4010301-00538 GF/GP Office Supervisor 5060101-09562 PR Architectural Engineer PART V - ILLUSTRATIVE COSTING PROPOSED Plan Grade Step Biweekly Classification Plan Grade Step Biweekly Biwei Diff UNI 127 12 3,37477 Chief -Central Fiscal Services UNI 129 12 3,72069 34592 UNI 124 12 2,915.23 Facilities Project Manager Senior UNI 125 12 3,061.00 14577 UNI 124 84 3,72504 Facilities Project Manager5enior UNI 125 84 3,911.31 186.27 UNI 112 84 2,07423 HP Coordinator UNI 114 84 2,286.85 212.62 UNI 130 84 4,99192 Manager Workforce Development UNI 132 84 5,503.58 511.66 UNI 124 84 2,78027 Administrator Business Retention & Expansion UNI 128 36 3,38762 607.35 UNI 131 12 4,10204 Chief Attorney- Indigent Defense DEG 1 12 5,642.39 1,540.35 UNI 119 72 2,812.92 Supervisor Court Business Administration UNI 122 48 3,011A6 198.54 UNI 119 36 2,495.65 Indigent Defense Administrative Supervaor UNI 119 36 2,495.65 000 UNI 113 72 2,099.04 Warrants Division Supervisor UNI 118 24 2,276.12 1T708 UNI 123 12 2,904.96 Architectural Engineer UNI 122 12 2,76662 = S- FY2py1 OaKgNND QvPR R�PORFOR 'C V pDM1N`STRAT`ON SEGO Iola pESCR\PZ\otis Sp1AR pAR.{V\,ORp aUarr\y\Report jhe5e ted as a respePoft- u\n P\an Quake nsthat`�i\\b`a5V Pdn'in\st<at�o \or anY nevi �r the adoPt�on of the Sa ,os pESCR\P�\ON`'dt �i\mtaV tje revised aFte V)Sthe d the co \his seot�on t O o13\, an dra\ts are no OAKLAND COUNTY MICHIGAN Class Title: ADMINISTRATOR BUSINESS RETENTION & EXPANSION Department: Economic Development / Business Development Reports To: Manager— Business Development FLSA Status: Exempt Salary Plan: UNI/126 GENERAL SUMMARY Is responsible for the administration and operation of the business development— retention and expansion business development programs of Oakland County. Operationalizes the strategic plan in the traded cluster category, which includes but is not limited to the following areas; manufacturing, construction, and transportation and warehousing. Recommends appropriate tactics to alleviate identified economic problems and capitalizes on existing resources. Coordinates the County's business development policies and programs related to retention and growth of businesses affiliated in the traded cluster category. Coordinates with those local units of government, other economic development agencies and business organizations and associations. Utilizes current Countywide and/or department specific software to complete assignments. SUPERVISION EXERCISED Plans, directs, makes staffing decisions and exercises control over the Business Development Retention & Growth Unit. Exercises managerial authority over professional, administrative and clerical employees. ESSENTIAL JOB FUNCTIONS Directs the planning, budgeting, and operation of the - Business Development- Retention & Growth Unit activities, including the creation of annual goals, objectives, key performance measures, work program preparation, annual budget requests and revenue projections. Supervises staff in the working with local communities and business associations in orderto identify business development needs. Provides information regarding available economic development resources and services and encourages the participation of communities and businesses in programs, associations and special events designed to promote a public -private partnership in economic development. Supervises the Retention & Growth Program in the development of networks of public and private resources to assist companies with retention and growth. Establishes a program of personal visits to key manufacturing industries and businesses supporting effortsto retain jobs and searching for new opportunities to expand economic development opportunities. CLASS TITLE: ADMINISTRATOR BUSINESS RETENTION & EXPANSION Ensures that technical, managerial and financial support are available to businesses within the County. Supervises County business calling and contact programs and coordinates these with calling programs conducted by utilities, the State Commerce Department and other regional groups. Consults with and provides professional assistance to business clients with regard to financing programs and incentives, marketing data, site location information, job training options, federal contract procurement, export opportunities, entrepreneurial advice and general business assistance. Represents the County and its interests by participating as a member of statewide, regional, county and local organizations concerned with economic development. Utilizes current Countywide and/or department specific software to complete assignments. ADDITIONAL DUTIES & RESPONSIBLITIES May be required to work an adjusted schedule involving evening hours and/or weekends to attend municipal Boards and related project meetings or activities. ESSENTIAL PHYSICAL & MENTAL REQUIREMENTS Ability to communicate to accurately convey information. Ability to operate a motor vehicle and/or be a passenger. WORKING CONDITIONS Work is performed in a typical office environment. Participate in activities that require driving or being a passenger in an automobile or bus. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. Possess a Bachelor's Degree from an accredited college or university. Preferred field of study in Business Administration, Economics, Finance, Urban Planning, Regional Planningor a closely related field. 2. Have had at least six (6) years of full-time work experience in the areas of economic OR CLASS TITLE: ADMINISTRATOR BUSINESS RETENTION & EXPANSION industrial development, urban planning, or a closely related field, of which at least three (3) years were in an administrative capacity involving supervisory, budgetary, and related administrative functions. NOTE: A Master's Degree in one of the fields listed above may be substituted for one (1) year of the required work experience. NOTE: Applicants possessing transcripts from a college or university outside of the United States will be required to provide documentation of degree equivalency from a member of the National Association of Credential Evaluation Services Ihtto://naces.ore/members.htmp. The degree evaluation will be required for application processing. 3. Possess a valid United States motor vehicle operator's or chauffeur's license. Out of Country driver's license holders will be required to obtain the appropriate valid State of Michigan driver's license. 4. Pass the complete examination, including the employment medical, established for this classification. 5. Successfully complete the six month probationary period. B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Considerable knowledge of contemporary professional principles of urban planning and economic development. 2. Considerable knowledge of the business and financial factors which affect business investment/disinvestment and the location of economic activity. 3. Considerable knowledge of land use and infrastructure relationships, and of the physical and socio-economic variables which affect economic and community growth and change. 4. Considerable knowledge of the rules, regulations and laws which affect economic development, and those federal, state and local programs related to economic development and community planning. 5. Considerable ability to establish and maintain effective working relationships with administrators, employees, public agencies, private organizations, business clients, firms under contract with the EDC and LDC, and the general public. 6. Considerable ability to synthesize, present, and make recommendations on complex and technical reports, studies and financial packages as they relate to programs and clients. 7. Considerable knowledge of the statutes, ordinances, and regulations of governmental agencies responsible for the financing and regulating of local development. 