HomeMy WebLinkAboutResolutions - 2021.08.05 - 34765MISCELLANEOUS RESOLUTION #21304 August 5, 2021
BY: Commissioner Charlie Cavell, District #18
IN RE: BOARD OF COMMISSIONERS —TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2021 APPROPRIATION — CHARTER TOWNSHIP OF ROYAL OAK — RESURFACING OF PORTIONS
OF NORTHEND AVENUE, BATES STREET, AND MENDOTA AVENUE — PROJECT NO. 56382
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County (RCOC); and
WHEREAS on December 7, 2020, the Board of Commissioners approved Miscellaneous Resolution
#20635 which designated $5,319,430 in fund balance for the Tri-Party Road Improvement Program for
projects managed by the RCOC, and
WHEREAS the Charter Township of Royal Oak, along with the RCOC, has identified a project and said
project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter
Township of Royal Oak and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Royal Oak has demonstrated that it has authorized its one-third (1/3)
share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2021 authorized amount of Tri-Party
Road Improvement funding for Project No. 56382 in the Charter Township of Royal Oak is $14,394; and
WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri-Party 2021 and prior
funding (account #383510) for Project No. 56382 in the amount of $14,394.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the Charter Township of Royal Oak and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in
the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Royal Oak.
BE IT FURTHER RESOLVED the FY 2021 budget will be amended as follows:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882
Exoenditures
9010101-153010-740135
Planned Use of Balance
Total Revenue
Road Commission Tri-Party
Total Expenditures
Chairperson, I move the adoption of the foregoing Resolution.
E.01
FY 2021
$14,394
14 394
Charlie Cavell
ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried on a roll call vote with Charles absent.
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Inter —Departmental Memorandum
Programming Division
DATE: June 14, 2021
To: Samuel Fitzer, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor767N
SUBJECT: PROJECT NO. 56382, 2021 CONCRETE SLAB REPLACEMENT
NORTHEND AVENUE, BATES STREET, MENDOTA AVENUE
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CHARTER TOWNSHIP OF ROYAL OAK
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Royal Oak for the resurfacing of portions
of Northend Avenue, Bates Street, and Mendota Avenue. Construction on this project is
expected to begin this summer.
The Charter Township of Royal Oak has elected to use the Tri-Party Program along with an
additional contribution of $16,818 to fund the estimated total project cost of $60,000. Our share
is estimated to be $14,394 and is in the FY21 budget.
The project is in the district of County Commissioner Charles Cavell. The agreement is in our
standard approved format, and I recommend Board approval and authorize the Managing
Director to execute the agreement on behalf of the Board.
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COST PARTICIPATION AGREEMENT
CONSTRUCTION
2021 Concrete Slab Replacement
Northend Avenue, 10011 Northend Avenue to Wyoming Avenue
Bates Street, Garden Lane to West View Avenue
Mendota Avenue, North Oak Drive to Fitzgerald Boulevard
Charter Township of Royal Oak
Board Project No, 56382
This Agreement, made and entered into this 8th day of July , 2021, by
and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Royal Oak, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the resurfacing of
Northend Avenue from 1011 Northend Avenue to Wyoming Avenue, Bates Street from Garden
Lane to West View Avenue, and Mendota Avenue from North Oak Drive to Fitzgerald Boulevard,
as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve
roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are
hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $60,000; and
WHEREAS, said PROJECT Involves certain designated and approved Tri-Party Program
funding in the amount of $43,182, which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred
to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the PROJECT
along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor, Any costs incurred by the
BOARD prior to this agreement date shall be allowable,
3. The estimated total PROJECT cost of $60,000 shall be invoiced and funded
simultaneously and proportionately as follows:
a. Tri-Party Program funding in the amount of $43,182,
b. The COMMUNITY shall contribute $16,818 toward the PROJECT.
C. Any PROJECT costs above $60,000 will be funded 100% by the BOARD.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $31,212 (being 100% of the COMMUNITY'S Tri-Party
contribution and their additional contribution of $16,818).
5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit
an invoice to the COUNTY in the amount of $14,394 (being 100% of the COUNTY'S Tri-
Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said Invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
2021 Concrele Stab Replacement - 2 -
Chaner lownship of Royal Oak
Project No. 56382
6/14/2021
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
a
Its Managing Director
CHARTER TOWNSHIP OF ROYAL OAK
13y JG'rlrc& c 6c(�U")
Its
2021 Conclelo Slab Replacomenl - 3 -
Glavlor Tomiship of Royal Oak
( Iojocl No. 66382
5/111/2021
EXHIBIT A
TRI-PARTY PROGRAM
2021 Concrete Slab Replacement
Northend Avenue, Bates Street, Mendota Avenue
Charter Township of Royal Oak
Board Project No. 56382
Resurfacing of Northend Avenue from 10011 Northend Avenue to Wyoming Avenue, Bates
Street from Garden Lane to Westview Avenue, and Mendota Avenue from North Oak Drive
to Fitzgerald Boulevard,
ESTIMATED PROJECT COST
Contractor Payments $60,000
COST PARTICIPATION BREAKDOWN
I
COMMUNITY
COUNTY
BOARD
TOTAL
IFY2018 Tri-Party Program
$3,555
$3,555
$3,555
$10,665 I
IFY2019 Tri-Party Program
$3,573
$3,573
$3,574
$10,720
IFY2020 Tri-Party Program
$3,568
$3,569
$3,568
$10,705 I
IFY2021 Tri-Party Program
$3,698
$3,697
$3,697
$11,092
$16,818
$0
$0
$16,818
(Contribution
TOTAL SHARES
$31,212
$14,394
$14,394
$60,000
2021 Concrete Slab Replacement - 4 -
Charter Township of Royal Oak
Project No. 56392
6/14/2021
Resolution #21304 August 5, 2021
Moved by Gingell seconded by Luebs the resolutions on the amended Consent Agenda be adopted.
AYES: Gingell, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Miller,
Moss, Nelson, Powell, Spisz, Weipert, Woodward, Cavell, Charles, Gershenson. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted.
4 " QL
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 5, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 5th day of August, 2021.
Lisa Brown, Oakland County