HomeMy WebLinkAboutResolutions - 2021.09.02 - 34843•
BOARD OF COMMISSIONERS
September 2, 2021
MISCELLANEOUS RESOLUTION #21-338
Sponsored By: Gwen Markham
IN RE: Contract Extension with Norstan Communications Through 2022 - 4005700
Chairperson and Members of the Board:
WHEREAS the Board of Commissioners, pursuant to Miscellaneous Resolution 09037, authorized the
Universal Communications and Collaboration (UCC) Program Phase iI Project to replace the legacy SL100
Phone System; and
WHEREAS the SL 100 phone system is supported by Norstan Communications and requires continued support
and maintenance until the UCC Phase I1 is fully implemented in 2022; and
WHEREAS the current contract between Oakland County and Norstan Communications was executed on
10/l/2016, and expires on 9/30/2021; and
WHEREAS Information Technology has negotiated a cost of $162 999 for 6 additional months of support
bringing the contract "not to exceed" amount to $883,434.59; and
WHEREAS the Purchasing Terms and Conditions, in Section 2400.6 Duration of Contracts and under
Procedure states "The Board of Commissioners shall approve contracts beyond five years."
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
extension of the existing contract with Norstan Communications for 6 months through March 31, 2022, with an
option to extend for 6 more months, if required.
BE IT FURTHER RESOLVED that a budget amendment is not required at this time as there is sufficient
funding within the Information Technology Fund (963600) to cover the negotiated cost of the contract
extension in the amount of $162,999.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Gwen Markham.
AA
au L Date. September 15, 2021
Hilarie Chambers, Deputy County Executive II
Date. September 15, 2021
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2021-08-1 1 Finance - recormnend to Board
2021-09-02 Full Board
VOTE TRACKING
Motioned by Commissioner Michael Gingell seconded by Commissioner William Miller III to adopt the
attached Contract: Contract Extension with Norstan Communications Through 2022 - 4005700.
Yes: David Woodward, Michael Gingell, Robert Hoffman, Michael Spisz, Karen Joliat, Kristen Nelson,
Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Marcia Gershenson,
William Miller III, Adam L. Kochenderfer, Yolanda Smith Charles, Charles Cavell, Gary R. McGillivray,
Janet Jackson, Penny Luebs (19)
No: None (0)
Abstain: None (0)
Absent: Commissioner Kowall, Commissioner Moss (2)
The Motion Passed.
ATTACHMENTS
Norstan Communications Contract
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 2, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday, September 2, 2021.
Lisa Brown, Oakland County Clerk/Register gfDeeds
MOAKLANEff?
CO NTY MI CH I GAN
COMPLIANCE OFFICE
PURCHASING
Buyer: RLB
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
CONTRACT NUMBER: 004763
Compliance Office I Purchasing
248-858-0511 1 purchasing@oakgov.com
Event # 003557
CONTRACT between the COUNTY OF OAKLAND and CONTRACTOR
Not To Exceed Amount: $652,439.13 I Effective Date: 10/1/2016 I Expiration Date: 9/30/2019
Contract Nortel Meridian SL-100 Maint P
Description:
Contractor
Information: Black Box Network Services, Inc. —
Government Solutions
Black Box Network Services Inc
Anthony Hawks
1010 Haley Road
Murfreesboro, IN 37129
Vendor No: 17552
Compliance Office
Purchasing Information:
Buyer: Richard Brower
Oakland County
2100 Pontiac Lake Rd Bldg 41 W
Waterford, MI48328-0462
248-858-0511
purchasing@oakgov.com
The Parties agree to the attached terms and conditions:
FOR THE CONTRACTOR:
SIGN: Anthony Hawks
AnNWny HOWK= (Jun Ih, d0101
FOR THE COUNTY:
SIGN: Ed.. Pu-';.n lJun 16, f01 6) I
Contract Administrator
CLA
Contract Administrator
(If Different):
Contract Administrator
Oakland County Using Department:
Edwin Poisson
Administrator
1200 N Telegraph Rd 49 W
Waterford MI48341
SIGN: Scott N. Guzzy
It N G4,,y;Jun I 20161
Pamela L. Weipert, CPA, CIA, Compliance Officer
or
Scott N. Guzzy, CPPO, MBA, Purchasing Admin
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 1
401AKLANDF-
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
COUNTY MICHIGAN
COMPLIANCE OFFICE
Compliance Office I Purchasing
PURCHASING
248-858-0511 1 purchasing@oakgov.com
This Contract is organized and divided into the following Sections for the convenience of the Parties.
Section 1. Contract Definitions
Section 2. Contract Term and Renewal
Section 3. Contract Administration and Amendments
Section 4. Contract Termination
Section 5. Scone of Deliverables and Financial/Payment Obligations
Section 6. Contractor's Warranties and Assurances
Section 7. Liabili
Section S. Contractor Provided insurance
Section 9. Intellectual Propertv and Confidentialitv
Section 10. General Terms and Conditions
§1. CONTRACT DEFINITIONS
The following words when printed with the first letter capitalized shall be defined and
interpreted as follows, whether used in the singular or plural, nominative or possessive case,
and with or without quotation marks:
1.1. "Amendment" means any change, clarification, or modification to this Contract.
1.2. "Business Day" means Monday through Friday from 8:00 a.m. to 5:00 p.m., excluding County
designated holidays.
1.3. "Claims" means any loss; complaint; demand for relief or damages; lawsuit; cause of action;
proceeding; judgment; penalty; costs or other liability of any kind which is imposed on,
incurred by, or asserted against the County or for which the County may become legally or
contractually obligated to pay or defend against, whether commenced or threatened, including,
but not limited to, reimbursement for reasonable attorney fees, mediation, facilitation,
arbitration fees, witness fees, court costs, investigation expenses, litigation expenses, or
amounts paid in settlement.
1.4. "Confidential Information" means all information and data that the County is required or
permitted by law to keep confidential and "Proprietary Information" as defined herein.
1.5. "Contract" means this document and any other documents expressly incorporated herein.
1.6. "Contractor" means the entity or person listed under "Contractor" on the first page of this
Contract.
1.7. "Contractor Employee" means any employee; officer; director; member; manager; trustee;
volunteer; attorney; licensee; contractor; subcontractor; independent contractor; subsidiary;
joint venturer; partner or agent of Contractor; and any persons acting by, through, under, or in
concert with any of the above, whether acting in their personal, representative, or official
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 2
46AKLANI OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
C O U N T Y M I C H I G A N
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
capacities. Contractor Employee shall also include any person who was a Contractor Employee
at any time during the term of this Contract but, for any reason, is no longer employed,
appointed, or elected in that capacity.
I.S. "Contract Documents" mean the following documents, which this Contract includes and
incorporates:
Exhibits (Applicable if Checked)
1.8.1. ® Exhibit L• Contractor Insurance Requirements
1.8.2. ❑ Exhibit 11: Business Associate Agreement (Health Insurance Portability and Accountability
Act Requirements)
1.8.3. ® Exhibit III: Federally Funded Contract Requirements
1.8.4. ❑ Exhibit IV: County Service marks Licensed to Contractor
1.8.5. ❑ Exhibit V: Software License
1.8.6. ® Exhibit VL Scope of Contractor Deliverables/Financial Obligations
1.9. "County" means the County of Oakland, a Municipal and Constitutional Corporation, its
departments, divisions, authorities, boards, committees, and "County Agents" as defined below.
1.10. "County Agent' means any elected and appointed officials; directors; board members; council
members; commissioners; employees; and volunteers of the County; whether acting in their
personal, representative, or official capacities. "County Agent' shall also include any person
who was a "County Agent' anytime during the term of this Contract but, for any reason, is no
longer employed, appointed, or elected and in that capacity.
1.11. "County Data" means information or data provided by County to Contractor in the
performance of this Contract, including, but not limited to any personally identifiable
information such as names, e-mail addresses, passwords, phone numbers, and home or business
addresses. County Data includes Confidential Information as defined in this Contract.
1.12. "Day" means any calendar day, which shall begin at 12:00:00 a.m. and end at 11:59:59 p.m.
1.13. "Deliverables" means goods and/or services provided under this Contract, whether tangible or
intangible, and may be more specifically described in Exhibit VI.
1.14. "Effective Date" means midnight on the date listed on the first page of this Contract.
1.15. "Expiration Date" means 11:59.59 p.m. on the date listed on the first page of this Contract.
1.16. "E-Verify" means an Internet based system operated by the Department of Homeland Security
(DHS) in partnership with the Social Security Administration (SSA) that allows participating
employers to electronically verify the employment eligibility of their newly hired employees.
Information and the registration process are found at the E-Verify website:
https: //e-veri fv. u scis. aov/enro Il.
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 3
40'AKLAN0 F
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
COUNTY MI CHI GAN
COMPLIANCE OFFICE
Compliance Office I Purchasing
PURCHASING
248-858-0511 1 purchasing@oakgov.com
1.17. "Intellectual Property" means any developments, improvements, designs, innovation, and
materials that may be the subject of a trademark/servicemark, copyright, patent, trade secret, or
Proprietary Information.
1.18. "Iran -Linked Business" is defined in the Michigan Compiled Laws (MCL), specifically MCL
129.312, being Section 2 of Public Act 517 of 2012.
1.19. "Not to Exceed Amount" means the dollar amount listed on the first page of this Contract,
unless amended. The "Not to Exceed Amount" is not the County's financial obligation under
this Contract, but the maximum amount that can be paid to Contractor during the term of this
Contract.
1.20. "Proposal" means Contractor's response or bid to the County's Request for Proposal, Request
for Qualifications, or Request for Quotes.
1.21. "Proprietary Information" means ideas, concepts, inventions, and processes related to the
development and operation of computer software and systems such as source code, object code,
security procedures, and passwords.
1.22. "Purchase Order" means the County's written request to Contractor for Deliverables pursuant
to this Contract. The Purchase Order may include terms regarding delivery schedule, payment,
and transportation.
1.23. "Purchasing" means the Purchasing Unit of the Oakland County Compliance Office.
§2. CONTRACT TERM AND RENEWAL
2.1. Contract Term. This Contract shall begin on the Effective Date and shall end on the
Expiration Date.
2.2. Contract Renewal. Unless otherwise provided herein, the Parties are under no obligation to
renew or extend this Contract after the Expiration Date. This Contract may only be extended
by an Amendment.
2.3. Legal Effect. This Contract shall be effective and binding when all of the following occur: (a)
this Contract is signed by a Contractor Employee, legally authorized to bind Contractor; (b) this
Contract is signed by an authorized County Agent; (c) all Contractor certificates of insurance,
required by this Contract, are submitted and accepted by Purchasing; and (d) any other
conditions precedent to this Contract have been met.
§3. CONTRACT ADMINISTRATION AND AMENDMENTS
3.1. Contract and Purchase Order Issuance. Purchasing shall issue this Contract and any
Purchase Orders that may be required. Purchasing is the sole point of contact in the County
regarding all procurement and contractual matters relating to this Contract and any Purchase
Orders. Purchasing is the only County office/department authorized to make any Amendments
to this Contract or Purchase Orders.
Rev 2015/09/30(v2)
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
CONTRACT NUMBER 004763
Page 4
40'AKLAN1W OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
COUNTY MICH IGAN
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
3.2. Purchase Orders. Purchase Orders issued wider this Contract are governed by the terms and
conditions of this Contract and are included and incorporated herein.
3.3. Proiect Managers. Each Party may designate an employee or agent to act as a Project
Manager. If Project Managers are selected, they shall be listed in Exhibit VI and their duties
shall be set forth in Exhibit VI. Unless otherwise stated in Exhibit VI, the County's Project
Manager has no authority to amend this Contract.
