HomeMy WebLinkAboutResolutions - 2021.09.29 - 34892BOARD OF COMMISSIONERS
September 29, 2021
MISCELLANEOUS RESOLUTION #21-377
Sponsored By: Penny Luebs
IN RE: FY2016-FY2020 Title IV-E Client Services Contract Amendment
Chairperson and Members of the Board:
WHEREAS this contract renews services for the Michigan Department of Health and Human Services
(MDHHS) Title IV-E Agreement; and
WHEREAS pursuant to and in compliance with MCL 712A.17(5), upon request of the Department of Health
and Human Services of the State of Michigan (MDHHS), "the prosecuting attorney shall serve as a legal
consultant" to the MDHHS, and the Oakland County Prosecuting Attorney does so serve as legal consultant to
the MDHHS; and
WHEREAS the MDHHS is required to comply with federal and state statutes governing investigation and
placement of children (See, MCL 722.622, et seq and CFR Title 45), and the Oakland County Prosecutor's
Office assists in that compliance, resulting in better outcomes for Oakland County families and better foster
care case management; and
WHEREAS the contract is federal Title IV-E funds passed through MDHHS; and
WHEREAS the funding period is October 1, 2016, through September 30, 2022; and
WHEREAS the MDHHS has added $350,000 to the contract, and MDHHS has established the maximum
amount of $2,350,000 that the Prosecutor's Office may bill for legal services during the contract period: and
WHEREAS the grant match requirement is met by the use of Title IV-E funding non -reimbursable portion of
costs for legal representation of the MDHHS staff, and the M DHHS contract agency staff, and
WHEREAS the existing staff at the Prosecutor's Office that currently represent the MDHHS will continue to
do so under the new contract with no new positions requested; and
WHEREAS this contract has been reviewed and approved in accordance with the Grants Policy approved by
the Board of Commissioners at their January 21, 2021 meeting.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
contract between Oakland County and the MDHHS for the Prosecutor's Office to provide legal consultation
regarding the abuse/neglect of children cases, court proceedings, establishment of protocol, petition information
and periodic strategy and training meetings with the MDHHS staff.
BE IT FURTHER RESOLVED that Oakland County is projected to receive maximum revenues of
$2,350,000 for Title IV-E services provided from October 1, 2016, through September 30, 2022.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
the contract award and to approve any contract extensions or changes, within fifteen percent (15%) of the
original award.
BE IT FURTHER RESOLVED the Prosecutor's Office, Litigation Division Federal Operating Grants
revenue budget is sufficient and therefore does not require an amendment.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs.
dau-'" Date: October 05, 2021
Hilarie Chambers, Deputy County Executive If
4
Date: October 07. 2021
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2021-09-24 Public Health & Safety - Recommend to Board
2021-09-29 Full Board
VOTE TRACKING
Motioned by Commissioner Yolanda Smith Charles seconded by Commissioner Penny Luebs to adopt the
attached Contract: FY2016-FY2020 Title IV-E Client Services Contract Amendment.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall,
Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia
Gershenson, William Miller Ill, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman (20)
No: None (0)
Abstain: None (0)
Absent: (0)
The Motion Passed.
ATTACHMENTS
1. Grant Review Sign -Off
2. Final 3 Amended Contract Between MDHHS and OCPO
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
1, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 29, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Wednesday, September 29, 2021.
Lisa Brown, Oakland Countv Clerk /Register gf'Deeds
MISCELLANEOUS RESOLUTION #20458 October 21, 2020
BY: Commissioner Penny Luebs, Chairperson, Health, Safety and Human Services Committee
IN RE: COUNTY CLERKIREGISTER OF DEEDS — DELETE AND CREATE POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County Clerk Register of Deeds Office reviewed its operations and determined areas where
efficiencies could be realized; and
WHEREAS additional job duties have been added to the Elections Division as a result of changes in State
statute and an increase in absentee ballots making it difficult to function with current staffing levels; and
WHEREAS the Elections Division has been operating full service during the COVID-19 Pandemic, working
six to seven days a week and overtime in order to meet statutory deadlines; and
WHEREAS the Michigan State Law sets statutory deadlines that the department must comply with and
cannot miss; and
WHEREAS the County Clerk Register of Deeds Office has requested the creation of two (2) General
Fund/General Purpose (GF/GP) Full -Time Eligible (FTE) Assistant Elections Specialist positions and one (1)
GF/GP FTE County Clerk Records Specialist position to effectively handle the increased workload, and
WHEREAS the Assistant Elections Specialist positions will assist with ballot and election preparations and
will help coordinate the County Absent Voter Counting Board for Cities and Townships that enter into an
agreement with the county under state law; and
WHEREAS the County Clerk Records Specialist position will assist with recent duties assigned to the
division including District Court Jury and Passport Acceptance as well as changes in Campaign Finance
Law; and
WHEREAS it is proposed to create the two (2) new Assistant Election Specialists positions with a sunset
date of September 30, 2022 to allow time to determine if the workload will continue to be elevated beyonc
the 2020 November election; and
WHEREAS to help offset the cost of the position creations it is proposed to delete one (1) GF/GP FTE
County Cleric Communications and External Affairs Coordinator position (#2010301-10362) and create one
(1) GF/GP Part -Time Non -Eligible (PTNE) 1,000 hours per year County Clerk Communications and External
Affairs Coordinator position; and
WHEREAS the financial impact for the FY 2021 is $209,136, FY 2022 is $194,064 and FY 2023 is $13,154
due to the positions sunsetting September 30, 2022,
WHEREAS funding for these position changes will be offset from the Oakland County's General Fund
balance.
NOW THEREFORE BE IT RESOLVED to delete one (1) GF/GP funded FTE County Clerk Communications
and External Affairs Coordinator position (#2010301.10362).
BE IT FURTHER RESOLVED to create one (1) GF/GP funded PTNE 1,000 hours per year County Clerk
Communications and External Affairs Coordinator position in the County Clerk/Register of Deeds
Administration Unit (#2010101).
BE IT FURTHER RESOLVED to create two (2) GF/GP funded FTE Assistant Elections Specialist positions
in the County Clerk/Elections Division, Administration Unit (#2010301) with a sunset date of September 30,
2022.
BE IT FURTHER RESOLVED to create one (1) GF/GP funded FTE County Clerk Records Specialist position
in the County Clerk/Elections Division, Administration Unit (#2010301).
BE IT FURTHER RESOLVED the FY 2021 — FY 2023 budgets are amended as follows:
GENERAL FUND W 0100)
FY 2021
FY 2022
FY 2023
Revenues
9010101-196030.665882
Planned Use of Balance
20$ 9 136
$194,064,
$13,154
Total Revenues
101,54
Expenditures
2010301-185010-702010
Salaries
($60,141)
($59,546)
($59,546)
2010301-185010.722900
Fringe Benefit Adjustment
( 35,187)
( 35,123)
( 35,123)
2010301-185010-702010
Salaries
185,737
184,162
71,148
2010301-185010-722900
Fringe Benefit Adjustment
98,527
98,359
30,463
2010301-185010-750154
Expendable Equipment
11,000
-
-
2010301-185010-774636 Info Tech Operations 8,278 5,540 5,540
2010301.185010-778675 Telephone Communications _922 672 672
Total Expenditures 209 136 8194 064
Chairperson, on behalf of the Health, Safety and Human Services Committee, I move the adoption of the
foregoing resolution.
Commissioner enny Luebs, #16
Chairperson, alth, Safety and Human Services
Committee
HEALTH. SAFETY AND HUMAN SERVICES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kochenderfer and Gingell absent.
Resolution #20458 October 21, 2020
Moved by Long seconded by Quarles the resolutions on the amended Consent Agenda be adopted.
AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Webs, Markham,
McGillivray, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Gershenson.(20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were
adopted.
t16 P,CBY At'PR0gF THIB f'FSgLUTION
CHIEF IiEpU'TY COUNTY EXECliTIVE,
lkc;fI t(i VURSUAN`f TO MCL 0.569A V)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 21,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 2V day of October, 2020, r
Lisa Brown, Oakland County
GRANT REVIEW SIGN -OFF — Prosecutor's Office
GRANT NAME: FY2016-FY2022 Title IV-E Client Services Contract
FUNDING AGENCY: Michigan Department of Health and Human Services
1EPARTMENT CONTACT: Kelly Collins (248) 858-8797
STATUS: Grant Amendment #1 (Greater than Equal to 15%)
DATE: 09/17/2021
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant amendment package (which should include this
sign -off and the grant amendment with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' comurittee(s) for grant amendment by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B.
