HomeMy WebLinkAboutMinutes - 2021.09.29 - 349011200 N. Telegraph Road, Bldg. 12 East, Pontiac, MI 48341
Board of Commissioners
David T. Woodward
September 29, 2021 at 6:00 PM
MINUTES
1.Call Meeting to Order
Chairperson David T. Woodward called the meeting of the Board of Commissioners to
order at 06:40 PM in Oakland County Commissioners' Auditorium 1200 N. Telegraph
Road, Pontiac, Michigan 48341.
2.Roll Call
MEMBERS PRESENT: Michael Gingell, Philip Weipert, Michael Spisz, Thomas Kuhn,
Angela Powell, Christine Long, William Miller III, Marcia Gershenson, Penny Luebs,
Charles Cavell, David Woodward, Karen Joliat, Kristen Nelson, Charles Moss, Janet
Jackson, Eileen Kowall, Robert Hoffman, Gwen Markham, Yolanda Smith Charles,
Gary McGillivray (20)
MEMBERS ABSENT WITH NOTICE: Kochenderfer (1)
3.Invocation - William Miller
4.Pledge of Allegiance to the Flag
5.Approval of Minutes
a.September 02, 2021
Kristen Nelson moved approval of the minutes dated September 02, 2021, as
presented. Seconded by Michael Spisz.
Motion Passed.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
6.Approval of Agenda
Gwen Markham moved approval of the agenda, as presented. Seconded by Gary
McGillivray.
Motion Passed.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson,
Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas
Kuhn, Charles Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles,
Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman
No: None
Abstain: None
7.Communications
a.Feasibility Study Group - Bid Award Recommendation
Fred Miller, Deputy Oakland County Clerk addressed the Board to read a
communication from the Feasibility Study Group recommending the acceptance
of the bid proposal for the new Sheriff's Operation Center as presented by the
Bid Evaluation Committee - Partners in Architecture, in collaboration with
Architects Design Group.
Gary McGillivray moved to receive and file the attached Communication:
Feasibility Study Group - Bid Award Recommendation. Seconded by Christine
Long.
Motion Passed.
Vote Summary (19-1-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Thomas
Kuhn, Charles Moss, Marcia Gershenson, William Miller III, Yolanda Smith
Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert
Hoffman
No: Angela Powell
Abstain: None
b.OCPR Resignation - Amanda Herzog
Fred Miller, Deputy Oakland County Clerk addressed the Board to read a
communication from Amanda Herzog informing the Board of her resignation
from the Oakland County Parks and Recreation Commission effective
September 24, 2021.
Gary McGillivray moved to receive and file the attached Communication: OCPR
Resignation - Amanda Herzog. Seconded by Christine Long.
Motion Passed.
Vote Summary (19-1-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Thomas
Kuhn, Charles Moss, Marcia Gershenson, William Miller III, Yolanda Smith
Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert
Hoffman
No: Angela Powell
Abstain: None
c.OCHN Resignation - Eric Lindemier
Fred Miller, Deputy Oakland County Clerk addressed the Board to read a
communication from Eric Lindemier advising the Board of his resignation from
the Oakland County Health Network Board effective September 1, 2021.
Gary McGillivray moved to receive and file the attached Communication: OCHN
Resignation - Eric Lindemier. Seconded by Christine Long.
Motion Passed.
Vote Summary (19-1-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Thomas
Kuhn, Charles Moss, Marcia Gershenson, William Miller III, Yolanda Smith
Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert
Hoffman
No: Angela Powell
Abstain: None
8.Public Comment
The following people addressed the Board during Public Comment #1: Jamie Lyons-
Eddy, Burke Cueny, Randy Block, Kathryn Kennedy, Heather Smiley and Carole Zak.
Reports of Standing Committees
CONSENT AGENDA
9.ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE – WILLIAM
MILLER
a.2021 Lake Level Assessments for Operation and Maintenance
Yolanda Smith Charles moved to adopt the attached Resolution: 2021 Lake
Level Assessments for Operation and Maintenance. Seconded by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-358
Sponsored By: William Miller III
IN RE: 2021 Lake Level Assessments for Operation and Maintenance
WHEREAS in accordance with the provisions of Part 307 of Act 451 of 1994, as
amended, Inland Lake Levels, the Oakland County Water Resources
Commissioner operates and maintains 35 lake level control structures and seven
lake augmentation pumps that regulate the legally established water level of 53
lakes located within Oakland County; and
WHEREAS the Water Resources Commissioner incurs costs for such operation
and maintenance that are recoverable via assessments against the various
benefiting properties and government entities comprising the assessment rolls of
the respective Lake Level Districts; and
WHEREAS Section 30722(4) of Act No. 59 requires that the Water Resources
Commissioner obtain approval from the Board of Commissioners prior to levying
any lake level assessment in excess of $10,000 annually; and
WHEREAS for the Fiscal Year 2022, the Water Resources Commissioner
proposes to assess 29 separate Lake Level Districts for the total aggregate
amount of $994,000 for operation, maintenance and repair purposes, as
itemized on the attached listing, of which 25 of the proposed assessments are in
excess of the $10,000 limit, thereby requiring Board of Commissioners
authorization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby authorizes the Water Resources Commissioner to
assess, levy and collect for the Fiscal Year 2022, for the purpose of operating
and maintaining the level of various lakes located in Oakland County, the total
aggregate amount of $994,000, being the sum total of assessments for the year
to be assessed against the befitting properties and government entities
comprising the assessment rolls of 29 separate Lake Level Districts itemized on
the listing hereto, including 25 assessments in excess of $10,000.
BE IT FURTHER RESOLVED that no budget amendment is required.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachment:
1. WRC - 2021 LL Assessment Packet
b.2021 Maintenance Assessment for Chapter 4 Drains
Yolanda Smith Charles moved to adopt the attached Resolution: 2021
Maintenance Assessment for Chapter 4 Drains. Seconded by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-359
Sponsored By: William Miller III
IN RE: 2021 Maintenance Assessment for Chapter 4 Drains
WHEREAS in accordance with the provisions of Chapter 4 of Act No. 40 of the
Public Acts of 1956, as amended, also known as the Michigan Drain Code, the
Oakland County Water Resources Commissioner operates and maintains a
number of open ditch or enclosed drains at various locations throughout Oakland
County; and
WHEREAS the Water Resources Commissioner incurs costs for such operation
and maintenance that are recoverable via assessments against the various
benefiting properties and government entities comprising the assessment rolls of
the respective Drainage Districts; and
WHEREAS Chapter 8 of the Drain Code permits the Water Resources
Commissioner to levy assessments against the Drainage District of drains
established in accordance with Chapter 4, for operation, maintenance, cleanout,
and repair purposes; and
WHEREAS for the Fiscal Year 2022, the Water Resources Commissioner
proposes to assess 98 Drainage Districts the total aggregate amount of
$678,050 for the maintenance, operation, cleanout, and repair of 98 drains; and
WHEREAS Oakland County’s share of the assessments for maintenance of
Chapter 4 drains is $42,148.44 for roads at large; and
WHEREAS Oakland County’s share of the funding is available in the General
Fund Non-Departmental account – Drain Assessments.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby authorizes the Water Resources Commissioner to
assess, levy and collect for the Fiscal Year 2022, for the purpose of operating,
maintaining, cleaning out and repairing 98 drains located in Oakland County, the
total aggregate amount of $678,050, being the sum total of assessments for the
year to be assessed against all of the benefiting properties and government
entities comprising the assessment rolls of 98 Drainage Districts itemized on the
attached listing.
BE IT FURTHER RESOLVED that no budget amendment is required as the FY
2022 budget includes adequate funding in the General Fund Non-Departmental
Drain Assessments line item for Oakland County's share of $42,148.44 for roads
at large.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachment:
1. WRC - 2021 Ch 4 Assessment Packet
c.2021 Maintenance Assessment for Chapter 18 Drains
Yolanda Smith Charles moved to adopt the attached Resolution: 2021
Maintenance Assessment for Chapter 18 Drains. Seconded by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-360
Sponsored By: William Miller III
IN RE: 2021 Maintenance Assessment for Chapter 18 Drains
WHEREAS in accordance with the provisions of Chapter 18 of Act No. 40 of the
Public Acts of 1956, as amended, also known as the Michigan Drain Code, the
Oakland County Water Resources Commissioner operates and maintains a
number of open ditch and/or enclosed drains at various locations in Oakland and
West Bloomfield Townships; and
WHEREAS existing private drains established as County Drains in accordance
with Chapter 18 of the Michigan Drain Code shall be the same as if originally laid
out and designated, located, established and constructed by procedures set
forth in other sections of the Michigan Drain Code; and
WHEREAS the Water Resources Commissioner incurs costs for the operation
and maintenance of these Drains that are recoverable via assessments against
the various benefiting properties and government entities comprising the
assessment rolls of the respective Drainage Districts; and
WHEREAS Chapter 8 of the Drain Code permits the Water Resources
Commissioner to levy assessments against Drainage District of Drains
established in accordance with Chapter 18, for operation, maintenance,
cleanout, and repair purposes; and
WHEREAS for the Fiscal Year 2022, the Water Resources Commissioner
proposes to assess 93 Drainage Districts the total aggregate amount of
$311,700 for the maintenance, operation, cleanout and repair of 93 drains; and
WHEREAS Oakland County’s share of the assessments for maintenance of
Chapter 18 drains is $41,502.25 for roads at large; and
WHEREAS Oakland County’s share of the funding is available in the General
Fund Non-Departmental account – Drain Assessments.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby authorizes the Water Resources Commissioner to
assess, levy and collect for the Fiscal Year 2022, for the purpose of operating,
maintaining, cleaning out, and repairing 93 drains located in Oakland County,
the total aggregate amount of $311,700, being the sum total of assessments for
the year to be assessed against all of the benefiting properties and government
entities comprising the assessment rolls of 93 Drainage Districts itemized on the
listing attached hereto.
BE IT FURTHER RESOLVED that no budget amendment is required as the FY
2022 budget includes adequate funding in the General Fund Non-Departmental
Drain Assessments line item for the $41,502.25 for roads at large.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachment:
1. 2021 Ch 18 Assessment Packet
10.FINANCE COMMITTEE – GWEN MARKHAM
a.Universal Communications and Collaboration Program, Phase III (Group
B) Wireless Network Project Allocation
Yolanda Smith Charles moved to adopt the attached Budget Amendment: Universal
Communications and Collaboration Program, Phase III (Group B) Wireless Network Project
Allocation. Seconded by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-361
Sponsored By: Gwen Markham
IN RE: Universal Communications and Collaboration Program, Phase III (Group B)
Wireless Network Project Allocation
WHEREAS the Department of Information Technology is seeking a funding allocation for
Phase III of the UCC Program for Wireless Network - Group B Sites; and
WHEREAS the Universal Communications and Collaboration (UCC) Program has been
planned as an IT Major Project and funds have been assigned as part of the General Fund
Technology Replacement/Hardware fund balance assignment (GL Account #383448);
and
WHEREAS the Universal Communications and Collaboration Program Phase III of the
UCC Program for Wireless Network - Group A Sites (sites with highest priority) was
unanimously approved by Miscellaneous Resolution #20354 with an appropriation of
$598,002 and is complete; and
WHEREAS the estimated cost for the Wireless Network Group B sites is $1,608,187,
bringing the total implementation cost of the Wireless Network Project to $2,206,189; and
WHEREAS the funding for the Wireless Network Group B sites, $1,608,187 is available
from the General Fund Technology Replacement/Hardware fund balance assignment (GL
Account #383448); and
WHEREAS the costs for the project will be tracked under the Major Departmental Support
Projects Funds as part of the existing UCC Project Fund #42090 using the same project
number established for the Group A sites (Project #100000003248), as it is a continuation
of the project.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Information Technology Wireless Network - Group B Sites Project (Project
#100000003248) in the amount of $1,608,187.
BE IT FURTHER RESOLVED that the Information Technology Wireless Network - Group B
Sites Project will be tracked under the existing UCC Project Fund #42090 using Project
#100000003248
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the
appropriation and transfer of $1,608,187 from the General Fund Assigned Fund Balance
(GL# Account #383448) to the UCC Project Fund #42090
BE IT FURTHER RESOLVED that the FY 2021 Budget is amended as follows:
GENERAL FUND #10100 FY 2021
Revenue:
9010101-196030-665882 Planned Use of Balance $1,608,187
Total Revenue $1,608,187
Expenditures:
9010101-152130-788001-
42090
Transfer Out $1,608,187
Total Expenditures $1,608,187
UNIVERSAL COMM COLLABRATN PRJ FUND (#42090)
PCBU: MAJOR, Project #100000003248, Activity MAJOR_PROJ
Revenue
9016001-152130-695500-
10100
Transfer In – General
Fund
$1,608,187
Total Revenue $1,608,187
Expenditures:
9016001-152130-750170 Expendable Equipment $882,814
9016001-152130-731780 Software Support
Maintenance
235,042
9016001-152130-773630 IT Development 139,000
9016001-152130-731458 Professional Services 351,331
Total Expenditures $1,608,187
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen
Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn,
Charles Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles
Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachment:
1.Memo: Universal Communications and Collaboration Program, Phase III (Group B)
Wireless Network Project
b.Multi-Function Devices (MFDs) Procurement
Yolanda Smith Charles moved to adopt the attached Purchase - IT Related:
Multi-Function Devices (MFDs) Procurement. Seconded by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-362
Sponsored By: Gwen Markham
IN RE: Multi-Function Devices (MFDs) Procurement
WHEREAS Information Technology provides a county-wide print management
solution which includes copy, print, scan and fax functionality; and
WHEREAS the current infrastructure, including the multi-function device (MFD)
equipment, was purchased eight (8) years ago; and
WHEREAS one million five hundred thousand ($1,500,000) dollars has been
included in the FY 2022 - FY 2024 Information Technology Capital Plan and
funding is available in the General Fund Assigned Balance (GL Account
#383448) for MFD replacements; and
WHEREAS three hundred eighty-one (381) MFDs need to be procured to
replace the aged MFD equipment; and
WHEREAS the total cost for the project is $1,490,926 and funding is available
in the General Fund Assigned Fund Balance (GL Account #383448).
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners
authorizes the appropriation of $1,501,981 from the General Fund Assigned
Fund Balance (GL Account #383448) for Technology Replacements.
BE IT FURTHER RESOLVED that the budget amendment is as follows:
GENERAL FUND
#10100
FY 2022
Revenue
9010101-196030-
665882
Planned Use of
Balance
$1,490,926
Expenditures
9010101-196030-
788001-42095
Transfer Out – MFD
Fund
$1,490,926
Total Expenditures $1,490,926
MULTI FUNCTION DEVICE REPLACEMENT FUND (#42095)
Proj Business Unit MAJOR, Project #100000003486 Activity GLB
Revenue
9016001-152130-
695500-10100
Transfer In – General
Fund
$1,490,926
Total Revenue $1,490,926
Expenditures
9016001-152130-
750170
Expendable Equipment $1,305,647
9016001-152130-
773630
IT Development 56,760
9016001-152130-
731458
Professional Services 46,127
9016001-152130-
731780
Software Maintenance 82,392
Total Expenditures $1,490,926
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachment:
1.FIN IT Multi-Function Device Budget Amendment Memo
c.Contract Extension: #004940 with Strategic Communications, LLC for
Cloud Services Support
Yolanda Smith Charles moved to adopt the attached Contract - IT Related:
Contract Extension: #004940 with Strategic Communications, LLC for Cloud
Services Support. Seconded by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-363
Sponsored By: Gwen Markham
IN RE: Contract Extension: #004940 with Strategic Communications, LLC
for Cloud Services Support
WHEREAS the Information Technology Department is requesting approval to
extend the contract with Strategic Communications, LLC for two (2) years to
provide Cloud Services through Amazon Web Services (AWS) and Cloud-
based products without interruption of the cloud systems being used by
Oakland County; and
WHEREAS the Purchasing Terms and Conditions, in Section 2400.6 Duration
of Contracts and under Procedure, states “The Board of Commissioners shall
approve contracts beyond five years”; and
WHEREAS the current 5-year contract expires on 10/31/2021, and will be
amended for the period from 11/1/2021 to 10/31/2023 with an anticipated cost
of $1,734,000 bringing the contract not to exceed $4,345,140; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the extension of Contract #004940 with Strategic
Communications, LLC for the period November 1, 2021 – October 31, 2023.
BE IT FURTHER RESOLVED a budget amendment is not required as it is
included in the FY 2022 - FY 2024 operating budgets.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachments:
1.FIN IT CloudServices Memo
2.Strategic Communications
3.Strategic Communications 004940
d.Lease Agreement Amendment #2 with HD Development of Maryland
(Home Depot USA)
Yolanda Smith Charles moved to adopt the attached Contract - IT Related:
Lease Agreement Amendment #2 with HD Development of Maryland (Home
Depot USA). Seconded by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-364
Sponsored By: Gwen Markham
IN RE: Lease Agreement Amendment #2 with HD Development of Maryland
(Home Depot USA)
WHEREAS the Department of Information Technology requests approval of the
attached Amendment #2 to the Lease Agreement with HD Development of
Maryland (Home Depot) for continued use of the property and installation of
additional equipment related to the operation and maintenance of the County
Public Safety Communications System; and
WHEREAS the Oakland County Board of Commissioners approved a lease
through Miscellaneous Resolution #04017 and approved a lease amendment
through Miscellaneous Resolution #04303 for the County to locate a
communications tower on property owned by Home Depot on Avon Road in
Rochester Hills; and
WHEREAS the Departments of Information Technology and Corporation
Counsel drafted, reviewed, and approved the attached amendment #2 with
Home Depot authorizing continued use of the property and installation of
additional equipment; and
WHEREAS the term of the Lease Agreement will be extended until December
31, 2028, and the additional fiber easement will allow for redundant connectivity
to the communications tower.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the attached amendment #2 and directs its
Chairperson to execute the amendment and all other documents related to the
amendment which may be required.
BE IT FURTHER RESOLVED that all agreements, contracts, and amendments
associated with the Public Safety Communication System be kept by Radio
Communications in the Department of Information Technology.