3.4. Contract Administrators. The County shall designate an employee or agent to act as Contract
Administrator(s). Contractor may designate its employee or agent to act as Contract
Administrator(s). The Contract Administrators shall be listed on the first page of this Contract.
The County's Contract Administrator(s) shall be responsible for monitoring and coordinating
day-to-day activities under this Contract, reviewing Deliverables and invoices, and submitting
requests for Amendments to Purchasing. The County's Contract Administrator(s) have no
authority to amend this Contract.
3.5. Contract Amendments. All Amendments to this Contract must be in writing. This Contract
shall not be amended by any packing slip, Purchase Order, invoice, click through license
agreement, or Contractor policies or agreements published on Contractor's website or
otherwise. Amendments to this Contract shall be issued only by Purchasing. The Amendment
shall be effective when signed by an authorized Contractor Employee and an authorized
County Agent.
3.6. Unauthorized Changes. Contract changes shall not be effective until an Amendment
containing the change is executed according to the procedures described in this Contract. If the
Contractor is directed to perform work that Contractor believes is a change in the
Contract/Deliverables, then Contractor must notify Purchasing that it believes the requested
work is a change to the Contract before performing the requested work. If Contractor fails to
notify Purchasing before beginning the requested work, then Contractor waives any claims for
additional compensation for performing the requested work. If Contractor begins work that is
outside the scope of this Contract or begins work before an Amendment is executed and then
stops performing that work, Contractor must, at the request of the County, undo any out -of -
scope work that the County believes would adversely affect the County.
3.7. Precedence of Contract Documents. In the event of a conflict, the terms and conditions
contained in Sections 1 through 10 of this Contract shall prevail and take precedence over any
allegedly conflicting provisions in all Contract Documents, Exhibits, Purchase Orders,
Amendments, and other documents expressly incorporated herein. Terms and conditions
contained in Contractor invoices, packing slips, receipts, acknowledgments, click -through
licenses, and similar documents shall not change the terms and conditions of this Contract.
§4. CONTRACT TERMINATION
4.1. County Termination. In addition to any other legal rights the County may have to terminate
or cancel this Contract, the County may terminate the Contract as follows:
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 5
401AKLAND,
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
CO U NTY M I C H I GAN
COMPLIANCE OFFICE
Compliance Office I Purchasing
PURCHASING
248-858-0511 1 purchasing@oakgov.com
4.1.1. Immediate Termination. The County may terminate or cancel this Contract, in whole or in
part, immediately, upon notice to Contractor, if any of the following occur: (a) Contractor,
officer of Contractor, or an owner of a 25% or greater share of Contractor is convicted of a
criminal offense; or (b) if any third -party funding for this Contract is reduced or terminated.
4.1.2. Termination for Convenience. The County may terminate or cancel this Contract, in whole
or part, at any time, upon ninety (90) Days' notice to Contractor, for any reason, including
convenience without incurring obligation or penalty of any kind. The effective date for
termination or cancellation shall be clearly stated in the notice.
4.2. Contractor Termination. Contractor may terminate or cancel this Contract, in whole or part,
upon one hundred and eighty (180) Days' notice to the County, if the County breaches any duty
or obligation contained herein and within such notice period has failed or has not attempted to
cure the breach. The effective date of termination or cancellation and the specific alleged
default shall be clearly stated in the notice to the County.
4.3. Countv's Obligations Upon Termination. The County's sole obligation in the event of
termination or cancellation of this Contract is for payment of the actual Deliverables provided
to the County before the effective date of termination. Under no circumstances shall the
County be liable for any future loss of income, profits, any consequential damages, any loss of
business opportunities, revenues, or any other economic benefit Contractor may have realized
but for the termination or cancellation of this Contract. The County shall not be obligated to
pay Contractor any cancellation or termination fee if this Contract is cancelled or terminated as
provided herein. If the County chooses to terminate the Contract in part, then the charges
payable under this Contract must be equitably adjusted to reflect those Deliverables that are
terminated.
4.4. Contractor's Obligations Upon Termination. If the County terminates this Contract, for any
reason, then Contractor must do the following: (a) cease providing all Deliverables as specified
at the time stated in the notice of termination; (b) take any action necessary, or as the County
may direct, to preserve and protect Deliverables or other property derived or resulting from the
Contract that is in Contractor's possession; (c) return all materials, property, and County Data
provided to Contractor by the County; (d) unless otherwise directed by the County, transfer title
in and deliver to the County all Deliverables in the possession of Contractor or Contractor
Employees (which Deliverables are transferred to the County "As -Is", except to the extent the
amounts paid by the County for these Deliverables include warranties or warranty services and,
in that situation, the Deliverables will be transferred with the warranty or warranty services and
not "As -Is"); and (e) take any action to mitigate and limit any potential damages, including
terminating or limiting, as applicable, those subcontracts and outstanding orders for materials
and supplies connected with or related to this Contract.
4.5. Assumption of Subcontracts. If Contractor is in breach of this Contract and the County
terminates this Contract, then the County may assume, at its option, any subcontracts and
agreements for Deliverables provided under the Contract and may pursue completion of the
Deliverables by replacement Contract or otherwise as the County, in its sole judgment, deems
expedient.
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015109130(v2) CONTRACT NUMBER 004763
Page 6
u�A`D OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
CO U NTY M I C H I GAN
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
§5. SCOPE OF DELIVERABLES AND FINANCIAL/PAYMENT OBLIGATIONS
5.1. Performance of Deliverables. Contractor shall provide all Deliverables identified in and as
set forth in Exhibit VI, any Purchase Orders, or any Amendments to this Contract.
5.2. Software License. If this Contract includes a Software License as described in Exhibit V, then
the Parties shall follow the terms and conditions therein.
5.3. Financial Obligations. Except as otherwise set forth in this Contract, the County's sole
financial obligation under this Contract shall be set forth in Exhibit VI. The amount and
manner of payment of the financial obligation shall be set forth in Exhibit VI or a Purchase
Order.
5.4. Pavment Obligations. Except as otherwise set forth in Exhibit VI, Contractor shall submit an
invoice to the County's Contract Administrator itemizing amounts due and owing under this
Contract, as of the date of the invoice. Invoices shall contain the following information: (a)
County Contract Number; (b) dates of Deliverables; (c) itemized list of Deliverables; (d)
Contractor Tax ID Number (federal and State); and (e) any other information requested by
Purchasing. The County shall have no obligation to make a payment under this Contract until
an invoice is submitted in the form set forth herein and shall have no obligation to pay for
Deliverables, which have not been invoiced (as required herein) within sixty (60) Days of
Contractor's performance. Unless otherwise set forth in Exhibit VI, the County shall only pay
Contractor for Deliverables under this Contract and not any subcontractors or assignees of
Contractor.
5.5. Not to Exceed Amount. The amount due and owing to Contractor, under this Contract, shall
not exceed the "Not to Exceed Amount." If Contractor can reasonably foresee that the total
financial obligation for the Contract will exceed the "Not to Exceed Amount," then Contractor
shall provide Purchasing with notice of this fact at least ten (10) Days before this event.
5.6. No Obligation for Penalties/Costs/Fines. The County shall not be responsible for any cost;
fee; fine; penalty; or direct, indirect, special, incidental, or consequential damages incurred or
suffered by Contractor in connection with or resulting from the performance of this Contract
under any circumstances.
5.7. Set -Off of Countv Costs. If the County incurs any costs associated with the duties or
obligations of Contractor under this Contract, then the County has the right to set-off those
costs from any amounts due and owing Contractor. This set-off includes withholding payment
in an amount equal to the cost of any County -provided equipment, supplies, or badges that are
not returned by Contractor upon completion, termination, or cancellation of this Contract.
5.8. In -Kind Services. Unless expressly provided herein, this Contract does not authorize any in -
kind services by either Party.
§6. CONTRACTOR'S WARRANTIES AND ASSURANCES
6.1. Full Knowledge of Contract Expectations. Contractor warrants that before submitting its
Proposal and/or entering into this Contract, it had a full opportunity to review all County
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 7
MOAKLANDF OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
C O U N T Y M I C H I G A N
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
requirements and/or expectations for this Contract. Contractor is responsible for being
adequately and properly prepared to execute this Contract. Contractor has satisfied itself in all
material respects that it will be able to perform the Contract as specified herein.
6.2. Complete and Accurate Representations. Contractor certifies that all statements, assurances,
records, and materials submitted to the County in connection with seeking and obtaining this
Contract have been truthful, complete, and accurate.
6.3. Access to Contractor Policies. If the Parties agree in this Contract to follow any Contractor
polices, such as acceptable use or privacy policies, then Contractor shall retain each version of
such policies and the effective dates and shall promptly provide such to the County, if
requested.
6.4. Grant Compliance. If any part of this Contract is supported or paid for with any State,
federal, or other third -party funds granted to the County, then Contractor shall comply with all
applicable grant requirements. Upon request of Contractor, the County shall provide
Contractor with a copy of the applicable grant requirements.
6.5. Contractor Incidental Expenses. Except as otherwise expressly provided in this Contract,
Contractor shall be solely responsible and liable for all costs and expenses associated or needed
to perform this Contract, including, but not limited to, any professional dues, association fees,
license fees, fines, taxes, and penalties.
6.6. Equipment and Supplies. Contractor is responsible for providing all equipment and supplies
to perform this Contract, which are not expressly required to be provided by the County.
6.7. Contractor Employees.
6.7.1. Number and Qualifications of Contractor Employees. Contractor shall employ and assign
qualified Contractor Employees as necessary and appropriate to perform this Contract.
Contractor shall ensure all Contractor [Employees have the knowledge, skill, and qualifications
to perform this Contract and possess any necessary licenses, permits, certificates, and
governmental authorizations as may be required by law.
6.7.2. Control and Supervision of Contractor Employees. Contractor shall solely control, direct,
and supervise all Contractor Employees with respect to all Contractor obligations under this
Contract. Contractor will be solely responsible for and fully liable for the conduct and
supervision of any Contractor Employees.
6.7.3. Removal or Reassignment of Personnel at the County's Request. Contractor shall remove a
Contractor Employee performing work under this Contract at the County's request provided
that the County's request is based on legitimate, good -faith reasons. Replacement personnel
for the removed person must be fully qualified for the position. If the removal of a Contractor
Employee results in an unanticipated delay, which is attributable to the County, then this delay
shall not be considered a breach of the Contract and the terms and conditions of this Contract
effected by the removal will be adjusted accordingly.
6.7.4. Contractor Employee Identification. If requested by the County, Contractor Employees shall
wear and display appropriate County -provided identification at all times while working on
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 8
fOAKLAND,
� OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
C O U N T Y M I C H I G A N
COMPLIANCE OFFICE Compliance Office 1 Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
County premises. Contractor shall return all County -provided identification upon completion of
Contractor's obligations under this Contract.
6.7.5. Background Checks. At the County's request, Contractor Employees performing work under
this Contract shall be subject to a background check by the County. The scope of the
background check is at the discretion of the County and the results will be used to determine
Contractor Employee's eligibility to perform work under this Contract. Any request for
background checks will be initiated by the County and will be reasonably related to the type of
work requested. Contractor and Contractor Employees shall provide all information or
documents necessary to perform the background check.
6.7.6. Compliance with Countv Securitv Policies and Use Policies. Contractor shall require all
Contractor Employees to comply with the County's security and acceptable use policies for
County property (tangible and intangible), equipment, resources, facilities, and systems. Upon
request, the County shall provide such policies to Contractor.