8. Considerable abilityto exercise equitable and maturejudgment in analyzing problems and 3 CLASS TITLE: ADMINISTRATOR BUSINESS RETENTION & EXPANSION recommending solutions. 9. Fami liar with current word processing, spreadsheet, database, e-mai I and I nternetsoftware. C. SPECIAL REQUIREMENTS 1. Must maintain a valid motor vehicle operator's or chauffeur's license. Appointed Position — Informational Only Lnuv I3/[U/Z][ OAKLAND COUNTY MICHIGAN Class Title: CHIEF ATTORNEY — INDIGENT DEFENSE Department: County Executive —Indigent Defense Program Division Reports To: Deputy County Executive FLSAStatus: Exempt Salary Plan: DEO/1 GENERAL SUMMARY Responsible for managing the Indigent Defense Program (IDP) Division and implementing the Michigan Indigent Defense Commission (MIDC) Standards for Oakland County. Oversees the appointment of all contract attorneys engaged in indigent criminal defense services in the Oakland County Circuit Court and respective District Courts. Monitors performance of contract attorneys engaged in indigent criminal defense services to eligible persons within the Oakland County Circuit Court system and the respective District Courts systems to ensure compliance with the MIDC Standards. Manages the case management information systems and ensures timely reporting of activities. Advises staff on rulings and legislation affecting procedures related to the indigent defense system. Utilizes current Countywide and/or department specific software to complete assignments. SUPERVISION EXERCISED Functions as a supervisor over support staff employees assigned to the Indigent Defense Program Division. Instructs, assigns, schedules, checks, and manages performance. Direct and recommend the recruitment and selection of staff, administer disciplinary action as needed, conduct performance evaluations, and administer employees for increase or promotion in accordance with County practices. Effectively make recommendations related to hiring, disciplining, and separating workers. ESSENTIAL JOB FUNCTIONS Manages the Indigent Defense Program Division by adhering to guidelines as written in the MIDC compliance plan, while maintaining policies and procedures in accordance with legislation. Manages the case management information system and judicial information system, while ensuring required financial reports and compliance plan reports are completed and submitted to governing bodies. Facilitate and maintain the appointment and scheduling of case assignments and projects for contracted attorneys. Appointed Position — Informational Only CLASS TITLE: CHIEF ATTORNEY— INDIGENT DEFENSE Tacks and monitors contracted attorney credentials, work progress and activities, and completion of required training. Manages the division budget, while overseeing the process for invoice payments for services rendered by contract attorneys, defense experts, and investigators. Serve as a liaison between attorneys, Judges, and court personnel to ensure the effectiveness of the Indigent Defense services in the County and verify compliance with MIDC standards. Supervises office support staff to ensure that all records are compliant, and reports are submitted timely to governing bodies in accordance with requirements. Actively serve on the Oakland County Indigent Defense Program - Oakland County Circuit Court Criminal Assignment Committee. Actively serve on the Oakland County Indigent Defense Program - Oakland County 52nd District or equivalent Court Criminal Assignment Committee. Establishes policies and procedures to ensure compliance to the MIDC standards, while auditing the compliance of Indigent Defense Program through court recording and voucher review. Effectively utilizes current Countywide and/or department specific software to complete assignments. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate to accurately convey information. WORKING CONDITIONS Work is performed in a typical office environment. May encounter situations where people could become confrontational. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE. TRAINING. KNOWLEDGE. SKILLS & ABILITIES Under the Merit System Resolution, Section II, adopted November 8, 1966, employees in this class are excluded from the Merit System for the purpose of the manner of selection, appointment, removal from office or limitation of political activity. Appointed Position — Informational Only CLASS TITLE: CHIEF ATTORNEY — INDIGENT DEFENSE This classification is not exempted from having to comply with the provisions of Merit System Rule 16 (Pre -employment Screening) detailing the required fingerprinting, furnishing of education and employment references, and the employment medical examination prior to the effective date of appointment. NOTE: The Desirable Qualifications for this classification, when provided to the Human Resources Department, will be stated on a separate page. These Desirable Qualifications are not to be considered as definitive but are subject to revision by the Oakland County, County Executive. SPECIAL REQUIREMENTS 1. Be licensed to practice law and maintain membership in good standing with the State Bar of Michigan. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Significant knowledge of Michigan criminal law and procedure. 2. Considerable knowledge of grant policies and procedures, and the ability to produce high -quality compliance plans for submissions to the Michigan Indigent Defense Commission. 3. The ability to produce a list of all criminal trials conducted by the candidate, including the nature of the charge(s) and whether the candidate represented an indigent criminal defendant, a retained criminal defendant, or the People of the State of Michigan during the trial. 4. Knowledge of principles and practices related to supervision, selection, hiring, work planning, performance review and evaluation, employee training, and discipline. 5. Excellent oral and written communication skills. 6. Demonstrated ability to exercise the appropriate techniques for dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, in person and over the phone. 3 DRAFT Chief— Central Fiscal Services.MB.04-15-21 OAKLAND COUNTY MICHIGAN Class Title: CHIEF —CENTRAL FISCAL SERVICES Department: Management & Budget / Fiscal Services Reports To: Fiscal Services Officer FLSA Status: Exempt Salary Plan: UNI/129 GENERAL SUMMARY Leads the central accounting functions of the County, including annual financial reporting, formulating, and improving accounting procedures and guidelines, and operating central payroll. Responsible for formulating and supervising all combined accounting and fiscal duties performed in Central Fiscal Services. Analyzes fiscal systems, organization, methods and work procedures, and directs improvements including those to computer systems. Prepares and supervises the preparation of various financial reports and the annual comprehensive financial report for the County Executive and the Board of Commissioners. Prepares and submits written and oral fiscal recommendations required in the operations of County departments. Recommends improvements in departmental operational systems. Implements and maintains department fiscal controls. Provides fiscal expertise to administrators as requested at financial meetings. Utilizes current Countywide and/or department specific software to complete assignments. SUPERVISION EXERCISED Working through one or more subordinate supervisors, plans, directs, makes staffing decisions and exercises control over the assigned section. Exercises authority over professional and clerical employees. ESSENTIAL JOB FUNCTIONS Interprets governmental accounting policies and formulates and implements divisional fiscal procedures to ensure accurate accounts in accordance with contemporary requirements and methodology. Checks unit work progress and monitors the monthly and annual