I recommend that the draft resolution reflect that the $350,000 is the amount being added to the
contract to take it from the $2,000,000 to the $2,350,000 amount. Also, there needs to be a budget
impact statement added by Fiscal Services staff if an amendment is required. And if no budget
amendment is required, note where the existing budget accounts for the program. In addition,
update the committee reference in the signature section ("Public Services Committee" is no longer
applicable).- Lynn Sonkiss (9/17/2021)
Human Resources:
This grant is approved by Human Resources. There are no position implications, so HR action is not
needed. Heather Mason (09/16/21)
Risk Management:
Approved by Risk Management. R.E. (9/20/2021)
Corporation Counsel:
Approved by Corporation Counsel (there are no legal issues). Sharon Kessler — (9.17.21)
From: Sonkiss, Lynn C
To: Keves-Rowia. Tifannv B: 3ohn5on. Tiffany A; Collins. Kelly M Haae. Betsev Anne-Staah• Corporate Counsel;
Mason. Heather L: McBroom, Diana F.: Erlenbeck, Robert Carl
Cc: Adoclu-Jones Ebru; Conforti Hollv M, Elarably. Kim K; Guzzy. Scott N; Ijgldsworth William A Jen. Kyle I=aa ;
,Joss Edward P; Matthews. Hailev; Powers. Andrea; Sanchez. Kristma I : ShiIn, Jam; Snover, Aaron G.; 5rooi.
Connie L; Stolzenfeld. Tracy Marie; Strinnfallow. JnAnm Ward, Chris; Winter. Barbara; WorthinaMn. Pamela I
Zhou.Jennv
Subject: RE: GRANT REVIEW FORM: Prosecuting Attorney - FY2016-FY2022 Title IV-E Client Services Contract -
Amendment over 15% of the original contract URGENT
Date: Friday, September 17, 2021 12:11:07 PM
Approved by M & B-9/17/2021.
I recommend that the draft resolution reflect that the $350,000 is the amount being added to the
contract to take it from the $2,000,000 to the $2,350,000 amount. Also, there needs to be a budget
impact statement added by Fiscal Services staff if an amendment is required. And if no budget
amendment is required, note where the existing budget accounts for the program. In addition,
update the committee reference in the signature section ("Public Services Committee' is no longer
applicable).
Thanks,
Lynn Sonkiss
Fiscal Services Officer
Oakland County, Michigan
Phone 248,858.0940
Fax 248.858.9724
sonkissl a0oakeov com
From: Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>
Sent: Thursday, September 16, 2021 9:46 AM
To: Johnson, Tiffany A <johnsonta@oakgov.com>; Collins, Kelly M <collinsk@oakgov.com>; Hage,
Betsey Anne -Staab <hageb@oakgov.com>; Corporate Counsel <corpcounsel@oakgov.com>; Mason,
Heather L <masonh@oakgov.com>; MCBrOom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck,
Robert Carl <erlenbeckr@oakgov.com>; Sonkiss, Lynn C <sonkissl@oakgov.com>
Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>;
Elgrably, Kim K <elgrablyk@oakgov.com>; Guzzy, Scott N <guzzys@oakgov.com>; Holdsworth,
William A <holdswortha@oakgov.com>; Jen, Kyle Isaac <jenk@oakgov.com>; Joss, Edward P
<josse@oakgov.com>; Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>; Matthews, Halley
<matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L
<sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Snover, Aaron G.
<snovera@oakgov.com>; Srogi, Connie L <srogic@oakgov.com>; Stolzenfeld, Tracy Marie
<stolzenfeldt@oakgov.com>; Stringfellow, JoAnn <stringfellowj@oakgov.com>; Ward, Chris
<wardcc@oakgov.com>; Winter, Barbara <winterb@oakgov.com>; Worthington, Pamela L
<worth I ngton p @oa kgov.com>; Zhou, Jenny <zhouj@oakgov.com>
Subject: GRANT REVIEW FORM: Prosecuting Attorney - FY2016-FY2022 Title IV-E Client Services
Contract -Amendment over 15%ofthe original contract URGENT
Please Note: Miscellaneous Resolution is subject to review by Human Resources and Fiscal
From: Mason, Heather L
To: Keyes -Bowie, Tifanny B
Subject: FW: GRANT REVIEW FORM: Prosecuting Attorney - FY2016-FY2022 Title IV-E Client Services Contract -
Amendment over 15% of the original contract URGENT
Date: Thursday, September 16, 2021 5:17:16 PM
Attachments: Final R Amended ('nntrart Rntwean MDHHS and 0CP0 odf,
FY2016-FY2022 Misr. Resolption.dpf,
Grant Raviaw Fnrm - amendment for FY16dnc (002),dQL
Hi Tifanny,
I didn't receive the original email from you, so I can't reply all.