6.7.7. Contractor Emplovee Expenses. All Contractor Employees shall be employed at the
Contractor's sole expense (including employment -related taxes and insurance). Contractor
warrants that all Contractor Employees shall fully comply with and adhere to the terms of this
Contract. Contractor shall be solely liable for all applicable Contractor Employees' federal,
state, or local payment withholdings or contributions and/or all Contractor Employee related
pension or welfare benefits plan contributions under federal or state law. Contractor shall
indemnify and hold the County harmless for all Claims against the County by any Contractor
Employee, arising out of any contract for hire or employer -employee relationship between
Contractor and any Contractor Employee including, but not limited to, Worker's
Compensation, disability pay, or other insurance of any kind.
6.7.8. Contractor's Compliance with the Patient Protection and Affordable Care Act. If
Contractor is subject to the Patient Protection and Affordable Care Act ("ACA"), PL 111-148,
124 Star 119, then Contractor shall ensure that all Contractor Employees, under assignment to
the County, and their dependents, as defined by the ACA, are provided with or have access to
insurance as required by the ACA. If Contractor is subject to the ACA, Contractor warrants it
offers group health coverage to Contractor Employees and their dependents that is affordable,
that provides minimum essential coverage and value, and that each offer of coverage meets the
timing requirements of the ACA. Contractor warrants, whether or not it is subject to the ACA,
that it will pay all applicable fees, taxes, or fines, as set forth in the employer mandates of the
ACA under Tax Code §498011 and related regulations for any Contractor Employee, whether
the fee, tax, or fine is assessed against the Contractor or the County.
6.9. Acknowledgment of Independent Contractor Status.
6.8.1. Independent Contractor. Nothing in this Contract is intended to establish an employer -
employee relationship between the County and Contractor or any Contractor Employee. In no
event, shall Contractor Employees be deemed employees, agents, volunteers, or subcontractors
of the County. Contractor shall ensure that Contractor Employees are apprised of their status as
and the limitations independent contractors of this status.
Rev 2015/09/30(v2)
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
CONTRACT NUMBER 004763
Page 9
` KL
-
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
COUNTY MIC ITG A N
COMPLIANCE OFFICE
Compliance Office I Purchasing
PURCHASING
248-858-0511 1 purchasing@oakgov.com
6.8.2. Contractor/Contractor Emolovee Rearesentations. Contractor and/or Contractor
Employees shall not represent themselves as County employees. Contractor shall ensure that
Contractor Employees do not represent themselves as County employees.
6.8.3. Countv Benefits and Plans. Contractor and Contractor Employees shall not be entitled to
participate in any County employee benefit plans and programs, including but not limited to,
retirement, deferred compensation, insurance (including without limitation, health, disability,
dental, and life), and vacation pay. This limitation includes access to benefit plans and
programs that are not described by a written plan.
6.8.4. Countv Reliance. The County entered into this Contract in reliance of the representations
made by Contractor regarding its understanding of the role of independent contractors, its
stated relationship to Contractor Employees, and other representations Contractor has made
regarding the management and performance oversights of Contractor Employees.
6.9. Permits and Licenses. Contractor shall be responsible for obtaining and maintaining,
throughout the term of this Contract, all licenses, permits, certificates, governmental
authorizations, and business/professional licenses necessary to perform this Contract. Upon
request by the County, Contractor shall furnish copies of any permit, license, certificate, or
governmental authorization necessary to perform this Contract.
6.10. E-Verify. In accordance with Miscellaneous Resolution No.09116 (BOC Minutes, July 30,
2009, pp 37-38), unless otherwise exempted, all service contractors who wish to contract with
the County to provide services must first certify they have registered with, will participate in,
and continue to utilize, once registered, the E-Verify Program (or any successor program
implemented by the federal government or its departments or agencies) to verify the work
authorization status of all newly hired employees employed by the Contractor. Breach of this
term or condition is considered a material breach of this Contract. Contractor's execution of
this Contract constitutes a certification that they are authorized to certify on behalf of
Contractor and do hereby certify on behalf of Contractor that the Contractor has registered
with, has and will participate in, and does and will continue to utilize once registered and
throughout the term of this Contract and any permissible extension hereof, the E-Verify
Program (or any successor program implemented by the federal government or its departments
or agencies) to verify the work authorization status of all newly hired employees employed by
the Contractor.
6.11. Iran -Linked Business Certification. Contractor certifies that it is not an Iran -Linked
Business. Contractor further certifies that it was not an Iran -Linked Business at the time it
submitted its Proposal for this Contract. Contractor must promptly notify the County, if
Contractor becomes an Iran -Linked Business at any time during this Contract.
6.12. Taxes.
6.12.1. Contractor Taxes. Contractor shall collect and pay its local, state, and federal taxes, including
but not limited to, all employment taxes, sales taxes, personal property taxes, and real property
taxes. The County shall not be liable to or required to reimburse Contractor for any local, state,
or federal tax of any kind.
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 10
MOAKLAN
Dom, OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
CO U NTY M I C H I G AN
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
6.12.2. Countv Tax -Exempt. The County is exempt from state and local sales tax, personal property
tax, and real property tax. Prices under this Contract shall not include taxes, unless the County
is not tax-exempt for a specific Deliverable. Exemption certificates for sales tax will be
furnished upon request.
6.13. Warrantv for Services. Contractor warrants that all Deliverables that are services shall be
performed in compliance with all applicable laws, statutes, regulations, ordinances, and
professional standards.
6.14. Warrantv for Goods. All Deliverables that are goods shall be subject to the following
warranties:
6.14.1. All manufacturer's end user warranties for goods provided hereunder are passed through to the
County. Contractor will provide reasonable assistance to the County in presenting any such
goods claims to the manufacturer. The County's sole and exclusive remedy for any breach of a
manufacturer's warranty shall be limited to the remedies set forth in the manufacturer's end use
warranties for the goods.
6.14.2. Disclaimer. EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT,
CONTRACTOR MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED. ALL
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE
AND WARRANTY OF NONINFRINGEMENT ARE HEREBY EXPRESSLY
DISCLAIMED. THIS SECTION SETS FORTH CONTRACTOR'S SOLE LIABILITY AND
COUNTY'S SOLE AND EXCLUSIVE REMEDIES FOR BREACII OF SUCH
WARRANTIES, AND SUCH REMEDIES ARE, EXPRESSLY IN LIEU OF ALL OTHER
REMEDIES BASED IN LAW OR EQUITY.
6.14.3. Warrantv of Title. All goods conveyed to the County shall be conveyed and transferred: (a)
with good title, (b) free from any security interest, lien, or encumbrance that the County did not
have knowledge of when the Contract was executed, and (c) free of any rightful claim of
infringement or similar claim by a third -party.
6.15. Response to Leeal Request for Countv Data. If County receives a Court Order, a Freedom
of Information Act (FOIA) request, or other legal request to provide County Data held by
Contractor, then Contractor shall provide County Data to the County, in a format directed by
the County, within the time frame required by law.
§7. LIABILITY
7.1. Contractor Indemnification. Contractor shall indemnify, defend, and hold the County
harmless from all Claims, incurred by or asserted against the County by any person or entity,
which are alleged to have been caused directly or indirectly from the acts or omissions of
Contractor or Contractor's Employees. The County's right to indemnification is in excess and
above any insurance rights/policies required by this Contract.
7.2. No Indemnification from the County. Contractor shall have no rights against the County for
indemnification, contribution, subrogation, or any other right to be reimbursed by the County,
except as expressly provided herein.
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
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Page 11
46AKLAND
F
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
C O U N T Y M I C H I G AN
COMPLIANCE OFFICE
Compliance Office I Purchasing
PURCHASING
248-858-0511 1 purchasing@oakgov.com
7.3. Contractor Limitation of Liability. IN NO EVENT SHALL CONTRACTOR BE LIABLE
FOR: (i) ANY INDIRECT, SPECIAL, INCIDENTAL, OR EXEMPLARY DAMAGES; (ii)
CONSEQUENTIAL DAMAGES, INCLUDING, BUT NOT LIMITED TO, COMMERCIAL
LOSS OF ANY KIND WHICH INCLUDES LOSS OF BUSINESS, PROFITS, REVENUE
OR SAVINGS, AND LOSS OF DATA OR MESSAGES; OR (iii) ANY DAMAGES OF ANY
KIND RESULTING FROM UNAUTIIORIZED USE OF THE SYSTEM, INCLUDING,
WITHOUT LIMITATION, TOLL FRAUD OR COMPUTER VIRUSES.
§8. CONTRACTOR PROVIDED INSURANCE. At all times during this Contract, Contractor
shall obtain and maintain insurance according to the specifications listed in Exhibit I.
§9. INTELLECTUAL PROPERTY AND CONFIDENTIALITY
9.1. Contractor Use of Confidential Information/County Data. Contractor and/or Contractor
Employees shall not reproduce, provide, disclose, or give access to Confidential information or
County Data to any Contractor Employee not having a legitimate need to know the
Confidential Information or County Data or to any third -party. Contractor and Contractor
Employees shall only use the Confidential Information and County Data for performance of
this Contract. Notwithstanding the foregoing, Contractor may disclose the Confidential
Information or County Data if required by law, statute, or other legal process; provided that
Contractor: (a) gives the County prompt written notice of the impending disclosure, (b)
provides reasonable assistance to the County in opposing or limiting the disclosure, and (c)
makes only such disclosure as is compelled or required. This Contract imposes no obligation
upon Contractor with respect to any Confidential Information or County Data which Contractor
can establish by legally sufficient evidence: (a) was in possession of or was known by
Contractor, prior to its receipt from the County, without any obligation to maintain its
confidentiality; or (b) is obtained by Contractor from a third party having the right to disclose
it, without an obligation to keep such information confidential.
9.2. Contractor Use of Countv Licensed Software. In order for Contractor to perform this
Contract, the County may permit Contractor or Contractor Employees to access certain
Software licensed to the County. Contractor or Contractor Employees shall not transfer,
remove, use, copy, or otherwise provide or make available any such Software or documentation
to any other person or entity, for any purpose, without the prior written consent of the County
and/or the licensor. Furthermore, neither Contractor nor Contractor Employee shall produce a
source listing, decompile, disassemble, or otherwise reverse engineer any copyrighted
Software. Neither Contractor nor Contractor Employee shall use any Software contrary to the
provisions of any applicable Software license agreement or state or federal law.
9.3. Contractor License to Use Countv Servicemarks. If this Contract involves the use of
County servicemarks to perform this Contract, then Contractor is granted a license to use the
servicemarks listed in Exhibit IV. Contractor shall only use the servicemarks as directed by the
County. Contractor shall cease using County servicemarks upon expiration or termination of
the Contract and may be requested to return any images of the servicemark retained by
Contractor.
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 12
MOAKLAND
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
C O U N T Y M I C H I G A N
.
COMPLIANCE OFFICE
Compliance Office l Purchasing
PURCHASING
248-858-0511 1 purchasing@oakgov.com
9.4. Assignment of Rights. In consideration for the performance of this Contract and the fees paid
to Contractor, Contractor agrees to the following: (a) Contractor shall have no copyright,
patent, trademark, or trade secret rights in County Intellectual Property; (b) any and all
programs, inventions, and other work or authorship developed by Contractor while providing
Deliverables to the County are works made for hire, created for, and owned exclusively by the
County, unless otherwise specified in the Contract; (c) Contractor assigns to the County all
rights and interest in County Intellectual Property, which Contractor has made or conceived or
may make and conceive, either solely or jointly with others, either on or off County premises
while performing this Contract or with the use of the time, material, or facilities of the County;
and (d) Contractor and its applicable Contractor Employees shall sign any documents necessary
for the County to register patents, copyrights, or trademarks with federal or state agencies.
