HomeMy WebLinkAboutResolutions - 2021.08.05 - 34805MISCELLANEOUS RESOLUTION #21323
BY: Commissioner Kristen Nelson, Chairperson, Legislative Affairs and Government Operations Committee
IN RE: COUNTY EXECUTIVE — CREATION OF PUBLIC COMMUNICATIONS DEPARTMENT AND RE-
ORGANIZATION OF POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Section 45.563, Subsection 13, of Public Act 139 places certain department functions within
the authority of the County Executive; and
WHEREAS under Section 14 of Act 139, MCL 45.564(a), upon a majority vote of the Board of
Commissioners and the affirmative recommendation by/of the elected County Executive, and following a
public hearing; the Board of Commissioners may transfer the functions; and
WHEREAS the Board of Commissioners authorized the creation of the Office of Public Communications
Division within the County Executive Department with the adoption of MR #20462; and
WHEREAS the Oakland County Executive has reviewed the operations of the departments of County
Executive Administration and Information Technology (IT); and
WHEREAS it has been determined that a realignment of functions related to public communication to a
centralized management structure would provide for increased productivity, efficiency, and improve the
overall effectiveness of public communications functions; and
WHEREAS it is proposed to transfer all positions of the Office of Public Communication Division from the
County Executive Department to a newly established Department of Public Communications; and
WHEREAS this reorganization is also requested to address additional communication and community
engagement needs resulting from the COVID-19 public health emergency and its impact on residents,
businesses, and local communities; and
WHEREAS the staff of the Department of Public Communication shall be available to support the
operations of all County departments and elected offices; and
WHEREAS it is proposed to transfer six (6) College Intern positions within the County Executive
Department to the Human Resources Department to facilitate the centralized administration of the
internship program in support of the County Executive and the Administration; and
WHEREAS this reorganization will change the funding of three (3) PR positions to GF/GP; and
WHEREAS this reorganization will transfer a total of eighteen (18) positions; and
WHEREAS this reorganization will create four (4) new GF/GP positions; and
WHEREAS this reorganization will create four (4) new SR positions; and
WHEREAS this reorganization will delete two (2) GF/GP positions; and
WHEREAS this reorganization will reclassify three (3) GF/GP positions; and
WHEREAS a reduction to the Information Technology Fund of is planned to partially offset the cost of
transferred positions; and
WHEREAS funding for this reorganization for the General Fund will be offset by the use of the following
General Fund sources:
• Favorability from Local Community Stabilization Share revenue in FY 2021 for the FY 2021
prorated General Fund impact,
• Non -Departmental General Fund Contingency funding starting in FY 2022 — FY 2024;
• Non -Departmental General Fund Info Tech Development line item in FY 2022 — FY 2024; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
creation of the Department of Public Communications; and
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the transfer of
the Office of Public Communications Division from the County Executive Department to the Department of
Public Communications.
BE IT FURTHER RESOLVED to create the following new units within the Department of Public
Communications:
Unit Title
Strategic Communications
Marketing & Communications
Administration
BE IT FURTHER RESOLVED to retitle the Department of Public Communications, Marketing and Creative
Operations Unit to the Creative Operations Unit.
BE IT FURTHER RESOLVED to transfer the following positions to the Department of Public
Communications, Creative Operations Unit:
From Department Position Number Classification
IT 1080201-06367 Multimedia Specialist
County Executive 1090108-01118 Marketing & Communications Supervisor
County Executive 1010602-10241 Executive Secretary
County Executive 1010602-12151 Graphic Designer
County Executive 1010602-03468 Marketing Coordinator
County Executive 1090108-02622 Digital Marketing & Community Coordinator
County Executive 1010602-11961 Project Advisor
BE IT FURTHER RESOLVED to transfer the following positions to the Department of Public
Communications, Marketing & Communications Unit:
From Department Position Number Classification
IT 1080201-00395 IT Digital Communications Coordinator
IT 1080201-13218 Graphic Designer
County Executive 1010602-03328 Marketing Coordinator
BE IT FURTHER RESOLVED to transfer the following position to the Department of Public
Communications, Media Relations Unit:
From Department Position Number Classification
County Executive 1010105-02314 Media and Communications Officer
BE IT FURTHER RESOLVED to transfer the following position to the Department of Public
Communications, Community Engagement Unit:
From Department Position Number Classification
County Executive 1010105-12899 Community Affairs Manager
BE IT FURTHER RESOLVED to transfer the following positions to Human Resources Department,
Workforce Management Division, Administration Unit (1050401):
From Department Position Number Classification
County Executive 1010603-10706 College Intern
County Executive 1010603-10708 College Intern
County Executive 1010603-10709 College Intern
County Executive 1010603-10710 College Intern
County Executive 1010603-10707 College Intern
County Executive 1010602-15207 College Intern
BE IT FURTHER RESOLVED to delete the following positions:
Position Number Classification
1010101-02658 Executive Secretary
1010101-03257 Central Employee Records Coordinator
BE IT FURTHER RESOLVED to retitle the following classification with no change in salary:
From To
Community Affairs Manager Community Engagement Manager
Media and Communications Officer Public Information Officer
BE IT FURTHER RESOLVED to create the following new classifications:
