HomeMy WebLinkAboutResolutions - 2021.10.13 - 34907BOARD OF COMMISSIONERS
October 13, 2021
MISCELLANEOUS RESOLUTION 921-383
Sponsored By: William Miller III
IN RE: Tri-Party Road Improvement Program FY 2021 Appropriation with the City of Farmington Hills
for the Resurfacing of 12 Mile Road — Project No. 55021
Chairperson and Members of the Board:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road
Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction,
maintenance and repair of roads under the supervision, direction and control of the Road Commission for
Oakland County (RCOC); and
WHEREAS on December 7, 2020, the Board of Commissioners approved Miscellaneous Resolution #20635
which designated $5,319,430 in fund balance for the Tri-Party Road Improvement Program for projects
managed by the RCOC; and
WHEREAS the City of Farmington Hills, along with the RCOC, has identified a project and said project is
ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the City of
Farmington Hills and said appropriation has been transferred to a project account; and
WHEREAS the City of Farmington Hills has demonstrated that it has authorized its one-third (1/3) share of the
funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1 /3) share of the Fiscal Year 2021 authorized amount of Tri-Party
Road Improvement funding for Project No. 55021 in the City of Farmington Hills is $49 258; and
WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri-Party 2021 and prior
funding (account 9383510) for Project No. 55021 in the amount of $49,258.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the City of Farmington Hills and authorizes the release of"Fri-Party Road Improvement
Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the
quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Farmington Hills.
BE IT FURTHER RESOLVED the FY 2021 budget will be amended as follows:
GENERAL FUND (910100)
Revenue
9010101-196030-665882
Expenditures
9010101-153010-740135
FY 2021
Planned Use of Balance $49,258
Total Revenue $49,258
Road Commission Tri-Party $49,258
Total Expenditures $49,258
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: William Miler I1I.
"id Date: October 13, 2021
David Woodward, Commissioner
Pay
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"'"" Date October 14, 2021
Hilarie Chambers, Deputy County Executive II
e&�� Date: October 15, 2021
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2021-10-06 Economic Development & Infrastructure - recommend to Board
2021-10-13 Full Board
VOTE TRACKING
Motioned by Commissioner Gary McGillivray seconded by Commissioner Christine Long to adopt the attached
Resolution: Tri-Party Road Improvement Program FY 2021 Appropriation with the City of Farmington Hills for
the Resurfacing of 12 Mile Road — Project No. 55021.
Yes: David Woodward, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip
Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, Adam L.
Kochenderfer, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray,
Robert I Ioffman (19)
No: None (0)
Abstain: None (0)
Absent: Commissioner Miller III, Commissioner Gingell (2)
The Motion Passed.
ATTACHMENTS
55021 Tri-Party_Farmington Hills
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 13, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Friday, October 13, 2021.
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Lisa Brown, Oakland County Clerk/ Register of Deeds
Quality Life through Coed Roads "We Care" 17A
C0
Inter -Departmental Memorandum 09/09/2021
Programming Division Quarles / Fowkes
DATE: August 6, 2021
To: Samuel Fitzer, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor TON
SUBJECT: PROJECT NO. 55021, 12 MILE ROAD
FARMINGTON ROAD TO ORCHARD LAKE ROAD
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CITY OF FARMINGTON HILLS
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Farmington Hills for the resurfacing of 12 Mile Road
from Farmington Road to Orchard Lake Road. Construction on this project is expected to begin
this summer.
The estimated total cost is $1,628,350 and will be partially funded with Surface Transportation
Program funds in the amount of $1,332,804. The remaining local match of $295,546 will be
shared equally between the City of Farmington Hills and the Board. The city has elected to use
the Tri-Party Program to fund their share of $147,773. Our total estimated share is $197,030
and is in the FY21 budget.
The project is in the district of County Commissioner William Miller. The agreement is in our
standard approved format, and I recommend Board approval and authorize the Managing
Director to execute the agreement on behalf of the Board.
/je
Attachments
LSamuelFitzero"," T"%3•`y„'
Department Review Approval --
Gary
Piotrowicz
-- MDO Review / Concur
1
CITY CLERICS OFFICE
3155.5 IY'. 11 Mile Road, Farmington Hills, NII 48336-1163
(248) 871-2410
R-136-21
RESOLUTION
IT IS RESOLVED, that the City Council of Farmington Hills hereby authorizes the City Manager and City
Clerk to sign and enter into a cost participation agreement for Board Project #55021 with the Road Commission
of Oakland County to address the cost sharing responsibilities for the road resurfacing project on 12 Mile Road
between Farmington Road and Orchard Lake Road.
