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Home My WebLink AboutResolutions - 2021.10.28 - 34954fro'AKLANDFI.e COUNTY MICHIGAN BOARD OF COMMISSIONERS October 28, 2021 MISCELLANEOUS RESOLUTION #21-416 Sponsored By: Karen Joliat IN RE: Fiscal Year 2022 Appropriation with the Charter Township of Independence for the Tri-Party Road Improvement Program — Project No. 56411 Chairperson and Members of the Board: NA HEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County .s cities, villages and townships (CVTs) with the construction. maintenance and repair of roads under the supervision. direction and control of the Road Commission for Oakland County (RCOC): and WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous Resolution #21378 which appropriated S2.000,000 for the FY 2022 Tri-Party Road Improvement Program allocation for projects managed by the RCOC; and WHEREAS the Charter Township of Independence, along v ith the Road Commission for Oakland County (RCOC). has identified a project, and said project is ready to be undertaken immediately: and WHEREAS the project meets the terns and conditions of Tri-Party Road Improvement Program and tine local cost participation agreement. NOW THEREFORE BE IT RESOLVED that the Oakland Colony Board of Commissioners hereby approves the project submitted by the Charter Township of Independence and authorizes the transfer of Tri-Party Road hnprovement Program funds in the amount of S33.333 from Non -Departmental Transfers appropriation (9090101). BE IT FURTHER RESOLVED additional project costs, not greater than 151 o from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15° o of tine original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Independence. BE IT FURTHER RESOLVED the FY 2022 budget will be amended as follows: GENERAL FUND 1 # 10100 ) Exnenditures 9010101-153010-740135 9090101-196030-740135 FY 2022 Road Connuission Tri-Party $33,333 Road Commission Tri-Party 333,333) Total Expenditures $ 0 Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Karen Joliat 6z--" du Date: October 29, 2021 David Woodward. Commissioner Date: November 02, 2021 Hilarie Chambers, Deputy County Executive II 4�� Date: November 02 2021 Lisa Brown, County Clerk 1 Register of Deeds COMMITTEE TRACKING 2021-10-20 Economic Development S Infrastructure - recommend to Board 2021-10-28 Full Board VOTE TRACKING Motioned by Commissioner Michael Gingell seconded by Commissioner Gwen Markham to adopt the attached Resolution: Fiscal Year 2022 Appropriation with the Charter Township of Independence for the Tri-Party Road Improvement Program — Project No. 56411. Yes: David Woodward, