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HomeMy WebLinkAboutResolutions - 2021.09.02 - 3485240AKLANOF COUNTY M ICH IGAN BOARD OF COMMISSIONERS September 2, 2021 MISCELLANEOUS RESOLUTION #R-2021-327 Sponsored By: Kristen Nelson IN RE: MR #21327 — Amendment to the Rules of the Board of Commissioners — Revision of Section XI L — Board of Commissioners' Meeting Procedures Chairperson and Members of the Board: WHEREAS in connection with the approval of MR#20303, and subsequent purchase and implementation of a cloud -based agenda management software system, the Board of Commissioners has added additional means of public transparency and realized efficiencies within its operations; and WHEREAS through the hill utilization of the Board of Commissioners' agenda management system, voting can take place via electronic means which provides the public with immediate notification of how each commissioner voted and the final tally; and WHEREAS an amendment to the Rules of the Board of Commissioners is necessary to recognize and utilize the technological improvements previously approved by the Board. NOW THEREFORE, BE IT RESOLVED that the 2021-22 Rules of the Board of Commissioners are amended as follows: XI1I. BOARD OF COM VHSSiONERS' MEETING PROCEDURES L. Present and voting: (4) Voting shall occur by one of the following two methods: a. The normal procedure will be to electronically vote when the Chairperson calls for the vote using the Board's electronic voting devices and following the required steps. Votes will immediately and automatically be posted on the Board's presentation screens or read aloud by staff. Votes can be changed in accordance with the required steps for use of the electronic voting devices until the Chairperson declares the voting ended and asks for the final recorded vote tally of Commissioners present. b. When the electronic voting devices are not available for use due to technical or other difficulties, a decision not to use them, or another reason, votes shall be by "yes" and "no" and will be taken by a show of hands, voice vote or a roll call vote so that the vote of each Commissioner is recorded. No motion shall be valid unless approved at a meeting of the Board and a proper record is made of the vote. Any Commissioner may request that his/her vote be changed i f such request is made prior to announcement of whether the vote passed or failed. BE IT FU RTHER RESOLVED that the staff of the Board of Commissioners are authorized to renumber the Rules of the Board for the codification of this Rule. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Kristen Nelson. Date: September 17, 2021 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2021-08-05 Full Board - introduction 2021-08-10 Legislative Affairs & Government Operations - amend and recommend to Board with Commissioner Kochenderfer absent 2021-09-02 Full Board VOTE TRACKING Motioned by Commissioner Michael Gingell seconded by Commissioner William Miller III to adopt the attached Resolution: MR 421327 — Amendment to the Rules of the Board of Commissioners — Revision of Section XIII. — Board of Commissioners' Meeting Procedures. Yes: David Woodward, Michael Gingell, Robert Hoffman, Michael Spisz, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Marcia Gershenson, William Miller III, Adam L. Kochenderfer, Yolanda Smith Charles, Charles Cavell, Gary R. McGillivray, Janet Jackson, Penny Luebs (19) No: None (0) Abstain: None (0) Absent: Commissioner Kowall, Commissioner Moss (2) The Motion Passed. ATTACHMENTS 1. Report of Amendments 2. Resolution as initially presented STATE OF MICHIGAN) COUNTY OF OAKLAND) 1, Lisa Brown. Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 2, 2021, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, September 2, 2021. M Lisa Brown, Oakland County Clerk/Register of Deeds REPORT September 1, 2021 BY: Commissioner Kristen Nelson, Chairperson, Legislative Affairs and Government Operations Committee IN RE: MR #21327 — BOARD OF COMMISSIONERS — AMENDMENT TO THE RULES OF THE BOARD OF COMMISSIONERS — REVISION OF SECTION XIII. — BOARD OF COMMISSIONERS' MEETING PROCEDURES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Legislative Affairs and Government Operations Committee, having reviewed the above -referenced resolution on August 10, 2021, reports to recommend adoption of the resolution with the following amendments: 1. Amend the 2"d WHEREAS statement, as follows WHEREAS through the full utilization of the Board of Commissioners' agenda management system, voting can take place via electronic means which provides the public with immediate notification of the o..