Contractor shall ensure its Contractor Employees assign their rights and interests in County
Intellectual Property to the County.
9.5. Use of Countv Data. If Contractor uses or possesses County Data in the performance of this
Contract, then the following provisions contained in this subsection apply:
9.5.1. Implementation of Securitv Measures. Contractor shall implement and maintain appropriate
administrative, technical, and organizational security measures to safeguard against
unauthorized access, disclosure, or theft of County Data. Such measures shall be in accordance
with security industry best practice and not less stringent than the measures Contractor applies
to its own confidential data of similar kind. Contractor warrants it follows security industry
best practices.
9.5.2. Unauthorized Access/Disclosure or Theft of County Data. Contractor shall promptly notify
County in the event of unauthorized access, disclosure, or theft of County Data. Contractor
shall take commercially reasonable measures to address a security breach in a timely manner to
secure County Data.
9.5.3. Storage of Countv Data. Contractor shall only store and process County Data at and from
data centers located within the United States. Contractor shall not and shall not permit
Contractor Employees to store County Data on portable devices, including personal computers,
except for devices that are used and kept only at its U.S. data centers. Contractor shall permit
its Contractor Employees to access County Data remotely only as required to provide technical
support.
9.5.4. Oblieations upon Expiration. Termination or Cancellation of Contract. At the County's
sole discretion, upon expiration, termination, or cancellation of this Contract, Contractor shall
return County Data in a mutually agreeable format in a prompt and orderly manner or provide
for the secure disposal of County Data as directed by County.
§10. GENERAL TERMS AND CONDITIONS
10.1. Access to Countv Property or Facilities. As set forth in this Contract, Contractor has access
to and the right to use County property and facilities necessary to perform this Contract.
Unless otherwise provided in this Contract or Contractor receives prior written permission from
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 13
�
40AKLAIN[W
OAKLAND COUNTY EXECUTIVE, L BROOKS PATTERSON
CO NTY M I C H IGAN
COMPLIANCE OFFICE
Compliance Office I Purchasing
PURCHASING
248.858-0511 I purchasing@oakgov.com
the County's Director of Facilities Management or successor, Contractor may only access and
use County property and facilities for performance of this Contract on Business Days.
10.2. Siens on Countv Property or Facilities. Contractor shall not place any signs or
advertisements on County property or facilities without the prior written permission of the
County's Director of Facilities Management or successor.
10.3. Use of Countv Property or Facilities. While performing this Contract, Contractor shall keep
County property or facilities and anything stored thereon in a clean, safe, and healthful
condition and shall keep the property and facilities in a manner that will not prevent or interfere
with the County's performance of its functions.
10.4. Removal of Contractor Personal Property At the expiration or termination of this Contract,
Contractor shall leave County property or facilities in the same condition that Contractor found
them and clean of all rubbish. Contractor shall remove all of its personal property within thirty
(30) Days of expiration or termination of this Contract. If Contractor does not remove its
personal property within the thirty (30) Day period, then the County shall dispose of it and bill
Contractor for any costs associated with the removal and disposal.
10.5. Damaee to County Property or Facilities. Contractor shall be responsible for any damage to
any County property or a facility that is caused by Contractor or Contractor Employees. If
damage occurs, the County shall make the necessary repairs and/or replacements or cause a
third party to make the necessary repairs or replacements, provided, however, that Contractor
shall reimburse the County for all costs associated with repairing and/or replacing the damaged
property or facilities.
10.6. Damage to Countv Property. Contractor shall be solely liable and responsible for any
property loss or damage resulting from fire, theft, or other means to Contractor's personal
property located, kept, or stored on or at County property or facilities during performance of
this Contract.
10.7. Countv's Right to Suspend Contract Performance. Upon written notice, the County may
require Contractor to suspend performance of this Contract if Contractor has failed to comply
with federal, state, or local laws or any requirements contained in this Contract. The right to
suspend performance of this Contract is in addition to the County's right to terminate and/or
cancel this Contract. The County shall incur no penalty, expense, or liability to Contractor if
the County suspends performance of this Contract under this Section.
10.8. Discrimination. Contractor shall not discriminate against any employee or applicant for
employment in violation of state or federal law. Contractor shall promptly notify the County of
any complaint or charge filed and/or of any determination by any court or administrative
agency of illegal discrimination by Contractor.
40.9. Conflict of Interest. Pursuant to Public Act 317 and 318 of 1968, as amended (MCL 15.301,
et seq. and MCL 15.321, et seq.), no contracts shall be entered into between the County and any
County Agent. To avoid any real or perceived conflict of interest, Contractor shall identify any
Contractor Employee or relative of Contractor's Employees who are presently employed by the
Rev 2015/09/30(v2)
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
CONTRACT NUMBER 004763
Page 14
MOAKLANUF ®
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
COUNTY MICHIGAN
COMPLIANCE OFFICE
Compliance Office I Purchasing
PURCHASING
248-858-0511 1 purchasing@oakgov.com
County. Contractor shall give the County notice if there are any County Agents or relatives of
County Agents who are presently employed by Contractor.
10.10. Access and Records. Contractor will maintain accurate books and records in connection with
performance of this Contract for thirty-six (36) months after the end of this Contract and
Contractor shall provide the County with reasonable access to such books and records, upon
request.
10.11. Audit. The County or an independent auditor hired by the County may perform contract audits
(in its sole discretion) and shall have the authority to access all pertinent records and data and
to interview any Contractor Employee during the term of this Contract and for a period of three
years after final payment. Contractor shall explain any audit findings, questioned costs, or
other Contract compliance deficiencies to the County within thirty (30) Business Days of
receiving the draft audit report. Contractor's written response shall include all necessary
documents and information that refute the draft audit report and an action plan to resolve the
audit findings. A copy of Contractor's response will be included in the final report. Failure by
Contractor to respond in writing within thirty (30) Business Days shall be deemed acceptance
of the draft audit report and will be noted in the final report.
10.12. Assi¢nments/Deleeations/Subcontracts.
10.12.1. Prior Written Consent Required. Except by operation of law, neither Party may assign,
delegate, or subcontract any of its duties, obligations, or rights under this Contract without the
prior written consent of the other Party; provided, however, Contractor may assign, delegate, or
subcontract this Contract to an affiliate or subsidiary as long as the affiliate or subsidiary is
adequately capitalized and can provide adequate written assurances to the County that the
affiliate or subsidiary can perform this Contract. The County may withhold consent, if the
County determines that the assignment, delegation, or subcontract would impair performance
of this Contract or the County's ability to recover damages under this Contract. Contractor
shall also provide the County with adequate information to allow the County to make a
determination regarding the assignment, delegation, or subcontract.
10.12.2. Flow Down Clause Required. Any assignment, delegation, or subcontract by Contractor must
include a requirement that the assignee, delegee, or subcontractor will comply with the terms
and conditions of this Contract. The assignment, delegation, or subcontract shall in no way
diminish or impair performance of any term or condition of this Contract.
10.12.3. Contractor Responsibility for Assiv-ns/DeleHates/Subcontractors. If Contractor assigns,
delegates, or subcontracts this Contract, in whole or in part, Contractor shall remain the sole
point of contact regarding all matters under this Contract and shall remain liable for
performance of this Contract. Contractor is solely responsible for the management of
assignees, delegees, and subcontractors.
10.12.4. Performance Required. If an assignee, delegee, or subcontractor fails to perform as required
under this Contract, Contractor shall contract with another entity for such performance. Any
additional costs associated with securing another assignee, delegee, or subcontractor shall be
the sole responsibility of Contractor.
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 15
MOAKLANDS OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
COUNT Y M I C H I G A N
COMPLIANCE OFFICE Compliance Office 1 Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
10.13. Non -Exclusive Contract. This Contract is a non-exclusive agreement. No provision in this
Contract limits or is intended to limit, in any way, Contractor's right to offer and provide its
services to the general public, other business entities, municipalities, or governmental agencies
during or after the term of this Contract. Similarly, the County may freely engage other
persons to perform the same work that Contractor performs. Except as provided in this
Contract, this Contract shall not be construed to guarantee Contractor or any Contractor
Employee any fixed or certain number of Deliverables.
10.14. No Third -Party Beneficiaries. Except as provided for the benefit of the Parties, this Contract
does not and is not intended to create any obligation, duty, promise, contractual right or benefit,
right to be indemnified, right to be subrogated to the Parties' right in this Contract, or any other
right in favor of any other person or entity.
10.14.1. Survival of Terms and Conditions. The following terms and conditions shall survive and
continue in full force beyond the termination or cancellation of this Contract (or any part
thereof) until the terms and conditions are fully satisfied or expire by their nature: Section 1.
Contract Definitions, Section 5. Scope of Deliverables and Financial/Payment Obligations,
Section 6. Contractor's Warranties and Assurances, Section 7. Liability, Section 8. Contractor
Provided Insurance, Section 9. Intellectual Property and Confidentiality, and Section 10.
General Terms and Conditions.
10.15. Reservation of Rights. This Contract does not, and is not intended to impair, divest, delegate,
or contravene any constitutional, statutory, or other legal right, privilege, power, obligation,
duty, or immunity of the County.
10.16. Compliance with Laws. Contractor shall comply with all federal, state, and local laws,
statutes, ordinances, regulations, insurance policy requirements, and requirements applicable to
its activities wider this Contract.
10.17. Force Maieure. Notwithstanding any other term or condition of this Contract, neither Party
shall be liable for failure to perform contractual duties or obligations caused by events beyond
their reasonable control, including but not limited to: (a) acts of public enemies; (b) natural
disasters; (c) terrorism; (d) war; (e) insurrection or riot; (f) natural disasters; (g) strikes,
lockouts, work stoppages, or other labor difficulties; or (h) compliance with law. Reasonable
notice shall be given to the affected Party of such event. Contractor is expected, through
insurance or alternative temporary or emergency service arrangements, to continue its
contractual duties or obligations if a reasonably anticipated, insurable business risk, such as
business interruption or any insurable casualty or loss occurs.
L0.18. Notices.
10.18.1. Written Notice. All notices required under this Contract shall be in writing. Notices shall be
effective: (a) the next Business Day, if personally delivered; (b) the third Business Day, if sent
by U.S. mail, postage prepaid, return receipt requested; (c) the next Business Day, if sent by a
nationally recognized overnight express courier with a reliable tracking system; or (d) the next
Business Day with a receipt of confirmation, if sent by e-mail or fax.
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 16
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
C O U N T Y M I C H I G AN
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
10.18.2. Notice to Contractor. Unless otherwise specified, Notice to Contractor shall be addressed to
the Contract Administrator listed on the first page of this Contract.
10.18.3. Notice to Countv. Unless otherwise specified herein, Notice to the County shall be addressed
to Purchasing, the County Project Manager (if applicable), and the County Contract
Administrator(s) listed on the first page of this Contract.
10.19. Captions. Section and subsection numbers, captions, and any index to sections or subsections
contained in this Contract are intended for the convenience of the reader and are not intended to
have any substantive meaning and shall not be interpreted to limit or modify any substantive
provisions of this Contract. In this Contract, for any noun or pronoun, use of the singular or
plural form, use of the nominative, possessive, or objective case, and any reference to gender
(masculine, feminine, and neuter) shall mean the appropriate form, case, or gender as the
context requires.
10.20. Waiver. Waiver of any term or condition under this Contract must be in writing and notice
given pursuant to this Contract. No written waiver, in one or more instances, shall be deemed
or construed as a continuing waiver of any term or condition of this Contract. No waiver by
either Party shall subsequently affect its right to require strict performance of this Contract.
10.21. Cumulative Remedies. A Party's exercise of any remedy shall not preclude the exercise of
any other remedies, all of which shall be cumulative. A Party shall have the right, in its sole
discretion, to determine which remedies are to be exercised and in which order.
10.22. Severabilitv. (f a court of competent jurisdiction finds a term or condition of this Contract to
be illegal or invalid, then the terni or condition shall be deemed severed from this Contract. All
other terms or conditions shall remain in full force and effect. Notwithstanding the above, if
Contractor's promise to indemnify or hold the County harmless is found illegal or invalid,
Contractor shall contribute the maximum it is penuitted to pay by law toward the payment and
satisfaction of any Claims against the County.
10.23. Dispute Resolution. All disputes arising under or relating to the execution, interpretation,
performance, or nonperformance of this Contract involving or affecting the Parties may first be
submitted to the respective Project Manager (if applicable) and Contract Administrators for
possible resolution.
10.24. Governine Laws/Consent to Jurisdiction and Venue. This Contract shall be governed,
interpreted, and enforced by the laws of the State of Michigan. Except as otherwise required by
law or court rule, any action brought to enforce, interpret, or decide any Claim arising under or
related to this Contract shall be brought in the Sixth Judicial Circuit Court of the State of
Michigan, the 50`h District of the State of Michigan, or the United States District Court for the
Eastern District of Michigan, Southern Division, as dictated by the applicable jurisdiction of
the court. Except as otherwise required by law or court rule, venue is proper in the courts set
forth above. The choice of forum set forth above shall not be deemed to preclude the
enforcement of any judgment obtained in such forum or taking action under this Contract to
enforce such judgment in any appropriate jurisdiction.
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 17
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
C O U NTY M I C H I GAN
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
10.25. Entire Contract. This Contract represents the entire agreement and understanding between
the Parties. This Contract supersedes all other prior oral or written understandings,
communications, agreements, or contracts between the Parties. The language of this Contract
shall be construed as a whole according to its fair meaning and not construed strictly for or
against any Party.
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
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Page 18
401,AKLAND-
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
CO U NTY M I C H I G AN
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
EXHIBIT I
INSURANCE REQUIREMENTS
During this Contract, the Contractor shall provide and maintain, at their own expense, all insurance as
set forth and marked below, protecting the County against any Claims, as defined in this Contract. The
insurance shall be written for not less than any minuourn coverage herein specified.
Primary Coverages
Commercial General Liability Occurrence Form including: (a) Premises and Operations; (b)
Products and Completed Operations (including On and Off Premises Coverage); (c) Personal and
Advertising Injury; (d) Broad Form Property Damage; (e) Independent Contractors; (f) Broad Form
Contractual including coverage for obligations assumed in this Contract;
$1,000,000 — Each Occurrence Limit
$1,000,000 — Personal & Advertising Injury
$2,000,000 — Products & Completed Operations Aggregate Limit
$2,000,000 — General Aggregate Limit
$ 100,000 —Damage to Premises Rented to You (formally known as Fire Legal Liability)
Workers' Compensation Insurance with limits statutorily required by any applicable Federal or State
Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000
disease each employee, and $500,000 disease policy limit.
1. ® Fully Insured or State approved self -insurer.
2. ❑ Sole Proprietors must submit a signed Sole Proprietor form.
3. ❑ Exempt entities, Partnerships, LLC, etc., must submit a State of Michigan form WC-337
Certificate of Exemption.
Commercial Automobile Liability Insurance covering bodily injury or property damage arising out of
the use of any owned, hired, or non -owned automobile with a combined single limit of $1,000,000 each
accident. This requirement is waived if there are no company owned, hired or non -owned automobiles
utilized in the performance of this Contract.
Commercial Umbrella/Excess Liability insurance with minimum limits of $2,000,000 each
occurrence. Umbrella or Excess Liability coverage shall be no less than following form of primary
coverages or broader. This Umbrella/Excess requirement may be met by increasing the primary
Commercial General Liability limits to meet the combined limit requirement.
Rev 2015/09/30(v2)
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
CONTRACT NUMBER 004763
Page 19
46AKLANIV-0
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
COUNTY MICHIGAN
COMPLIANCE OFFICE
Compliance Office I Purchasing
PURCHASING
248-858-0511 1 purchasing@oakgov.com
Suaulemental Coverages (Required as Checked)
1. ® Professional Liability/Errors & Omissions Insurance (Consultants, Technology Vendors,
Architects, Engineers, Real Estate Agents, Insurance Agents, Attorneys, etc.) with minimum
limits of $1,000,000 per claim and $1,000,000 aggregate.
2. ❑ Commercial Property Insurance. The Contractor shall be responsible for obtaining and
maintaining insurance covering their equipment and personal property against all physical
damage.
3. ❑ Liquor Legal Liability Insurance with a limit of $1,000,000 each occurrence shall be required
when liquor is served and/or present.
4. ❑ Pollution Liability Insurance with minimum limits of $1,000,000 per claim and $1,000,000
aggregate when cleanup & debris removal are part of the services utilized.
5. ❑ Medical Malpractice insurance with minimum limits of $1,000,000 per claim and $1,000,000
aggregate.
6. ❑ Garage Keepers Liability Insurance with minimum limits of $1,000,000 per claim and
$1,000,000 aggregate.
7. ❑ Cyber Liability Insurance with minimum limits of $1,000,000 per claim and $1,000,000
aggregate.
8. ❑ Other Insurance Coverages as may be dictated by the provided product/service and deemed
appropriate by the County Risk Management Department.
General Insurance Conditions
The aforementioned insurance shall be endorsed, as applicable, and shall contain the following terms,
conditions, and/or endorsements. All certificates of insurance shall provide evidence of compliance
with all required terms, conditions and/or endorsements.
1. All policies of insurance shall be on a primary, non-contributory basis with any other insurance or
self-insurance carried by the County;
2. The insurance company(s) issuing the policy(s) shall have no recourse against the County for
subrogation (policy endorsed written waiver), premiums, deductibles, or assessments under any
form. All policies shall be endorsed to provide a written waiver of subrogation in favor of the
County;
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015109130(v2) CONTRACT NUMBER 004763
Page 20
46AKLANIff
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
C O U N T Y M I C H I G A N
COMPLIANCE OFFICE
Compliance Office I Purchasing
PURCHASING
248-858-0511 1 purchasing@oakgov.com
3. Any and all deductibles or self -insured retentions shall be assumed by and beat the sole risk of the
Contractor;
4. Contractors shall be responsible for their own property insurance for all equipment and personal
property used and/or stored on County property;
5. The Commercial General Liability and Commercial Automobile Liability policies along with any
required supplemental coverages shall be endorsed to name the County of Oakland and it officers,
directors, employees, appointees and commissioners as additional insured where permitted by law
and policy form;
The Contractor shall require its contractors or sub -contractors, not protected under the Contractor's
insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or
clauses equal to those required in this Contract;
7. Certificates of insurance must be provided no less than ten (10) Business Days prior to the County's
execution of the Contract and must bear evidence of all required terms, conditions and
endorsements; and
8. All insurance carriers must be licensed and approved to do business in the State of Michigan and
shall have and maintain a minimum A.M. Best's rating of A- unless otherwise approved by the
County Risk Management Department.
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 21
O)WL' "' `IA OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
C O U N T Y M I C H I G A N
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
EXHIBIT III
FEDERALLY FUNDED CONTRACT REQUIREMENTS
Exhibit III sets forth additional provisions for all federally -funded contracts. To the extent that this
Contract is funded, in whole or in part, by any federal award, the following provisions apply:
A. Termination. In addition to the termination rights set forth in Section 4 of this Contract, the
County may terminate this Contract, in whole or in part, for cause upon notice to Contractor if
Contractor breaches any duty or obligation in the Contract and fails to cure the breach, to the
County's satisfaction, if applicable.
A.1 Rieht to Cure. If the Contractor breaches the Contract, and the County, in its sole discretion,
determines that the breach is curable, then the County must provide the Contractor with written
notice of the breach and a time period (not less than thirty (30) days) to cure the breach. The
notice of breach and opportunity to cure do not apply in the following circumstances: (1) for
successive or repeated breaches; (2) if the County determines in its sole discretion that the breach
poses a serious and imminent threat to the health or safety of any person or the imminent loss,
damage, or destruction of any real or tangible personal property; or (3) if the County terminates
the Contract under this Section or Section A.1 above. The effective date for termination or
cancellation shall be clearly stated in the written notice.
A.2 Termination Deemed for Convenience. If the County terminates the Contract for cause and it
is determined, for any reason, that Contractor was not in breach of Contract, then the termination
for cause shall be deemed a termination for convenience, effective as of the same date specified
in the notice of breach.
B. Contractor's Obligations Upon Termination for Cause. If the Contract is terminated for
cause, the County may require Contractor to pay all costs incurred by the County in terminating
the Contract, including but not limited to, administrative costs, reasonable attorneys' fees, court
costs, and any reasonable additional costs the County may incur to procure the Deliverables
required by the Contract from other sources. Re -procurement costs are not consequential,
indirect or incidental damages and cannot be excluded by any other terms included in the
Contract; however such costs shall not exceed 50% of the County's financial obligation under this
Contract.
C. Compliance with Laws. Contractor shall comply with the following, if applicable:
CA The Davis -Bacon Act (40 U.S.C. 3141-3148) as supplemented by Department of Labor
regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering
Federally Financed and Assisted Construction");
C.2 The Copeland "Anti -Kickback" Act (40 U.S.C. 3145 et seq.), as supplemented by Department of
Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public
Work Financed in Whole or in Part by Loans or Grants from the United States");
Rev 2015/09/30(v2)
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
CONTRACT NUMBER 004763
Page 22
40'AKL
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
COUNTY MICHIGAN
COMPLIANCE OFFICE
Compliance Office I Purchasing
PURCHASING
248-858-0511 1 purchasing@oakgov.com
C.3 The Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708) as supplemented by
Department of Labor regulations (29 CFR Part 5);
CA The requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations
and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,"
and any implementing regulations issued by the awarding agency;
C.5 All applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C.
7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387);
C.6 All mandatory standards and policies relating to energy efficiency which are contained in the
state energy conservation plan issued in compliance with the Energy Policy and Conservation
Act (42 U.S.C. 6201 et seq.); and
C.7 The Byrd Anti -Lobbying Amendment (31 U.S.C. 1352 et seq. )
D. Debarment and Suspension. Contractor certifies that it is not listed on the government -wide
Excluded Parties List System in the System for Award Management (SAM). Contractor must
promptly notify the County, if Contractor is listed in SAM at any time during the term, renewal,
or extension of this Contract. If Contractor is listed in SAM, the County may terminate or cancel
this Contract, in whole or in part, immediately, upon notice to Contractor.
E. Euual Em nlovment Opportunitv. If this Contract meets the definition of "Federally Assisted
Construction Contract" under 41 CFR Part 60-1.3, then during the performance of this Contract,
Contractor agrees as follows:
E.1 The Contractor will not discriminate against any employee or applicant for employment because
of race, color, religion, sex, or national origin. The Contractor will take affirmative action to
ensure that applicants are employed, and that employees are treated during employment without
regard to their race, color, religion, sex, or national origin. Such action shall include, but not be
limited to the following: Employment, upgrading, demotion, or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Contractor agrees to post in conspicuous
places, available to employees and applicants for employment, notices to be provided setting
forth the provisions of this nondiscrimination clause.
E.2 The Contractor will, in all solicitations or advertisements for employees placed by or on behalf
of the Contractor, state that all qualified applicants will receive considerations for employment
without regard to race, color, religion, sex, or national origin.