closing of accounts to ensure that deadlines are met, internal accounting problems are resolved, and quality of work is maintained. Provides technical assistance to professional staff in setting up new financial accounts and hierarchical structures incorporating complex accounting procedures and other unit accounting functions to ensure accurate accounts. Serves as a subject matter expert for financial based reports and systems in conjunction with department users and Information Technology to improve the accuracy and efficiency of accounting systems. CLASS TITLE: CHIEF — CENTRAL FISCAL SERVICES Prepares or supervises the preparation of special financial reports to the division manager, department director, County Executive and elected officials or other parties requesting financial data on specific County operations. Assists the manager in preparing budget requests for all supervised units including recommending personnel, equipment and supplies to facilitate the efficient completion of section responsibilities. Supervises the preparation of the County's Comprehensive Annual Financial Report in accordance with Generally Accepted Accounting Principles. Responsibility for the coordination and implementation of Governmental Accounting Standards Board pronouncements. Responsible for the State of Michigan Local Unit Fiscal Report (Form F-65) that is due within six months after fiscal year end. Oversees staffing for payroll, accounts payable, accounts receivable, and financial accounting and reporting functions. Acts as liaison with outside auditors in all audit related matters. Participates in the implementation and upgrades of software used by the department, such as Enterprise Resource Planning (ERP) systems, or other systems used to carry out job duties. Utilizes current Countywide and/or department specific software to complete assignments ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate to accurately convey information. WORKING CONDITIONS Work is performed in a typical office environment. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. 2 CLASS TITLE: CHIEF — CENTRAL FISCAL SERVICES EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. Possess a Bachelor's degree from an accredited college or university in Accounting, Business Administration, Public Administration, Economics, Political Science, or a related field of study; AND 2. Have five (5) years of full-time work experience working with complex financial systems, financial and economic analysis, business administration, general accounting, cost accounting, spreadsheet applications, systems analysis, personnel administration, or related area, including two (2) years in a supervisory position. NOTE: A Master's degree in one of the fields listed above maybe substituted for one (1) year of the work experience described above. NOTE: Applicants possessing transcripts from a college or university outside of the United States will be required to provide documentation of degree equivalency from a member of the National Association of Credential Evaluation Services(httn://naces.ore/members.htntl). The degree evaluation will be required for application processing. 3. Pass the complete examination, including the employment medical established for this classification. 4. Successfully complete the six month probationary period. B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Certified Public Accountant (CPA) and/or Certified Public Finance Officer (CPFO) from the Government Finance Officers Association. 2. Advanced knowledge of general governmental and municipal accounting principles, procedures, and compliance with at least three years experience coordinating the compilation and publication of the Comprehensive Annual Financial Report for a medium to large public sector organization. 3. Advanced knowledge of federal, state, and local laws and policies concerning municipal fiscal operations. 4. Advanced knowledge of fiscal, economic and budget analysis, budget development and management, and statistics. 5. Broad knowledge of principles of supervision, organization, and administration when leading a team of professionals. 6. Successful completion of the Government Finance Officers Association Intermediate and Advanced Governmental Accounting programs. 3 CLASS TITLE: CHIEF — CENTRAL FISCAL SERVICES 7. Demonstrated ability to initiate, plan, develop, coordinate and implement multi -program activities. 8. Considerable knowledge of the utilization of data processing techniques using technology in the preparation and development of documents, reports, financial statements, and for office automation purposes. 9. Demonstrated ability to analyze complex administrative and fiscal problems, and to recommend and implement solutions. 10, Ability to compile statistics, decipher pertinent information, and present oral and written financial operational and other types of departmental reports to officials and other interested groups or individuals. 11. Demonstrated ability to supervise, plan, direct, and evaluate the work of professional, para-professional, and clerical employees. 12. Knowledge of principles and practices related to supervision, selection, hiring, work planning, performance review and evaluation, employee training, and discipline. 13. Ability to cope with difficult and/or emergency situations requiring immediate decisions in accordance with departmental and/or County policies and objectives. 14. Ability to exercise mature judgement and initiative in analyzing problems and recommending solutions. 15. Proficient in Microsoft Office products. 16. Ability to exercise independent judgement, initiative, critical thinking, and attention to detail in accordance with established expectations and procedures. 17. Ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics of data, people, or things. 18. Ability to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form. 4 DRAFT03/25/21 OAKLAND COUNTY MICHIGAN CLASS TITLE: Labor Relations Specialist DEPARTMENT: Human Resources REPORTS TO: Labor Relations Manager SALARY PLAN: UNI/124 ELSA STATUS: Non -Exempt GENERAL SUMMARY Effectively manage employee concerns, complaints, and grievances for all union County employees. Oversee and conduct exit interviews for County employees. Offer coaching and counseling services to union employees who have workplace issues in alignment with policies and procedures. Participate as a member of the management team during arbitration hearings and provide assistance to lead counsel, as needed. SUPERVISION EXERCISED None ESSENTIAL JOB FUNCTIONS Effectively manage union employee grievances. Conduct thorough and in-depth investigation for employee matters to ensure a safe, collaborative, congenial work environment. Offer coaching/counseling services to employees who have a concern or issue to the workplace. Partner with people managers and leadership on facilitating performance and/or policy violations related to the formal discipline process. Effectively communicate policies pertaining to organization practice and procedures, and accurately interpret and communicate Collective Bargaining Agreement (CBA) language. Collect and analyze incoming employee data and information. Actively serve as a liaison between employees and management. Coordinate Personnel Appeal Board hearings and arbitrations. CLASS TITLE: LABOR RELATIONS SPECIALIST Conduct key performance indicators reporting. Administer work accommodation process in accordance to unit procedures. Work collaboratively with all union representation and maintain positive working relationships with all respective unions. Participate as a member of the management team during arbitration hearings and aid lead counsel, as needed. Ensure employees have the appropriate level of communication and interpersonal skills where needed. Adhere to all applicable regulatory standards to include but not limited to ADA, FLSA, DOL, and NLRB. Utilizes current Countywide and/or department specific software to complete assignments. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Visual acuity and field of vision Hearing Speaking WORKING CONDITIONS Work is performed in a typical office environment. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. REQUIRED MINIMUM QUALIFICATIONS 1. Bachelor's degree from an accredited college or university with a major in psychology, sociology, or other related field of study. NOTE: Applicants possessing transcripts from a college or university outside of the United States will be required to provide documentation of degree equivalency from a member of the National Association of Credential Evaluation Services(http://naces.ore/members.html). The degree evaluation will be required for application processing. CLASS TITLE: LABOR RELATIONS SPECIALIST 2. Have had at least three (3) years of full-time labor relations experience, preferably in a municipal environment. 3. Pass the complete examination, including the employment medical, established for this classification. 4. Successfully complete the six (6) month probationary period. ADDITIONAL DESIRABLE QUALIFICATIONS 1. CP or PHR, preferred. 2. Excellent customer service skills. 3. Demonstrated proficiency in the use of MS Office products. 4. High attention to detail. 5. Strong analytical and critical thinking skills. APPROVED BY: DATE: 3 DRAFT 4/22/21 OAKLAND COUNTY MICHIGAN Class Title: INDIGENT DEFENSE ADMINISTRATIVE SUPERVISOR Department: County Executive —Indigent Defense Program Division Reports To: Chief Attorney — Indigent Defense FLSA Status: Non -Exempt Salary Plan: UNI/119 GENERAL SUMMARY Plans, assigns, directs, reviews and coordinates the work of lower level clerical employees assigned to Indigent Defense Program Division. Supervises the receiving, reviewing, processing, filing, and maintenance of division documents, reports, records, and daily transactions. Oversees state mandates and judicial timelines associated with appointments of attorneys for indigent parties for cases in the Circuit and District Courts. Processes requests or orders for appointments by selecting from appropriate group of qualified attorneys for case type, giving special consideration to prior appointment history, specific language or similar skilled required, availability within the time constraints, and other relevant factors. Oversees the review and processing of vouchers authorizing payment for indigent defense services for the Circuit and District Courts. Performs liaison duties between lower level clerical employees and indigent defense administrative personnel. Utilizes current Countywide and/or department specific software to complete assignments. SUPERVISION EXERCISED Functions as a working supervisor over a group of lower level clerical employees. Instructs, assigns, schedules, checks and appraises performance. Participates in decisions to hire, discipline, discharge, and award pay increases and/or promotions. Regularly performs same duties as lower level clerical employees supervised. ESSENTIAL JOB FUNCTIONS Plans, assigns, directs and coordinates the work of assigned lower level clerical employees providing technical and general clerical support for the Indigent Defense Program Division. Participates in general personnel activities for assigned employees such as employee selection and evaluation, recommendation of promotions and merit increases, monitoring attendance, approving time off and recommending disciplinary action. Supervises the receiving, reviewing, processing, filing, and maintenance of division documents, reports, records, and daily transactions. CLASS TITLE: INDIGENT DEFENSE ADMINISTRATIVE SUPERVISOR Distributes and monitors the flow of work assignments performed by the Indigent Defense employees assigned to the Oakland County Circuit Court and four 52nd District Courts to ensure that procedures are being adhered to and that all work for division is being completed in a timely and accurate manner. Travels to each of the 52"d District Courts monthly. Performs liaison duties between lower level clerical employees and indigent defense administrative personnel. Oversees state mandates and judicial timelines associated with appointments of attorneys for indigent parties for cases in the Circuit and District Courts. Processes request for appointment, including providing technical guidance to other employees performing this function by assisting in answering and handling the more difficult and complex procedural questions related to the processing of requests. Receives incoming requests for attorney appointments for indigent parties. Checks for prior attorney appointments for each party. Identifies special expertise (e.g., language skills) required. Identifies time frame in which attorney must be available. Determines if case is one in which supervising judge must be consulted prior to appointment. Provides secretarial services to Criminal Assignment Committee such as preparing and distributing the meeting agenda and notifying applicants of Committee action including acceptance and removal from the list. Receives new applications, verifies credentials, and prepares appointment lists for review Distributes, collects and maintains the Indigent Defense Attorney lists for the Circuit and District Courts. Populates, maintains and updates database containing attorney appointment information. Develops specialized reports analyzing appointment data. Works with the Oakland County Bar Association (OCBA) to track and monitor training for members of eligible lists to ensure members maintain eligibility. Sends out notices of retraining or recertification as appropriate. Is responsible for and gives information to the general public, attorneys, parties, court staff and other courts on the appointment process, on specific case appointment actions and general program information. Oversees the review and processing of vouchers authorizing payment for indigent defense services for the Circuit and District Courts. Communicates by phone with representatives of agencies, such as the County courts, State of Michigan, and billing clients to determine client information and correct billing errors. Utilizes current Countywide and/or department specific software to complete assignments 2 CLASS TITLE: INDIGENT DEFENSE ADMINISTRATIVE SUPERVISOR ADDITIONAL DUTIES & RESPONSIBILITIES Trains staff in the use of the specialized software applications and systems used in the appointment function. Works with technical support personnel to resolve technical programs and obtain special assistance. Attends new application orientations and software training sessions to maintain and update personal knowledge and retain the ability to effectively assist and train departmental personnel. As needed, provides detail of appointment activity to Circuit Court and Indigent Defense Administration to be included in annual reports. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate to accurately convey information. Ability to operate a motor vehicle and/or be a passenger. WORKING CONDITIONS Work is performed in a typical office environment. May encounter situations where people could become confrontational. May participate in activities that require driving or being a passenger in an automobile or bus. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE, TRAINING, KNOWLEDGE. SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. Must be a high school graduate or have a certificate of successful completion of the General Educational Development (GED) Test. 2. Have had at least four (4) years of increasingly responsible full-time experience in a court setting, one (1) of which included lead duties over other clerical staff. NOTE: Course work at an accredited college, university, business or commercial school in a related area may be substituted for up to two (2) years of the experience on a year -for -year basis. 