HomeMy WebLinkAboutResolutions - 2021.10.13 - 34909BOARD OF COMMISSIONERS
October 13, 2021
MISCELLANEOUS RESOLUTION #21-385
Sponsored By: William Miller III
IN RE: IT Data Center HVAC improvements Project
Chairperson and Members of the Board:
WHEREAS the ongoing operation of the Oakland County Information Technology (IT) Data Center's heating,
ventilation, and air conditioning (HVAC) is mission critical; and
WHEREAS the data center room, which contains IT servers, is currently operating without an AC backup
system and requires HVAC improvements due to prior configuration changes; and
WHEREAS Facilities Maintenance and Operations (FM&O) is recommending a new AC backup unit be
installed; existing HVAC ductwork to be reconfigured for proper hot aisle / cold aisle containment; electrical
improvements supporting the AC unit installation; and tie-in to the new Building Management System (BMS);
and
WHEREAS funding for these replacements was included in the FY 2021 Capital Improvement Program (CIP);
however, due to timing issues from material shortages and construction delays, the Miscellanous Resolution
could not be presented during FY 2021; and
WHEREAS the total cost of the project is $499,918, which includes $445,596 for new AC backup unit
installation, HVAC ductwork reconfiguration, and start-up from Johnson Controls (an annual, competitively bid
contractor); $8,875 for architectural, mechanical, electrical engineering, and design professional services from
Hooker-Dejong (an annual, competitively bid contractor); and $45,447 for contingency (see attached project
estimate); and
WHEREAS funding in the amount of $499,918 is available for transfer from the Capital Improvement
Program/Building Fund (#40100) to the Project Work Order Fund (#40400) for the IT Data Center HVAC
Improvements Project.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the IT Data Center IIVAC Improvements Project in the amount of $499,918.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding in the
amount of $499,918 from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order
Fund (#40400) for the IT Data Center HVAC Improvements Project (#100000003557) as detailed below:
BUILDING IMPROVEMENT FUND (#40100) FY 2022
1040101-148020-788001-40400 Transfer Out ($499,918)
Proiect Work Order Fund (#40400)
Project ID 100000003557, Activity
PROJ
1040101-148020-695500-40100 Transfer In $499,918
Chairperson, the following Coin nissioners arc sponsoring the foregoing Resolution: William Miller 111.
1 Date: October 13, 2021
David Woodward, Commissioner
JW�L UAI WW�tly
Date: October 14, 2021
Hilarie Chambers, Deputy County Executive II
Date: October 15, 2021
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2021-10-06 Economic Development & Infrastructure - recommend and forward to Finance
2021-10-06 Finance - recommend to Board
2021-10-13 Full Board
VOTE TRACKING
Motioned by Commissioner Gary McGillivray seconded by Commissioner Christine Long to adopt the attached
Funding Transfer: IT Data Center IIVAC Improvements Project.
Yes: David Woodward, Michael Spisz, Karen Jolial, Kristen Nelson, Eileen Kowall, Christine Long, Philip
Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, Adam I,.
Kochenderfer, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray,
Robert Hoffman (19)
No: None (0)
Abstain: None (0)
Absent: Commissioner Miller 111, Commissioner Gingell (2)
The Motion Passed.
ATTACHMENTS
IT Data Center Phase 2 - Project Estimate
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
1, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 13, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Friday, October 13, 2021.
tr
P
Lisa Brown, Oakland County Clerk / Register of Deeds
` 8 'Y✓. .as .
Estimate Date. 09/O1/2021 FM&O Project Manager- Architect Foster, Steve
Project: IT Data Center HVAC Improvements Project
Project CIP: TBD
Trade Description:
Project Funding: Capital Improvement Plan / Building Fund, Utility Section
Awarded Contractors: Johnson Controls Inc.
Awarded Architects & Engineers: Hooker-DeJong
Base Project: Install new backup AC unit including miss data center HVAC improvements
Architect Engineering Costs Construction Observation (T&M - Not To Exceed)
Estimate:
Total: $ 445,596.00
Total: $ 8,875.00
Subtotal: $ 454,471.00
(10%) Contingency: $ 45,447 00
)Total Base Project Costs: 1 $ 499,918.00 1