This grant is approved by Human Resources. There are no position implications, so HR action is not
needed.
Heather L. Mason
Supervisor Human Resources
Oakland County Human Resources
L. Brooks Patterson Building- 2100 Pontiac Lake Road, Waterford MI 48328
P: 248,858.25811 C: 248.568,2738 1 F: 248.975.9742
masnnh(ai oa keov rom I v_ww oa kgnv com Robs
schedule: M,W,F onslte. T, Th remote.
From: Matthews, Hadley <matthewshd@oakgov.com>
Sent: Thursday, September 16, 2021 9:51 AM
To: Mason, Heather L <masonh@oakgov.com>
Subject: FW: GRANT REVIEW FORM: Prosecuting Attorney - FY2016-FY2022 Title IV-E Client Services
Contract - Amendment over 15% of the original contract URGENT
No position implications. HR action is not needed.
-thank You,
Hailey Matthews I Human Resources Analyst — Senior
Oakland County Human Resources I Compensation and Classifications
L. Brooks Patterson Building 1 2100 Pontiac Lake Road, Watef fold, MI 48328
C 248 292-1738 1 0: 248 858-53021 matthewshd(@oakeov.coml V_o--rk Schedule M F 8 4:30
From: Keyes -Bowie, Tifanny B <kevesbowiat(a)oakeov.com>
Sent: Thursday, September 16, 20219:46 AM
To: Johnson, Tiffany A <iohnsontA(@oakLYov.com>; Collins, Kelly M <collinsk annakEnv com>; Hage,
Betsey Anne -Staab <haaPh(a oak2ov.com>; Corporate Counsel <Sorncounsel(clDoakeov.com>; Mason,
Heather L <masonh(@oakvov com>; McBroom, Diana E. <mcbroornd(@c)akPo� v.corri>; Erlenbeck,
From:
Frlenhark Rohert Carl
To:
Keves-Bowie. Tifannv B
Subject:
RM2021-1288 Grant - FY2016-FY2022 Title IV-E client Services Contras
Date:
Monday, September 20, 2021 10:30:47 AM
Attachments:
RM2021-12RR - Conkra{tpr Amendment TerpoJate.pdf
RM2021-t2RR - FY2016-FY2022 Misr. ReSOIOtion.dor
Approved by Risk Management. R.E. 9/20/2021,
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Lynn Sonkiss — Heather Mason —Sharon Cullen — Diana
McBroom
RE: GRANT CONTRACT REVIEW RESPONSE — Prosecuting Attorney
FY2016-FY2022 Title IV-E Client Services Contract
Michigan Department of Health & Human Services
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: September 17, 2021 URGENT
GRANT INFORMATION
Date: September 15, 2021
Operating Department: Prosecuting Attorney
Department Contact: Kelly Collins
Contact Phone: (248) 858-8797
Document Identification Number: if available
REVIEW STATUS: Amendment over 15% of the original contract— Resolution Required
Funding Period: October 1, 2016 through September 30, 2021
Original source of funding: Michigan Department of Health and Human Services
Will you issue a sub award or contract: No
New Facility / Additional Office Space Needs: No
IT Resources (New Computer Hardware / Software Needs or Purchases): No
Funding Continuation/New: Continuation
Application Total Project Amount: $2,350,000.00
Prior Year Total Funding: $216,436.30
New Grant Funded Positions Request: None
Front: Kacaler_ Shamn Barnaa
Yo: KevPg-Bowie. Tifanny R• Johnson, Tiffany A; Collins. Kelly M; thoe RPtsov Anne-Staah; Corngra,e Counsel:
Mason. Heather L; [ArRmom_ Diana F.: Erlenhark. Robert Cart; Sonl , von C Grafton, f{,pjjy�
Cc: Adoolu-Jones, Ehru; Conforti, Holly M; Elgrabv, Kim K; Guzzy. S ott N; Holdsworth William A; jea Isa»r,
Joss. Edward P; Majfhewa, HailPy' Powers, Andrea: Sanchez. Kristina ; Shih, Julie; Snover, Aaron G.; 51pg
Connie ; 5W1zga&k Trary Mares; Stringfellow. JOAnn; Ward, Chri=; Winter, Barbara; Wnrthinotoo, Pamela L;
7ho�enny
Subject: RE: GRANT REVIEW FORM: Prosecuting Attorney - FY2016-FY2022 Title IV-E Client Services Contract -
Amendment over 15% of the original contract URGENT
Date: Friday, September 17, 2021 5:27:59 AM
Approved by Corporation Counsel (there are no legal issues). Sharon Kessler — 9.17.21.