3 CLASS TITLE: INDIGENT DEFENSE ADMINISTRATIVE SUPERVISOR NOTE: Applicants possessing transcripts from a college or university outside of the United States will be required to provide documentation of degree equivalency from a member of the National Association of Credential Evaluation Services (http://naces.ore/members.html). The degree evaluation will be required for application processing. 3. Possess a valid United States motor vehicle operator's or chauffeur's license. Out of Country driver's license holders will be required to obtain the appropriate valid State of Michigan driver's license before the hire date. 4. Pass the complete examination, including the employment physical, established for this classification. 5. Successfully complete the six month probationary period. B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Considerable experience using computer application programs including spreadsheet, word processing, electronic mail, database, and the mainframe computer systems. 2. Considerable personal organizational skills, including the ability to follow oral and written instructions, to work with minimal supervision and to consistently meet tight time deadlines. 3. Considerable ability to work successfully with attorneys and the public. 4. Considerable knowledge of Court law, rules, procedures, and practices. 5. Considerable ability to understand and preserve the confidentiality of information received. 6. Considerable ability to rapidly review case files and electronic records. 7. Considerable knowledge of and ability to utilize current word processing, spreadsheet, database, e-mail and Internet software. 8. Considerable ability to exercise mature judgement and initiative in analyzing programs and recommending solutions 9. Considerable ability to make routine decisions in accordance with policies and procedures. C. SPECIAL REQUIREMENTS 1. Must maintain a valid United States motor vehicle operator's or chauffeur's license. 4 DRAFT 4/22/21 OAKLAND COUNTY MICHIGAN Class Title: INDIGENT DEFENSE APPOINTMENT SPECIALIST Department: County Executive — Indigent Defense Program Division Reports To: Indigent Defense Administrative Supervisor FLSAStatus: Non -Exempt Salary Plan: UNI/112 GENERAL SUMMARY Following state mandates and judicial timelines, and utilizing established procedures, locates, selects and appoints attorneys for indigent parties for criminal cases in the Circuit Court. In appropriate situations, obtains direction from Chief Attorney — Indigent Defense and selects attorney based on instructions received.) Processes requests or orders for appointments by selecting from appropriate group of qualified attorneys for case type, giving special consideration to prior appointment history, specific language or similar skills required, availability within time constraints, and other relevant factors. Generates appointment orders, assembles packets, transmits documents to the selected attorney, and communicates selection to judges, district courts, and other individuals or offices. Creates and maintains appointment statistics, including record of all deviations from established practices. Provides appointment activity information to Business Division for inclusion in the court's annual report. Creates specialized schedules. May be asked to serve as back-up to assist the Criminal Assignment Committee by receiving applications, verifying credentials, preparing recommended appointment lists for review, and notifying applicants of their acceptance status. Maintains database of participants and appointment history. Preserves confidentiality of information. Trains individuals to serve in backup or supportive role. Answers telephone calls and inquiries from court personnel, attorneys, indigent parties, and the general public. Develops and prepares specialized reports, as needed. Utilizes current Countywide and/or department specific software to complete assignments. SUPERVISION EXERCISED Functions as a leader over one or more clerical employees. Assigns, checks work, instructs and assists support staff. ESSENTIAL JOB FUNCTIONS Distributes, collects and maintains applications for prospective court appointed attorneys. Verifies applicant training and experience listed on application by checking court case records. May receive applicant performance reports from judges, preserves confidentiality, and makes information available as needed. CLASS TITLE: INDIGENT DEFENSE APPOINTMENT SPECIALIST Following committee decisions on applicants, places each applicant on appropriate list and updates database. Receives communications from aggrieved applicants and makes information available at future committee meetings. Populates, maintains and updates database containing attorney appointment information. Develops specialized reports analyzing appointment data. On a periodic basis, provides detail of appointment activity to Business Division of the Circuit Court for inclusion in the Annual Report, and to judges and Administrators of the Court. Is responsible for and gives information to the general public, attorneys, parties, court staff and other courts on the appointment process, on specific case appointment actions, and general program information. Trains staff in the use of the specialized software applications and systems used in the appointment function. Works with technical support personnel to resolve technical problems and obtain special assistance. Attends new application orientations and software training sessions to maintain and update personal knowledge and retain the ability to effectively assist and train departmental personnel. Processes requests for court appointed attorneys from all district courts throughout Oakland County by verifying defendant's name, charges, criminal history and future court dates. Provides technical guidance to other employees performing this function by assisting in answering the more difficult and complex procedural questions related to the processing of requests. Utilizes current Countywide and/or department specific software to complete assignments. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate to accurately convey information. P�Lel ik Vlei 4Ii]a]IlCii07 Work is performed in a typical office environment. May encounter situations where people could become confrontational. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. z CLASS TITLE: INDIGENT DEFENSE APPOINTMENT SPECIALIST EXPERIENCE, TRAINING. KNOWLEDGE, SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. Must be a high school graduate or have a certificate of successful completion of the General Education Development Test. 2. Have had at least three (3) years of increasingly responsible full-time experience in a court setting. NOTE: Course work at an accredited college, university, business or commercial school in a related area may be substituted for up to two (2) years of the experience on a year -far -year basis. NOTE: Applicants possessing transcripts from a college or university outside of the United States will be required to provide documentation of degree equivalency from a member of the National Association of Credential Evaluation Services IhttD://naces.ore/members.htmq. The degree evaluation will be required for application processing. 3. Pass the total examination, including the employment physical, established for this classification. 4. Satisfactorily complete the six month probationary period. B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Considerable experience using computer application programs including spreadsheet, word processing, electronic mail, database, and the mainframe computer systems. 