HomeMy WebLinkAboutResolutions - 2021.08.05 - 34788REPORT #21319 August 5, 2021
BY: Gwen Markham, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS — FACILITIES MANAGEMENT/FACILITIES
PLANNING AND ENGINEERING, SHERIFF'S OFFICE, EMERGENCY MANAGEMENT —
FEASIBILITY STUDY FOR NEW SHERIFF'S OPERATION CENTERIOAKLAND COUNTY
EMERGENCY OPERATIONS CENTER, SHERIFF'S OFFICE TRAINING CENTER, AND
STRATEGIC STORAGE FACILITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having met on August 5, 2021, report to recommend adoption of the
resolution with the following amendment:
Amend the 11t BE IT FURTHER RESOLVED statement, as follows:
BE IT FURTHER RESOLVED that a study group of the Board of Commissioners, consisting of
(2) two members of the majority caucus and (1) one member of the minority caucus, shall
conduct a critical review of the bid evaluation process, factors and recommendation of bid
award. Following this review, the study group shall report to the Board of Commissioners a
recommendation by September 17, 2021 to acceptor reject the bid proposal recommended
by the bid evaluation committee.
a. Proceed with the reGOMmendatwon of the bid evaluation committee as presented, OF
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
Commissioner OwenadarkhakmDi'strict9
Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #21xxx August 5, 2021
BY: Commissioner William Miller, Chairperson, Economic Development and Infrastructure Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING AND ENGINEERING, SHERIFF'S
OFFICE, EMERGENCY MANAGEMENT — FEASIBILITY STUDY FOR NEW SHERIFF'S OPERATION
CENTERIOAKLAND COUNTY EMERGENCY OPERATIONS CENTER, SHERIFF'S OFFICE TRAINING
CENTER, AND STRATEGIC STORAGE FACILITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff's Operations Center (SOC)/Oakland County Emergency Operations Center (EOC)
has outgrown its current space and needs upgrades to keep it secure and functional; and
WHEREAS the Sheriff's Office Training Center (SOTC) is in a leased facility, which is outdated and not
conveniently located for personnel; and
WHEREAS the Sheriff's Office equipment storage facility and the Emergency Management storage facility
are leased buildings, which are not conveniently located; and
WHEREAS Miscellaneous Resolution #20325 authorized a request for proposal (RFP) for a feasibility study
for a new SOC/EOC and SOTC facilities was adopted by the Oakland County Board of Commissioners on
September 23, 2020 and was unanimously approved; and
WHEREAS the Sheriff's Office, Emergency Management, and Facilities Planning & Engineering have
worked together with Purchasing to develop an RFP for the feasibility study related to a new SOC/EOC,
SOTC, and Strategic Storage Facility (SSF); and
WHEREAS Facilities Planning & Engineering and Purchasing posted an RFP to solicit proposals from
bidders qualified to provide an architectural feasibility study; and
WHEREAS the Board of Commissioners was not invited to participate in the development of the RFP and
the evaluation of qualified bidders as required by MR# 20325, and
WHEREAS eleven (11) proposals were received; and
WHEREAS release of project funding should follow a critical analysis of bid responses for the RFP and
evaluation standards utilized to recommend the lowest qualified bidder to ensure the Board of
Commissioners is afforded participation in the process as required by MR #20325.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes an
appropriation in the amount of $1.5 million for a Feasibility Study for a new Sheriff's Operations
Center/Oakland County Emergency Operations Center, Sheriff's Office Training Center, and Strategic
Storage Facility.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding for the
Feasibility Study for a new Sheriff's Operations Center/Oakland County Emergency Operations Center,
Sheriff's Office Training Center, and Strategic Storage Facility Project (#100000003476) with $1,000,000
from the General Fund Assigned Fund Balance titled Public Safety Facility Planning (GL Account #383484)
and the remaining balance of $500,000 from the General Fund Assigned Fund Balance titled Protection
and Advancement (GL Account #383472) to the Project Work Order Fund (#40400) as detailed below:
General Fund (#10100) FY 2021
Revenue
9010101-196030-665882 Planned Use of Balance $1,500,000
Total Revenues 000
Expenditures
9010101-196030-788001-40400 Transfer Out— Project Work Order $1,500,000
Total Expenditures 000
Project Work Order Fund (#40400)
Project: 100000003476, Activity; PROJ
Revenues$
1040801-148020-695500-10100 TransferIn—GeneralFund $1,500,000
Total Revenue $1
Expenditures
1040801-148020-796500 Budgeted Equity Adjustment $1,500,000
Total Expenditures
$1 500.000
BE IT FURTHER RESOLVED that a study group of the Board of Commissioners, consisting of (2) two
members of the majority caucus and (1) one member of the minority caucus, shall conduct a critical review
of the bid evaluation process, factors and recommendation of bid award. Following this review, the study
group shall report to the Board of Commissioners a recommendation by September 17, 2021:
a. Proceed with the recommendation of the bid evaluation committee as presented, or
b. Proceed with the recommendation of the bid evaluation committee with amendments, or
c. Conduct a new RFP and bid evaluation process.
BE IT FURTHER RESOLVED that funds may not be expended from this appropriation until the study group
issues its recommendation and the Board of Commissioners approves the selection of a qualified bidder.
Chairperson, on behalf of the Economic Development and Infrastructure Committee, I move the adoption of
the foregoing resolution.
Commissioner William Miller, Dimes P1et #14,
Chairperson, Economic Development and
Infrastructure Committee
ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Project Estimate
Estimate Date: Wt712021 FM PmjecL MarkWr. LEADERSHIP. GROUP
FPE#
Pro*A: EOC, SOTC and SSF
WON.: 1023051
DESCRIPTION
ESTIMATE
FM-731241 MISCELLANEOUS
FM-731241-Miscellaneous
Construction Manager Pr Cdd Estimating Fee (SO)
$100,0IX090
Fh1r731241-Mi5celaneous
Travel Expenses(zl6e vniLdoase studies)
g25,000.00
MISCELLANEOUS Total:
$125.000.00
Gowns CONSULTANTS
FM-731d44-ArdrCwwbnt
ALE Fee through 5duvnatc Design
§1;19B,566.00
FM-73"-ArchConsu Cant
FPE Consultant Fee related to RFP (FwCM and kE)
$28,416-00
FM-731444SurveyConsultards
Sutveyimg (ind. Metes & Bounds, Topo, Wetlands)
$50,000.00
FM-731444-OeotechCansu1tads
Geotec nicai (Sod BonrW)
$40,000.00
CONSULTANTS Total:
$1.234.981-00
Subtotal:
$1A09.981.0
C.onlmgerrey
GRAND TOTAL-.
$1A08.991.00
flr1712021
Resolution #21319 August 5, 2021
Moved by Miller seconded by Gingell the resolution be adopted.
Moved by Miller seconded by Gingell the Finance Committee report be accepted.
A sufficient majority having voted in favor, the Finance Committee report was accepted.
Vote on resolution:
AYES: Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Miller, Moss,
Nelson, Powell, Spisz, Weipert, Woodward, Cavell, Charles, Gershenson, Gingell. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
HEREBY APPROVE THE FOREGOINGRESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 5, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 5th day of August, 2021.
Lisa Brown, Oakland County