Sharon Barnes Kessler, Senfor Assistant Corporation Counsel
Oakland County Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East, Courthouse West Wing Extension, 3rd Floor, Pontiac, MI 48341
P: 248.958,54i4 1 F: 248,258100', I h9fnCW0nit Fnv mm
Hours: Monday— Friday; 7:30 a.m. to 4:00 p.m.
RRIVILEC.FD AND rONFIDENTIAI — ATTORNFY CI IFNT CDMM [IN 'CAI
This e-m.lii F amend^d only f.,l tno;� person, to whom it , pt,,,flcaliv uddro,sed 1 i+ r onlidoi:hal and ,r i, rOtectPA b; th, otintnev than; a mJr g, .. Ld v,od prud1J0
du..nn, Thbp IrfB„ebei... th¢Couutyof0ailaud.and lndwlIn, l Fnd1,,1a,,menotaul hootedto,vaiveormoddylho ,r;vilam m it J,nv eidwidna l � me
adveed that nny dlsse ,[n,tl.n, rep-oduction Or unto I honied Iemev, of thin mforrr,anon bq person: other than Ihose If: ted aom,e may cor,i 4u LI., wtwrr of tl i,,
pnvJehe and r, it erefoi e prchlbned ify,i haveI ,.evOothit,ms,a,, mal ror,pleasc natiIy the sn ndel irnm: da tei, nYou have a ny yuechom. pfr,am c ml an the
Dlpann,,rn of Cnrpo,Hhon,:Emsel .R (248) RI9-err
Thant �,o for yow rutperatim.
From: Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>
Sent: Thursday, September 16, 2021 9:46 AM
To: Johnson, Tiffany <johnsonta@oakgov,com>; Collins, Kelly M <collinsk@oakgov.ccm>; Hage,
Betsey Anne -Staab <hageb@oakgov,com>; Corporate Counsel <corpcounsel@oakgov,com>; Mason,
Heather L <masonh@oakgov.com>; MCBroom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck,
Robert Carl <erlenbeckr@oekgov.corf Sonkiss, Lynn C<sonkissl@oakgov.com>
Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>;
Elgrably, Kim K <elgrablyk@oakgov.com>; Guzzy, Scott N <guzzys@oakgov,com>; Holdsworth,
William A <holdswortha@oakgov.com>; Jen, Kyle Isaac <jenk@oakgov.com>; Joss, Edward P
<josse@oakgov.com>; Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.corI Matthews, Hailey
<matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L
<sanchezk@oakgov.com>; Shin, Julie <shihj@oakgov.com>; Shover, Aaron G.
<snovera@oakgov.com>; Srogi, Connie L <srogic@oakgov.com>; Stolzenfeid, Tracy Marie
<stolzenfeldt@oakgov,com>; Stringfellow, JoAnn <stringfellowj@oakgov.com>; Ward, Chris
<wardcc@oakgov.com>; Winter, Barbara <winterb@oakgov.com>; Worthington, Pamela L
<worthiIII @Dakgov.com>; Zhou, Jenny <zhouj@oakgov.com>
Subject: GRANT REVIEW FORM: Prosecuting Attorney - FY2016-FY2022 Title IV-E Client Services
Contract - Amendment over 15% of the original contract URGENT
Please Note: Miscellaneous Resolution is subject to review by Human Resources and Fiscal
Services for personnel changes and/or budget amendment.