Motion by KNOL
Support by: NEWLIN
Roll Call Vote:
Yeas: BARNETT, BOLEWARE, BRIDGES, KNOT„ MASSEY, NEWLINAND STRiCKFADL-N
Nays: NONE
Absent: NONE
Abstentions: NONE
MOTION CARRIED 7 - 0.
I, Pamela B. Smith, the duly antborized City Clerk of the City of Farmington Hills, Oakland County;
Michigan, do hereby certify that the foregoing is a true copy of a resolution adopted by the City Council of
the City of Farmington Hills at the regular City Council meeting held on July 26, 2021.
DATE: July 27, 2021
Pamela B. Sir t , City Clerk
COST PARTICIPATION AGREEMENT
CONSTRUCTION
12 Mile Road
Farmington Road to Orchard Lake Road
City of Farmington Hills
Board Project No. 55021
This Agreement, made and entered into this 9th day of September , 2021, by
and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Farmington Hills, hereinafter referred to as
the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY, in cooperation with the Michigan
Department of Transportation, hereinafter referred to as MDOT, have programmed the
resurfacing of 12 Mile Road from Farmington Road to Orchard Lake Road, as described in Exhibit
"A", attached hereto, and made a part hereof, which improvements involve roads under the
jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $1,628,350; and
WHEREAS, the BOARD will enter into a contract with MDOT for partial funding of the
PROJECT with federal dollars under the Surface Transportation Program in the amount of
$1,332,804; and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL SHARE; and
WHEREAS, the COMMUNITY'S share of said LOCAL SHARE involves certain designated
and approved Tri-Party Program funding in the amount of $147,773, which shall be paid through
equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of
Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, all the parties hereto have reached a mutual understanding regarding the cost
sharing for the LOCAL SHARE and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD and MDOT to perform or cause to be performed, and complete
the PROJECT along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor. Any costs incurred by the
BOARD prior to this agreement date shall be allowable.
3. The estimated total LOCAL SHARE is $295,546 and shall be funded and invoiced
simultaneously as follows:
a. The BOARD shall contribute $147,773 or one-half of the estimated LOCAL SHARE.
b. The COMMUNITY shall contribute $147,773 or one half of the estimated LOCAL
SHARE and has elected to use $147,773 in Tri-Party Program funds to fund their
share.
C. Any PROJECT overages shall be shared equally between the BOARD and the
COMMUNITY.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $49,258 (being 100% of the COMMUNITY'S Tri-Party
contribution).
5. After execution of this agreement and approval by -the COUNTY, the BOARD shall submit
an invoice to the COUNTY in the amount of $49,258 (being 100% of the COUNTY'S Tri-
Party contribution).
12 Mile Road - 2
City of Farmington Hills
Project No. 55021
7/13/2021
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. The total actual LOCAL SHARE will be determined from the records of the BOARD upon
completion of State financial audits of the PROJECT and a final determination of the total
federal funds used on the PROJECT. Final adjustments in the financial obligations of the
parties hereto will be made upon completion of the required audits.
7. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
12 Kle Road - 3 -
City of Farmington Hills
Project No. 55D21
7/1312021
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
Dennis G. Kolar
By
Sep 9 2021 12:03 PM
Y
Its Managing Director
CITY OF FARMINGTON HILLS
r
By
Its AL c;- C�, t J
v
12 Mile Road - 4 -
City of Farmington Hills
Project No, 55021
7/13/2021
EXHIBIT A
TRI-PARTY PROGRAM
12 Mile Road
Farmington Road to Orchard Lake Road
City of Farmington Hills
Board Project No. 55021
Resurfacing of 12 Mile Road from Farmington Road to Orchard Lake Road.
ESTIMATED PROJECT COST
Contractor Payments $1,628,350
Less Federal Funds $1,332,804
Total Estimated Local Share $295,546
COST PARTICIPATION BREAKDOWN
COMMUNITY
COUNTY
BOARD ,
TOTAL
FY2019 Tri-Party Program $49,258
$49,258
$49,257
$147,773
Contribution $0
$0
$147,773
$147,773
TOTAL SHARES $49,258
$49,258
I $197,030
$295,546
12 Mile Road - 5 -
City of Farmington Hills
Project No. 55021
7/13/2021