BE IT FURTHER RESOLVED a budget amendment is not required at this time.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachment:
1.Home Depot-Rochester Hills, MI--Lease Amendment #2 (Final Version
08-28-21)
e.Lease Agreement Amendment #1 with the Charter Township of West
Bloomfield for Equipment Replacement and Additional Fiber Easement
Yolanda Smith Charles moved to adopt the attached Contract - IT Related:
Lease Agreement Amendment #1 with the Charter Township of West
Bloomfield for Equipment Replacement and Additional Fiber Easement.
Seconded by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-365
Sponsored By: Gwen Markham
IN RE: Lease Agreement Amendment #1 with the Charter Township of
West Bloomfield for Equipment Replacement and Additional Fiber
Easement
WHEREAS the Department of Information Technology requests approval of the
attached Amendment #1 to the Lease Agreement with West Bloomfield
Township for installation of additional equipment related to the operation and
maintenance of the County Public Safety Communications System; and
WHEREAS the Oakland County Board of Commissioners approved a Lease
Agreement through Miscellaneous Resolution #04060 for the County to locate a
communications tower on property owned by West Bloomfield Township on
Walnut Lake Road in West Bloomfield; and
WHEREAS the Departments of Information Technology and Corporation
Counsel drafted, reviewed, and approved the attached Amendment #1 with
West Bloomfield Township authorizing installation of additional equipment; and
WHEREAS the equipment replacement is required for the operation of the new
Public Safety Communications System, and the additional fiber easement will
allow for redundant connectivity to the communications tower.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the attached Amendment #1 and directs its
Chairperson to execute the amendment and all other documents related to the
amendment which may be required.
BE IT FURTHER RESOLVED that all agreements, contracts, and amendments
associated with the Public Safety Communication System be kept by Radio
Communications in the Department of Information Technology.
BE IT FURTHER RESOLVED a budget amendment is not required at this time.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachment:
1.First Amendment to Lease Agreement with West Bloomfield Township
(FINAL VERSION)
f.Fiscal Year 2021 Third Quarter Financial Forecast And Budget
Amendments
Yolanda Smith Charles moved to adopt the attached Budget Amendment:
Fiscal Year 2021 Third Quarter Financial Forecast And Budget Amendments.
Seconded by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-366
Sponsored By: Gwen Markham
IN RE: Fiscal Year 2021 Third Quarter Financial Forecast And Budget
Amendments
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act
for Local Units of Government, provides for adjustments to the adopted budget;
and
WHEREAS in accordance with Oakland County General Appropriations Act
Section 22, which authorizes budget amendments for variances between the
budgeted revenue and actual revenue, and Section 23, which authorizes budget
amendments for variance between estimated revenue and projected
expenditures, amendments are required; and
WHEREAS the Fiscal Year (FY) 2021 Third Quarter Financial Forecast Report
has identified several variances, and budget amendments are recommended;
and
WHEREAS a FY 2021 budget amendment totaling $32,000 is recommended to
reallocate funding from the Circuit Court General Jurisdiction Civil Mediation
Payments account (10100-3010301-121150-240201), with $22,000 to Judicial
Administration's Expendable Equipment expense account to partially offset the
expenditures for the replacement of furniture for judicial chambers and $10,000
to the Judicial Administration's Professional Services expense account for the
payment to the Oakland County Bar Association related to their assistance for
case evaluation and Bench/Bar programs; and
WHEREAS a FY 2021 budget amendment of $1,583 is recommended for the
Circuit Court Civil Criminal Division to reallocate funding from the Office
Supplies expenditure line item (Account 750399) to the Info Tech Operations
expenditure line item (Account 774636) to fund the purchase of a new
Developer Laptop; and
WHEREAS a FY 2021 budget amendment is recommended for 52/1 Novi
District Court correcting an entry referenced in M.R. #21019 52/1 Novi District
Court -FY 2021 Michigan Drug Court Grant Program Acceptance in which the
one-time request for use of Non-Department Grant Match in the amount of
$9,405 was not needed. The Grant Match was allocated between Salaries,
Fringe Benefits and Contracted Services; and
WHEREAS a FY 2021 budget amendment is recommended for 52/1 Novi
District Court to recognize Amendment #1 to the FY 2021 Michigan Drug Court
Grant Program (MDCGP) agreement which increases the award amount from
$78,500 to $88,500 and allocates the additional funding of $10,000 to 52/1
(Novi) District Court's Drug Court Probation Fund (#27151) Special Revenue
budget. Amendment #1 is within fifteen percent of the original award (M.R.
#21019); and
WHEREAS the Sheriff's Office receipts of forfeiture/enhancement funds are
recorded in separate restricted funds that require a transfer to the General Fund
for use of the monies. Transfers In from the various restricted funds in the
amount of $248,148 is being recognized for eligible personnel, forensic lab, and
training costs for dispatchers and corrections officers; and
WHEREAS a FY 2021 budget amendment of $7 is recommended for the
Sheriff's Office to recognize a donation to be used for Deputy Supplies (Account
750070); and
WHEREAS a FY 2021 budget amendment of $11,114 is recommended for the
Sheriff's Office to recognize receipt of additional Public Safety Public Health
Payroll Reimbursement (PSPHPR) funding for eligible contracted payroll costs.
The amendment is within fifteen percent of the original award (M.R. 20439); and
WHEREAS budget amendments for FY 2021 of $7,441(prorated) and FY 2022
- FY 2024 of $30,245 are recommended for the Sheriff's Office, reallocating the
Rent budget (Account 731626) between departments as the Emergency
Management and Homeland Security Department as well as the Health Division
have relocated to a larger facility to warehouse their personal protection
equipment (PPE) as it relates to the COVID-19 pandemic and other County
emergency needs. The current facility will store Sheriff marine equipment; and
WHEREAS a FY 2021 budget amendment of $13,308 is recommended for the
Board of Commissioners (BOC) to reallocate funds from expenditure line-item
Computer Research Service (Account 730338) to Internal Services expenditure
line item IT Operations (Account 774636) to purchase mobile laptops/docking
stations to efficiently transition into their hybrid remote workplaces; and
WHEREAS a FY 2021 budget amendment totaling $2,350 is recommended for
the Animal Control Division to accept reimbursement funding of $1,450 from the
December 9, 2020 – December 11, 2020 Bissel Pet Foundation’s Empty the
Shelter Event and $900 from the May 5, 2021 - May 9, 2021 Bissel Pet
Foundation's Empty the Shelter event. M.R. #19006 authorizes Management
and Budget to administratively process grant agreements and grant
amendments of $10,000 or less, after review and approval by Management and
Budget, Human Resources, Risk Management and Corporation Counsel when
the grant does not require an associated interlocal agreement, there are no
position changes, and the grantor does not require a separate resolution; and
WHEREAS a date correction is recommended relating to the budget
amendment that was included in the First Quarter Financial Forecast and
Budget Amendment (M.R. #21091) which accepted reimbursement funding of
$2,650 from the Bissel Pet Foundation's Empty the Shelter event. The dates
referenced in M.R. #21091, December 9, 2020- December 11, 2020 were
reflected in error and should have reflected the Bissel Pet Foundation's Empty
the Shelter event as October 1, 2020 - October 2, 2020. A budget amendment
is not required; and
WHEREAS a FY 2021 budget amendment totaling $159,902 is recommended
for the Veteran’s Services Administration Division (1090401) to reallocate the
budget from Salaries and Fringe Benefits to cover the costs of contracted
services for outreach projects due to vacancies within the Division; and
WHEREAS a FY 2021 budget amendment of $1,412 is recommended for the
Emergency Management Division reallocating the budget for Maintenance
Department Charges (Account 775754) as it was budgeted in error to the
former Homeland Security Division (1060601) as Homeland Security was
retitled and became a County Executive Department (M.R. #20461); and
WHEREAS a FY 2021 budget amendment totaling $35,221 is recommended for
Emergency Management and Homeland Security to reallocate $27,196 from the
Department and Health and Human Services Homeland Security Division, as
the Division was transferred to Emergency Management. (M.R. #20461). Also,
to accept grant funding in the amount of $8,025 for the FY 2020-21 Hazardous
Materials Emergency Preparedness (HMEP) Planning Program. Miscellaneous
Resolution (M.R.) #19006 authorizes Management and Budget to
administratively process grant agreements and grant amendments of $10,000
or less, after review and approval by Management and Budget, Human
Resources, Risk Management and Corporation Counsel when the grant does
not require an associated Interlocal agreement, there are no position changes,
and the grantor does not require a separate resolution; and
WHEREAS a FY 2021 budget amendment is recommended to transfer funding
in the amount of $34,803 from the Department of Public Communications to the
Project Work Order Fund (#40400) for the replacement of conference center
shades; and
WHEREAS a budget amendment of $6,815,307 (FY 2021), $1,731,085 (FY
2022) and $1,041,385 (FY 2023) is recommended for the estimated impact of
Voluntary Employee Separation Incentive Program (VESIP) and VESIP
Schedule C Incentive Pay (separation incentive) which includes Incentive Pay
and associated Fringe Benefits; and
WHEREAS a FY 2021 budget amendment is recommended for the 52/2
(Clarkston) District Court to reallocate a total of $860 comprised of $610 from
Travel and Conference (Account 732018) along with $250 from Incentives
(Account 750245) to Drug Testing (Account 730458) to reflect Amendment #1
which is less than fifteen percent of the original award (M.R. #21091
Management and Budget – Fiscal Year 2021 First Quarter Financial Forecast
and Budget Amendments). The FY 2021 Michigan Drug Court Grant Program
Acceptance was administratively approved through M.R. #21091 as the award
was less than $10,000; and
WHEREAS a FY 2021 budget amendment is recommended for the 52/3
(Rochester) District Court to reallocate funding in the amount of $1,805 from
Drug Testing (Account 730458) of which $1,500 is reallocated to Special Event
Program (Account 731818) and $305 is reallocated to Travel and Conference
expenditure (Account 732018) to reflect a more accurate budget to actual under
the FY 2021 Michigan Drug Court Grant Program agreement (M.R. #20643);
and
WHEREAS a FY 2021 budget amendment totaling $658,110 is recommended
for the Sheriff’s Office special revenue fund Secondary Road Patrol (#27345)
correcting the budgets from M.R. #20460 Sheriff’s Office – FY 2021 Secondary
Road Patrol Grant Acceptance and M.R. #20650 – Sheriff’s Office – FY 2021
Secondary Road Patrol Grant Amendment Greater than 15%. The budget
amendment reallocates the funds from grant project ID #GR0000000142 to
grant project ID #GR0000000981 as the FY 2021 award budget was
inadvertently budgeted to the grant project relating to the FY 2020
award. There is no financial impact to the total FY 2021 grant award; and
WHEREAS a FY 2021 budget amendment totaling $125,594 is recommended
for the Health Division to recognize adjustments to the FY 2021 Fiscal Year
2021 Local Health Department (Comprehensive) Agreement to reflect
Amendment #4, which is less than fifteen percent of the original agreement
(M.R. #20459); and
WHEREAS the FY 2020 Nutrition and Healthy Lifestyles Grant/Prescription for
a Healthy Pontiac (M.R. #20118) was modified to reflect Amendment #1, which
extends the reimbursement agreement end date from July 16, 2021, to August
8, 2022; a budget amendment is not required; and
WHEREAS a FY 2021 budget amendment totaling $648,898 is recommended
for the Business Finance Corporation (BFC) Personnel Fund (#21184)
reallocating the budgets from Economic Development's Planning and Local
Development Division (1090202) and Business Development Administration
Division (1090301) to the Financial Services Division (1090305) as M.R.#
20462 Economic Development and Community Affairs – Reorganization of
Divisions and Positions reallocated the budget in error to the incorrect divisions;
and
WHEREAS a Michigan Indigent Defense Commission (MIDC) Approved FY
2021 Budget Adjustment (Budget Adjustment #5) of $39,368 is recommended
to reallocate the budgets from Expert Witness Fees and Mileage expenditure
line item (Account 730688) to Professional Services expenditure line item
(Account 731458) for 25% of the cost of the Public Defender Feasibility Study to
be started in the last quarter of 2021. The remainder of the cost will occur in FY
2022 and will be included in the FY 2022 budget via a separate resolution; and
WHEREAS a FY 2021 budget amendment totaling $43,000 is recommended to
reallocate funds for the Community Corrections Special Revenue Fund
(#27370) line items causing no impact to the total amount of funding for the FY
2021 Michigan Department of Corrections Comprehensive Corrections Plan;
Amendment #1 is within 15% of Original Agreement authorized by M.R.
#21022; and
WHEREAS a FY 2021 budget amendment of $21,750 is recommended for the
Radio Communications fund (#53600) to realign the budget between Planned
Use of Balance (Account 665882) and Budgeted Equity Adjustment (Account
796500) to balance the fund; and
WHEREAS a FY 2021 budget amendment totaling ($418,698) is recommended
for the Parks and Recreation Fund (#50800) to adjust revenues for the closure
of Waterford Oaks Waterpark and Concessions ($491,500), to adjust for net
sale of equipment and vehicles ($20,566) and unfavorable Investment Income
($20,000). Also, to adjust Delinquent Tax Prior Years and Property Tax Levy to
reflect the current trend of delinquent tax revenue. Partially offset to reflect
additional funds from the State of Michigan for the Local Community
Stabilization Share $78,989, adjust Temporary Licenses for Holly Oaks
Recreational Vehicle (RV) $23,500, adjust BMX revenue $3,379 for recent
activity, and to accept $7,500 from the US Forest Service for the Reducing
Runoff in the Rouge River Area of Concern (AOC) Grant. The funds will be
used for plantings at Glen Oaks Golf Course to help curb stormwater runoff in
the area. Additional adjustments are for expenses which include the closure of
Waterford Oaks Waterpark and Concessions ($470,100), adjustment for
Equipment and Ground Maintenance needed at Holly Oaks RV Park relative to
excessive rainfall $91,107, Refund Prior Years Revenue $35,600 due to
cancelled events in FY 2021 that were paid in FY 2020, adjust Contracted
Services to reflect a new contract for sponsorship sales and management at the
Holly Oaks RV Park $13,000, Adj Prior Years Exp for miscellaneous items
$3,390, and to adjust the expense account Budgeted Equity Adjustments
($91,695) to offset recommended revenue budget amendments; and
WHEREAS the Board of Commissioners authorized the creation of the Public
Communications Department and reorganized positions between departments
on August 5, 2021 (M.R. #21323). The financial impact for FY 2021 GF/GP
budget is $301,795 (prorated) and FY 2022 – FY 2024 is $730,714. The
resolution also approved four (4) Special Revenue (SR) positions. The funding
for the SR positions FY 2021 $48,399 (prorated) and FY 2022-FY 2024
$360,596 will be supported by the American Rescue Plan (ARP) Act Local
Fiscal Recovery. The SR positions will sunset on December 31, 2024, which is
based on the current known timeframe of the ARP Act Local Fiscal Recovery
Act funding. In addition, $1,000,000 will be reallocated from the Emergency
Management and Homeland Security Department’s Public Information
expenditure line item (Account 731500) to various line items within the
Department’s operating expenditure line-item budget; and
WHEREAS the Department of Health and Human Services Health Division has
requested write-offs in the amount of $33,153.58 for the period of October 2020
through June 2021 for uncollectible transactions; and
WHEREAS the Department of Public Services, Animal Shelter and Pet
Adoption Center received donations for the period of April 2021 through June
2021 totaling $13,040.15; and
WHEREAS the Department of Health and Human Services, Children’s Village
Division received donations for the period of April 2021 through June 2021
totaling $10,187.94 of which $2,100 was a cash donation; and
WHEREAS the Parks and Recreation Commission received donations for the
period of April 2021 through June 2021 totaling $2,095.00; and
WHEREAS the Department of Health and Human Services Health Division
received a donation for the period of April 2021 through June 2021 in the
amount of $15.00.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the Fiscal Year 2021 Third Quarter Financial Report.
BE IT FURTHER RESOLVED that $32,000 be transferred in FY 2021 from the
Circuit Court General Jurisdiction Civil Mediation Payments account (10100-
3010301-121150-240201) to the following: $22,000 to Judicial Administration's
Expendable Equipment expense account to partially offset the expenditures for
the replacement of furniture for judicial chambers and $10,000 to the Judicial
Administration's Professional Services expense account for the payment to the
Oakland County Bar Association related to their assistance for case evaluation
and Bench/Bar programs.
GENERAL FUND (#10100) FY 2021
Revenue
3010301-121150-630245 Circuit Court Gen Jury —
Civil Mediation Payments $32,000
Total Revenue $32,000
Expenditures
3010101-121100-750154 Circuit Court Jud Admin — Expendable Equip. $22,000
3010101-121100-731458 Professional Services 10,000
Total Expenditures $32,000
BE IT FURTHER RESOLVED that the uncollectible debts, as recommended by
the Department of Management and Budget and detailed in the attached
schedules, are authorized to be written off.
BE IT FURTHER RESOLVED that the donations be recognized in the Animal
Shelter and Pet Adoption Center, Children’s Village Division, Parks and
Recreation Commission, Health Division, and Sheriff’s Office.