E.3 The Contractor will send to each labor union or representative of workers with which he has a
collective bargaining agreement or other contract or understanding, a notice to be provided
advising the said labor union or workers' representatives of the Contractor's commitments under
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015I09130(v2) CONTRACT NUMBER 004763
Page 23
MOAKLANDF
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
CO U NTY MI C H I AN
COMPLIANCE OFFICE
Compliance Office I Purchasing
PURCHASING
248-858-0511 1 purchasing@oakgov.com
this section, and shall post copies of the notice in conspicuous places available to employees and
applicants for employment.
EA The Contractor will comply with all provisions of Executive Order 11246 of September 24,
1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
E.5 The Contractor will furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules,
regulations, and orders.
E.6 In the event of the Contractor's noncompliance with the nondiscrimination clauses of this
Contract or with any of the said rules, regulations, or orders, this Contract may be cancelled,
terminated, or suspended in whole or in part and the Contractor may be declared ineligible for
further Government contracts or federally assisted construction contracts in accordance with
procedures authorized in Executive Order 11246 of September 24, 1965, and such other
sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of
September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise
provided by law.
E.7 The Contractor will include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless
exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204
of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon
each subcontractor or vendor. The Contractor will take such action with respect to any
subcontract or purchase order as the administering agency may direct as a means of enforcing
such provisions, including sanctions for noncompliance: Provided, however, that in the event a
Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor
as a result of such direction by the administering agency the Contractor may request the United
States to enter into such litigation to protect the interests of the United States.
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 24
MOAKLANO F OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
C O U N T Y M I C H I G A N
COMPLIANCE OFFICE Compliance Office 1 Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
EXHIBIT VI:
SCOPE OF CONTRACTOR DELIVERABLES / FINANCIAL OBLIGATIONS
Contractor shall provide support and maintenance services on the County's Nortel MSL-100 SNSE
PBX (software version SE07) and Meridian Cabinet Remote Unit (MCRU). See Appendix "A" MSL-
100 Hardware Inventory Report, Appendix "B" Trunk Group Info Report and Contractor shall supply
support and maintenance on all ancillary equipment, (CC MIS server (Motorola XR PPC 3 slot),
MicroFox Fiber Terminals, D4 Channel Banks, Telco Channel Banks and Fiber modems), listed in
Appendix "D". Contractor shall provide support and maintenance services on the MSL-100 ASTEC
Helios System 600/48 and the MCRU ASTEC Helios System 200/48 power plant as listed in Appendix
"E". Contractor shall provide Battery maintenance but not coverage on the batteries themselves.
Contractor shall also provide replacement/repair of the MSL-100 "Spares" Inventory as listed in
Appendix "F". Contractor shall provide all parts and labor to repair and/or replace the aforementioned
equipment.
Support and maintenance shall be provided on the Centigram Voicemail System (Series 6.1 B) on a
time and material basis. Contractor will source parts and provide a quote for any work requiring such
and required to be performed afterhours. See Appendix "C" Centigram Series 6 System Analysis
Report and Appendix "H" Pricing Table.
Contractor shall provide weekly back-ups of the MSL-100, Centigram, CCMIS server, QLEN dump,
Telesoft report "Cable Extract with User Names and Set Type" and DRAM custom announcements. On -
site back-ups of the MSL-100 and CCMIS shall be performed weekly by Contractor with a 1 month tape
rotation. On -site back-ups of the Centigram shall be performed weekly by Contractor. On -site back-ups
of the QLEN dump and Telesoft report "Cable Extract with User Names and Set Type" shall be
performed weekly by Contractor and archived on County PC hard drive for 6 months. On -site back-ups
of the DRAM custom announcements shall be performed by Contractor whenever the announcements
have been revised. Contractor shall provide off -site weekly back-ups of the MSL-100, Centigram,
CCMIS server, QLEN dump, Telesoft report "Cable Extract with User Names and Set Type" and DRAM
custom announcements which consist of 1 set of tapes\disks that Contractor shall send to the off -site
data storage facility designated by County and rotated each week with the current set of tapes/disk.
On -Site Technician
Contractor shall provide the County with one MSL-100/Centigram on -site technician, who shall be
available to provide services to the County at locations designated by the County, for a minimum of
forty (40) hours per week, or as mutually agreed in writing. The on -site technician will be available, on -
call, twenty-four (24) hours a day, seven (7) days a week as needed by the County. Contractor shall
provide the County with 2,040 hours of technician time per year, which includes scheduled and on -call
repair time. Support and maintenance performed on the Centigram Voicemail System outside of the
normal business day will be billed at the rates listed in Appendix "H".
The technician shall be certified in MSL-100/DMS Installation and Maintenance, MSL-100/DMS
Translations, MSL-100/DMS Translations Troubleshooting, MSL-100/DMS ISDN Maintenance, MSL-
100/DMS Analyzing, MSL-100/DMS ENET Maintenance and Centigram Series 6 Configuration. The
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 25
40AKLANOT-
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
CO NTY MI CH IGAN
COMPLIANCE OFFICE
Compliance Office I Purchasing
PURCHASING
248-858-0511 1 purchasing@oakgov.com
technician shall have at least five (5) years experience working in this type of environment. The County
may participate in the selection of the on -site technician. Alternate on -site technicians shall be available
in the event of the absence of the "on -site technician". Contractor will notify and coordinate any
meeting, training and vacation times with the County with a minimum two weeks' notice. In the event
that Contractor replaces the designated technician, the County may participate in the selection of a
replacement, who shall be certified to handle the equipment listed in this Contract.
Maintenance Coverage
Contractor's Network Operations Center shall monitor County's Nortel MSL-100 and Nortel Remote and
Centigram Voicemail System seven days a week, twenty-four hours a day. Contractor's technician shall
provide on -going maintenance during the County's standard operating hours as well as maintenance
required by County during evenings and weekends when requested by County. When the Contractor
technician is not present at a County location and is contacted by County to perform repairs, the
Contractor technician shall respond within the times specified in the Service Levels.
Preventative Maintenance
Contractor shall perform preventative maintenance on the following:
1. MSL-100 PBX, MCRU, rectifiers and batteries following NorteI's SuperNode Routine Tasks List.
2. Centigram Voicemail System; "Monthly Routine Maintenance Checklist" shall be performed as
listed in Appendix "G". This work is to be performed by Contractor on the last Tuesday of each
month starting at 7:00 P.M.
Service Levels
Contractor agrees to the outage response and restoration requirements for the
MSL-100/MCRU.
Contractor agrees to provide the following response time, based on 7 days a
week, 24 hours a day maintenance with spare parts inventory on premise:
Major Outage.
Maximum Response Time. Within 30 minutes of
County's trouble report.
Maximum Restoration Time. Within 2 hours of
County's trouble report
Minor Outage,
Maximum Response Time. Within 2 hours of
County's trouble report.
Maximum Restoration Time. Within 4 hours of
County's trouble report.
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 26
46AKLANDF—F OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
C O U N T Y M I C H I G A N
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
Definition of Response: 'Response" has been affected either when A) A qualified
technician has accessed the attached systems via the remote diagnostics or B) A qualified
technician has come on -site to the premises of the affected system.
Due to the End of Life status on the Centigram Voicemail System (Series 6.1 B), Service Levels do not
apply to the Centigram Voicemail System (Series 6.1 B). Support and maintenance shall be provided on
the Centigram Voicemail System (Series 6.1 B) on a time and material basis.
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 27
46AKLAMW OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
COUNTY MICH IGAN
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
Appendix A
MSL-100 Line Hardware Inventory 12/14/2015
Single line Hardware Assigned
Software Unassigned:
Campus NT6X17BA
Oak Point NT6X17BA
total
Campus NT6X18BA
Oak Point NT6X18BA
total
Campus NT6X19AA
Oak Point NT6X19AA
total
Campus NT6X71BA
Oak Point NT6X71BA
total
Multi line Hardware Assigned
Software Unassigned:
Campus NT6X21AC
Oak Point NT6X21AC
total
Multi line Hardware Assigned
Software Unassigned:
Campus NT6X21AD
Oak Point NT6X21AD
total
IPE Digital Hardware Assigned
Software Unassigned:
Campus NT8D02EB
Campus NT8D02GA
Campus NT5D11AE
total
484
50
534
128
0
128
183
25
208
2
0
2
63
9
72
7
12
24
19
Single line Hardware Assigned:
Campus NT6X17BA
Oak Point NT6X17BA
total
Campus NT6X18BA
Oak Point NT6X18BA
Campus NT6X19AA
Oak Point NT6X19AA
total
total
Campus NT6X71BA
Oak Point NT6X71BA
total
Mult line Hardware Assigned:
Campus NT6X21AC
Oak Point NT6X21AC
total
Mult line Hardware Assigned:
Campus NT6X21AD
Oak Point NT6X21AD
total
IPE Digital Hardware Assigned:
Campus
NT81D02EB
Campus
NT8D02GA
Campus
NT5D11AE
2126
195
2321
134
0
134
1040
161
1201
2
0
2
1317
141
1458
30
0
30
9
20
0
total 29
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 28
COMPLIANCE OFFICE
PURCHASING
Number of workinq lines
Single line sets:
DTMF Lines
Dial Pulse Lines
EBS Multi line sets:
M5009
M5112
M5008
M5209
M5312
M5208
M5216
M5316
M3904
total
total
Number of DNS on keysets:
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
4225
2785
1
2786
60
15
69
19
5
491
87
664
29
1439
Compliance Office I Purchasing
248-858-0511 ( purchasing@oakgov.com
Hardware Assigned Software Unassigned +
Working Lines = Assigned Hardware Slots.
