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HomeMy WebLinkAboutInterlocal Agreements - 2021.03.25 - 34708 July 14, 2021 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On March 25, 2021 the Board of Commissioners for Oakland County entered into an agreement per MR #21106 – Sheriff’s Office – Fire Dispatch Service Agreement with the Township of Groveland, April 1, 2021 – March 31, 2024. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the Township of Groveland, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt l etter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Pat Davis, Corporation Counsel, Oakland County Donna Dyer, Corporation Counsel, Oakland County Liz Skwarcxewski, Technical Specialist, OCSO Patti Back, Clerk, Township of Groveland Enclosures April 12, 2021 minutes Approved May 10, 2021 1 GROVELAND TOWNSHIP BOARD REGULAR MEETING THIS MEETING WAS HELD VIA ZOOM April 12, 2021 7:00 pm CALL TO ORDER DePalma called the regular meeting of the Groveland Township Board to order at 7:00pm. Members present were: ☒ DePalma, Supervisor - Joining from Township Board Room ☒Back, Clerk – Signing in from Clerk’s Office on Zoom ☒ Bills, Treasurer – Joining from Township Board Room ☒ Christopher, Trustee - Signing in from home on Zoom ☒ Muzzarelli, Trustee – Joining from Township Board Room Also in attendance: ☒ Mason, Fire Chief - Joining from Township Board Room Excused Absences: All in attendance PLEDGE OF ALLEGIANCE APPROVED AGENDA: Muzzarelli motioned to accept the agenda of April 12th, 2021. The motion was supported by Bills. ALL IN-FAVOR - MOTION CARRIED APPROVED MINUTES: Minutes of March 8th Township board and fire minutes reviewed. March 31st special board minutes reviewed. Back motioned to approve minutes as presented for March 8th and 31st. Christopher supported. ALL IN FAVOR – MOTION CARRIED FINANCIALS APPROVED BUDGET AMENDMENTS: None. New Fiscal Year. APPROVED ACCOUNTS PAYABLES: Back reviewed Accounts Payables TOWNSHIP FIRE 101-$19,304.48 206-$43,383.99 249-$449.99 TOTAL: $43,383.99 701-$2166.25 April 12, 2021 minutes Approved May 10, 2021 2 Total: $21,920.72 Some monies will be moved back into the “March expenses” when accountant finishes out fiscal year. Back motioned to approve accounts payables as presented. Muzzarelli supported. ROLL CALL VOTE: DePalma, Back, Bills, Christopher, Muzzarelli – ALL YES. MOTION APPROVED. FINANCIAL REPORT: BOARD IN SUPPORT BY PROCLAMATION INVESTMENT REPORTS: Bills shared investment report – Reviewed last five months. PRESENTATION: Michelle Bennett, Township Planner, presented on Master Plan highlights for Groveland Township. Highlights included: - Explanation of Master Plan - Legal Mandates of Planning - Relationship to Zoning Ordinance (“Local Law”) - Reviewed Major Themes and Future Goals - Reviewed overall action plan for Master Plan process (“C” categories are 5-10 years away) - Planning Commission will hold public hearing to review Master Plan, then Twp board will approve final adoption. RESOLUTION: Muzzarelli motioned to support Resolution 2021-013 for distribution of Master Plan. Back supported. ROLL CALL VOTE: Back, Bills, Christopher, Muzzarelli, DePalma – ALL YES. MOTION CARRIED. PUBLIC HEARING: None. UNFINISHED BUSINESS: None. NEW BUSINESS: A. Approved Mobile Food Vending Ordinance & Fees/Application April 12, 2021 minutes Approved May 10, 2021 3 Note: This ordinance will be numbered 218 and not 216 as noted in board packet. Article 6 – Fees; Michelle Bennett, Planner, made note that fees are noted in the application and would need adopted by resolution. Bills noted that Article 7.3 requests Vendors to remove truck “daily.” DePalma explained the purpose behind this was to protect established restaurants so that a truck did not stay in a location permanently. Back motioned to approve ordinance 218, Mobile Food Vendors. Christopher supported. ROLL CALL VOTE: Bills, Christopher, Muzzarelli, DePalma, Back – ALL YES – MOTION CARRIED. Muzzarelli moved that we accept fees as described in the “Mobile Food Establishment Application.” Christopher supported. ROLL CALL VOTE: Christopher, Muzzarelli, DePalma, Back, Bills – ALL YES – MOTION CARRIED. B. Approved Adjusted Building Fee Schedule Back described some of the updated fees as outlined in amended Ordinance 165 document. Back motioned to amend ordinance 165 - amending 18-4 with 18-5 - to update the building department fees as indicated in the document. Christopher supported. Discussion took place regarding expired permits and if “conditions” would be considered. Building Admininstrator (Willcock) noted that cases would be considered. ROLL CALL VOTE – Muzzarelli, DePalma, Back, Bills, Christopher – ALL YES – MOTION CARRIED. C. Approved HAYA Support Back motioned to approve sponsoring HAYA in the amount of $2,500 for 2021. Muzzarelli supported. ROLL CALL VOTE – DePalma, Back, Bills, Christopher, Muzzarelli – ALL YES – MOTION CARRIED. D. Discussed Lawn Service Contract Current lawn care provider services (Michigan Outdoor Service) reviewed. Board discussed possibilities of looking into alternate lawn service providers. Some board members felt perhaps new provider should be considered as aesthetic appeal at Township was not as pristine and managed as it could be. Board decided to bring some things to current provider’s attention to see if Michigan Outdoor Service could fix current concerns. Christopher