BE IT FURTHER RESOLVED that the FY 2021 – FY 2024 Budgets are
amended pursuant to Schedules A, B, and C.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachment:
1.FY 2021 3rd Qtr Financial Report and Budget Amendments
11.LEGISLATIVE AFFAIRS AND GOVERNMENT OPERATIONS COMMITTEE –
KRISTEN NELSON
a.Fiscal Years 2021, 2022, 2023 and 2024 United Auto Workers, Local 889
(UAW), Representing Facilities, Maintenance and Operations, Homeland
Security, Human Resources and Water Resources Commissioner,
Supervisory Employees (Supplemental)
Yolanda Smith Charles moved to adopt the attached Collective Bargaining
Agreement: Fiscal Years 2021, 2022, 2023 and 2024 United Auto Workers,
Local 889 (UAW), Representing Facilities, Maintenance and Operations,
Homeland Security, Human Resources and Water Resources Commissioner,
Supervisory Employees (Supplemental). Seconded by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-367
Sponsored By: Kristen Nelson
IN RE: Fiscal Years 2021, 2022, 2023 and 2024 United Auto Workers, Local
889 (UAW), Representing Facilities, Maintenance and Operations,
Homeland Security, Human Resources and Water Resources
Commissioner, Supervisory Employees (Supplemental)
WHEREAS the County of Oakland and the United Auto Workers, Local 889
(UAW), previously entered into a Collective Bargaining Agreement covering
approximately fourteen (14) Clerk/Register of Deeds supervisory employees
(M.R. #20637); and
WHEREAS the County of Oakland and the United Auto Workers, Local 889
(UAW) have negotiated supplemental Agreements for supervisory employees in
Facilities, Maintenance and Operations, Homeland Security, Human Resources,
and the Water Resource Commissioner’s Office; and
WHEREAS the parties agreed the following classifications will be represented
by this bargaining unit: Chief Facilities Maintenance & Operations, Chief
Custodial Services, Chief Landscape Services, Chief Heating Plant, Custodial
Work Supervisor, Grounds Maintenance Supervisor, Maintenance Supervisor I
and II, Supervisor Facilities, Maintenance & Operations Administrative Services;
Security Systems Supervisor; Supervisor Human Resources, ERP
Administrator, Administrator Human Resources; Supervisor Soil Erosion,
Systems Control Supervisor I and II, Sewer Maintenance Supervisor I and II,
Supervisor Inspection Services, Supervisor Construction Support & Drain
Maintenance; and
WHEREAS a four (4) year Supplemental Agreement has been reached for the
period August 18, 2021, through September 30, 2024; and
WHEREAS the parties have agreed to a shift premium for all supervisory
employees regularly scheduled or temporarily assigned to work second shift by
their supervisor will be paid an additional $0.75 per hour or, $1.00 per hour for
those assigned to work third shift; and
WHEREAS the parties have agreed all supervisory employees required to wear
a safety/work boot will be reimbursed up to $275 per calendar year for their
purchase; and
WHEREAS for those supervisors who do not require safety boots, they will be
reimbursed up to $150 for boots/appropriate footwear for their job; and
WHEREAS the parties have agreed to a uniform allowance every 18 months for
supervisory employees in Facilities, Maintenance & Operations, Homeland
Security, and the Water Resource Commissioner; and
WHEREAS the parties agreed to all supervisory employees working a 4/10
schedule where the holiday falls on a day in which they are normally scheduled
to work, shall receive ten (10) hours holiday pay; and
WHEREAS the parties agreed that all non-exempt supervisory employees
working a 4/10 schedule, shall be entitled to a minimum of three (3) hours
overtime pay if called into the office and required to work on their regularly
scheduled non-working day; and
WHEREAS per the Supplemental Agreement, the FY 2021 impact for the Drain
Equipment fund (#63900) is $10,170 and FY 2022- FY 2024 is $88,138. The FY
2022- FY 2024 impact for the Facilities Maintenance & Operations fund
(#63100) is $9,710 and the FY 2022 impact for the Fringe Benefit fund (#67800)
is $75,950 and FY 2023- FY 2024 is $51,450; and
WHEREAS the parties have agreed to on-call pay in the amount of one and
one-half (1.5) hours of pay as compensation for being on call during regularly
scheduled workdays; and will receive an additional two (2) hours of pay as
compensation for being on call during a non-regularly scheduled workday and
holiday. Overtime eligible supervisory employees that are on-call and called into
work, will receive a minimum of two (2) hours overtime pay on a day that is a
regularly scheduled workday and three (3) hours overtime pay on days that are
not a regularly scheduled workday and/or holiday.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners
approves the proposed Supplemental Agreements between the County of
Oakland and the United Auto Workers, Local 889, covering the period of August
18, 2021, through September 30, 2024, for supervisory employees in Facilities,
Maintenance and Operations, Homeland Security, Human Resources, and the
Water Resource Commissioner’s Office.
BE IT FURTHER RESOLVED the Board Chairperson, on behalf of the County
of Oakland, is authorized to execute said supplemental agreements as
attached.
BE IT FURTHER RESOLVED the FY 2021 – FY 2024 budgets are amended as
detailed in the attached Schedule A.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachments:
1.UAW - Schedule A 8-13-2021 Supervisory FINAL
2.FM&O Supervisors
3.Homeland Security Supervisor
4.HR Supervisors
5.WRC Supervisors
6.Original CBA
b.Fiscal Years 2021, 2022, 2023 and 2024 United Auto Workers, Local 889
(UAW), Representing Non-Supervisory Employees of Human Resources
and Financial Analyst, Senior Financial Analyst and Financial Analyst
Coordinator (Supplemental)
Yolanda Smith Charles moved to adopt the attached Collective Bargaining
Agreement: Fiscal Years 2021, 2022, 2023 and 2024 United Auto Workers,
Local 889 (UAW), Representing Non-Supervisory Employees of Human
Resources and Financial Analyst, Senior Financial Analyst and Financial
Analyst Coordinator (Supplemental). Seconded by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-368
Sponsored By: Kristen Nelson
IN RE: Fiscal Years 2021, 2022, 2023 and 2024 United Auto Workers, Local
889 (UAW), Representing Non-Supervisory Employees of Human
Resources and Financial Analyst, Senior Financial Analyst and Financial
Analyst Coordinator (Supplemental)
WHEREAS the County of Oakland and the United Auto Workers, Local 889
(UAW), previously entered into a Collective Bargaining Agreement covering
approximately fourteen (14) Clerk/Register of Deeds supervisory employees
(M.R. #20637); and
WHEREAS the County of Oakland and the United Auto Workers, Local 889
(UAW), have negotiated a Supplemental Agreement covering the non-
supervisory employees of Human Resources, Financial Analysts, Senior
Financial Analysts, and the Financial Analyst Coordinators; and
WHEREAS the parties agreed the following classifications will be represented
by this bargaining unit: Financial Analyst, Senior Financial Analyst, Financial
Analyst Coordinator, Human Resources Analyst Senior, Human Resources
Analyst, Employee Records Specialist, Absence Management Administrator,
Benefits & Retirement Specialist, Benefits & Retirement Specialist-Senior,
Wellness Coordinator, Central Employee Records Coordinator, User Support
Specialist I and II, Office Support Clerk, and Office Support Clerk Senior; and
WHEREAS a four (4) year Supplemental Agreement has been reached for the
period August 18, 2021, through September 30, 2024; and
WHEREAS the parties agreed to all employees working a 4/10 schedule where
the holiday falls on a day in which they are normally scheduled to work, shall
receive ten (10) hours holiday pay; and
WHEREAS the parties agreed that all non-exempt employees working a 4/10
schedule, shall be entitled to a minimum of three (3) hours overtime pay if called
into the office and required to work on their regularly scheduled non-working
day; and
WHEREAS the FY 2022 impact to the Fringe Benefit Fund (#67800) is $62,000
and FY 2023- FY 2024 is $42,000.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners
approves the proposed Supplemental Agreements between the County of
Oakland and the United Auto Workers, Local 889, covering the period of August
18, 2021, through September 30, 2024, for the non-supervisory employees of
Human Resources, Financial Analysts, Senior Financial Analysts, and the
Financial Analyst Coordinators and that the Board Chairperson, on behalf of the
County of Oakland, is authorized to execute said supplemental agreements as
attached.
BE IT FURTHER RESOLVED the FY 2022 – FY 2024 budgets are amended as
detailed in the attached Schedule A.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachments:
1.UAW - Schedule A 8-13-2021 NonSupervisory
2.Financial Analysts
3.Human Resources
4.Original CBA
c.Fiscal Year 2021 Oakland County Employees Union Affiliated with
International Brotherhood of Electrical Workers Local 58, AFL-CIO (OCEU)
(Wage Reopener)
Yolanda Smith Charles moved to adopt the attached Collective Bargaining
Agreement: Fiscal Year 2021 Oakland County Employees Union Affiliated with
International Brotherhood of Electrical Workers Local 58, AFL-CIO (OCEU)
(Wage Reopener). Seconded by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-369
Sponsored By: Kristen Nelson
IN RE: Fiscal Year 2021 Oakland County Employees Union Affiliated with
International Brotherhood of Electrical Workers Local 58, AFL-CIO (OCEU)
(Wage Reopener)
WHEREAS the County of Oakland, and the Oakland County Employees Union
affiliated with IBEW Local 58, AFL-CIO (OCEU), have negotiated a Collective
Bargaining Agreement for the period October 31, 2019 through September 30,
2022; and
WHEREAS the Collective Bargaining Agreement in effect has a Wage
Reopener clause for Fiscal Year 2021; and
WHEREAS the parties have negotiated wage increases for Fiscal Year 2021,
specifically pertaining to represented employees in the Water Resource
Commissioner (WRC) as outlined in Exhibit “B”; and
WHEREAS the wages will become effective October 1, 2020; and
WHEREAS the annualized cost of $156,858 for this wage reopener will impact
the Water Resource Commissioner's operating funds (mostly proprietary
operating funds).
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners
approves the proposed Fiscal Year 2021 WRC Wage Reopener with wages
effective October 1, 2020, and that the Board Chairperson, on behalf of the
County of Oakland, is authorized to execute said agreement.
BE IT FURTHER RESOLVED that the FY 2021-2024 budget is amended as
detailed in the attached Schedule “A”
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachments:
1.WRC Union Bargaining Changes Schedule A
2.OCEU WRC FY21 Salaries - Schedule B
3.OCEU CBA 2019 - 2022
d.Designating September 17 - 23, 2021 as Constitution Week in Oakland
County
Yolanda Smith Charles moved to adopt the attached Resolution: Designating
September 17 - 23, 2021 as Constitution Week in Oakland County. Seconded
by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-370
Sponsored By: Angela Powell, David Woodward, Charles Cavell, Marcia
Gershenson, Christine Long, Charles Moss, Philip Weipert, Penny Luebs,
Yolanda Smith Charles, Karen Joliat, Eileen Kowall, Gwen Markham, William
Miller III, Kristen Nelson, Thomas Kuhn, Michael Spisz, Michael Gingell, Janet
Jackson, Robert Hoffman, Adam Kochenderfer, Gary McGillivray
IN RE: Designating September 17 - 23, 2021 as Constitution Week in
Oakland County
WHEREAS the United States Constitution stands as a testament to the tenacity
of Americans throughout history to maintain their liberties, freedoms, and
inalienable rights; and
WHEREAS September 17, 2021, marks the 234th anniversary of the drafting of
the Constitution of the United States of America by the Constitutional
Convention; and
WHEREAS the United States Constitution secured our commitment to freedom
and democracy, a commitment which has guided us through more than two
centuries of enormous growth and change; and
WHEREAS the 234th anniversary of the signing of the Constitution provides a
historic opportunity for citizens of Oakland County to pay tribute to our Founding
Fathers and to reflect on the rights, privileges, and responsibilities of citizenship;
and
WHEREAS Constitution Week is a time to emphasize Oakland County citizens’
responsibilities for protecting and defending the Constitution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby declares September 17 – 23, 2021, as Constitution
Week in Oakland County.
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners asks the citizens of Oakland County to reaffirm the ideals the
Framers of the Constitution had in 1787 by vigilantly protecting the freedoms
guaranteed to us through this guardian of our liberties, remembering that lost
rights may never be regained.
BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds
is requested to forward copies of this adopted resolution to the Daughters of the
American Revolution, Michigan Council for Social Studies, Michigan Center for
Civic Education, Oakland Schools, Oakland County Bar Association, Oakland
County Circuit Court, Oakland County Clerks Association, and the Oakland
Chamber Network.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
e.Designation of National Adult Education and Family Literacy Week
September 19 - 25, 2021
Yolanda Smith Charles moved to adopt the attached Resolution: Designation of
National Adult Education and Family Literacy Week September 19 - 25, 2021.
Seconded by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-371
Sponsored By: Angela Powell, Michael Gingell, Thomas Kuhn, Christine Long,
Charles Moss, Philip Weipert, Charles Cavell, Yolanda Smith Charles, Karen
Joliat, Penny Luebs, Gwen Markham, William Miller III, Eileen Kowall, Michael
Spisz, David Woodward, Kristen Nelson, Marcia Gershenson, Janet Jackson,
Gary McGillivray, Robert Hoffman, Adam Kochenderfer
IN RE: Designation of National Adult Education and Family Literacy Week
September 19 - 25, 2021
WHEREAS National Adult Education and Family Literacy Week raises public
awareness about the need for and value of adult education and family literacy;
and
WHEREAS the goal is to leverage resources that support access to basic
education programs for the 43 million U.S. adults with low literacy skills; and
WHEREAS Adult Education serves adults, 16 years of age and older, who are
no longer enrolled in school and may be functioning below the 12th grade level;
and
WHEREAS many high school dropouts do not have the literacy skills to
complete their education, transition to postsecondary education or vocational
training or become employed; and
WHEREAS many individuals who are unemployed, underemployed or receive
public assistance lack the literacy skills to obtain and keep a job with a family-
sustaining income, continue their education or participate in job training
programs; and
WHEREAS the National Center for Education Statistics reports that low levels
of literacy are likely to limit life chances and may be related to social welfare
issues including poverty, incarceration, and preventive healthcare; and
WHEREAS a recent survey indicated that 92% of business leaders thought that
U.S. workers were not skilled as they are needed to be; and
WHEREAS sixty-three percent of all U.S. jobs will require education beyond
high school and 89.9% of Americans age 18 and above only hold a high school
degree; and
WHEREAS in 2021, the U.S. Department Labor Bureau of Labor Statistics
reported there is an estimated shortage of 7 million private sector workers
across all skill levels; and
WHEREAS Adult Education and family literacy are the best available weapons
against inter-generational low literacy; and
WHEREAS educating motivated students with the skills that companies need
provides a qualified candidate for hard to fill positions and Adult Education
builds the skills of workers; and
WHEREAS adults with a high school degree are more likely to work full time
and average 20% higher earnings ($30,000) well above the poverty line for a
family of four; and
WHEREAS parents in family literacy programs become more involved in their
children’s education and gain the tools necessary to obtain a job or find better
employment; and
WHEREAS parental involvement is a key predictor of a child’s success, the
level of parental involvement increases as the education level of the parent
increases; and
WHEREAS this results in children’s lives to become more stable, and success
in the classroom, and in all future endeavors, becomes more likely; and
WHEREAS a better educated population strengthens our communities, makes
them safer and contributes to a community’s economic growth; and
WHEREAS National Adult Education and Family Literacy week highlights the
need to support efforts to ensure each and every citizen has the necessary
literacy skills to succeed at home, at work and in society; and
WHEREAS the literacy of our citizens is essential for the economic well-being
of Oakland County, our society and the individuals who benefit from full
participation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners designates September 19 – 25, 2021, as National Adult
Education and Family Literacy Week in Oakland County and recognizes the
importance to support programs that assist those in need of adult education and
family literacy programs.
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners encourages all citizens, government agencies, public and
private institutions, schools, institutions of higher education, libraries, and
businesses to support increased access to adult education and family literacy
programs to ensure a literate society.
BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds
is requested to forward a copy of this resolution to Michigan’s Department of
Education and the Oakland Intermediate School District.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
f.Declaring September 19 - 25, 2021 as Michigan Trails Week in Oakland
County
Yolanda Smith Charles moved to adopt the attached Resolution: Declaring
September 19 - 25, 2021 as Michigan Trails Week in Oakland County.
Seconded by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-372
Sponsored By: Kristen Nelson, David Woodward, Charles Cavell, Marcia
Gershenson, Christine Long, Charles Moss, Philip Weipert, Penny Luebs,
Yolanda Smith Charles, Karen Joliat, Eileen Kowall, Gwen Markham, William
Miller III, Thomas Kuhn, Angela Powell, Michael Spisz, Michael Gingell, Robert
Hoffman, Gary McGillivray, Janet Jackson, Adam Kochenderfer
IN RE: Declaring September 19 - 25, 2021 as Michigan Trails Week in
Oakland County
WHEREAS every year, during the month of September, the Michigan
Department of Natural Resources (DNR) declares Michigan Trails Week; and
WHEREAS trail veterans and newcomers are invited to join the DNR and the
Michigan Trails and Greenways Alliance on a mission to collectively travel
100,000 miles during Michigan Trails Week; and
WHEREAS this year’s Michigan Trails 2021 Challenge is an eight-days
challenge to walk, hike, ride or paddle to earn badges for different milestones
during the last week of September; and
WHEREAS the Oakland County Parks system offers nearly 80 miles of paved
and natural trails within its parks; and
WHEREAS Oakland County’s wealth of trails provides an abundance of
opportunities for residents and visitors to enjoy our county’s spectacular natural
resources; and
WHEREAS the Oak Routes county-wide trail system is the result of successful
partnerships between state agencies, local trails groups, local units of
government, non-profit organizations, and businesses coming together to
connect communities and people; and
WHEREAS Oakland County Parks’ trails continue to be an emerging need to
attract Oakland County residents and visitors from neighboring counties; and
WHEREAS in 2020 with the onset of COVID-19, Oakland County Parks were
open for residents and guests looking to seek refuge from quarantine,
joblessness, or the inability to travel and proved to be an invaluable resource to
the communities; and
WHEREAS the County’s trail system provides residents with broad access to a
low-cost, accessible, and enjoyable way to exercise and improve health; and
WHEREAS exercise is especially important because it can reduce stress,
prevent weight gain, boost the immune system, and improve sleep; and
WHEREAS the health benefits of regular physical activity and exercise have
positive impacts over a lifetime; and
WHEREAS trail related activities, including hiking, walking, running, biking,
horseback riding, cross-country skiing, paddling are among the most popular
and growing means of outdoor enjoyment year-round; and
WHEREAS the existence of quality trails helps to strengthen the appeal of
communities by boosting quality-of-life amenities that attract businesses and
increase property values.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of
Commissioners hereby declares September 19 - 25, 2021, as Michigan Trails
Week in Oakland County.