5175
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 29
7�i*t
t,
•
COMPLIANCE OFFICE
PURCHASING
Type
PRI
2 way
T1
Inbound
T1
Outbound
T1
2 way
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
Appendix B
Trunk Information
Quantity
33
Compliance Office I Purchasing
248-858-0511 I purchasing@oakgov.com
12/11/2015
Rev 2015/09/30(v2)
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
CONTRACT NUMBER 004763
Page 30
40'AKLANDT�-
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
CO U N T Y M I C H I G AN
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 24M58-0511 I purchasing@oakgov.com
Appendix C
Oakland County
System Analysis
System Information 12/11/2015
Model 640 3 Module
61121
64 Mb Memory
(2) MS480 Drives (1 Primary - 2 Redundant)
Total Drive Capacity - 720 Hours
(4) MS120 Drives (2 Primary - 2 Redundant)
(2) Serial 16 Kits
Module 3
ESMDI / UI Integration
CTI 1/ Ports 1,2,3,4,9 CTI 2/ Ports 1,2,3,4
FaxMemo
FPSA
TCP I/P Stack
Cut - Through Page
Automated Recieptionist 11
CSO
Redundancy
MesaForms
OneView 10 Network Sessions 50 Local / Remote Client Licenses
OneNet Admin GUI / Server Software
English Mnemonic
Language Pointers Used: 1538
Call Agent
Language Pointers Used: 181
TDDMemo
Language Pointers Used: 819
Total Language Pointers Used: 2538
Total Language Pointers Available: 6000
Language Pointers Unused: 3462
System Age:
Installed 10/15/1996 6.0 Rev C
Upgraded 10/19/1999 6.0 Rev D Add RAM
Upgraded 2/21/2000 6.1 Rev B Add MS480 Drives
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 31
46AKLAMW
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
C O U N T Y M I C H I G A N
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 248-858-0511 i purchasing@oakgov.com
i'�`>s�i , .. +f�: .�.%=I.�P!:�(ii.,�'n':.'a4�.a`-`w.o:�°i�e�'ri'�s'�.:�.1as;•`a.�w t�:�":u�^�.�iaa y�7'"-".z:?' ,+s.+r-`tkf'�.."�' '.;§al :9'�.,
Port Configuration & Capacities
Host # of Ports Installed L/C Configuration FAX Resources
1 56 (7) 8 Part LS Cards (1) 4 Port FAX Resource Card
2 44 (5) 8 Port LS Cards (1) 4 Port FAX Resource Card
(1) 4 Port LS Cards
3 48 (6) 8 Port LS Cards (1) 4 Port FAX Resource Card
Total: 148 (18) 8 Port LS Cards 12
(1) 4 Port LS Cards
,LAWAQMff
Host Ports
1 4
2 12
3 2 Network Sessions
Total: 16
Line Group Port Configuration
Line Group
1 - UI Centrex (248-858-5600)
2 - FX Receipt -Receptionist
3 - Call Agent Remote Access
4 - Main Info Line (Call Agent)
Line Group
Hardware
(1) 4 Port LS Card
(1) 8 Port LS Card
(1) 4 Port LS Card
(1) 4 Port LS Card
(1) 8 Port LS Card
FAX Resources
32
40
32
104
Host Port Assignments Total Ports Assigned FAX
1
9:0-9:3
12
4
4s
2
9:0-9:3
4
3
11:0-11:3
4
Disabled
1
13:5
3
1
0
2
11:5
1
3
12:7
1
1
9:4-9:7
12
4
0
2
9:4-9:7
4
3
12:3-12:6
4
Host
Port Assiqnments
Total Ports
Assigned
FAX
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015109130(v2) CONTRACT NUMBER 004763
Page 32
MOAKLAN OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
COUNTY MICHIGAN
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 248-858-0511 I purchasing@oakgov,com
5 — Paging X-Out (Pager Dialer)
Disabled
6 - Paging -FAX (Pager Dialer)
1
13:6-13:7
6
2 4s
2
11:6-11:7
2
3
11:4-11:5
2
7 - SL100-UCD (85600)
1
10:4-10:7
11:0-11:7 84
28 4s
12:1-12:7
13:0-13:4
2
10:0-10:3 10:5
10:7
28
11:0-11:3
11:0-11:3
12:0-12:7
14:0-14:7
3
9:0-9:2
9:5-9:7
28
10:0-10:7
13:0-13:1
13:4-13:7
14:0-14:7
8 - In -FAX (Voicememo)
3
11:6-11:7
2
2
4s
9 - Pager-fax/pub (Pager Dialer) Disabled
10 - Pager-fax/pub info (Pager Dialer) Disabled
11 - SL1 (UI)
No Lines Assigned
0 0 0
12-SouthHealth (UI)
No Lines Assigned
0 0 0
24 - Spare Lines
1
10:0 14:0-14:7
25 17
15:0-15:7
2
11:4 14:2-14:3
3
3
12:0-12:2 13:2-13:3
5
Bad Ports - Not repairable
1
4 0
2
10:4 10:6
2
3
9:3 9:4
2
Total:
148 148 4
a
Installed Hours:
200 Hours
Speech Compression Rate:
18.3 Kbps
Peak Usage:
61%
% Speech Used for Greetings:
18%
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 33
46AKLANION
CO U NTY M I C H I G AN
COMPLIANCE OFFICE
PURCHASING
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
• Speech Used for Names/Alternate Greetings:
• Speech Used for Fax Messages:
• Speech Used for Messages:
Maximum RAM Memory on 6.2B system is 64 MB.
Maximum Utilization recommended is 90%.
Module #
1
2
3
Information By Line Group
Compliance Office I Purchasing
248.858-0511 1 purchasing@oakgov.com
1%
0%
40%
Installed Memory % Utilization
64 MB 47.00%
64 MB 48.80%
64 MB 53.40%
Current Number of Ports assigned to this line Group: # of Ports Fax Resources
UIGROUP #1
Port blockage: None
Integrated Applications Enabled: UI
Avg Number of Calls Daily: 126.8
Avg Length of Call: 55.15 sec
% of Peak Busy Hour: 7.16%
Information By Line Group
0 •<. • .: e,, w.. m c E
12 4 Shared
Current Number of Ports assigned to this line Group: # of Ports
3
Port blockage: None
Integrated Applications Enabled:
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015109/30(v2) CONTRACT NUMBER 004763
Page 34
Fax Resources
0 Shared
COAKLANDF�;-2
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
C O U N T Y M I C H I G A N
COMPLIANCE OFFICE
Compliance Office 1 Purchasing
PURCHASING
248-858-0511 1 purchasing@oakgov.com
Avg Number of Calls Daily: 5.6
Avg Length of Call: 208.57 sec
% of Peak Busy Hour: 3%
Current Number of Ports assigned to this line Group: # of Ports Fax Resources
12 0 Shared
Port blockage: None
Integrated Applications Enabled:
Avg Number of Calls Daily: 554
Avg Length of Call: 40.64 sec
% of Peak Busy Hour: 10.33%
Current Number of Ports assigned to this line Group: # of Ports
12
Port blockage: None
Integrated Applications Enabled:
Avg Number of Calls Daily: 1.6
Avg Length of Call: 43.25 sec
% of Peak Busy Hour: 1 %
Information By Line Group
Current Number of Ports assigned to this line Group: # of Ports
UI GROUP # 4 84
Port blockage: None
Integrated Applications Enabled: UI
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/1 CONTRACT NUMBER 004763
Page 35
Fax Resources
0 Shared
Fax Resources
12 Shared
46AKLANO P7
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
COUNTY MICHIGAN
COMPLIANCE OFFICE
Compliance Office I Purchasing
PURCHASING
248-858-0511 I purchasing@oakgov.com
Avg Number of Calls Daily: 13421.3
Avg Length of Call: 139.86 sec
% of Peak Busy Hour: 34.19%
SYSTEM STATISTICS:
Wednesday December 15, 2015
Total
Number of Mailboxes:
3564
2%
Number of Dist. Lists:
352
0%
Number of Copy Lists:
29
0%
Configuration Records:
2643
2%
Statistics Records:
504
0%
Total: 7092 4%
900froom
00m'
Amount Blocks
greetl :
3184
9%
greetl:
1642
5%
greet3:
1345
3%
greet4:
798
2%
names:
3001
1 %
dinames:
120
0%
fax greet:
0
0%
fax msg:
1
0%
messages:
5438
31 %
Totals
blocks used by greetings and names: 63675
blocks used by fax messages / greets: 4
average time in seconds for messages: 41
total number of messages created by oneview: 1
Mailboxes included in this report:
3564
Mailboxes with activity:
2128
Mailboxes that never logged in:
362
Mailboxes that logged in:
3202
Mailboxes with pagers:
7
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/3o(v2)
CONTRACT NUMBER 004763
Page 36
40AKLANDF-
COUNTY MICHIGAN
COMPLIANCE OFFICE
PURCHASING
Total messages deposited:
Total greetings played:
Total Iogins:
User connection time:
Caller connection time:
Average user connect time:
average caller connect time:
FCOS Mailboxes
1
15
3
3
17
51
19
11
20
5
22
2910
26
6
27
101
28
1
29
26
30
238
33
8
35
41
40
2
44
1
45
29
48
39
51
1
55
1
56
6
57
33
99
15
122
1
214
1
220
16
222
2
240
1
LCOS Mailboxes
1 96
2 678
3 2341
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
26524
158615
17503
43176.9
43176.9
1.3
0.2
Compliance Office 1 Purchasing
248-858-0511 1 purchasing@oakgov.com
minutes
minutes
78 sec
12 sec
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 37
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
C O U N T Y M I C H I —GA N
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
5
4
7
1
8
129
9
1
10
11
11
2
12
34
15
1
17
44
20
197
30
5
33
4
34
1
45
1
50
13
99
1
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 38
4O'AKLANff
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
C O U NTY M I C H I GAN
COMPLIANCE OFFICE
Compliance Office I Purchasing
PURCHASING
248-858-0511 1 purchasing@oakgov.com
Appendix D
Ancillary Equipment
MSL-100 Switchroom
2/6/2012
Quantity
Description
Model
2
Canoga Perkins Fiber Modem
2262
1
Telco Access60 Chassis
Access60
5
Telco FXO/MRD/DPT Card
6045-60-2
3
Telco P-Phone Card
6057-60-2
1
Telco 2P T1 LIU/CSU Card
6013-21-3
1
Telco CMM Card
6024-00-3
1
Telco AC Psu/RG
6096-10-3
1
Telco MicroFOX-W Cabinet
ACX071G1
1
Telco MPU/Alarm Card
CCA325G1E
2
Telco MUX Card
CCA324G1E
1
CCMIS Server
REL 5.0.2
2
D4 Channel Bank
MCRU
Quantity
Description
Model
1
Telco MicroFOX-W Cabinet
ACX071G1
1
Telco MPU/Alarm Card
CCA325G1 E
2
Telco MUX Card
CCA324G1E
Material Management
Quantity
Description
Model
1
Telco Access45 Chassis
Access45
1
Telco FXS/BR Card
M6043-C1-2/D
1
Telco FXS Card
6043-60-2
2
Telco P-Phone Card
6057-60-2
1
Telco T1 LIU/CSU Card
6013-11-3
1
Telco CMM Card
4524-00-1
1
Telco AC Psu/RG
6096-15-3
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 39
MOAKLANO F
CO U NTY M I C H I G AN
COMPLIANCE OFFICE
PURCHASING
Wavepool
Quantity Description
1 Telco Access45 Chassis
1 Telco FXS Card
1 Telco FXS/BR Card
1 Telco P-Phone Card
1 Telco T1 LIU/CSU Card
1 Telco CMM Card
1 Telco AC Psu/RG
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
Compliance Office 1 Purchasing
248-858-0511 1 purchasing@oakgov.com
Model
Access45
6043-60-2
M6043-C1-2/D
6057-60-2
6013-11-3
4524-00-1
6096-15-3
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 40
46AKLANOF
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
COUNTY MICH IGAN
COMPLIANCE OFFICE
Compliance Office ( Purchasing
PURCHASING
248-858-0511 1 purchasing@oakgov.com
Appendix E
MSL-100 Switchroom
AZTEC Helios System 600/48 2/6/2012
Quantity Description
2 Miscellaneous Power Equipment Panel
2 Front Access Breaker Panel
1 Front Access Controller
4 Helios Rectifier 100/48
MCRU
AZTEC Helios System 200148
Quantity Description
1 Distribution and Control Unit
2 Helios MP25 Rectifier
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 41
40AKLANE �^w OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
COUNTY MICHI GGAAN
COMPLIANCE OFFICE Compliance Office 1 Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
Appendix F
MSL-100 Spares 12/11/2015
Part/Model #
Qty.
Part/Model #
Qty.