RANT RE VIEW FORM
CONTRACT NUMBER: MA200000001865
AMENDMENT NUMBER: 3
Between
THE STATE OF MICHIGAN
DEPARTMENT OF HEALTH AND HUMAN SERVICES
And
CONTRACTOR I County of Oakland Prosecuting Attorney
i CONTRACTOR ADDRESS 1200 N. Telegraph Rd., Bldg 12E, Pontiac, MI 48341
i CONTRACTOR EMAIL collinsk@oakgov.com
STATE CONTACT NAME EMAIL
Contract Administrator Kathy Kerr Carpenter kerrcarpenterk1@michigan.gov
BGP Analyst Mae Johnson johnsonm65@michigan.gov
CONTRACT SUMMARY
SERVICE DESCRIPTION Legal Representation -Prosecuting Attorney Foster Care
GEOGRAPHIC AREA Oakland County
INITIAL EFFECTIVE DATE I October 1, 2016 CURRENT EXPIRATION DATE I September 30, 2021
CURRENT CONTRACT VALUE 1 $2,000,000.00
CONTRACT TYPE I Unit Rate
AMENDMENT DESCRIPTION
OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION NEW EXPIRATION DATE
® 1 1 Year I I September 30, 2022
AMENDMENT AMOUNT I ESTIMATED REVISED AGGREGATE CONTRACT VALUE
$350,000.00 1 [K INCREASE I ❑ DECREASE 1 $2,350,000.00
NATURE OF CHANGE Effective October 1, 2021, this amendment exercises an option year, increases the total
contract value and replaces section 2.5 Services to be Delivered.
The undersigned have the lawful authority to bind the Contractor and the Michigan Department of Health and Human
Services (MDHHS) to the terms set forth in this Contract.
FOR THE CONTRACTOR:
County of Oakland Prosecutinq Attorney
Contractor
Signature of Director or Authorized Designee
Print Name
FOR THE STATE:
MICHIGAN DEPARTMENTOF HEALTH AND HUMAN
SERVICES
Signature of Director or Authorized Designee
Christine H. Sanches
Director. Bureau of Grants and Purchasina
Print Name
Date Date
Contract Number: MA200000001865
Amendment Number: 3
STATE OF MICHIGAN
DEPARTMENT OF HEALTH AND HUMAN SERVICES
WHEREAS, the Michigan Department of Health and Human Services (hereinafter referred to
as "MDHHS) entered into a Contract effective October 1, 2016, with County of Oakland
Prosecuting Attorney (hereinafter referred to as "Contractor"), having a mailing address of 1200
N. Telegraph Rd., Bldg 12E, Pontiac, MI 48341, for the provision of certain services as set forth
therein; and,
WHEREAS, it is mutually desirable to MDHHS and to the Contractor to amend the aforesaid
Contract.
THEREFORE, in consideration of the promises and mutual covenants hereinabove and
hereinafter contained, the parties hereto agree to the following amendment of said Contract.
This amendment will be attached to the Contract, said Contract being hereby reaffirmed and
made a part hereof.
Article I
This amendment is effective October 1, 2021.
Article II
MDHHS will exercise the first of two, one-year options to renew. Therefore, the end date of the
Contract will be changed from September 30, 2021 to September 30, 2022.
Article III
The maximum dollar amount of the Contract will be increased by $350,000.00 from
$2,000,000.00 to $2,350,000.00 for the period October 1, 2016, through September 30, 2022.
The existing Schedule B Pricing Matrix will be deleted and replaced with the attached Schedule
B Pricing Matrix.
Article IV
In Section 2., CONTRACTOR RESPONSIBILITIES, Item 2.5. Services to be Delivered, will be
deleted and replaced with:
PAGE 2 of 7
Rev. 3-21
Contract Number: MA200000001865
Amendment Number: 3
2.5. Services to be Delivered
Service #1 of 1: Legal Representation
a. Activities the Contractor shall perform:
The Contractor shall:
1) Provide legal representation to MDHHS and/or designee in court
proceedings regarding the abuse/neglect of children. Notify MDHHS in
the event that legal representation is not agreed upon, as described below
in Service #1 of 1, 5).
2) Advise MDHHS staff and/or designee, when requested and within
statutory time frames, on the legal sufficiency of the petition, information,
and proofs.
3) Provide legal representation to MDHHS and/or designee throughout the
court process, including, if necessary, any appeals.