BE IT FURTHER RESOLVED that Oakland County’s rich network of trails
continue to provide residents and visitors with scenic spaces to explore nature,
appreciate wildlife, experience solitude, or share time with family and friends.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
g.Recognizing September 2021 as National Hispanic Heritage Month
Yolanda Smith Charles moved to adopt the attached Resolution: Recognizing
September 2021 as National Hispanic Heritage Month. Seconded by Penny
Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-373
Sponsored By: David Woodward, Karen Joliat, Thomas Kuhn, Christine Long,
Charles Moss, Philip Weipert, Penny Luebs, Yolanda Smith Charles, Kristen
Nelson, Gwen Markham, William Miller III, Eileen Kowall, Angela Powell,
Charles Cavell, Michael Spisz, Michael Gingell, Marcia Gershenson, Janet
Jackson, Gary McGillivray, Adam Kochenderfer, Robert Hoffman
IN RE: Recognizing September 2021 as National Hispanic Heritage Month
WHEREAS from September 15, 2021, through October 15, 2021, National
Hispanic Heritage Month is observed by celebrating the ancestry, cultures and
contributions of American citizens who came from — or whose ancestors came
from — Spain, Mexico, the Caribbean and Central and South America; and
WHEREAS this year’s National Hispanic Heritage Month theme is “Esperanza:
A Celebration of Hispanic Heritage and Hope”; and
WHEREAS Hispanic Americans harbor a deep commitment to family and
community, an enduring work ethic, and a perseverance to succeed and
contribute to society; and
WHEREAS the Bureau of the Census estimates the Hispanic population living
in the continental United States at nearly 6,000,000, plus an additional
3,500,000 living in the Commonwealth of Puerto Rico, making Hispanic
Americans almost 18% of the total population of the U.S. and the largest racial
or ethnic minority group in the U.S.; and
WHEREAS more than 1 in 4 public school students in America are Latino, and
the ratio of Latino students is expected to rise to nearly 30% by 2027; and
WHEREAS 36% of Latinos between the ages of 18 and 24 are enrolled in
college, making Latinos the largest racial or ethnic minority group on college
campuses, including 2-year community colleges and 4-year colleges and
universities; and
WHEREAS 31.5 percent of Hispanics 25 years of age and older hold advanced
degrees; and
WHEREAS Latino workers represent 62.9% of the total civilian labor force of
the U.S., and the rate of Latino labor force participation is expected to grow to
28% by 2024, accounting for approximately 48% of the total labor force
increase in the United States by that year; and
WHEREAS Hispanic Americans are dedicated public servants, holding posts at
the highest levels of the U.S. Government, including one seat on the Supreme
Court of the United States, five seats in the Senate, 46 seats in the House of
Representatives; and
WHEREAS between 2017 through 2019, there were 9.7% Latino school
teachers; 23.9% Latino management professionals in businesses;
approximately 6% of lawyers are comprised of Hispanic and Latinos; and 5.8%
of Latinos are physicians, and many others who contribute to the U.S. through
their professions; and
WHEREAS the annual purchasing power of Hispanic Americans, has been
estimated between $1.5 to $1.7 trillion, an amount greater than the economy of
all except 17 countries in the world; and
WHEREAS there are more than 7.9 million Hispanic-owned firms supporting
millions of employees nationwide and contributing more than $600 billion in
revenue to the U.S. economy; and
WHEREAS Hispanic-owned businesses represent the fastest-growing segment
of small businesses in the U.S., with Latino-owned businesses growing at more
than 15 times the national rate; and
WHEREAS countless Hispanic Americans have answered the call to protect the
cause of freedom by serving in our Armed Forces and have fought bravely in
every war in the history of the United States, over 18,611,432 between 2014
and 2018; and
WHEREAS as of April 2018, more than 12.1% of Latinos have served in post-
September 11, 2001, overseas contingency operations; and
WHEREAS as of 2015, there were more than 1,200,200 living Hispanic
veterans of the Armed Forces, including 136,000 Latinas; and
WHEREAS 61 Hispanic Americans have received the Congressional Medal of
Honor, the highest award for valor in action against an enemy force bestowed
on an individual serving in the Armed Forces; and
WHEREAS a record 12,700,000 Latinos voted in the 2016 Presidential election,
representing a record 9.2% of the electorate in the U.S. An estimated 32 million
Latinos were eligible to vote in 2020; and
WHEREAS the number of eligible Latino voters is expected to rise to
40,000,000 by 2030, accounting for 40% of the growth in the eligible electorate
in the U.S. by 2032; and
WHEREAS each year approximately 800,000 Latino citizens turn 18 years old
and become eligible to vote, a number that could grow to 1,000,000 by 2030,
adding a potential 18 million new Latino voters by 2032; and
WHEREAS we celebrate the ancestry and culture of Hispanic Americans and
continue to recognize the valuable impact and immense contributions of
Hispanic Americans to the economic, social, cultural, and civic life of America
and Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby recognizes September 2021 as National Hispanic
Heritage Month and encourages our citizens, governmental agencies,
businesses, and schools to celebrate and recognize the contributions of
Hispanic Americans.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
h.Support for Temujin Kensu
Yolanda Smith Charles moved to adopt the attached Resolution: Support for
Temujin Kensu. Seconded by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-356
Sponsored By: Robert Hoffman, Charles Cavell, Eileen Kowall
IN RE: Support for Temujin Kensu
WHEREAS in 1987, Temujin Kensu, also known as Frederic Freeman, was
convicted of the murder of a college student in Port Huron, Michigan and was
sentenced to life without parole; and
WHEREAS Kensu remains in prison, despite the facts that he could prove,
including eyewitness statements, he was hundreds of miles away in the Upper
Peninsula hours before and after the murder, an ironclad alibi, the absence of
any physical evidence, including DNA, that would link him to the murder; and
WHEREAS since the conviction new evidence has come to light, a jailhouse
snitch recanted his testimony that Kensu had confessed and a federal judge
overturned the sentence after finding that Kensu’s lawyer provided ineffective
counsel by never calling a crucial alibi witness, Kensu has passed a polygraph
test, and serious inconsistencies have been revealed in the reports drafted by
the detectives on the case; and
WHEREAS since the 1980s, more than 2,000 innocent people have been
exonerated and released from prison based on new evidence and DNA testing
uncovered by advocates working on behalf of the wrongfully convicted; and
WHEREAS in 2019, the State of Michigan implemented the Conviction Integrity
Unit (CIU) that is modeled after Wayne County Prosecutor’s Office’s Conviction
Integrity Unit to investigate innocence claims. It is one of only a handful of state-
run units in the nation and is Kensu’s last opportunity for freedom; and
WHEREAS in Kensu's case there is no forensic evidence absolving him, such
as DNA results, which illustrates the obstacles in undoing a questionable
conviction when there is no forensic evidence to absolve the defendant; and
WHEREAS CIU investigators have been examining Kensu’s case for months
and if determined he is innocent, it remains unclear whether the county
prosecutor will agree to move to vacate his conviction. With no clear precedent
on the issue, the Michigan’s Attorney General cannot say how such an impasse
will be resolved; and
WHEREAS the Oakland County Board of Commissioners supports the efforts of
the late Senator Carl Levin, who believed Kensu was innocent, along with the
Supreme Court Chief Justice McCormick, who represented Kensu when she
ran the Michigan Innocence Clinic, former Chief Justice Thomas Brennan,
attorneys, journalists, and independent investigators who challenge the theory
and raise critical questions about Kensu’s conviction.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners supports the efforts to critically examine and evaluate the
evidence of Kensu’s conviction, including other’s claims of innocence, in the
event of a wrongful conviction.
BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds
is requested to forward copies of this adopted resolution to the Governor of the
State of Michigan, the Attorney General of Michigan, the St. Clair County
Prosecutor’s Office, the State of Michigan’s Conviction Integrity Unit, and the
Michigan Innocence Clinic.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
12.PUBLIC HEALTH AND SAFETY COMMITTEE – PENNY LUEBS
a.Fiscal Year 2022 PA Cooperative Reimbursement Program (CRP)
Amendment #1
Yolanda Smith Charles moved to adopt the attached Grant Amendment: Fiscal
Year 2022 PA Cooperative Reimbursement Program (CRP) Amendment #1.
Seconded by Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-374
Sponsored By: Penny Luebs
IN RE: Fiscal Year 2022 PA Cooperative Reimbursement Program (CRP)
Amendment #1
WHEREAS this agreement represents an extension of a five-year Title IV-D
Cooperative Reimbursement Contract; and
WHEREAS the Michigan Department of Health and Human Services – Office of
Child Support has approved the Oakland County Prosecuting Attorney’s Office
Family Support Division Fiscal year 2017-2021 Title IV-D Cooperative
Reimbursement Program (CRP) Contract; and
WHEREAS the grant-funding period is October 1, 2016 through September 30,
2021; and
WHEREASthe amendment #1 requests total two-year funding of
$4,737,469.38: ($2,368,734.69; for FY 2022; $2,368,734.69; for FY 2023).
1. FY 2022 consists of Federal CRP funds of $2,368,734.69 and state
GF/GP funds of $0 for a total contract amount of $2,368,734.69; and
2. FY 2023 consists of Federal CRP funds of $2,368,734.69 and state
GF/GP funds of $0 for a total contract amount of $4,737,469.38; and;
WHEREAS this funding is authorized pursuant to Title IV-D of the Social
Security Act, which provides 66% federal funding for the Friend of the Court
Division, with a 34% County grant match funding source; and
WHEREAS the grant match is a cash match,and the total two-year amount of
the grant match is $2,440,514.54; and
WHEREAS the annual grant match of $1,220,257.27 includes $1,184,717
budgeted in the Prosecuting Attorney’s General Fund Transfers Out account
with the remaining $35,540 in the General Fund, Non-Departmental Grant
Match account; and
WHEREAS the state GF/GP amount is provided by the State of MI (GF/GP
Amount) to cover the losses imposed by the Deficit Reduction Act (DRA) which
was passed in late 2005 and was effective in early 2006; and
WHEREAS there are approximately 23.5 Special Revenue positions within the
Prosecuting Attorney Cooperative Reimbursement Program Grant Fund
(#27315); and
WHEREAS the application and acceptance of this grant does not obligate the
County to any future commitment and continuation of the grant is contingent
upon continued future levels of grant funding; and
WHEREAS the contract has been approved by the County Executive’s Review
Process and the Board of Commissioner’s Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts Amendment #1 of the Michigan Department of Health
and Human Services Cooperative Reimbursement Program Agreement
effective October 1, 2021 through September 30, 2023.
BE IT FURTHER RESOLVED that future levels of service, including personnel,
are contingent upon the level of funding from the State for this program.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute this reimbursement agreement and to
approve amendments and extensions up to fifteen (15%) variance from the
award, consistent with the agreement as approved.
BE IT FURTHER RESOLVED the FY 2022 – FY 2024 budgets are amended as
detailed in the attached Schedule A.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachments:
1.Grant Review Sign-Off
2.PA FY22- FY23 CRP Extension Contract
3.PA FY22 - FY23 27315 CRP Grant Extension BA Schedule A
b.Fiscal Year 2022 Local Health Department (Comprehensive) Funds
Yolanda Smith Charles moved to adopt the attached Grant Acceptance: Fiscal
Year 2022 Local Health Department (Comprehensive) Funds. Seconded by
Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-375
Sponsored By: Penny Luebs
IN RE: Fiscal Year 2022 Local Health Department (Comprehensive) Funds
WHEREAS the Oakland County Health Division was awarded funding through
the Michigan Department of Health and Human Services (MDHHS) Fiscal Year
(FY) 2022 Local Health Department (Comprehensive) Agreement (formerly the
Comprehensive Planning, Budgeting, and Contracting agreement - CPBC) for
the period October 1, 2021 through September 30, 2022 in the amount of
$11,430,410; and
WHEREAS funding will be used to support the delivery of public heath services
to the citizens of Oakland County; and
WHEREAS the grant award and anticipated FY 2022 contract amendments
include sufficient funding to support continuation of sixty (60) Special Revenue
(SR) positions, the reclassification of two (2) SR positions, and the creation of
one (1) SR Full-Time Eligible (FTE) Lactation Specialist within Health Promotion
Services (#1060241); and
WHEREAS the FY 2022 grant award includes funding in the amount of
$606,867 to continue the subrecipient agreement with Oakland Livingston
Human Service Agency (OLHSA) for reimbursement of services provided to
Woman, Infants and Children (WIC) program participants for the period October
1, 2021 through September 30, 2022; and
WHEREAS MDHHS is requiring the Board Chairperson’s execution of the grant
acceptance agreement on or prior to October 1, 2021 for Oakland County to be
eligible for reimbursement of incurred expenses; and
WHEREAS the very limited time provided by MDHHS for grant recipients to
review and authorize acceptance is not sufficient to conduct a full grant review
in accordance with county policies and procedures; and
WHEREAS the terms and provisions of the Fiscal Year 2022 Local Health
Department Comprehensive Agreement grant application was approved by the
Board of Commissioners on August 5, 2021 via miscellaneous resolution
#21317.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby authorizes the Chairperson to execute the grant
agreement for the Fiscal Year 2022 Local Health Department (Comprehensive)
Agreement effective on October 1, 2021.
BE IT FURTHER RESOLVED that authorization to execute the grant
agreement is a preliminary approval of the grant acceptance, final approval of
the grant acceptance is contingent upon conformance with the Oakland County
Grant Application and Acceptance Procedures, including review by appropriate
departments and adoption of a resolution, including budget amendment, by the
Board of Commissioners.
BE IT FURTHER RESOLVED for the purpose of authorizing execution for this
preliminary grant acceptance, the provisions of the Oakland County Grant
Application and Acceptance Procedures are temporarily waived.
BE IT FURTHER RESOLVED that preliminary acceptance of this grant does
not obligate the county to any future commitment and continuation of the
Special Revenue positions is contingent upon continued future levels of grant
funding.
BE IT FURTHER RESOLVED that no budget amendment is required with this
preliminary acceptance as a budget amendment will be incorporated into the
final grant acceptance resolution.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachments:
1.Grant Acceptance Review Sign-Off (002)
2.FY2022 LHD Agreement Draft 8-26-21
3.Addendum A
4.ATT I
5.ATT III
6.ATT IV
c.Fiscal Year 2022 Emerging Threats Local Health Department Funds
Yolanda Smith Charles moved to adopt the attached Grant Acceptance: Fiscal
Year 2022 Emerging Threats Local Health Department Funds. Seconded by
Penny Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-376
Sponsored By: Penny Luebs
IN RE: Fiscal Year 2022 Emerging Threats Local Health Department Funds
WHEREAS the Michigan Department of Health and Human Services (MDHHS)
has awarded funding to the Oakland County Health Division through the Fiscal
Year (FY) 2022 Emerging Threats Local Health Department Agreement for the
period October 1, 2021 through September 30, 2022 in the amount of
$9,502,413 to support response to COVID-19, including vaccination, contact
tracing, case investigation, violation monitoring, and modernization and
expansion of regional laboratory testing and response capabilities; and
WHEREAS MDHHS is requiring the Board Chairperson’s execution of the grant
acceptance agreement prior to October 1, 2021 for Oakland County to be
eligible for reimbursement of incurred expenses; and
WHEREAS the very limited time provided by MDHHS for grant recipients to
review and authorize acceptance is not sufficient to conduct a full grant review
in accordance with county policies and procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby authorizes the Chairperson to execute the grant
agreement for the Fiscal Year 2022 Local Health Department (Comprehensive)
Agreement effective on October 1, 2021.
BE IT FURTHER RESOLVED that authorization to execute the grant
agreement is a preliminary approval of the grant acceptance, final approval of
the grant acceptance is contingent upon conformance with the Oakland County
Grant Application and Acceptance Procedures, including review by appropriate
departments and adoption of a resolution, including budget amendment, by the
Board of Commissioners.
BE IT FURTHER RESOLVED that preliminary acceptance of this grant does
not obligate the county to any future commitment and continuation of the
program is contingent upon continued future levels of grant funding.
BE IT FURTHER RESOLVED that no budget amendment is required with this
preliminary acceptance as a budget amendment will be incorporated into the
final grant acceptance resolution.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachments:
1.Grant Acceptance Review Sign-Off
2.FY2022 Emerging Threats LHD Draft Agreement 8-27-21
3.Att I
4.Att III
5.Att IV
6.Att V
d.FY2016-FY2020 Title IV-E Client Services Contract Amendment
Yolanda Smith Charles moved to adopt the attached Contract: FY 2016-FY
2020 Title IV-E Client Services Contract Amendment. Seconded by Penny
Luebs.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-377
Sponsored By: Penny Luebs
IN RE: FY 2016-FY 2020 Title IV-E Client Services Contract Amendment
WHEREAS this contract renews services for the Michigan Department of Health
and Human Services (MDHHS) Title IV-E Agreement; and
WHEREAS pursuant to and in compliance with MCL 712A.17(5), upon request
of the Department of Health and Human Services of the State of Michigan
(MDHHS), “the prosecuting attorney shall serve as a legal consultant” to the
MDHHS, and the Oakland County Prosecuting Attorney does so serve as legal
consultant to the MDHHS; and
WHEREAS the MDHHS is required to comply with federal and state statutes
governing investigation and placement of children (See, MCL 722.622, et seq
and CFR Title 45), and the Oakland County Prosecutor’s Office assists in that
compliance, resulting in better outcomes for Oakland County families and better
foster care case management; and
WHEREAS the contract is federal Title IV-E funds passed through MDHHS; and
WHEREAS the funding period is October 1, 2016, through September 30, 2022;
and
WHEREAS the MDHHS has added $350,000 to the contract, and MDHHS has
established the maximum amount of $2,350,000 that the Prosecutor’s Office
may bill for legal services during the contract period: and
WHEREAS the grant match requirement is met by the use of Title IV-E funding
non-reimbursable portion of costs for legal representation of the MDHHS staff,
and the MDHHS contract agency staff; and
WHEREAS the existing staff at the Prosecutor’s Office that currently represent
the MDHHS will continue to do so under the new contract with no new positions
requested; and
WHEREAS this contract has been reviewed and approved in accordance with
the Grants Policy approved by the Board of Commissioners at their January 21,
2021 meeting.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the contract between Oakland County and the
MDHHS for the Prosecutor’s Office to provide legal consultation regarding the
abuse/neglect of children cases, court proceedings, establishment of protocol,
petition information and periodic strategy and training meetings with the
MDHHS staff.
BE IT FURTHER RESOLVED that Oakland County is projected to receive
maximum revenues of $2,350,000 for Title IV-E services provided from October
1, 2016, through September 30, 2022.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the contract award and to approve any
contract extensions or changes, within fifteen percent (15%) of the original
award.
BE IT FURTHER RESOLVED the Prosecutor’s Office, Litigation Division
Federal Operating Grants revenue budget is sufficient and therefore does not
require an amendment.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachments:
1.Grant Review Sign-Off
2.Final 3 Amended Contract Between MDHHS and OCPO
REGULAR AGENDA
13.ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE – WILLIAM
MILLER
There were no items to report on the Regular Agenda for the Economic Development
and Infrastructure Committee.
14.FINANCE COMMITTEE – GWEN MARKHAM
a.6:15 PM Public Hearing FY 2022
Chairperson David Woodward made the following statement: “A Public Hearing
is now called on the Fiscal Year 2022 General Appropriations Act and 2022
County General Property Rates. Is there anyone present who wishes to speak?”
The following people addressed the Board: Kathryn Kennedy and Kermit
Williams. The Chairperson declared the Public Hearing closed.
b.FY 2022 General Appropriations Act and 2022 County General Property
Tax Rates
Gwen Markham moved to adopt the attached Resolution: FY 2022 General
Appropriations Act and 2022 County General Property Tax Rates. Seconded by
Penny Luebs.
Motion Passed.
Gwen Markham moved to accept the Legislative Affairs and Government
Operations Personnel Report. Seconded by Kristen Nelson.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-378
Sponsored By:
IN RE: FY 2022 General Appropriations Act and 2022 County General
Property Tax Rates
WHEREAS in accordance with the provisions of Public Act 139 of 1973, the
Unified Form of County Government Act, and Public Act 621 of 1978 (as
amended by P.A. 493 of 2000), the Uniform Budgeting and Accounting Act for
Local Government, it is the responsibility of the Oakland County Board of
Commissioners to establish and adopt the annual County Budget and work
program; and
WHEREAS the Finance Committee received budget requests from all County
Departments, and has reviewed in detail the County Executive's Fiscal Year
2022 Budget Recommendation; and
WHEREAS the Finance Committee, after due deliberation, has formulated a
Recommended General Appropriations Act balancing total appropriations with
available resources at $971,238,971 for Fiscal Year 2022, a summary of which
was included in the Notice of Public Hearing published in newspapers of
general circulation; and
WHEREAS the further intent of this resolution is to maintain a budgetary system
for the County of Oakland on the same basis of accounting (generally accepted
accounting principles) as the actual financial information is maintained; to define
the powers and duties of the County's officers in relation to that system; to
designate the Chief Administrative Officer and Fiscal Officer; and to provide that
the Board of Commissioners and committees thereof, as well as the Fiscal
Officer, shall be furnished with information by the departments, boards,
commissions and offices relating to their financial needs, revenues and
expenditures/expenses, and general affairs; to prescribe a disbursement
procedure, to provide for an allotment system; and to provide remedies for
refusal or neglect to comply with the requirements of this resolution; and
WHEREAS the Circuit Court Mediation Fund (Miscellaneous Resolution
#90177) is used to cover the total cost of Attorney Mediators, with the balance
to be used for enhancement of Court operations as requested by the Court and
approved by the Board of Commissioners; and
WHEREAS the Board of Commissioners supports the concept of cultural
diversity training for Oakland County employees and requires all supervisory,
division manager and director level employees to attend cultural diversity
training.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of
Commissioners does hereby adopt and amend the Fiscal Year 2022 General
Appropriations Act recommended by the Finance Committee as advertised and
placed in the Clerk's Office for public inspection.
BE IT FURTHER RESOLVED that funds from the Civil Mediation Account
(10100-240201) be utilized to cover the total costs incurred in Fiscal Year 2022
for the Civil Mediation Program.
BE IT FURTHER RESOLVED that the following policy, as codified per
Miscellaneous Resolution #20113, specifies the administration of the Delinquent
Tax Revolving Fund:
1. The Delinquent Tax Revolving Fund (DTRF) was established in
accordance with the provisions of Public Act 206 of 1893 (as amended)
for the purpose of paying local taxing units within the County their
respective shares of delinquent ad valorem real property taxes, in
anticipation of the collection of those taxes by the County Treasurer. This
policy statement, which encompasses the precept of self- funding,
ensures that utilization of unrestricted DTRF funds does not impair the
functional intent or operational success of the DTRF as originally
established.
2. To that end, at no time shall funds be diverted from the DTRF that would
cause the unrestricted balance to fall below a level that would assure a
prompt payment of all current and future outstanding General Obligation
Limited Tax Notes, as well as assure the continued operation of the
DTRF as specified in the preceding paragraph.
3. Penalties and investment interest generated by the DTRF may be
transferred, in whole or in part, to the General Fund of the County upon
majority vote of the Board of Commissioners so long as such transfer(s)
meets the provisions of paragraph #2 above.
4. Any and all appropriations from unrestricted DTRF funds, excepting
penalties and investment interest, shall be limited to one-time
expenditures, as opposed to recurring operations.
5. Unless otherwise specified, appropriations from the DTRF shall be
considered long- or short-term advances (with specific time frames
detailed in the authorizing resolution), to be repaid with interest as
specified below.
6. Any appropriations from unrestricted DTRF funds, excepting penalties
and investment interest, not considered advances to be repaid within a
time certain shall require a two-thirds majority vote of the Board of
Commissioners.
7. All appropriations from unrestricted DTRF funds considered to be
advances to be repaid within a time certain shall require a majority vote
of the Board of Commissioners.
8. Terms and conditions of any and all advances from the DTRF shall be
specified in the authorizing resolution, including interest obligations
detailed as follows:
a. Interest on each payment will be based on the average monthly
rate paid during the term of the agreement by the agent of the
DTRF for that year's outstanding borrowing, or
b. In the event no borrowing occurs for the DTRF, principal and
interest payments will be made in accordance with the
previously established "Loan of County Funds Policy"
(Miscellaneous Resolution #89276) which requires Board
approval of repayment terms at an interest rate no less than the
prevailing six-month Treasury Bill rate and that such rates shall
be computed and compounded quarterly.
9. Pursuant to MCL 211.78m(8), following the settlement of each preceding
year’s foreclosure sale, but not later than June 30th, the County
Treasurer shall submit a written report to the Board of Commissioners
identifying any remaining balance available following the settlement and
detailing all costs associated with the administration of the Delinquent
Tax Revolving Fund. All or a portion of any remaining balance, less any
contingent costs of title or other legal claims described in subdivisions (a)
through (f), of the Act may subsequently be transferred into the general
fund of the county by the Board of Commissioners.
BE IT FURTHER RESOLVED that $3,000,000 in DTRF interest earnings will be
transferred to the General Fund to support General Fund/General Purpose
activities.
BE IT FURTHER RESOLVED that an indirect cost charges will be billed by the
General Fund to the DTRF, in accordance with Oakland County’s approved
Central Services Indirect Cost Allocation Plan.
BE IT FURTHER RESOLVED that $4,766,565, or one-half of the $9,533,130
convention facility tax revenues distributed by the State to Oakland County
under the authority of the State Convention Facility Development Act, P.A. 106
of 1985, be earmarked for substance abuse prevention and treatment
programs.
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners, in accordance with the requirements of Public Act 214 of 1899,
as amended, authorizes that .0004 mills Current Property Tax Levy be
designated for the purpose of funding Veterans' Services Soldier Relief.
BE IT FURTHER RESOLVED that each Supervisor of the various townships
and Assessing Officers of the several cities of Oakland County are authorized
and directed to spread on their respective township of city tax rolls for the year
2022 a County General Property Tax Levy of 3.9880 Mills to be applied to the
2022 Taxable Value of all property located within their respective jurisdictions.
BE IT FURTHER RESOLVED that the Equalization Officer perform the function
of Equalization Director including the examination of the assessment rolls of the
several townships and cities within Oakland County to ascertain whether the
real and personal property in the respective townships and cities has been
equally and uniformly assessed at 50% of true cash value and to make
recommendation to that fact to the County Board of Commissioners.
BE IT FURTHER RESOLVED that:
1. The County Executive is hereby designated the Chief Administrative
Officer of the County of Oakland and, further, that the Director of
Management and Budget shall perform the duties of the Fiscal Officer as
specified in this resolution.
2. The Fiscal Officer shall provide an orientation session and instructions
for preparing department budget requests. These instructions shall
include information that the Fiscal Officer determines to be useful and
necessary to assure that the budgetary estimates of the agencies are
prepared in a consistent manner and the needs of the Board of
Commissioners and Committees are met.
3. Any offices, departments, commissions and boards of the County of
Oakland financed in whole or in part by the County of Oakland shall
transmit to the Fiscal Officer their estimates of the amounts of money
required for each activity in their respective agencies, as well as their
estimate of revenues that will be generated from charges for services.
They shall also submit any other information deemed relevant by the
Fiscal Officer and/or the Board of Commissioners and committees
thereof.
4. The Fiscal Officer shall provide guidelines to be used by the offices,
departments, commissions and boards of the County of Oakland in
submitting their budget estimates and shall prescribe the rules and
regulations the Fiscal Officer deems necessary for the guidance of
officials in preparing such budget estimates. The Fiscal Officer may
require that the estimates be calculated on the basis of various
assumptions regarding level of service. The Fiscal Officer may also
require a statement for any proposed expenditure and a justification of
the services financed.
5. The Fiscal Officer shall prepare estimates of revenue for each budgeted
fund, classified to show in detail the amount expected to be received
from each source. Estimates of expenditures and revenues shall also be
classified by character, object, function and activity consistent with the
accounting system classification.
6. The Fiscal Officer shall review the agency estimates with a
representative from each agency of the County of Oakland that has
submitted such estimates. The purpose of the review shall be to clarify
the estimates, ensure the accuracy, and to determine their adherence to
the policies previously enumerated by the Fiscal Officer and the Board of
Commissioners or committees thereof as herein required.
7. The Fiscal Officer shall consolidate the estimates received from the
various agencies together with the amounts of expected revenues and
shall make recommendations relating to those estimates which shall
assure that the total of estimated expenditures including an accrued
deficit does not exceed the total of expected revenues including an
unappropriated surplus.
8. The recommended budget shall include at least the following:
a. Expenditure data for the most recently completed fiscal year
and estimated expenditures, or amended budget, for the
current fiscal year,
b. An estimate of the expenditure amounts required to conduct,
the government of Oakland County, including its budgetary
centers,
c. Revenue data for the most recently completed fiscal year and
estimated revenues, or amended budget, for the current fiscal
year,
d. An estimate of revenues, by source, to be raised or received by
Oakland County in the ensuing fiscal years,
e. The amount of surplus or deficit from prior fiscal years, together
with an estimate of the amount of surplus or deficit expected in
the current fiscal year,
f. An estimate of the amount needed for deficiency, contingent or
emergency purposes and the amounts needed to pay and
discharge the principal and interest of the debt of Oakland
County due in the ensuing fiscal years,
g. The amount of proposed capital outlay expenditures, except
those financed by enterprise, capital projects, or internal
service funds, including the estimated total costs and proposed
method of financing of each capital construction project and the
projected additional annual operating cost and the method of
financing the operating costs of each capital construction
project for three (3) years beyond the fiscal year covered by the
budget,
h. An informational summary of projected revenues and
expenditures/expenses of any capital projects, internal service,
and enterprise funds,
i. A comparison of the revenue and expenditure amounts in the
recommended budget to the most recently approved budget
adopted by the Board of Commissioners with appropriate
explanation of the variances,
j. Any other data relating to fiscal conditions that the Fiscal
Officer or the Board of Commissioners or committees thereof
consider to be useful in evaluating the financial needs of the
County.
9. Not less than ninety (90) days before the next succeeding fiscal year, the
County Executive shall transmit the recommended budget to the County
Board of Commissioners. The recommended budget shall be
accompanied by:
a. A proposed general appropriations measure, consistent with
the budget, which shall set forth the anticipated revenue and
requested expenditure/expense authority in such form and in
such detail deemed appropriate by the Board of
Commissioners or committees thereof. No appropriations
measure shall be submitted to the Board of Commissioners in,
which estimated total expenditures/expenses, including an
accrued deficit, exceed estimated total revenues, including an
available surplus.
b. A budget message which shall explain the reasons for
increases or decreases in budgeted items compared with the
current fiscal year, the policy of the County Executive as it
relates to important budgetary items, and any other information
that the County Executive determines to be useful to the Board
of Commissioners in its consideration of proposed
appropriations.
c. A comparison of the recommended budget to the most recently
approved current year budget, together with an analysis and
explanation of the variances there from, such variances being
divided to show the portion attributable to the current year
budget amendments and the portion resulting from the
recommended budget.
10. The County Board of Commissioners, or any committee thereof, may
direct the County Executive and/or other elected officials to submit any
additional information it deems relevant in its consideration of the budget
and proposed appropriations measure. The Board of Commissioners or
the committees thereof may conduct budgetary reviews with the Fiscal
Officer, and/or County departments and divisions or agencies, etc., for
the purpose of clarification or justification of proposed budgetary items.
11. The County Board of Commissioners may revise, alter, or substitute for
the proposed general appropriations measure in any way, except that it
may not change it in a way that would cause total appropriations,
including an accrued deficit, to exceed total estimated revenues,
including an unappropriated surplus. An accrued deficit shall be the first
item to be resolved in the general appropriations measure.
12. The County Board of Commissioners shall fix the time and place of a
public hearing to be held on the budget and proposed appropriations
measure. The Clerk/Register shall then have published, in a newspaper
of general circulation within the County of Oakland, notice of the hearing
and an indication of the place at which the budget and proposed
appropriations measure may be inspected by the public. This notice must
be published at least seven days before the date of the hearing.
13. No later than September 30, the Board of Commissioners shall pass a
general appropriations measure providing the authority to make
expenditures and incur obligations on behalf of the County of Oakland.
The supporting budgetary data to the general appropriations measure
shall include at least the following:
a. Expenditure data for the most recently completed fiscal year,
b. The expenditures budget as originally adopted by the Board of
Commissioners for the current fiscal year,
c. The amended current year appropriations,
d. An estimate of the expenditure amounts required to conduct,
the government of Oakland County, including its budgetary
centers,
e. Revenue data for the most recently completed fiscal year and
estimated revenues, or amended budget, for the current fiscal
year,
f. Budgeted revenue estimates as originally adopted by the Board
of Commissioners for the current fiscal year,
g. The amended current year Budgeted revenues,
h. An estimate of revenues, by source, to be raised or received by
Oakland County in the ensuing fiscal year,
i. The amount of surplus or deficit from prior fiscal years, together
with an estimate of the amount of surplus or deficit expected in
the current fiscal year,
j. An estimate of the amount needed for deficiency, contingent on
emergency purposes, and the amounts needed to pay and to
discharge the principal and interest of the debt of Oakland
County due in the ensuing fiscal year,
k. The amount of proposed capital outlay expenditures, except
those financed by enterprise, capital project, or internal service
funds, including the estimated total costs and proposed method
of financing of each capital construction project and the
projected additional annual operating cost and the method of
financing the operating costs of each capital construction
project for three (3) years beyond the fiscal year covered by the
budget,
l. An informational summary of projected revenues and
expenditures/expenses of capital projects, internal service, and
enterprise funds,
m. Any other data relating to fiscal conditions that the Board of
Commissioners considers to be useful in considering the
financial needs of the County,
n. Printed copies of the Board of Commissioners Adopted Budget,
Financial Plan or any facsimile thereof shall contain all of the
above data unless otherwise approved by the Board of
Commissioners,
14. The Board of Commissioners may authorize transfers between
appropriation items by the County Executive or Fiscal Officer within limits
stated in the appropriations measure. In no case, however, may such
limits exceed those provided for in paragraph #22 and #23 of this
resolution.
15. A deviation from the original general appropriations measure shall not be
made without first amending the general appropriations measure through
action by the Board of Commissioners, except within those limits
provided for in paragraph #16 of this resolution.
16. Appropriations accumulated at the following three summary levels of
expenditure within each County Department will be deemed maximum
authorization to incur expenditures: Personnel Expenditures, Operating
Expenditures, and Internal Support Expenditures. The County Executive
or the Fiscal Officer shall exercise supervision and control of all budgeted
expenditures within these limits, holding expenditures below individual
line-item appropriations or allowing overruns in individual line-items
providing that at no time shall the net expenditures exceed the total
appropriation for Personnel and Operating Expenditures, respectively, for
each department as originally authorized or amended by the Board of
Commissioners. Further, Personnel Expenditures are authorized only for
positions specifically authorized pursuant to this Act as adopted and
amended by Board of Commissioner resolution, and appropriated
overtime, holiday overtime, on-call pay, shift premium summer help,
emergency salaries, and any adjustments required by collective
bargaining agreements. The Fiscal Officer shall submit to the Finance
Committee a quarterly listing of new governmental funded appropriations
and internal service fund line items created administratively which were
not properly classifiable. Line-item detail, division, unit or cost center
detail and allotments, which provide a monthly calendarization of annual
appropriations, as deemed necessary by the Fiscal Officer shall be
maintained and utilized as an administrative tool for management
information and cost control. The Fiscal Officer shall not approve any
expenditure beyond that necessary to accomplish stated program or
work objectives authorized in the general appropriation measure as
originally approved unless amended, in which case the amendment
takes precedence.
17. In order to amend the General Appropriations Act the amendment must
specifically identify the fund, department, division, unit, program and
account affected by the amendment. Additionally, if the amendment
increases an appropriation, the source of funding for that additional
appropriation, whether an increase in revenue or an offsetting decrease
in expenditure, must be presented as part of the amendment.
18. The Fiscal Officer shall maintain, for all budgeted funds, appropriation
ledger accounts in which are to be recorded such expenditure
encumbrances and obligations for the future payment of appropriated
funds as the Fiscal Officer may approve.
19. Each purchase order, voucher or contract of Oakland County shall
specify the funds and appropriation designated by number assigned in
the accounting system classification from which it is payable and shall be
paid from no other fund or appropriation. The necessary amount of the
appropriation from such account shall be transferred pursuant to the
provisions of this resolution to the appropriate general appropriation
account and the expenditure then charged thereto.