NTOX10AA
1
NT8D22AC
1
NT1X54AA
1
NT9X10CA
1
NT1X80AA
1
NT9X12AD
1
NT1X81AA
1
NT9X13KA
1
NT2X10BB
1
NT9X13NA
1
NT2X11BA
1
NT9X14EA
1
NT2X4813A
1
NT9X15AA
1
NT2X48BB
1
NT9X17AD
1
NT2X57AA
1
NT9X1713B
1
NT2X70AF
2
NT9X17CA
1
NT2X71AA
1
NT9X21AB
1
NT2X72AA
1
NT9X26AB
1
NT2X75AA
1
NT9X26FA
1
NT2X77AA
1
NT9X30AB
1
NT2X83AA
1
NT9X31AB
1
NT2X90AD
1
NT9X35FA
1
NT3XO9BA
1
NT9X36BA
1
NT3X68AB
1
NT9X40BB
1
NT3X68AC
1
NT9X44AD
1
NT3X82AJ
1
NT9X45BA
1
NT3X83AC
1
NT9X46AA
1
NT4X45AA
1
NT9X49CC
1
NT5D11AA
1
NT9X52AA
1
NT5X30AA
1
NT9X53AD
1
NT6C14P1
1
NT9X54AC
1
NT6C25PC
1
NT9X62AA
1
NT6DO7BA
2
NT9X62CA
1
NT6D40BA
1
NT9X69BA
1
NT6D42CD
1
NT9X73BA
1
NT6X17BA
5
NT9X74DA
1
NT6X18BA
1
NT9X79BA
1
NT6X19AA
3
NT9X84AA
1
NT6X21AC
3
NT9X85AA
1
NT6X36AA
2
NT9X86AB
1
NT6X36AC
1
NT9X91AA
2
NT6X40GA
1
NT9X91AC
1
NT6X41AC
1
NTBX01BA
1
NT6X42AA
1
NTDX15AB
1
NT6X44AA
2
NTEX20AA
1
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 42
#0'AKUN1YF
CO U N T Y M t C H I CA N
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
COMPLIANCE OFFICE Compliance Office ! Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
NT6X48AA
2
NTEX208A 1
NT6X50AB
1
NTEX22BB 1
NT6X51AC
2
NTFX30AA 1
NT6X52AA
1
NTFX31AA 1
NT6X53AA
1
NTFX32AA 1
NT6X54AA
1
NTFX32BA 1
NT6X60CA
1
NTFX32CA 2
NT6X69AD
1
NTFX34AA 1
NT6X71BA
1
NTFX42AA 1
NT6X73AA
1
NTFX43AA 1
NT6X74AB
1
NTMX71AA 1
NT6X75AA
1
NTMX77AA 1
NT6X78AB
1
NTSX05AA 1
NT6X92EA
1
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09130(v2) CONTRACT NUMBER 004763
Page 43
COAKLANIJFF;—:� OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
C O U NTY M I C H I G AN
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 248-858-0511 1 purchasing@oakgov.com
Appendix G
Monthly Routine Maintenance Checklist
Centigram Voice Mail System
TECHNICIAN'S NAME (Print):
DATE:
1. Daily ❑ Review and delete error logs: The log file report shows if there have been any server
errors or resets. In a multi -module system, each module maintains its own log file, so you must enter
the number of modules and specify the file you want to review.
2. Daily ❑ Reset the NVRAM event log: The NVRAM event log details any errors that are flagged via
the audible alarm, alarm counters and the panel indicators. The log file needs to be reviewed and
deleted.
& Weekly ❑ System time and date: The system clock can deviate from when it was originally set.
Therefore, it is recommended that the time be checked to an accurate source and corrected as needed.
Note below if any dramatic change needed or new trends revealed.
4. Verify on-line: The on-line verify makes it possible to test both account records and speech
separately. To do a complete verify all speech and records must be tested. It is optional to log the
results for use at a later time. Since the server responds differently based on whether the results are
logged, this procedure includes steps to run the verify both with and without logging. Run the on-line
verify during low -call traffic times. Record any errors below.
5. Verify off-line: An off-line system checks both account records and speech and is more
detailed than an on-line verify. This procedure requires that you shut down the server resulting in an
interruption to call processing. Run the on-line verify during low -call traffic times. Record any errors
below.
6. Test alarms: For panel indicator tests, the indicator should light when the alarm indicator is
set and the indicator should turn off when the alarm indicator is reset. Also, if you have external alarms
connected to the relays, you can test the alarms using this functionality. The messages show which
module you are testing. If the audible alarm is not working, the hardware switch settings might be
incorrect or the cables might not be connected properly.
7. Diagnosis of hard drive off-line: It is assumed that the module running the test has been
shut down and disabled using the process described in CP 5700. It is not necessary to disable all of
the modules to run the test. This version of the diagnose program requires one module to be removed
from normal operation. It is recommended that this process be run during periods of low -call traffic. If
possible, the on-line version of this program should be run from the Hard Disk Utilities Menu so there is
not a loss of call processing capabilities.
Rev 2015/09/30(v2)
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
CONTRACT NUMBER 004763
Page 44
40AKLANO OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
COUNTY MICHIGAN
COMPLIANCE OFFICE Compliance Office I Purchasing
PURCHASING 248-858-0511 I purchasing@oakgov.com
8. Verify redundancy: This verifies that each redundant disk is synchronized with its mirror
(redundant) image. Each server hard disk is partitioned to multiple drives. If any disk is out of sync
with its redundant mate, an update redundancy should be run (CP 7015). The system slows you to
watch the number of the sector number being verified but this display slows the verification process.
9. Inspect and clean fans and filters: The filters are fitted near the rear door of the cabinet.
These need to be cleaned and inspected. If the filter is damaged, it should be replaced as soon as
possible. Inspect the filter on the backside of the AMPS power supply, clean if needed.
10. Test all lines: Test all Centigram lines for proper operation.
11. Review of Statistics: Oakland County telephone personnel and technician together.
12. Problem resolution: Indicate below problems experienced while performing the monthly routine
maintenance including any problems that could not be resolved:
Record errors here:
Back up completed on
Back up completed on
Back up completed on
Back up completed on
Back up completed on
Technician's Signature:
Please email completed form to — deatheraget@oakgov.com
Troy Deatherage (80156) Thank you.
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 45
6 &A LA N13
CO U NTY M I C H I G AN
COMPLIANCE OFFICE
PURCHASING
Technician
OAKLAND COUNTY EXECUTIVE, L. BROOKS PATTERSON
Compliance Office I Purchasing
248-858-0511 1 purchasing@oakgov.com
Appendix H
Black Box Labor Pricing Table
Regular
Time
$83.50 per
hour
Overtime
$125.25 per
hour
Holiday
$167.00 per
hour
OAKLAND COUNTY COMPLIANCE OFFICE - PURCHASING
Rev 2015/09/30(v2) CONTRACT NUMBER 004763
Page 46
DAVID COULTER - OAKLAND COUNTY EXECUTIVE
OAKLAND COUNTY
° PURCHASING DIVISION
per
Executive Office Building 41 West
2100 Pontiac Lake Rd.
Lower Level
Waterford MI 48328-0462
Main Phone 248/858-0511
www.oakgov.com/purchasing/
Norstan Communications Inc
Russell Jordan
10050 Crosstown Circle Ste 600
Eden Prairie MN 55344
Tax Exempt ID: 38-6004876
(Line # Item Number
1 000000000000042095
2 000000000000042096
3 000000000000042097
4 000000000000042624
5 000000000000044658
6 000000000000044659
7 000000000000044660
Dispatch via Print
r Contract lD
Page
0000000000000000000005700
1 of 2
Contract Dates
_
F.O.B. Terms
10/01/2016 to 09/30/2021
DEST NET 0
Buyer Phone
Email
Richard Brower 248/858-5483
browerrApakgov.com
Description:
Contract Maximum
E-Nortel Meridian - Maint - P
720,435.59
Vendor ID 0000022686
Phone: Russell Jordan
Fax: 952/352-1784 russ.jordan@blackbox.com
Item/Description
Support and Maintenance on the SL-100 SNSE
Ancillary Equipment, AZTEC Helios 600/48 and
AZTEC Helios 200148 Power Plants. 10/1/2019
to 3/31/2020
Support and Maintenance on the Centigram
Voicemail System Series 6.1 B T&M 10/1 /2019 to
3/31/2020
Dedicated Technician 10/1/2019 to 3/31/2020
DGHS09Z IBM Model 4GB Disk Drives
SLA 00 Technical Labor
SL-100 Technical Labor
SL-100 Mainmenace
Category Co
43230000
43230000
43230000
43000000
43230000
43230000
43230000
Item UOM Contract Price
AMT
AMT
AMT
EA
HR
AMT
AMT
2019105/07 AEC
CO 04X
Due to vendor name and tax ID number change, Oakland County is issuing a new contact number to Norstan Communications
Inc.
The old contract number 004976 will be replaced by 005700
The old vendor number 20742 will be replace by 22686
Vendor name changed from Midwest Communications Technologies Inc. to Norstan Communications Inc.
Extend the contract expiration date from 09/30/2019 to 03/31 /2020
We are mutually assuming that Tom Krumm will continue employment (and he has confirmed he will) through this six month
term. (There are incentives)
If for some reason, Tom is unable to work to the end of the term , then Mark Wyatt would continue (contract employee)
with Black Box Network Services TAC assistance through the end of the term at an additional $25.00/ hour rate for all
hours worked.
Work handled by Tom on a T&M basis is figured at a new rate of $100.001 hour (straight time)and hours worked by Mark
are figured at $125.00/ hour rate (straight time).
Black Box Network Services assumes that the existing contract will be used and the term extended. The Centigram stays a�
T&M best effort.
Add the following contract items as described below
Support and Maintenance on the SL-100 SNSE Ancillary Equipment, AZTEC Helios 600/48 and
AZTEC Helios 200/48 Power Plants. 10/1/2019 to 3/31/2020 $24,194 88
Support and Maintenance on the Centigram
Voicemail System Series 6.113 T & M 10/1/2019 to 3/31/2020 $1 00
Dedicated Technician 10/1/2019 to 3/31/2020 $110,400.00
2019/05/07 AEC
Contract Re -issue Finalized
2019/07/19 CJS
CO 05
Add $160,000.00 to the contract Not to Exceed (NTE) amount.
The contract NTE will change from $45,435.59 to $205,435.59
Authorized Signature
24,194.88
1.00
110,400.00
1,735.00
140.00
1.00
1.00
DAVID COULTER - OAKLAND COUNTY EXECUTIVE
OAKLAND COUNTY
a PURCHASING DIVISION
Executive Office Building 41 West
2100 Pontiac Lake Rd.
Lower Level
Waterford MI 48328-0462
Main Phone 248/858-0511
www.oakgov.com/purchasing/
Norstan Communications Inc
Russell Jordan
10050 Crosstown Circle Ste 600
Eden Prairie MN 55344
CONTRACT
Dispatch via Print
Contract ID
Page
000000000000000005700
_ 2 of 2
Contract Dates
F.O.B. Terms
10/01/2016 to 09/30/2021
DEST ._ NET 0
Buyer Phone
Email
Richard Brower 248/858-5483
-blqwerr@oakqov.com _
Description:
Contract Maximum
E-Nortel Meridian - Maint - P
720,435 59
VendorlD 0000022686
Phone: Russell Jordan
Fax: 952/352-1784 russ.)ordan@blackbox.com
Tax Exempt In: 38-6004876
Line # Item Number Item/Description Cateaory Co Item UOM Contract Price
2019/09/16 CMK
CO 06
Add the following contact item as described below
DGHS09Z IBM Model 4GB Disk Drives $1,735.00
2020/02/11 CMK
CO 07
Add $320,000.00 to the contract Not to Exceed amount.
The contract NTE will change from $205,435.59 to $525,435.59
Extend the contract expiration date from 3/31/2020 to 3/31 /2021
2021/02/18 AEC
CO 08
Add $195,000.00 to the contract Not to Exceed (NTE) amount.
The contract NTE will change from $525,435.59 to $720,435.59
Extend the contract expiration date from 3/31 /2021 to 8/30/2021
Add the following contract item as described below.
SL-100 Technical Labor $140.00 Hour
SL-100 Technical Labor-2 $1.00
SL-100 Maintenance $1 00
Norstan terns supplied in attached quote apply and modify contract accordingly
2021/02/18 AEC
System Change A
Extend the contract expiration date from 8/30/2021 to 9/30/2021
Authorized Signature