HomeMy WebLinkAboutResolutions - 2021.09.02 - 34834BOARD OF COMMISSIONERS
September 2, 2021
MISCELLANEOUS RESOLUTION #21-329
Sponsored By: William Miller 1II, David Woodward
IN RE: Building Management System Replacement Project - Fifth Phase
Chairperson and Members of the Board:
WHEREAS Facilities Management is responsible for the ongoing operation of all County Executive buildings
and to provide a comfortable working environment for employees and visitors; and
WHEREAS the existing Building Management System (BMS) was custom designed and installed by Kors
Engineering, which is a small local firm with one staff member capable of maintaining the system; and
WHEREAS segments of the current Building Management System are over 30 years old; and
WHEREAS the current BMS infrastructure is aging, and its technology has been superseded by newer, more
advanced hardware and software solutions; and
WHEREAS the current BMS is critical to the effective and efficient operation of critical building systems,
including heating and cooling systems, air handlers and dampers, temperature monitoring, ctc.; and
WHEREAS Facilities Maintenance and Operations (FM&O) and Purchasing solicited bids for a BMS solution
implementer and after a thorough review process by a team of evaluators that included Information Technology
(IT), FM&O, and Purchasing, the lowest responsible bidder was Limbach Company, LLC, of Pontiac; and
WHEREAS the Board of Commissioners approved a pilot phase, a first phase, a second phase, a third phase,
and a fourth phase to replace the BMS at the Public Works, Sheriff s Administration, Executive Office
Building, Animal Shelter, Jail East Annex, Courthouse (Partial), North Office Building, Little Oaks, NOHC,
Annex I (partial), Children's Village J, Rochester Hills District Court buildings, information "Technology
(partial), and Medical Examiner's Office (partial); and
WHEREAS these phases were concluded within budget and on -schedule; and
WHEREAS FM&O would like to continue to contract with Limbach for a fifth phase; and
WHEREAS the fifth phase will continue the Courthouse, and Jail replacement; and
WHEREAS the cost of the BMS fifth phase will be $600,000, including $528,000 for materials and
installation, $72,000 for engineering services; and
WHEREAS the $528,000 will include the following services from Limbach, Inc.: installation of Direct Digital
Controllers (DDC) and Network Supervisory Controllers; replacement of select sensors and end -devices;
integration into the County IT network with Oakland County IT personnel; integration of the new controls into
the County's new Building Management System (BMS) server; creation of screen graphics to facilitate ease -of -
use; implementation of analytics to enhance Energy Management and Energy Reporting functions; deployment
of Power Monitors and Utility Meters where needed to support the County's long-term Energy Management
goals; development of Energy Management dashboards, reports and notifications at the BMS Server; and
WHEREAS the $72,000 for engineering services from Hooker-DeJong will include construction administration
and construction documents, including control diagrams, floor plans, equipment layouts, sequence of
operations, equipment schedules and technical specifications; and
WHEREAS funding of $600,000 is available for transfer from the FY2020 to FY2029 Capital Improvement
Program/Building Fund (#40100) to the Project Work Order Fund (940400).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
BMS Replacement Project / Fifth Phase project in the amount of $600,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding from the
Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to establish
the BMS Replacement Project / Fifth Phase (#100000003523) project as detailed below.
BUILDING IMPROVEMENT FUND (940100)
1040101-148020-788001-40400 Transfer Out
PROJECT WORK ORDER FUND (#40400)
Project ID 100000003523, Activity PROJ
1040101-148020-695500-40100 Transfer In
FY2021
($600,000)
$600,000
$ -0-
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: William Miller 111, David
Woodward.
Au3QU y Date September 15, 2021
Hilarie Chambers, Deputy County Executive II
Date: September 15, 2021
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2021-08-25 Economic Development & Infrastructure - recormnend and forward to Finance
2021-08 25 Finance - recommend to Board
2021-09-02 Full Board
VOTE TRACKING
Motioned by Commissioner Michael Gingell seconded by Commissioner William Miller III to adopt the
attached Budget Amendment: Building Management System Replacement Project - Fifth Phase.
Yes: David Woodward, Michael Gingell, Robert IIoffman, Michael Spisz, Karen Joliat, Kristen Nelson,
Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Marcia Gershenson,
William Miller III, Adam L. Kochenderfer, Yolanda Smith Charles, Charles Cavell, Gary R. McGillivray,
Janet Jackson, Penny Luebs (19)
No: None (0)
Abstain: None (0)
Absent: Commissioner Kowall, Commissioner Moss (2)
The Motion Passed.
ATTACHMENTS
Pages from MR BMS Replacement 07.29.21
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 2, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday, September 2, 2021.
Lisa Brown, Oakland County Clerk / Register of'Deeds
Fifth Phase Implementation Cost Summary
Project Estimate
Estimate Date: 7/29/2021 FM&O Project Manager: Foster, Steve
Project: Building Management System — Phase 5
Project CIP: TBD
Trade Description
Project Funding: Capital Improvement Plan / Building Fund, Utility Section
Awarded Contractors: Limbach; Hooker-DeJong
Limbach BMS Controls Equipment installation — materials and labor:
Hooker-DeJone BMS Controls desien and enRineerine:
Estimate
Total: $528,000.00
Total: S72.000.00
Subtotal: $600,000.00
GRAND TOTAL: $600,000.00