20. No obligation shall be incurred against, and no payment shall be made
from, any appropriation account unless there is a sufficient
unencumbered balance in the appropriation and sufficient funds are or
will be available to meet the obligation. All capital projects funded from
the Capital Improvement Fund shall require approval of the Board of
Commissioners on recommendation of the appropriate liaison committee
(Planning and Building Committee) prior to initiation of the project.
Pursuant to M.R. #15231, projects under $30,000 can be administratively
approved by both the Director of Facilities Management and the Fiscal
Officer (or designee) if funding is available and any transfers required are
to be included in the subsequent quarterly forecast report. Any obligation
incurred or payment authorized in violation of this resolution shall be void
and any payment so made illegal except those otherwise ordered by
court judgment or decree.
21. The Fiscal Officer, after the end of each quarter, shall transmit to the
Board of Commissioners a report depicting the financial condition of
budgeted operations, including, but not limited to:
a. A forecast of actual revenues by major source compared with
budgeted revenues accompanied by an explanation of any
significant variances,
b. A forecast of actual expenditures and encumbrances by
department compared with authorized appropriations
accompanied by an explanation of any significant variances,
and
c. A forecast of actual expenditures, encumbrances and transfers
from each of the several non-departmental appropriations
accounts compared with authorized appropriations
accompanied by an explanation of any significant variances.
22. Direct expenditure and/or transfers of any unencumbered balance or any
portion thereof in any appropriation for transfer account to any other
appropriations account may not be made without amendment of the
general appropriation measure as provided for in this resolution, except
that transfers within and between budgeted funds and departments may
be made by the Fiscal Officer in the following instances:
a. Transfers may be made from the non-departmental Overtime
Reserve account and Fringe Benefit Reserve account to the
appropriate departmental budget as specific overtime requests
are reviewed and approved by the Fiscal Services Division.
Additionally, overtime appropriations may be transferred
between divisions within a department at the request of the
Department Head, if authorized by the Fiscal Officer or his/her
designee. The Overtime Reserve account includes an
estimated amount for the Parental Leave benefit that may be
needed by departments that have contractual service
obligations or job duties that cannot be temporarily covered by
other departmental personnel and the use of Parental Leave
causes the department to exceed their Personnel Expenditure
budget category. The Overtime Reserve account also includes
an estimated amount for 24 hour / 7 days per week operations
for the Election Day holiday which occurs the Tuesday following
the first Monday in November in even years.
b. Transfers may be made from the non-departmental
appropriation accounts for Maintenance Department Charges
and Miscellaneous Capital Outlay to the appropriate
departmental budget as specific requests for these items are
reviewed and approved by the Fiscal Officer or his/her
designee.
c. Transfers may be made from the non-departmental
appropriation account Emergency Salaries Reserve as
reviewed and approved by the Human Resources Department.
d. Transfers may be made from salary and fringe benefit savings,
resulting from use of Merit System Administrative Leave without
Pay provisions, from departmental budgets to a non-
departmental Administrative Leave account. Quarterly reports
identifying such transfers and detailing the status of the non-
departmental Administrative Leave account shall be provided to
the appropriate Board committees.
e. Fringe benefit rates shall be established annually in the budget
process to charge all General Fund/General Purpose, Special
Revenue and Proprietary funds for actual employer fringe
benefit costs. Such rates shall be sufficient to meet all fringe
benefit costs including sick leave and annual leave
accumulations, tuition reimbursement, employee training,
retirees' medical, required debt service on the Retiree Health
Care Refunding bonds pursuant to M.R. #12299 and M.R.
#13280, and retirement administration. All funds collected for
Retirement, Tuition Reimbursement, Social Security (FICA),
Medical for active and retired employees, Disability, Dental,
Optical, and Life and Accident Insurance shall be transferred to
the Employee Fringe Benefit Fund as established by
Miscellaneous Resolution #81312. Sufficient funds shall be
maintained in the Employee Fringe Benefit Fund liability
account for sick leave and annual leave to cover the
accumulated liability at an amount equal to 50% of the sick
leave accumulation and 100% of the annual leave
accumulation, including applicable Social Security (FICA) taxes
thereon. All funds collected by Workers' Compensation and
Unemployment Compensation shall be transferred to the Fringe
Benefit Fund as established by Miscellaneous Resolution
#81012 and modified by Miscellaneous Resolution #96024.
f. The transfer of funds to the Capital Improvement Fund/Building
Improvement Fund shall be made in accordance with the
appropriation authorized by the Board of Commissioners.
g. Transfers (advances) may be made as necessary from the
Drain Revolving Fund to Drain Construction Funds and Drain
Maintenance Funds as short-term advances for costs incurred
such as preliminary engineering fees and ongoing maintenance
costs. Costs incurred by Drain Maintenance Funds and Drain
Construction Funds will be repaid by the Drain Fund through
assessments. Specific requests will be reviewed and approved
by the Fiscal Officer or his/her designee.
h. A transfer of any or all of the appropriation allocated under the
Non-Departmental account for Legislative Expense (#10100-
9090101-196030-731080) shall not be made to any
departmental budget without adoption of an Oakland County
Board of Commissioners resolution.
i. Transfers may be made from the Non-Departmental Juvenile
Resentencing account to the Circuit Court, Prosecuting
Attorney and Sheriff’s Office as actual costs are incurred and
upon approval of the Fiscal Officer or his/her designee.
23. The Board of Commissioners may make supplemental appropriations by
amending this general appropriations measure as provided by this
resolution, provided that revenues in excess of those anticipated in the
original general appropriations measure become available due to:
a. An unobligated surplus from prior years becoming available;
b. Current year revenue exceeding original estimate in amounts
sufficient enough to finance increased appropriations. The
Board of Commissioners may make a supplemental
appropriation by increasing the dollar amount of an
appropriation item in the original general appropriations
measure or by adding additional items. At the same time the
estimated amount from the source of revenue to which the
increase in revenue may be attributed shall be increased, or
other source and amount added in a sum sufficient to equal the
supplemental expenditure amount. In no case may such
appropriations cause total estimated expenditures, including an
accrued deficit, to exceed total estimated revenues, including
an unappropriated surplus.
24. Whenever it appears to the County Executive or the Board of
Commissioners that actual and probable revenues in any fund will be
less than the estimated revenues upon which appropriations from such
fund were based, the County Executive shall present to the Board of
Commissioners recommendations which, if adopted, will prevent
expenditures from exceeding available revenues for the current fiscal
year. Such recommendations shall include proposals for reducing
appropriations, increasing revenues, or both. After receiving the
recommendations of the County Executive for bringing appropriations
into balance with estimated revenues, the Board of Commissioners shall
amend the general appropriations measure to reduce appropriations or
shall approve such measures necessary to provide revenues sufficient to
equal appropriations, or both.
25. All appropriations are annual and the unexpended portion shall lapse at
year-end. Encumbrances and appropriations carried forward shall be
recorded as an assigned fund balance, and the subsequent year's
budget amended to provide authority to complete these transactions.
Appropriations shall not be carried forward for more than six (6) months
into the budget year following the year in which they were originally
appropriated. A status report on Appropriations Carried Forward, as
required by Miscellaneous Resolution #93156, will be incorporated as an
integral part of the ensuing year's Second Quarter Financial Forecast for
the purposes of determining their continuation for the remainder of the
year. The recommended year-end budget amendment shall be
supported with a statement of revenues and expenditures and operating
surplus or deficit which shall contain the following data: (1) budget as
adopted; (2) budget amendments; (3) budget as adjusted; (4) revenues
and expenditures, operating surplus or deficit; (5) accrued revenue and
expenditures; (6) transfers; (7) total revenues and expenditures and
transfers, operating surplus or deficit, including accruals and transfers;
(8) encumbrances; (9) appropriations carried forward; (10) total revenues
and appropriations utilized, operating surplus or deficit, including
encumbrances and appropriations carried forward; (11) balance of
revenues not collected, unencumbered appropriation balance, operating
surplus or deficit; (12) detail of adjustments to designated and
undesignated fund balance, detail of adjustment to reserves and/or any
other utilization of surplus; (13) final surplus or deficit or undesignated
fund balance carried forward to the subsequent year's budget.
26. A member of the Board of Commissioners, the County Executive, any
elected officer, the Fiscal Officer, any other administrative officer or
employee of Oakland County shall not: (1) create a debt, incur a financial
obligation on behalf of the County against an appropriation account in
excess of the amount authorized, (2) apply or divert money of the County
for purposes inconsistent with those specified in this general
appropriations measure as approved and amended by the Board of
Commissioners, nor (3) forgive a debt or write off an account receivable
without appropriate authorization of the Board of Commissioners, as
described in Miscellaneous Resolution #93135 (Bad Debt Write-Off
Policy) and Miscellaneous Resolution #12048 (Short Sale Policy).
Specifically, application of the foregoing Bad Debt Write-Off Policy shall
be invoked for all amounts in excess of $1,000; transactions of a lesser
amount shall be considered within the administrative authority of the
Fiscal Officer or his/her designee. Application of the foregoing Short Sale
policy may be invoked to allow the County to consider less than the
balance owed on an Oakland County home improvement loan in a
proposed sale of property, unless prohibited by Federal Regulations, as
determined by the Manager of the Oakland County Neighborhood and
Housing Development (formerly Community Home and Improvement)
Division or his/her designee. Furthermore, the Fiscal Services Division
must submit to the Board of Commissioners, as part of the quarterly
financial report, a listing of all bad debt write offs (including short sales)
occurring during the preceding three months. In addition, transactions
relating to Inmate Prisoner Billings which are billed in excess of ability to
pay are hereby authorized to be adjusted in accordance with Public Act
212 of 1994 with the resultant amount of the write-off subsequently
reported to the Board of Commissioners as part of the Quarterly
Financial Report. Also, within the administrative authority of the Fiscal
Officer and with the general approval of the Court, Circuit Court and
Probate Court financial orders for $2,500 or less may be reduced and
amended by the Fiscal Services Division based on an individual’s ability
to pay. Waiver of fees in excess of $2,500 shall require the approval of
the Court. Except as otherwise stated in the General Appropriations Act,
funds shall not be expended without specific appropriation or other
appropriate action by the Board of Commissioners from fund equity; from
balance sheet accounts for the purchase of fixed assets not cited in
paragraph 26 of the General Appropriations Act, non-routine prepaid
items or non-routine obligations related to a specific appropriation; or
from funds not budgeted.
27. All Internal Service Fund budgets that have depreciable assets shall
have a capital budget with detail supporting the amount of annual
depreciation therein included, as well as a fiscal plan for replacing,
upgrading or disposing of those assets.
28. The budgetary system shall be maintained on the same basis of
accounting (generally accepted accounting principles) as the actual
financial information is maintained.
29. Any violation of the general appropriations measure by the County
Executive, the Fiscal Officer, any administrative officer, employee or
member of the Board of Commissioners detected through application of
generally accepted accounting procedures utilized by Oakland County or
disclosed in an audit of the financial records and accounts of the County
shall be filed with the State Treasurer and reported by the State
Treasurer to the Attorney General. Pursuant to Public Act 621 of 1978,
the Uniform Budgeting Act, the Attorney General shall review the report
and initiate appropriate action against the person or persons in violation.
For use and benefit of the County of Oakland, the Attorney General or
Prosecuting Attorney may institute a civil and/or criminal action in a court
of competent jurisdiction for the recovery of County funds disclosed by
an examination to have been illegally expended or collected as a result
of malfeasance, and for the recovery of public property disclosed to have
been converted or misappropriated.
30. The provisions of this act shall be applied to the General Fund and all
Special Revenue and Proprietary Funds of the County, including
Enterprise Funds and Internal Service Funds.
31. The Board of Commissioners adopted a leased vehicle policy per
Miscellaneous Resolution #93230 which was amended by Miscellaneous
Resolution #94257 and then superseded by Miscellaneous Resolution
#19004 requires requests for additional new vehicles (other than
replacements of existing vehicles previously approved by the Board of
Commissioners) shall, upon affirmative recommendation of the County
Executive, be submitted annually to the Finance and Infrastructure to
include any significant changes in the County Leased Vehicle Program.
The FY 2022 budget includes a transfer from the Parks and Recreation
Fund to the Motor Pool Fund that reflects an expansion of the County’s
fleet:
o Parks and Recreation Fund - includes $35,000 for one (1)
Pickup Truck
32. The Board of Commissioners adopted a Professional Services Contract
Authorization policy per Miscellaneous Resolution #19346 that requires
approval of the Board of Commissioners for Professional Service
contracts in excess of $250,000. The policy also requires Board of
Commissioners approval for Professional Services contracts in excess of
$100,000 that were awarded through a process other than full and open
competition, such as a single or sole source process. A list of
Professional Services by department is included in the budget document.
BE IT FURTHER RESOLVED that rates and fees have been updated for Public
Services Department’s Animal Control Division and Medical Examiner Division
to reflect FY 2022 rate adjustments to align with the services provided:
o Dog License Fees – Effective January 1, 2022
One-Year Standard Senior Delinquent Senior/Delinquen
t
Spayed/Neutere
d
$15.00 $14.00 $40.00 $40.00
Male/Female
(unaltered)
$25.00 $23.00 $40.00 $40.00
Three-Year
Spayed/Neutere
d
$40.00 $37.00 $55.00 $52.00
Male/Female
(unaltered)
$70.00 $64.00 $85.00 $ 79.00
o Cremation Approval Fee – $55.00 Effective October 1, 2021
o Complete Autopsy - $3,000.00 Effective October 1, 2021
BE IT FURTHER RESOLVED that as a condition of continuing debt covenants
the Department of Management and Budget and Treasurer’s Office are hereby
directed to take any and all ministerial actions that may be necessary to
facilitate the payment of the principal and interest on all debt obligations that
have been authorized through separate action by the Board of Commissioners
and the payment of all other obligations.
BE IT FURTHER RESOLVED that the FY 2022-2024 Finance Committee
Recommended Budget, presented on September 29, 2021; be amended to
adjust the ARP Local Fiscal Recovery Fund (#21285) budget by $9,639,404 for
FY 2022 and $4,639,404 for FY 2023-24 to decrease the Internal Support
expenditures line item (21285-9010101-133095-770000) and offset by a
decrease to the Federal Operating Grants revenue line item (21285-9010101-
133095-610313) to correct the line items used for balancing the ARP Local
Fiscal Recovery Fund. Release of ARP Local Fiscal Recovery Fund
appropriations is contingent upon approval from the Pandemic Response Ad
Hoc Committee.
BE IT FURTHER RESOLVED that the FY 2022-2024 Finance Committee
Recommended Budget document, presented on September 29, 2021; be
amended to assign $150,000 with the FY 2021 Year End Report in an Assigned
Fund Balance account with the intended purpose to establish a limited-time
matching grant program to provide enhanced marine safety patrol and
enforcement through the Oakland County Sheriff’s Office for cities, villages and
townships that share jurisdiction of lakes in the county with public access
boating sites. Fund Balance Assignments require a separate resolution for
program appropriation and the FY 2021 Year End Report must be adopted by
the Board of Commissioners prior to any separate resolutions being brought
forward for consideration.
BE IT FURTHER RESOLVED that the FY 2022-2024 Finance Committee Recommended
Budget document, presented on September 29, 2021; be amended to assign $250,000 with
the FY 2021 Year End Report in an Assigned Fund Balance account with the intended
purpose to establish a one-time matching grant program for cities, villages, and townships,
developed and coordinated by MSU Extension, to mitigate the spread of gypsy moths and
their negative impacts on the environment within the county. Fund Balance Assignments
require a separate resolution for program appropriation and the FY 2021 Year End Report
must be adopted by the Board of Commissioners prior to any separate resolutions being
brought forward for consideration.
BE IT FURTHER RESOLVED that the FY 2022-2024 Finance Committee
Recommended Budget document, presented on September 29, 2021 is
amended to add $100,000 of one-time funding to the existing Campus
Sustainability project (Project #100000003389) to include funding for the 52-2
District Courthouse needs assessment analysis. The FY 2022 budget is
amended as follows:
GENERAL FUND
(#10100)
FY 2022
Revenues
9010101-196030-665882 Planned Use of Balance $100,000
Total Revenue $100,000
Expenditures
9010101-196030-788001-
40400
Transfers Out $100,000
Total Expenditures $100,000
PROJECT WORK
ORDER FUND (#40400)
FY 2022
Project ID# 100000003389
Revenues
1040101-148020-695500-
10100
Transfers In $100,000
Total Revenue $100,000
Expenditures
1040101-148020-796500 Budgeted Equity Adj $100,000
Total Expenditures $100,000
BE IT FURTHER RESOLVED that the FY 2022-2024 Finance Committee
Recommended Budget, presented on September 29, 2021; be amended to
strike out the following Contracts from the Professional Service Contracts
Summary: 5741, 4945, 5204, 5080, 4639, 6044, 5254, 4989, 5846. Pursuant to
the Professional Services Contract Authorization Policy (MR#19346).
BE IT FURTHER RESOLVED that the FY 2022-2024 Finance Committee
Recommended Budget, presented on September 29, 2021; be amended to
adjust the FY 2022 Board of Commissioners budget by $30,000 to increase the
Literacy Project expenditure line item (10100-5010101-180010-731129) and
offset by an increase to the Planned Use of Balance revenue line item (10100-
9010101-196030-665882) to support literacy projects throughout the county.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachment:
1.Report from LAGO
a)Amendment - ARP Local Fiscal Recovery Fund #21285
Luebs moved to approve the attached Budget Amendment: Amendment - ARP
Local Fiscal Recovery Fund #21285. Seconded by Joliet.
Motion Passed.
AMENDMENT
IN RE: Amendment - ARP Local Fiscal Recovery Fund #21285
BE IT FURTHER RESOLVED that the FY 2022-2024 Finance Committee
Recommended Budget, presented on September 29, 2021; be amended to
adjust the ARP Local Fiscal Recovery Fund (#21285) budget by $9,639,404 for
FY 2022 and $4,639,404 for FY 2023-24 to decrease the Internal Support
expenditures line item (21285-9010101-133095-770000) and offset by a
decrease to the Federal Operating Grants revenue line item (21285-9010101-
133095-610313) to correct the line items used for balancing the ARP Local
Fiscal Recovery Fund. Release of ARP Local Fiscal Recovery Fund
appropriations is contingent upon approval from the Pandemic Response Ad
Hoc Committee.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
b)Amendment - Marine Safety Patrol
Kristen Nelson moved to adopt the attached Budget Amendment: Amendment -
Marine Safety Patrol. Seconded by Michael Gingell.