«co^nec how each commissioner voted and the final tally, and 2 Amend the NOW THEREFORE BE IT RESOLVED clause, as follows: NOW THEREFORE BE IT RESOLVED that the 2021-22 Rules of the Board of Commissioners are amended as follows. XIII BOARD OF COMMISSIONERS' MEETING PROCEDURES L Present and voting. (4) Voting shall occur by one of the following two methods. (a) The normal procedure will be to electronically vote when the Chairperson calls for the vote using the Board's electronic voting devices and following the required steps. Votes will immediately and automatically be posted on the Board's presentation screens or read aloud by staff. Votes can be changed in accordance with the required steps for use of the electronic voting devices until the Chairperson declares the voting ended and asks for the final recorded vote tally of Commissioners present. (b) When the electronic voting devices are not available for use due to technical or other difficulties, a decision not to use them, or another reason, votes shall be by "yes" and "no" and will be taken by a show of hands, voice vote or a roll call vote so that the vote of each Commissioner is recorded. No motion shall be valid unless approved at a meeting of the Board and a proper record is made of the vote Any Commissioner may request that his/her vote be changed if such request is made prior to announcement of whether the vote passed or failed. Chairperson, on behalf of the Legislative Affairs and acceptance of the foregoing report. Government Operations Committee, I ve the KA;4XA Commissioner Kristen Nelson, District #5 Chairperson, Legislative Affairs and Government Operations Committee LEGISLATIVE AFFAIRS AND GOVERNMENT OPERATIONS COMMITTEE VOTE Motion carried on a roll call vote with Kochenderfer absent. MISCELLANEOUS RESOLUTION #21327 BY: Commissioner Kristen Nelson, Chairperson, Legislative Affairs and Government Operations Committee IN RE: BOARD OF COMMISSIONERS — AMENDMENT TO THE RULES OF THE BOARD OF COMMISSIONERS — REVISION OF SECTION XIII. — BOARD OF COMMISSIONERS' MEETING PROCEDURES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS in connection with the approval of MR#20303, and subsequent purchase and implementation of a cloud -based agenda management software system, the Board of Commissioners has added additional means of public transparency and realized efficiencies within its operations; and WHEREAS through the full utilization of the Board of Commissioners' agenda management system, voting can take place via electronic means which provides the public with immediate notification of the outcomes; and WHEREAS an amendment to the Rules of the Board of Commissioners is necessary to recognize and utilize the technological improvements previously approved by the Board. NOW THEREFORE BE IT RESOLVED that the 2021-22 Rules of the Board of Commissioners are amended as follows: XIII. BOARD OF COMMISSIONERS' MEETING PROCEDURES L. Present and voting: (4) Voting shall occur by one of the following two methods: (a) The normal procedure will be to electronically vote when the Chairperson calls for the vote using the Board's electronic voting devices and following the required steps. Votes will immediately and automatically be posted on the Board's presentation screens or read aloud by staff. Votes can be changed in accordance with the required steps for use of the electronic voting devices until the Chairperson declares the voting ended and asks for the vote tally. (b) When the electronic voting devices are not available for use due to technical or other difficulties, a decision not to use them, or another reason, votes shall be by `yes" and "no" and will be taken by a show of hands, voice vote or a roll call vote so that the vote of each Commissioner is recorded. No motion shall be valid unless approved at a meeting of the Board and a proper record is made of the vote. Any Commissioner may request that his/her vote be changed if such request is made prior to announcement of whether the vote passed or failed. BE IT FURTHER RESOLVED that the staff of the Board of Commissioners are authorized to renumber the Rules of the Board for the codification of this Rule. Chairperson, on behalf of the Legislative Affairs and Government Operations Committee, I move the adoption of the foregoing resolution. r XIII Commissioner Kristen Nelson, District #5 Chairperson, Legislative Affairs and Government Operations Committee Resolution #21327 August 5, 2021 The Chairperson referred the resolution to the Legislative Affairs and Government Operations Committee. There were no objections.