4) Meet with MDHHS staff and/or designee for the purpose of:
a) Advising with regard to present sufficiency of evidence necessary to
proceed to court.
b) Reviewing proposed petition for legal and evidentiary sufficiency and
proofs, with regard to the disposition sought, prior to filing.
c) Providing appropriate assistance as determined by MDHHS and the
Contractor in preparing for all phases of the court hearing process
(i.e., preliminary hearing, adjudication, dispositional, review and
permanency/termination).
d) Determining the witnesses, exhibits, and other evidence necessary
for all hearings.
e) Ensuring that all witnesses are subpoenaed.
f) Advising with regard to any follow-up preparations required for future
hearings.
g) Providing legal representation for any negotiations which pertain to
plea agreements or settlements.
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5) In the event that the Contractor determines that it cannot represent or
continue its representation of MDHHS due to a conflict or fundamental
disagreement as to the manner to proceed in a given case, the Contractor
shall provide notification of such information, on a case by case basis,
forty-eight hours prior to court proceedings so that MDHHS may obtain
alternate counsel. The Contractor shall support MDHHS to adjourn
hearings pending new counsel.
6) Prepare, record, and maintain any/all documentation required for the
provision of service to eligible clients.
b. Eligible activities:
1. Independent investigation of the facts of the case, including
interacting with law enforcement
2. Meeting with clients
3. Attending case planning meetings
4. Providing legal interpretations
5. Preparing briefs, memos, and pleadings
6. Obtaining transcripts
7. Interviewing and preparing client and witnesses for hearings
8. Hearing presentation
0. Maintaining files
10. Supervising attorneys, paralegals, investigators, peer partners
or social workers that support an attorney in providing
independent legal representation to prepare for and
participate in all stages of foster care legal proceedings
11. Filing child abuse and neglect petitions for candidates for
foster care
12. Court fees to file a petition for a judicial determination required
under Title IV-E
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13. Appellate work in reference to foster care legal proceedings
c. Unit Definition:
Unit Definition: One unit equals one hour of the Prosecutor's and/or Assistant
Prosecutor's time [exclusive of travel time] providing services to MDHHS staff
or their designated agent as outlined above.
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Contract Number: MA200000001865
Amendment Number: 3
State of Michigan
Michigan Department of Health and Human Services
Legal Representation -Prosecuting Attorney Foster Care
SCHEDULE B
PRICING MATRIX
MDHHS must make payments to the Contractor based upon the following rates per unit
of service delivered as identified below:
Unit Title
Legal Representation
Rate
$175.00/hour
Payments must not exceed the amounts allocated as identified below. Payments made
above the allocated amounts identified will require an amendment to the contract.
Contract Period I Contract Amount
Beqin date throuqh September 30, 2022 1 $2,350,000.00
1) Dollar amounts allocated for services are identified in the annual fiscal year
Delivery Order (DO).
2) The annual fiscal year DO number must be included on all invoices sent to
MDHHS-CPU(r)michiaan.gov in order to ensure prompt payment.
MDFiHS will provide timely processing of all claims for expenditure reimbursement in
accordance with state regulations implementing § 2, Public Act 279 of 1984. MDHHS
shall complete its processing of payments to the Contractor within 45 calendar days
after receipt of the Contractor's monthly EPR. Processing and payment may be
delayed to the next available cycle for any EPR submitted after the due date.
MDHHS reserves the right to defer or disallow payment of any claim submitted by the
Contractor for failure to document and provide any required paper or electronic records,
statistics, or reports to MDHHS as required by this Contract. This includes
documentation required by applicable state statutes or federal regulations, provided that
such requests are within the capacity of the Contractor to obtain. MDHHS must provide
the Contractor with 30 days notice of such an action as well as the Contractor's right to
appeal that decision.
Monthly payment = Unit Rate x IV-E Penetration Rate x County Share @ 50%
The county reimbursement rate is determined by the federal IV-E administrative cost
reimbursement rate (50%), multiplied by the percentage of IV-E eligible children in out -
of -home care in the Contractor's county.
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Contract Number: MA200000001865
Amendment Number: 3
The penetration rate is defined as the percentage of ME eligible children in out -of -
home care in the county served by the Contractor.
MDHHS calculates the penetration rate for each county on a monthly basis and
develops an average quarterly penetration rate. The quarterly penetration rate shall be
used in the calculation of payments.
Costs incurred outside of the term of this Contract shall not be eligible for
reimbursement. The unit rate(s) established in this Contract shall remain fixed for the
initial term of the Contract.
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