Motion Passed.
AMENDMENT
IN RE: Amendment - Marine Safety Patrol
BE IT FURTHER RESOLVED that the FY 2022-2024 Finance Committee
Recommended Budget document, presented on September 29, 2021; be
amended to assign $150,000 with the FY 2021 Year End Report in an Assigned
Fund Balance account with the intended purpose to establish a limited-time
matching grant program to provide enhanced marine safety patrol and
enforcement through the Oakland County Sheriff’s Office for cities, villages and
townships that share jurisdiction of lakes in the county with public access
boating sites. Fund Balance Assignments require a separate resolution for
program appropriation and the FY 2021 Year End Report must be adopted by
the Board of Commissioners prior to any separate resolutions being brought
forward for consideration.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
c)Amendment - Gypsy Moth Program
Michael Spisz moved to adopt the attached Budget Amendment: Amendment -
Gypsy Moth Program. Seconded by Penny Luebs.
Motion Passed.
AMENDMENT
IN RE: Amendment - Gypsy Moth Program
BE IT FURTHER RESOLVED that the FY 2022-2024 Finance Committee
Recommended Budget document, presented on September 29, 2021; be
amended to assign $250,000 with the FY 2021 Year End Report in an Assigned
Fund Balance account with the intended purpose to establish a one-time
matching grant program for cities, villages, and townships, developed and
coordinated by MSU Extension, to mitigate the spread of gypsy moths and their
negative impacts on the environment within the county. Fund Balance
Assignments require a separate resolution for program appropriation and the
FY 2021 Year End Report must be adopted by the Board of Commissioners
prior to any separate resolutions being brought forward for consideration.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
d)Amendment - Campus Sustainability Project: 52-2 District Courthouse
Robert Hoffman moved to adopt the attached Budget Amendment: Amendment
- Campus Sustainability Project: 52-2 District Courthouse. Seconded by Philip
Weipert.
Motion Passed.
AMENDMENT
IN RE: Amendment - Campus Sustainability Project: 52-2 District Courthouse
BE IT FURTHER RESOLVED that the FY 2022-2024 Finance Committee
Recommended Budget document, presented on September 29, 2021 is
amended to add $100,000 of one-time funding to the existing Campus
Sustainability project (Project #100000003389) to include funding for the 52-2
District Courthouse needs assessment analysis. The FY 2022 budget is
amended as follows:
GENERAL FUND (#10100) FY 2022
Revenues
9010101-196030-665882 Planned Use of Balance $100,000
Total Revenue $100,000
Expenditures
9010101-196030-788001-40400 Transfers Out $100,000
Total Expenditures $100,000
PROJECT WORK ORDER FUND (#40400) FY 2022
Project ID# 100000003389
Revenues
1040101-148020-695500-10100 Transfers In $100,000
Total Revenue $100,000
Expenditures
1040101-148020-796500 Budgeted Equity Adj $100,000
Total Expenditures $100,000
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
e)Amendment - Professional Service Contracts Summary
Michael Spisz moved to adopt the attached Budget Amendment: Amendment -
Professional Service Contracts Summary. Seconded by Penny Luebs.
Motion Passed.
AMENDMENT
IN RE: Amendment - Professional Service Contracts Summary
BE IT FURTHER RESOLVED that the FY 2022-2024 Finance Committee
Recommended Budget, presented on September 29, 2021; be amended to
strike out the following Contracts from the Professional Service Contracts
Summary: 5741, 4945, 5204, 5080, 4639, 6044, 5254, 4989, 5846. Pursuant to
the Professional Services Contract Authorization Policy (MR#19346).
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
f)Amendment - Literacy Project
Eileen Kowall moved to adopt the attached Budget Amendment: Amendment -
Literacy Project. Seconded by Charles Cavell.
Motion Passed.
AMENDMENT
IN RE: Amendment - Literacy Project
BE IT FURTHER RESOLVED that the FY 2022-2024 Finance Committee
Recommended Budget, presented on September 29, 2021; be amended to
adjust the FY 2022 Board of Commissioners budget by $30,000 to increase the
Literacy Project expenditure line item (10100-5010101-180010-731129) and
offset by an increase to the Planned Use of Balance revenue line item (10100-
9010101-196030-665882) to support literacy projects throughout the county.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
c.Appropriation of American Rescue Plan Act Local Fiscal Recovery Funds for
County Pandemic and Recovery Operational Expenses
Gwen Markham moved to adopt the attached Resolution: Appropriation of American
Rescue Plan Act Local Fiscal Recovery Funds for County Pandemic and Recovery
Operational Expenses. Seconded by Philip Weipert.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-379
Sponsored By: Gwen Markham
IN RE: Appropriation of American Rescue Plan Act Local Fiscal Recovery Funds
for County Pandemic and Recovery Operational Expenses
WHEREAS on March 11, 2021, President Biden signed the American Rescue Plan
(ARP) Act of 2021, a $1.9 trillion coronavirus rescue package designed to facilitate the
United States' recovery from the devastating economic and health effects of the COVID-
19 pandemic; and
WHEREAS Oakland County has been allocated $244,270,949 in Local Fiscal Recovery
Funds from the American Rescue Plan and has received the first of two expected
disbursements in the amount of $122,135,474: and
WHEREAS COVID–19 response and prevention, public health and safety staff, and
providing government services to the extent of a reduction in the recipient’s general
revenue are detailed as eligible uses of these funds under the United States Department
of Treasury’s Interim Final Rule; and
WHEREAS the Board of Commissioners approved Miscellaneous Resolution #21036 on
February 4, 2021, authorizing the creation of the Oakland Together Pandemic
Response Initiative and Ad Hoc Committee; and
WHEREAS Miscellaneous Resolution #21036 authorized a General Fund appropriation
in the amount of $10,000,000 for expenditures related to vaccines, contact tracing,
testing and other actions related to executing these pandemic response measures in
advance of the receipt of federal and state funds for those purposes under the
administration of the Oakland Together Pandemic Response Initiative Ad Hoc
Committee; and
WHEREAS the County Executive’s Administration is recommending that $10,000,000 in
Local Fiscal Recovery Funds be appropriated for eligible county operational expenses
outlined in the U.S. Department of Treasury guidelines for the expenditure of American
Rescue Plan Fiscal Recovery Funds, including reimbursement of certain County
General Fund for expenditures from the advanced appropriation described above.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the appropriation of $10,000,000 in Local Fiscal Recovery
Funds for county operational expenses eligible under U.S. Department of Treasury
guidelines for the American Rescue Plan Local Fiscal Recovery Funds under the
administration of the Finance Committee.
BE IT FURTHER RESOLVED that a written report shall be distributed electronically
monthly to all members of the Board of Commissioners describing the use of Local
Fiscal Recovery Funds under this resolution for FY 2021.
BE IT FURTHER RESOLVED that the FY 2021 budget be amended as follows:
ARP LOCAL FISCAL RECOVERY FUND (#21285)
FY 2021
Project: 100000003556 ARP Pandemic Response County Operations
Bud Ref: 2021 Activity: GLB Analysis: GLB
Revenue
9010101-133095-610313 Federal Operating Grants $10,000,000
Total Revenue $10,000,000
Expenditures
9010101-133095-770000 Internal Support Expenditures $10,000,000
Total Expenditures $10,000,000
BE IT FURTHER RESOLVED the Board of Commissioners approves direct
communication between members of the Board of Commissioners and Guidehouse for
counseling on the U.S. Treasury's Interim Final Rule for the use of Coronavirus State
and Local Fiscal Recovery Funds as established by the American Rescue Plan Act.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the
expenditure of appropriated funding for the professional contractual services listed in
Attachment A.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson,
Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas
Kuhn, Charles Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles,
Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachment:
1.Memo on Pandemic-Related Operational Spending
a)Amendment - Guidehouse Fiscal Services Consulting
Karen Joliat moved to amend the attached Resolution Amendment -
Guidehouse Fiscal Services Consulting. Seconded by Yolanda Smith Charles.
Motion Passed.
IN RE: Amendment - Guidehouse Fiscal Services Consulting
BE IT FURTHER RESOLVED the Board of Commissioners approves direct
communication between members of the Board of Commissioners and
Guidehouse for counseling on the U.S. Treasury's Interim Final Rule for the use
of Coronavirus State and Local Fiscal Recovery Funds as established by the
American Rescue Plan Act.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachments:
1.Guidehouse (2)
2.006369_CO_01 (1)
b)Amendment - Professional and Contractual Services
Penny Luebs moved to amend the attached Resolution: Amendment -
Professional and Contractual Services. Seconded by Philip Weipert.
Motion Passed.
IN RE: Amendment - Professional and Contractual Services
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the
expenditure of appropriated funding for the professional contractual services
listed in Attachment A.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachments:
1.FY21ARPAcontracts
2.Third_Coast_Tech
3.Strategic_Communications Strategic
4.Saber_Building_Services
5.Presidio_Networked_Solutions_Group
6.Pierce_Monroe___Associates
7.Oakland County Vaccine License Agreement 010721 Final w EX - signed
8.Krasitys Medical Surgical Supply 004615
9.GUD _Marketing
10.Great_Lakes_Medical_Laboratory
11.Dell_Marketing
12.Bright_Horizons_Childrens_Centers
13.Ark Laboratory 006172
14.006316 BOCOVaccine Agreement
15.006285_CO_04 Saber
16.006285_CO_03 Saber
17.006285_CO_02 Saber
18.006285_CO_01 Saber
19.006202_CO_01 GUD
20.005852_CO_03 Bright Hoir
21.005623_CO_07 Dell
22.005623_CO_06 Dell
23.005623_CO_05 Dell
24.005623_CO_04 Dell
25.005623_CO_03 DEll
26.005623_CO_02 Dell
27.005623_CO_01 Dell
28.005293_CO_10 Third Coast
29.005293_CO_09 Third Coast
30.005293_CO_08 Third Coast
31.005293_CO_07 Third Coast
32.005293_CO_06 Third Coast
33.005293_CO_05 Third Coast
34.005293_CO_04 Third Coast
35.005293_CO_03 Third Coast
36.005293_CO_02 Third Coast
37.005293_CO_01 Third Coast
38.005162_CO_04 Presidio
39.005162_CO_03 Presidio
40.005162_CO_02 Presidio
41.005162_CO_01X Presidio
42.005080_CO_09 HR Staff
43.005080_CO_08 HR Staff
44.005080_CO_07 HR Staff
45.005080_CO_06 HR Staff
46.005080_CO_05 HR Staff
47.005080_CO_04 HR Staff
48.005080_CO_03 HR Staff
49.005080_CO_02 HR Staff
50.005080_CO_01 HR Staff
51.004940_CO_12 Strategic
52.005254_Aramark Correctional Services (1)
53.005254_Aramark Correctional Services_Amendment 01
15.LEGISLATIVE AFFAIRS AND GOVERNMENT OPERATIONS COMMITTEE –
KRISTEN NELSON
a.Opposition to Restrict the Right to Vote
Kristen Nelson moved to adopt the attached Resolution: Opposition to Restrict
the Right to Vote. Seconded by Marcia Gershenson.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-355
Sponsored By: Marcia Gershenson
IN RE: Opposition to Restrict the Right to Vote
WHEREAS free and fair access to voting and participation in our democracy is
fundamental to creating an equitable system of governance; and
WHEREAS in 2018, nearly 67% of the Michigan electorate voted to increase
access to voting by approving the Promote the Vote Proposal 3 ballot initiative.
This initiative made it easier for people to vote with a variety of measures,
including early voting through no-reason absentee voting; and
WHEREAS despite the electorate making their voices heard in 2018 in support
of increased access to voting, dozens of bills over the past several months to
restrict voting have been introduced in the Michigan Legislature, making
election administration less equitable and efficient, and undermining existing
laws that keep Michigan elections safe and secure; and
WHEREAS restricting voting rights and harming election administration is
damaging to all communities and disproportionately harms communities of color
and lower-income communities; and
WHEREAS members of minority and low-income communities tend to have
lower voter turnout due to polling locations not being placed near an accessible
location (such as within a minority community or near public transit), and the
inability to obtain an ID due to cost. Additionally, lack of access to translated
voting materials has resulted in lower voter turnout, which has increased when
translated materials were provided; and
WHEREAS researchers have found increased access to ballot drop boxes,
which are often more secure than the average blue postal box by being subject
to video or in-person surveillance, were highly effective in promoting increased
voter turnout in communities across Michigan in 2020; and
WHEREAS there are a number of benefits to increasing access to voting and
allowing early voting such as early identification and correction of registration
errors and voting system glitches, shorter lines and wait times on Election Day,
reduced burdens on Election Day poll workers resulting in improved poll worker
performance, reduced stress on the voting system on Election Day, greater
access to voting and increased voter satisfaction, and expanding the electorate
through increased voter turnout; and
WHEREAS some form of early voting already exists in two-thirds of states; and
WHEREAS election officials and voting advocates have testified to the desire
for access to ballot drop boxes, and early voting period of at least two weeks,
the need for more time for preprocessing of ballots, the need for improved poll
worker recruitment programs, and the need for sufficient funding of elections;
and
WHEREAS the Board of Commissioners supports an increase in ballot drop
box availability, implementing an early voting period of at least two weeks,
allowing for two weeks of preprocessing of ballots, making it easier for clerks to
recruit poll workers, and sufficiently funding Michigan elections.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners stands in opposition to restrict the right to vote.
Chairperson David Woodward addressed the Board to call a recess at 7:43 p.m.
Chairperson David Woodward called the Board to reconvene at 7:55 p.m.
Vote Summary (11-9-0)
Yes: David Woodward, Kristen Nelson, Gwen Markham, Angela Powell, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny
Luebs, Janet Jackson, Gary McGillivray
No: Michael Gingell, Michael Spisz, Karen Joliat, Eileen Kowall, Christine Long,
Philip Weipert, Thomas Kuhn, Charles Moss, Robert Hoffman
Abstain: None
Absent: Kochenderfer
b.Recognizing the Second Monday of October as Indigenous Peoples' Day
Kristen Nelson moved to adopt the attached Resolution: Recognizing the
Second Monday of October as Indigenous Peoples' Day. Seconded by William
Miller III.
Motion Passed.
Robert Hoffman moved to amend the attached Resolution by the incorporation
of Columbus Day.
Chairperson David Woodward addressed the Board to call a recess at 8:07 p.m.
Chairperson David Woodward called the Board to reconvene at 8:11 p.m.
Motion to Amend Failed.
Vote Summary (8-11-0)
Yes:Michael Gingell, Michael Spisz, Karen Joliat, Eileen Kowall, Christine Long,
Thomas Kuhn, Charles Moss, Robert Hoffman
No: David Woodward, Kristen Nelson, Gwen Markham, Angela Powell, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny
Luebs, Janet Jackson, Gary McGillivray
Abstain: None
MISCELLANEOUS RESOLUTION #21-380
Sponsored By: William Miller III, Gary McGillivray, Charles Cavell, Yolanda
Smith Charles, Janet Jackson, Marcia Gershenson, Gwen Markham, Kristen
Nelson, Angela Powell, David Woodward, Penny Luebs
IN RE: Recognizing the Second Monday of October as Indigenous
Peoples' Day
WHEREAS the idea of Indigenous Peoples’ Day was first proposed in 1977 by
a delegation of Native Nations to the United Nations-sponsored International
Conference on Discrimination Against Indigenous Populations in the Americas;
and
WHEREAS in 1990, representatives from 120 Indigenous Nations at the First
Continental Conference on 500 Years of Indian Resistance unanimously
passed a resolution to transform Columbus Day into an opportunity to reveal
historical truths about pre-existing indigenous cultures that have survived an
often-violent colonization process which continues to exist and thrive in present
day America; and
WHEREASthe United States endorsed the United Nations Declaration on the
Rights of Indigenous Peoples on December 16, 2010, and Article 15 of that
declaration states:
Indigenous peoples have the right to the dignity and diversity of their
cultures, traditions, histories, and aspirations, which shall be
appropriately reflected in education and public information.
States should take effective measures, in consultation and cooperation
with the indigenous peoples concerned, to combat prejudice and
eliminate discrimination and to promote tolerance, understanding, and
good relations among indigenous peoples and all other segments of
society; and
WHEREAS since 2015, at least 11 states and 129 cities in the United States
have passed measures designating the second Monday in October Indigenous
Peoples’ Day instead of Columbus Day; and
WHEREAS historians have largely agreed that Columbus did not “discover” the
Americas, as indigenous people were already here, nor was he the first
European to reach the “New World”; and
WHEREAS Columbus brought devastation to the Americas, enslaving
indigenous people of the region and decimating the population while opening
the Americas up to Europe for the expansion of slave trade at the expense of
the indigenous population; and
WHEREAS the State of Michigan recognizes the presence of the three major
tribal groups in our State today, the Chippewa (Ojibwe), Ottawa (Odawa), and
Potawatomi (Bodéwadmik), who have lived upon this land since time
immemorial, and values the progress our society has accomplished through
Native American thought and culture; and
WHEREAS the recognition and acknowledgement of Indigenous Peoples’ Day
would officially acknowledge and respectfully support the resistance,
persistence, existence and living history of Oakland County’s indigenous
people, including the Bodéwadmik, Odawa, Ojibwe; and
WHEREAS Indigenous Peoples’ Day shall be used to reflect upon the ongoing
struggles of indigenous peoples on this land, and to celebrate the thriving
cultures and values that the Bodéwadmik, Odawa, Ojibwe, and other
indigenous peoples contribute to our society; and
WHEREAS on this second Monday of October, we should honor the historic,
cultural, and contemporary significance of indigenous peoples and their
ancestral lands that also became known as the Americas and celebrate their
contributions to communities throughout Michigan, the United States, and all
over the world; and
WHEREAS Oakland County has a responsibility to oppose the systemic racism
towards indigenous people in the United States which perpetuates negative
impacts on health, income, and social inequalities.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners proclaims October 12, 2021, as Indigenous Peoples’ Day in
Michigan to uplift our country’s indigenous roots, history, and contributions.