will put together something for future “standards” of care. April 12, 2021 minutes Approved May 10, 2021 4 DePalma motioned to continue utilizing Michigan Outdoor Services for now with understanding that we will approach them with concerns. Bills supported. ROLL CALL VOTE: Back, Bills, Christopher, Muzzarelli, DePalma – ALL YES – MOTION CARRIED. E. Discussed Website Options Cable Manager (A. Bills) reviewed various options for website redesign. Revize, STG, and muniweb estimates were noted. Cable Manager recommended STG based on overall offering and cost. Two representatives (Micah Testa & Kyle Shumaker) from STG were present to answer questions. Noted that they pride themselves on creating Open-Source content and making ADA compliant sites. The three maintenance plans and costs were explained. Testa noted a few highlights of the proposal: - 30 day money back guarantee – even if board is unhappy after website is completed - Other municipalities in Michigan currently using STG – encouraged Groveland to reach out to others using STG Christopher motioned to embrace STG and move forward with their services to enhance Groveland Township’s website with the $750 support fees. Muzzarelli supported. ROLL CALL VOTE – Bills, Christopher, Muzzarelli, DePalma, Back – ALL YES – MOTION CARRIED. RESOLUTIONS: A. Approved Resolution to Declare State of Emergency DePalma approved updated resolution per attorney’s suggestion (through December 31st, 2021) and recommended committing to informing public one week prior to future board meetings. Back supported. ROLL CALL VOTE – Christopher, Muzzarelli, DePalma, Back, Bills – ALL YES – MOTION CARRIED B. Approved West Nile Virus Resolution DePalma motioned to approve resolution to adopt DePalma as the Township Representative for West Nile Prevention Program and commit to purchase as outlined in board packet. Bills supported. ROLL CALL VOTE – Muzzarelli, DePalma, Back, Bills, Christopher – ALL YES – MOTION CARRIED April 12, 2021 minutes Approved May 10, 2021 5 C. Approved Fire Dispatch Service Agreement Back motioned to approve the resolution 2021-011 (Fire Dispatch Service Agreement between Oakland County and Groveland Township) through March 31, 2024. Muzzarelli seconded. ROLL CALL VOTE: DePalma, Back, Bills, Christopher, Muzzarelli – ALL YES – MOTION CARRIED. D. Approved Adoption of Mental Health Awareness Month for May DePalma motioned to approve resolution making May Mental Health Awareness Month. Bills supported. ROLL CALL VOTE: Back, Bills, Christopher, Muzzarelli, DePalma – ALL YES – MOTION CARRIED. MISCELLANEOUS REPORTS: HAYA: • Handbook has been updated. • Not holding annual banquet or meeting due to COVID. BGYA: • WOJO’s Fundraiser June 5th and 6th – MUST mention BGYA at checkout in order for BGYA to receive credit. • Internet security April 20th • Suicide Prevention training was cancelled due to lack of instructor • BGYA offering summer tutoring; potentially offering bussing • Pinwheels for autism awareness • Family outdoor movies will be sponsored June 19th and July 17th at Sherman Park • Next Board meeting April 13th PLANNING COMMISSION: • New member – Jeff Penzien • Have been invited to attend webinars regarding solar and wind power/sustainability through U of M • Had a presentation from Marron Farms that was nicely presented BOARD OF ZONING APPEALS: No meeting to report. SUPERVISOR: • Sewer meeting Wednesday, April 14th; without monies from Elissa Slotkin grant support, it is not likely to proceed. • Attorney is currently reviewing the Orion “Grow” ordinance; in the future board might tour the Orion facility when considering future ordinance for Groveland April 12, 2021 minutes Approved May 10, 2021 6 • Antennae lease – currently reviewing lease options with attorney • Draft resolution for sewer project presented so that board members could review • Chief Mason wrote a letter to county with grant proposal for future plans for Groveland; could potentially receive grant monies CLERK: • NoHaz Collection – first collection, Saturday April 24th at Oxford Middle School; $10 per car • Road Commission informed township staff of current progress; also noted that the Road Commission has contracted with a company to pick up dead animals (deer). Residents can call Road Commission and contracted company will come out to remove the animals in road way. • Holly Little League is looking for sponsors for 2021 teams. • Networking event for Oakland County MTA chapter for the board members on Thursday, April 29th from 3:30-5:30 in Canterbury Village; Board members interested can contact Clerk. • Commended Theresa Bills for her recent article in paper noting progress that has occurred pertaining to township funds. TREASURER: • Settlement submitted; Waiting for approval for Oakland County Treasurer • BSAonline.com is still available for residents to access property content and tax information online. This was launched February 22nd – as of last week, Thursday, April 8th, there were 165 hits on the site. The township office receives a lot less phone calls now from realtors, title companies, etc since BSAonline was launched. PUBLIC COMMENTS: No public comment made. ADJOURNMENT: There being no further business on the agenda, DePalma motioned to adjourn meeting and break for fire board at 8:50. Supported by Back. ALL IN FAVOR Respectfully Submitted, Jenell Keller Recording Secretary