2. Considerable personal organizational skills, including the ability to follow oral and written instructions, to work with minimal supervision and to consistently meet tight time deadlines. 3. Considerable ability to work successfully with attorneys and the public. 4. Considerable knowledge of Court law, rules, procedures, and practices. S. Considerable ability to understand and preserve the confidentiality of information received. 6. Considerable ability to rapidly review case files and electronic records. 7. Considerable knowledge of and ability to utilize current word processing, spreadsheet, database, e-mail and Internet software. 8. Reasonable tact in dealing with people. 3 CLASS TITLE: INDIGENT DEFENSE APPOINTMENT SPECIALIST 9. Reasonable ability to speak and write clearly and concisely. 10. Reasonable ability to instruct and assist other support staff, to assign and check work to ensure the accuracy of completed work. 11. Reasonable ability to structure and generate activity reports using a variety of methods. DRAFT 4-19-21 OAKLAND COUNTY MICHIGAN Class Title: INDIGENT DEFENSE COURT CLERK Department: County Executive — Indigent Defense Program Division Reports To: Indigent Defense Administrative Supervisor FLSA Status: Non -Exempt Salary Plan: UNI/109 GENERAL SUMMARY Performs clerical duties related tothe Michigan Indigent Defense Commission (MIDC), the implementation of processes, and compliance with standards. Responsible for assigning, communicating and following -up with attorneys, or administrative processing in the District Court. Utilizes current Countywide and/or department specific software to complete assignments. SUPERVISION EXERCISED None. ESSENTIAL JOB FUNCTIONS Gives information at a counter or by telephone to the general public, attorneys and law enforcement personnel regarding Indigent Defense Program cases. Provides assistance to the public, attorneys, and law enforcement personnel. Assists court appointed counsel in filling out and the process of attorney fee payments Responsible for scheduling, communicating and following -up with public defenders and arraignment only attorneys, or administrative proceedings in the District Court. Insures proper procedures are followed to meet with Standards one through eight of the MIDC. Compiles reports through the Judicial Information System (JIS) and other systems for quarterly reporting to the MIDC. Maintains spreadsheets and tickler systems to insure proper data collections and compliance with the MIDC standards. Meets with defendants to determine indigency levels. Acts as a liaison between the public defenders, judicial staff, corporation counsel, and the MIDC. As needed, provides secretarial services to the Indigent Defense Program staff. Utilizes current Countywide and/or department specific software to complete assignments. CLASS TITLE: INDIGENT DEFENSE CLERK ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate to accurately convey information. WORKING CONDITIONS Work is performed in a typical office and/or court environment. May encounter situations where people could become confrontational. IMPORTANTNOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE, TRAINING, KNOWLEDGE. SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. Must be a high school graduate or have a certificate of successful completion of the General Education Development Test. 2. Have had at least three (3) years of full-time experience in a court system. NOTE: Course work at an accredited college, university, business or commercial school in a related area maybe substituted for up to two (2) years of the experience on a year -for -year basis. NOTE: Applicants possessing transcripts from a college or university outside of the United States will be required to provide documentation of degree equivalency from a member of the National Association of Credential Evaluation Services (htto://naces.ore/members.hUiil). The degree evaluation will be required for application processing. Pass the total examination, including the employment physical, established for this classification. 4. Satisfactorily complete the six month probationary period. B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Considerable experience using computer application programs including spreadsheet, word processing, electronic mail, database, and the mainframe computer systems. 2. Considerable personal organizational skills, including the ability to follow oral and written instructions, to work with minimal supervision and to consistently meet tight time deadlines. 3. Considerable ability to work successfully with attorneys and the public. CLASS TITLE: INDIGENT DEFENSE CLERK 4. Considerable knowledge of court law, rules, procedures, and practices. 5. Considerable abilityto understand and preservethe confidentiality of information received. 6. Considerable ability to rapidly review case files and electronic records. 7. Considerable knowledge of and ability to utilize current word processing, spreadsheet, database, e-mail and Internet software. 7. Reasonable tact in dealing with people. 8. Reasonable ability to speak and write clearly and concisely. 9. Reasonable ability to instruct and assist other support staff, to assign and check work to insure the accuracy of completed work. 10. Reasonable ability to structure and generate activity reports using a variety of methods. UPDATED: 05/2019 3 DRAFT 5/4/21 OAKLAND COUNTY MICHIGAN Class Title: SUPERVISOR COURT BUSINESS ADMINISTRATION Department: Circuit Court / Court Business Division / Administration -Finance Reports To: Chief Court Business Operations FLSA Status: Non -Exempt Salary Plan: UNI/121 GENERAL SUMMARY Plans, assigns, directs, and coordinates the work of a group of assigned lower -level clerical employees. Manages, researches, and monitors division accounts. Prepares financial reports and biennial budget documents. Performs administrative liaison duties between lower -level clerical employees and administrative personnel. Oversees the court appointed attorney voucher process and serves as a liaison between the court and attorneys. Utilizes computer systems for various financial and informational reports. Records and balances fund accounts. Attends and participates in various clerical, technological and administrative meetings. Utilizes current Countywide and/or department specific software to complete assignments. SUPERVISION EXERCISED Functions as a supervisor over a group of lower -level clerical employees. Instructs, assigns, schedules, checks, and appraises performance. Participates in decisions to hire, discipline, discharge, and award pay increases and/or promotions. ESSENTIAL JOB FUNCTIONS Supervises daily work responsibilities of division clerical staff, including setting work priorities, scheduling work activities, and delegating assignments to ensure office runs efficiently. Participates in general personnel activities for assigned clerical employees such as employee selection and evaluation, recommendation of promotions and merit increases, monitoring attendance, approving time off and recommending disciplinary action. Participates in the implementation of new procedures and as requested attends meetings regarding operational issues of the court. Oversees the Circuit and Probate Court's payroll and Human Resources guidelines. Provides backup as needed to the Central Employee Records Coordinator. Manages, researches and monitors division accounts. Prepares financial information, reports and biennial CLASS TITLE: SUPERVISOR COURT BUSINESS ADMINISTRATION budget documents. Makes recommendations on the biennial budget to Court Administration. Approves payments, creates requisitions and purchase orders associated with various accounts and Circuit Court programs. Monitors grant funding and reports required information to the State Court Administrative Office (SCAO). Supervises the production and processing of court -appointed attorney vouchers. Resolves related problems and voucher expectations with clerical staff. Provides information and training to court -appointed attorneys on the electronic voucher system. Works with the Circuit Court's Data Technology Unit to implement technology advancements and streamline processes. Performs liaison duties between lower -level clerical employees and administrative personnel. Answers a variety of public inquiries about divisional procedures bygiving out information requiring general interpretations and familiarity with divisional operations. Resolves job related problems or conflicts in work assignments or work schedules of clerical employees. Utilizes current Countywide and/or department specific software to complete assignments. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate to accurately convey information. WORKING CONDITIONS Work is performed in a typical office environment. May encounter situations where people could become confrontational. IMPORTANTNOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. a. Have successfully completed an Associate's degree or sixty (60) semester credit hours from an accredited college or university; AND CLASS TITLE: SUPERVISOR COURT BUSINESS ADMINISTRATION b. Have had five (5) years of responsible, full-time clerical work experience, two (2) of which included lead duties over other clerical staff. OR 2. a. Be a high school graduate OR have a certificate of successful completion of the General Educational Development (GED) Test; AND b. Have had seven (7) years of responsible, full-time clerical work experience, two (2) of which included lead duties over other clerical staff. 3. Pass the complete examination, including the employment medical, established for this classification. 4. Successfully complete the six (6) month probationary period B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Considerable knowledge of and experience in the operations, policies, and procedures of the Circuit Court and how to utilize that knowledge to recommend and implement procedural changes. 2. Considerable knowledge of modern office practices and procedures. 3. Considerable ability to follow complex and technical oral and written instructions. 4. Considerable ability to make technical decisions in accordance with departmental policies and procedures. 5. Considerable ability to prepare and present oral and written technical reports to supervisors, staff, and other interested groups and individuals. 6. Considerable ability to develop and maintain effective working relationships with employees of the assigned division and other divisions and departments. 7. Considerable abilityto exercise maturejudgment and initiative in analyzing problems and recommending solutions. 8. Considerable knowledge of governmental regulations and local laws relating to the operations of the Circuit Court. 9. Considerable ability to plan, organize, direct and evaluate the work performed by others. 10. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and Internet software. 3 Warrants Division Supervisor.MB.04-29-21 DRAFT OAKLAND COUNTY MICHIGAN Class Title: WARRANTS DIVISION SUPERVISOR Department: Prosecuting Attorney Reports To: Chief Prosecuting Attorney FLSA Status: Non -Exempt Salary Plan: UNI/118 GENERALSUMMARY Plans, assigns, directs, reviews, and coordinates the work of clerical employees engaged in performing technical and general clerical support duties within the Warrants Division. Coordinates and supervises directly or through intermediate leaders a variety of clerical duties necessary for efficient office operations in the Warrants Division. Performs administrative liaison duties between lower -level clerical and administrative personnel. Serves as Departmental Information Technology Liaison. Coordinates with Information Technology security access and assists with software and network troubleshooting issues. Utilizes current Countywide and/or department specific software to complete assignments. SUPERVISION EXERCISED Functions as a supervisor over a group of lower -level clerical employees. Instructs, assigns, schedules, checks and appraises performance. Participates in decisions to hire, discipline, discharge, and award pay increases and/or promotions. ESSENTIAL JOB FUNCTIONS Plans, assigns, directs and coordinates the work of assigned lower -level clerical employees directly and through intermediate leaders providing technical and general clerical support for the Warrants Division. Participates in general personnel activities for assigned clerical employees such as employee selection and evaluation, recommendation of promotions and merit increases, monitoring attendance, approvingtime off and recommending disciplinary action. Performs liaison duties between lower -level clerical employees and administrative personnel. Provides technical and secretarial duties to administrative staff in the Warrants Division which includes dictation, transcription, typing, scheduling appointments and screening phone calls. Serves as Departmental Information Technology Liaison. Coordinates with Information Technology security access and assists with software and network troubleshooting issues. CLASS TITLE: WARRANTS DIVISION SUPERVISOR Manages network files, grants employee's authorization to drives folders, and request change orders when needed. Maintains inventories of all PC's and other technology related equipment. Ensures that assigned PCs and Laptops are utilized within the assigned divisions and appropriate room numbers within the Prosecuting Attorney's Office. Prepares or compiles financial, statistical or numerical data for the preparation of special or annual reports. Coordinates the Oakland County Child Death Committee which meets monthly per Child Protection Law with the State of Michigan, CDR, DHS, Medical Examiner's Office Health Department, Michigan Consumers, Psychologist, local hospitals and local police agencies to discuss and provide prevention techniques on child death cases that occurred within Oakland County. Answers a variety of public inquiries about divisional procedures bygiving out information requiring general interpretations and familiarity with divisional operations. Oversees the Concealed License Permit (CPQ possessing, reporting working with the State and law enforcement agencies, and acts as a liaison for the Gun Board. Resolves job related problems or conflicts in work assignments or work schedules of clerical employees. Determines and suggests to administration new clerical procedures to respond to changing needs and implements procedures. Confers with supervisor regarding Prosecuting Attorney's Office division policies and procedures and ensures policies and procedures are followed by the clerical staff. Supervises and/or assists in the preparation and maintenance of departmental accounting, personnel, payroll, and related documents and records. Primary leader for Emergency Preparedness. Meets with coordinatorto discuss evacuation strategies in an event of an emergency. Communicates final decisions to Warrants Division staff. Ensures contacts, and emergency equipment items are updated. Utilizes current Countywide and/or department specific software to complete assignments ADDITIONAL DUTIES & RESPONSIBILITIES Serves as backup Warrants Division Specialist by researching Domestic Violence reports to determine local ordinances. Requests devices to investigate Domestic violence cases if necessary. Provides Final Disposition to FBI NICS when requested. CLASS TITLE: WARRANTS DIVISION SUPERVISOR ESSENTIAL MENTAL & PHYSCIAL REQUIREMENTS Ability to communicate to accurately convey information. WORKING CONDITIONS Work is performed in a typical office environment. IMPORTANTNOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. a. Possess a Bachelor's degree from an accredited college or university with a preferred major in Public Administration, Business Administration, Communications or related field of study; AND b. Have had at least two (2) years of full-time clerical work experience, one (1) year of which included lead duties over other clerical staff; OR a. Possess an Associate's degree from an accredited college or university with a preferred major in Public Administration, Business Administration, Communications or related field of study; AND b. Have had at least four (4) years of full-time clerical experience, one (1) year of which included supervisory or lead duties; OR NOTE: Applicants possessing transcripts from a college or university outside of the United States will be required to provide documentation of degree equivalency from a member of the National Association of Credential Evaluation Services(http://naces.org/members.html). The degree evaluation will be required for application processing. 