BE IT FURTHER RESOLVED that we celebrate and honor the foundational
contributions of Indigenous People to the history of our County, the State of
Michigan, and our Country.
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners encourages our schools and other institutions to use
Indigenous Peoples’ Day as a point from which to, throughout the year, reflect
upon and learn about the historical abuses and continuing struggles of
indigenous nations, and to celebrate the magnificent foundations of the
indigenous people of this land upon which our County, State, and Country were
built.
Vote Summary (11-9-0)
Yes: David Woodward, Kristen Nelson, Gwen Markham, Angela Powell, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny
Luebs, Janet Jackson, Gary McGillivray
No: Michael Gingell, Michael Spisz, Karen Joliat, Eileen Kowall, Christine Long,
Philip Weipert, Thomas Kuhn, Charles Moss, Robert Hoffman
Abstain: None
Absent: Kochenderfer
c.Director of Public Services
Kristen Nelson moved to confirm the attached Appointment: Director of Public
Services. Seconded by Yolanda Smith Charles.
Motion Passed.
County Executive Coulter has selected Barbara M. Hankey to serve as the
Director of the Department of Public Services. The Department of Public
Services manages the divisions of Community Corrections, Children's Village,
Circuit Court Probation, Animal Control and Medical Examiner. Ms. Hankey has
served as the Manager of the Community Corrections Division since 2001. The
Board's confirmation of Department Directors is required per PA 139 of 1973.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Absent: Kochenderfer
Attachments:
1.Appointment Letter to CommissionersBH
2.BH resume
d.Board of County Canvassers
Kristen Nelson moved to confirm the appointments to the Board of County
Canvassers. Seconded by Yolanda Smith Charles.
Motion Passed.
The Legislative Affairs and Government Operations Committee, having met on
September 28, 2021, reviewed the recommendations by Jody Job of the
Democratic Party and A. Rocky Raczkowski, Chair
of the Oakland County Republican Party, recommends that Gloria Harsten-
Spann be considered as the Democratic member
for appointment to the Board of County Canvassers for a four-year term
beginning November 1, 2021 - October 31, 2025.
Pursuant to MCL 168.24, the Board of County Canvassers is made up of 2
Republicans and 2 Democrats. The head of each political party has submitted,
through the County Clerk, 3 names for consideration of 1 vacancy each.
Appointment confirmation by the Board of Commissioners is required within 10
calendar days of the Board of Commissioner’s Annual Meeting. The Annual
Meeting is currently scheduled for September 29, 2021.
The current terms expire October 31, 2021. The new appointment will be for a
4-year term expiring October 31, 2025.
The current appointees are as follows:
• Wilma Cotton (REP)
• Gloria Harsten-Spann (DEM)
The vote for members of the Oakland County Canvassing Board, as a result of
a paper ballot vote, reads as follows, listing the Commissioner and their
selection of REPUBLICAN CANDIDATE and DEMOCRATIC CANDIDATE in
parenthesis:
Cavell (Cotton, Harsten-Spann), Charles (Cotton, Harsten-Spann), Gershenson
(Cotton, Harsten-Spann), Gingell (Cotton, Abstain), Hoffman (Cotton, Harsten-
Spann), Jackson (Cotton, Harsten-Spann) Joliat (Cotton, Harsten-Spann),
Kowall (Cotton, Abstain), Kuhn (Cotton, Harsten-Spann), Long (Cotton,
Harsten-Spann), Luebs (Cotton, Harsten-Spann), Markham (Abstain, Harsten-
Spann), McGillivray (Cotton, Harsten-Spann), Miller (Cotton, Harsten-Spann),
Moss (Cotton, Harsten-Spann), Nelson (Cotton, Harsten-Spann), Powell
(Cotton, Harsten-Spann), Spisz (Cotton, Harsten-Spann), Weipert (Cotton,
Harsten-Spann), Woodward (Cotton, Harsten-Spann).
SUMMARY OF VOTES
Republican Candidates Democratic Candidates
Wilma Cotton 19 Gloria Harsten-Spann 18
Marian Sheridan 0 Derryl Reed 0
Sandy Price 0 Murray Gorchow 0
A sufficient majority having voted in favor, the appointments of Wilma Cotton
and Gloria Harsten-Spann to the Oakland County Canvassing Board for a four-
year term ending October 31, 2025, were confirmed.
Motion Passed.
Vote Summary (20-0-0)
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen
Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela
Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman
No: None
Abstain: None
Attachments:
1. OCDP Canvasser Appointment Nomination
2. OCRP Canvasser Appointment Nomination
16.PUBLIC HEALTH AND SAFETY COMMITTEE – PENNY LUEBS
There were no items to report on the Regular Agenda for the Public Health and Safety
Committee.
17.Reports of Special Committees
18.Special Order of Business
19.Unfinished Business
20.New & Miscellaneous Business
a.Amendment To The Rules Of The Board Of Commissioners – Revision Of
Section II. – Order Of Business
Charles Moss moved to suspend the rules and vote immediately on the
attached Resolution: Amendment To The Rules Of The Board Of
Commissioners – Revision Of Section II. – Order Of Business. Seconded by
Christine Long.
Motion Failed.
MISCELLANEOUS RESOLUTION #21-381
Sponsored By: Charles Moss
IN RE: Amendment To The Rules Of The Board Of Commissioners –
Revision Of Section II. – Order Of Business
WHEREAS the Oakland County Board of Commissioners’ meetings have
always included only one Public Comment segment which was held at the
beginning of meetings; and
WHEREAS it was an efficient use of time for public attendees who were able to
raise and voice their concerns to their county representatives; and
WHEREAS the Board recently revised Section II. of the Rules via
Miscellaneous Resolution #21328 at its September 2, 2021, meeting by creating
a second Public Comments segment and limiting the first segment to comments
related only to issues contained on the agenda; and
WHEREAS this forces citizens with concerns to wait through possibly lengthy
and late meetings before they can address the Board; and
WHEREAS the citizens have a right to be heard and the Commissioners have a
duty to listen, and unnecessary impediments to citizen participation should be
eliminated, and
WHEREAS the newly revised public comment policy has not been accepted
with great enthusiasm.
NOW THEREFORE BE IT RESOLVED that the 2021-22 Rules of the Board of
Commissioners are amended as follows:
II. ORDER OF BUSINESS
A. For meetings of the Board of Commissioners, the following shall be the
order of business:
1. Call Meeting to Order
2. Roll Call
3. Invocation
4. Pledge of Allegiance
5. Approval of Minutes
6. Approval of Agenda
7. Communications
8. Public Comments (three minutes max per speaker, related to any
topic)
9. Reports of Standing Committees
10. Reports of Special Committees
11. Special Order of Business
12. Unfinished Business
13. New and Miscellaneous Business
14. Announcements
15. Adjournment
Vote Summary (9-11-0)
Yes: Michael Gingell, Michael Spisz, Karen Joliat, Eileen Kowall, Christine
Long, Philip Weipert, Thomas Kuhn, Charles Moss, Robert Hoffman
No: David Woodward, Kristen Nelson, Gwen Markham, Angela Powell, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny
Luebs, Janet Jackson, Gary McGillivray
Abstain: None
Absent: Kochenderfer
The Chairperson referred the resolution to the Legislative Affairs and
Government Operations Committee. There were no objections.
b.Request To the Oakland County Health Division to Permit School Districts
to Determine Mask Requirements
Marcia Gershenson moved to refer to the Pandemic Ad Hoc Committee the
attached Resolution: Request To the Oakland County Health Division to Permit
School Districts to Determine Mask Requirements. Seconded by Gwen
Markham.
Motion Passed.
MISCELLANEOUS RESOLUTION #21-357
Sponsored By: Adam Kochenderfer
IN RE: Request To the Oakland County Health Division to Permit School
Districts to Determine Mask Requirements
WHEREAS in March of last year, a new strain of the coronavirus, otherwise
known as COVID-19, attacked Oakland County and the State of Michigan; and
WHEREAS throughout nearly all of last year, our population had no access to
vaccines and the medical community knew little about COVID-19 and its
transmissibility; and
WHEREAS senior citizens have been and remain the most vulnerable group to
severe illness and even death from COVID-19 without vaccination; and
WHEREAS with the introduction of widely available and effective vaccines, as
well as increased knowledge and research within the medical community,
mortality rates, severe illness, and hospitalizations in Oakland County
associated with COVID-19 have dramatically dropped; and
WHEREAS over 71% of Oakland County residents 16 years or older have
received at least their first dose of COVID-19 vaccine; and
WHEREAS after nearly a year and a half of the COVID-19 pandemic, severe
illness, hospitalization, and death continue to be rare in children infected with
COVID-19; and
WHEREAS NPR recently reported that, “n states where data was available,
less than 2% of all child COVID-19 cases required hospitalization and 0.00% to
0.03% were fatal”; and
WHEREAS in data provided by the White House COVID-19 Team, Strategy
and Execution Group, Centers for Diseases Control and Prevention dated
August 11, 2021, it was reported that only 3.6 people per 1 million people ages
17 years old or younger constituted new pediatric hospital admissions that
tested positive for COVID-19; and
WHEREAS a robust study issued by the Centers for Disease Control and
Prevention in May 2021 covering more than 90,000 elementary-school students
in 169 Georgia schools failed to show that a masking requirement of students
generated any independent benefit; and
WHEREAS the director of Emergency Medicine Infectious Disease
Management at Boston Medical Center, Elissa Schechter-Perkins, recently
noted the lack of “any studies that show conclusively that kids wearing masks in
schools has any effect on their own morbidity or mortality or on the
hospitalization or death rate in the community around them”; and
WHEREAS Dr. Schechter-Perkins further remarked that “there are real
downsides to masking children for this long, with no end date, and without any
clear upside”; and
WHEREAS in a Detroit Free Press article dated August 23, 2021, Governor
Gretchen Whitmer noted that school districts should determine whether to
impose mask requirements and “that districts in large measure wanted the
ability to make those decisions at the local level”; and
WHEREAS on August 24, 2021, the Oakland County Executive, by and through
an order of the Oakland County Health Division, took that decision away from
school districts and their elected boards and unilaterally imposed a masking
requirement on over 200,000 students beginning at 5 years old and
recommended “supervised masking” for children at least two years old; and
WHEREAS the Oakland County Executive, through the Oakland County Health
Division, issued its surprise order with virtually no notice to the Oakland County
Board of Commissioners, the county’s legislative body; and
WHEREAS the Oakland County Health Division presumably issued its
“emergency order” under MCL § 333.2453, which authorizes a local health
officer to “establish procedures to be followed by persons . . . to insure
continuation of essential public health services and enforcement of health laws”;
and
WHEREAS the body of data does not credibly support any finding that
mandatory masking of hundreds of thousands of children, some as young as
five years old, is necessary “to insure continuation of essential public health
services and enforcement of health laws”; and
WHEREAS instead, this is a vast overreach by zealous government officials
that ignores the rights of elected school boards across Oakland County, not to
mention the prior statements of Governor Whitmer deferring to school districts;
and
WHEREAS this resolution is not about whether wearing masks is advisable, but
is about whether the actions of the Oakland County Executive, by and through
the Oakland County Health Division, meet the statutory threshold of MCL §
333.2453; and
WHEREAS mandatory masking requirements for small children for at least
seven hours a day without any showing that they are necessary “to insure
continuation of essential public health services and enforcement of health laws”
have exposed Oakland County to potentially significant liability and costs,
including unnecessary attorney fees in a lawsuit the county would likely lose;
and
WHEREAS these costs were wholly avoidable if the Oakland County Executive,
through the Oakland County Health Division, would have permitted school
districts to continue creating masking policies themselves; and
WHEREAS the Oakland County Executive, through the Oakland County Health
Division, issued the order with immediate effect and without notice to schools
that were already in session, causing needless havoc and illustrating the ill-
considered nature of the order; and
WHEREAS nine school districts in Oakland County had already put masking
mandates in places, leaving the Board of Commissioners to question why it was
necessary to ignore the county’s statutory limits and trample on the democratic
process at the local level.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners urges the Oakland County Health Division to immediately
rescind its Emergency Order (2021-21) for Control of Pandemic issued on
August 24, 2021.
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners agrees with Governor Whitmer’s prior statements that school
districts should determine masking requirements.
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners requests that the Oakland County Executive, through the
Oakland County Health Division, respect the decision-making authority of
elected school boards and acknowledge that they are democratically
accountable and capable of creating masking requirements as necessary.
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners requests that the Oakland County Executive, through the
Oakland County Health Division, cease issuing any other emergency orders in
violation of the county’s statutory authority and placing the county at
unnecessary risk of litigation and its related costs.
BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the
offices of the Oakland County Executive and Oakland County Health Division.
Vote Summary (12-8-0)
Yes: David Woodward, Kristen Nelson, Gwen Markham, Angela Powell, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny
Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman
No: Michael Gingell, Michael Spisz, Karen Joliat, Eileen Kowall, Christine Long,
Philip Weipert, Thomas Kuhn, Charles Moss
Abstain: None
Absent: Kochenderfer
Michael Spisz addressed the Board to request a ruling by Corporation Counsel
on referring the resolution to an Ad Hoc Committee.
Chairperson David Woodward declined the request.
c.Local Government Critical Infrastructure Planning Grant Program
MISCELLANEOUS RESOLUTION #21-382
Sponsored By: Michael Spisz
IN RE: Local Government Critical Infrastructure Planning Grant Program
Chairperson and Members of the Board:
WHEREAS the United States Treasury allocated Oakland County $244,270,949
of Local Fiscal Recovery Funds (LFRF) established under the American Rescue
Plan Act (ARPA) of 2021; and
WHEREAS under the initial guidance of the Interim Final Rule, the County may
use these funds at their discretion to support eligible investments in public
health expenditures, address negative economic impacts caused by the public
health emergency; replace lost public sector revenue; provide premium pay to
essential workers; and invest in water, sewer, and broadband infrastructure;
and
WHEREAS the Board of Commissioners has approved MR #21303, assigning
$2,400,000 in ARPA LFRF funding for a grant program to provide Oakland
County local governments with financial assistance for costs associated with the
planning and design of critical ARPA eligible sewer and water infrastructure
projects; and
WHEREAS ARPA LFRF may be used for pre-project development costs eligible
under the Drinking Water and Clean Water State Revolving Funds programs;
and
WHEREAS partnering with local governments to conduct the critical preliminary
planning and analysis necessary to access state and federal funding for critical
infrastructure improvements is a wise investment of Oakland County’s ARPA
funds.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the Grant Administration Plan for the Local
Government Critical Infrastructure Planning Grant Program (Attachment A).
BE IT FURTHER RESOLVED that that Oakland County Board of
Commissioners authorizes the creation of the Local Government Critical
Infrastructure Planning Grant Program Oversight Committee, consisting of:
Two (2) members of the majority party of the Commission and alternates,
One (1) member of the minority party of the Commission and alternate,
Two (2) appointees of the County Executive and alternates.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the
appropriation of $2,400,000 to implement Local Government Critical
Infrastructure Planning Grant as provided in the Grant Administration Plan.
Release of grant funding shall require approval by the Board of Commissioners
by a separate resolution.
BE IT FURTHER RESOLVED that approval of appropriations of American
Rescue Plan Act – Local Fiscal Recovery Funds for programs and services by
Oakland County shall not obligate a commitment of the General Fund, unless
authorized by action of the Board of Commissioners.
BE IT FURTHER RESOLVED that the budget shall be amended as follows:
Chairperson, the following Commissioners are sponsoring the foregoing
Resolution: Michael Spisz.
The Chairperson referred the resolution to the Economic Development and
Infrastructure Committee. There were no objections.
21.Announcements
Notice to Discharge MR #21191 - Opposing Vaccine Passports in Oakland County
from the Legislative Affairs and Government Operations Committee as requested by
Michael Spisz.
Christine Long addressed the Board to Congratulate Walled Lake Consolidated
Schools on their Mental Health Awareness and Suicide Prevention Programs.
Janet Jackson addressed the Board to inform everyone that the 2021 Walk to Raise
Awareness of Domestic Violence will be held in Southfield on Sunday, October 3rd
from 11 a.m. until 2 p.m.
Angela Powell addressed the Board to thank Gwen Markham for her hard work on the
Budget and her leadership of the Finance Committee.
Kristen Nelson addressed the Board to inform the public that the Oakland County
Healthy Aging Ad Hoc Committee and the Area Agency on Aging 1-B have posted a
survey regarding senior needs. The survey will be available online until Friday,
October 8, 2021.
Angela Powell addressed the Board to thank Jim Nash, Water Resources
Commissioner for hosting the Hubert Price, Jr. Dam Naming Celebration on
September 28, 2021.
22.Public Comment
Chairperson David Woodward addressed the Board to call a recess at 8:50 p.m.
Chairperson David Woodward addressed the Board to reconvene at 9:00 p.m.
The following people addressed the Board during Public Comment #2: Katie Kirn,
Kristin Noble, Anita Louise, Maria Gia, Deanna Jamil, Amy Lambert, Ginnie Wade,
Autumn Wade, Colleen Zammit, Sara Lipson, Heidi West, Bobby Roop, Elizabeth
Kelly, Mike LeBlanc, Sheila Sockow, Brian Wright, Danielle Houzarh, Heather Smiley,
Kathryn Kennedy, Donna Blake, Steven Sioma, Cherish Chubb, Yousif Yousif, Kelly
Ford, Laura Renton, Jill Jaily, Andrew Mangus, Kristen Karr, Brittney Flyalko, Ryan
Johnoson, Mercedes Wirsing, Krista Brady, Peter Dresser, Susan Vinventi, Dominic
Kuda, Kimberly Petrucci, Beth Felix, Shannon Doe, Melissa Williams, Gina Hubbs and
Simona Horgos.
Chairperson David Woodward addressed the Board to call a recess at 9:54 p.m.
Chairperson David Woodward addressed the Board to reconvene at 10:07 p.m.
23.Adjournment to October 13, 2021 or the Call of the Chair
The meeting adjourned at 10:58 PM.