Classification Grade FLSA Status
Community Engagement Representative 121 Exempt
Senior Communications Advisor 327 Exempt
Director of Public Communications 337 Exempt
BE IT FURTHER RESOLVED to change the funding of the following positions from PR to GF/GP:
Position # Classification
1110203-00395 IT Digital Communications Coordinator
1110202-06367 Multimedia Specialist
1110203-13218 Graphic Designer
BE IT FURTHER RESOLVED to reclassify the following positions:
Position # From To
1110203-00395 IT Digital Communications Coordinator Marketing & Communications Officer
1110202-01118 Marketing & Communication Supervisor Marketing & Communications Officer
1110203-03328 Marketing Coordinator Digital Marketing & Communications
Coordinator
BE IT FURTHER RESOLVED to create the following GF/GP FTE positions in the Department of Public
Communications; and
Classification Unit
One (1) Senior Communications Advisor Strategic Communications
Two (2) Digital Marketing & Communications Coord Marketing & Communication
One (1) Director of Public Communications Administration
BE IT FURTHER RESOLVED to create the following SR FTE positions in the Department of Public
Communications, and
Classification Unit:
One (1) Communications and Marketing Assistant Strategic Communications
One (1) Technical Office Specialist Marketing & Communications
Two (2) Community Engagement Representative Community Engagement
BE IT FURTHER RESOLVED that the four (4) Special Revenue (SR) positions of Communications and
Marketing Assistant (1), Technical Office Specialist (1), and Community Engagement Representative (2)
shall be funded by the American Rescue Plan Act Local Fiscal Recovery federal funds (Fund #21285)
through FY 2024. These positions are to be sunset December 31, 2024, based on the current known
timeframe of the American Rescue Plan Act Local Fiscal Recovery federal funds. Continuation of these
positions is contingent upon future levels of Local Fiscal Recovery Act funding.
BE IT FURTHER RESOLVED that a budget amendment shall follow reflecting the adoption of the
provisions of this resolution.
Chairperson, on behalf of the Legislative Affairs and
adoption of the foregoing resolution.
Government Committ� the
Commissioner Kristen Nelson, District #5
Chairperson, Legislative Affairs and Government
Operations Committee
MEMORANDUM
DATE: July 16, 2021
TO: The Honorable Kristin Nelson, Chair, Legislative Affairs & Government Operations Committee
Board of Commissioners
FROM: Hilarie Chambers, Chief Deputy County Executive
Re: Resolution, "COUNTY EXECUTIVE —TRANSFER OF OFFICE OF PUBLIC COMMUNICATIONS
DIVISION AND REORGANIZATION OF POSITIONS
Chair Nelson and Members of the Board of Commissioners: With your support, the Office of Public
Communications (OPQ was created to pull together communications and marketing functions that
previously existed in the Executive Office and the Economic Development department. OPC also
restored the community engagement function to county government to serve as a direct link to
residents, businesses, and organizations.
OPC has proven particularly essential during the pandemic. They have led all the public communications
and marketing functions during the COVID-19 pandemic, providing timely and critical updates on the
public health crisis. This has included all public education through social media and the county website,
live and taped videos, press conferences, contests, paid marketing and public communications and a
hotline that has been instrumental in answering questions from anxious and unsettled residents. The
community engagement team has supported these efforts, kept local government and community
leaders informed, organized community outreach, worked with the health division to set up testing and
vaccination clinics and implemented CARES Act grant programs that have helped businesses, residents
and organizations survive the pandemic.
To further consolidate these operations and create efficiencies, the County Executive office is
recommending a second phase, further re -alignment of this division. The primary focus of the
resolution is:
• Bring communications staff currently housed in the IT Department into the Office of Public
Communications.
• Move OPC to the Emergency Management Department to further improve communications,
especially in times of crisis.
• Transitioning services essential duties being performed by contractual service employees to
positions within the county government system in recognition of current and anticipated
workloads.
• Align the funding source for positions performing duties primarily related to the county's COVID-
19 response efforts with the eligible use of American Rescue Plan Act Local Fiscal Recovery
Funds.
The staff of the OPC Division are dedicated and available to provide support to departments, offices and
agencies throughout the county government system. As such, transitioning these functions from direct
management under the County Executive's Office is appropriate. The County Executive's Office is
recommending that the division be transferred to the Department of Emergency Management and
Homeland Security. We are confident that this re -organization, under the redirection of a newly titled
Department of Emergency Management and Community Engagement will enhance our capacity to
maintain effective and timely with the public and community leaders, as well provide valuable support
to all other elected officials and departments in the fulfillment of their duties.
Resolution #21323 August 5, 2021
Moved by Nelson seconded by Long the substitute resolution be accepted.
A sufficient majority having voted in favor, the substitute resolution was accepted.
Moved by Nelson seconded by Long the resolution be adopted.
AYES: McGillivray, Miller, Moss, Nelson, Powell, Spisz, Weipert, Woodward, Cavell, Charles,
Gershenson, Gingell, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution, as revised, was adopted.
I HEREBY APPROVE THE FOREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 5,
2021, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 51^ day of August, 2021,
Lisa Brown, Oakland County