3. a. Be a high school graduate or have a certificate of successful completion of the General Education Development (GED) test; AND b. Have had at least six(6) years of full-time clerical experience, one (1)yearofwhich included supervisory or lead duties. 4. Pass the complete examination, including the employment medical established for this classification. 5. Successfully complete the six month probationary period. CLASS TITLE: WARRANTS DIVISION SUPERVISOR B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Considerable knowledge of and experience in the operations, policies, and procedures of the Division and how to utilize that knowledge to recommend and implement procedural changes. 2. Considerable knowledge of modern record keeping operations. 3. Considerable knowledge of modern office practices and procedures. 4. Considerable ability to follow complex and technical oral and written instructions. 5. Considerable ability to perform standardized computations. 6. Considerable abilityto make technical decisions in accordance with departmental policies and procedures. 7. Considerable ability to prepare and present oral and written technical reports to supervisors, staff, and other interested groups and individuals. 8. Considerable ability to develop and maintain effective working relationships with employees of the assigned division and other divisions and departments. 9. Considerable ability to exercise mature judgment and initiative in analyzing problems and recommending solutions. 10. Considerable knowledge of governmental regulations and local laws relating to the operations of the department. 11. Considerable ability to plan, organize, direct and evaluate the work performed by others. 12. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and Internet software. 4 SCHEDULE A OAKUh D COUNTY, MICHIGAN AMENDMENT TO THE COUNTY EKECUl RECOMMENDATION To record the Compensation Budget Salary and Fringe Benefit Increase for FY2021-2024 - HUMAN RESOURCES -SALARY ADMINISTRATION PUN -2ND QUARTER REPORT I FY 2021 FY 2022-2024 R/E Food Name Division Name Fund It Division if Pmgmm# Account AccOum Title Amendment Amendment Gil GIP SALARY AND FRINGE BENEFIT ADJUSTMENTS R General Fund Non Departmental 10100 9010101 196030 665982 Planned Use of Balance 19,851 60,601 Total Revenues $ 1 ,851 $ 60,601 E General Fund Flsa Services Admmistranon 10100 1020601 182020 702010 Salaries Regular 2,999 9,176 E General Fund Fiscal Services Administraton 10100 1020601 182020 722900 Frmge Benefit Adjustment 1,071 3,276 E General Fund HR Employee and Labor Relations EEO 10100 1050103 183130 702030 Salaries Regular 1,846 5,649 E General Fund HR Employee and labor Relatons EEO 10100 1050103 183130 722900 Fringe Benefit Adjustment 659 2,017 E General Fund Local Business Development 10100 1090205 171010 202010 Scion. Regular 5,26E 16,098 E General Fund Local Business Development 10100 1090205 171010 722900 Fringe Benefit Adjustment 1,879 5,247 E General Fund GrmF Court Court Rose., 10100 3010201 121100 702010 Salaries Regular 1,225 5,277 E General Fund Circuit Court Court Business 10100 3010201 121100 722900 Fringe Benefit Adjustment 616 1,848 E General Fund Prosecuting Attorney Warrants 10100 4010301 122050 202010 Salaries Regular 1,534 4,694 E General Fund Prosecuting Attorney Warrants 10100 C10301 122050 722900 Fringe Benefit Adjustment 548 1,626 E General Fund Facilities Project Manager Senior 10100 1040801 148020 702010 Salaries Regular 1,263 3,790 E General Fund Facil'Ries Project Manager Senior 10100 1040901 148020 722900 FB Adjustment 451 1,353 Total Expenditures $ 19,8S3 $ 60,601 PARKS AND RECREATION FUND (50801 SALARY AND FRINGE BENEFIT ADJUSTMENTS E Parla and Recreation PR Facidties Maintenance and Development 50800 5060910 160430 702010 Salaries Regular 1,196 3,660 E Parl3 and Recreation PR Facilities Maintenance and Development 50800 5060910 360430 722900 FS Adjustment 427 1,307 E Parl¢ and Recreation Planned Use of Balance 50800 5OW666 160666 796500 Budgeted Equiry Adjustments (1,623) (4,9671 Total pan,ds $ - $ - FND63100 Facilities Maim and Operation R Facilities Mamt and Operation 8100 1040701 140010 665882 Planned Use of Balance 2,190 6,572 Total Revenues $ 2,190 $ 6,572 E Facilities Maint and Operation Facilities Project Manager Senior SPIRO 1040801 140030 202010 Salaries Regular 1,614 4,843 E Facilities Mamt and Operation Facilities Project Manager Senior 63100 1040801 140030 722900 FB Adjustment 576 1,229 Total aperaas $ 2,190 $ 6,572 Total Revenues $ 22,04E $ 67,123 Total Expenditures $ 22,04E $ 67,123 Resolution #21285 June 30, 2021 Moved by Nelson seconded by Charles the resolution be adopted. Moved by Nelson seconded by McGillivray the resolution be amended as follows: Insert the following language in the first BE IT FURTHER RESOLVED clause: BE IT FURTHER RESOLVED to change the salary grade of the following classifications: Classification From Grade To Grade Probate Court Administrator 336 337 Manager Workforce Development 130 132 Facilities Project Manager Senior 124 125 Architectural Engineer 123 122 Vote on amendment: AYES: Joliat, Kochenderfer, Kowall, Kuhn, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Powell, Spisz, Weipert, Woodward, Cavell, Charles, Gershenson, Hoffman, Jackson. (19) NAYS: None. (0) A sufficient majority having voted in favor, the amendment carried. Moved by Nelson seconded by Luebs the resolution be amended as follows: Insert the following language in the NOW THEREFORE BE IT RESOLVED clause: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes implementation of the Salary Administration Plan 2nd Quarterly Report for FY 2021, effective June 19, 2021. Vote on amendment: AYES: Kochenderfer, Kowall, Kuhn, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Powell, Spisz, Weipert, Woodward, Cavell, Charles, Gershenson, Hoffman, Jackson, Joliet. (19) NAYS: None. (0) A sufficient majority having voted in favor, the amendment carried. Vote on resolution, as amended: AYES: Kowall, Kuhn, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Powell, Spisz, Weipert, Woodward, Cavell, Charles, Gershenson, Hoffman, Jackson, Joliat, Kochenderfer. (19) NAYS: None. (0) A sufficient majority having voted in favor, the resolution, as amended, was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County a nd, do rebQcqheforegoing resolution is a true and accurate copy of a resolution adop d b dC d Commissioners on June 30, 2021, with the original record thereof now 1 ing in my offic l9 RESOLUTION 1 HEREBY APPROVE In Testimony Whereof, I have hereunto y�ep�t mukW �HXWWAV9f the Circuit Court at Pontiac, Michigan this 301h day of June, 2021 PHI uCt'�� T ACTING PURSUANTTO MCL 45.559A (7) Lisa Brown, Oakland County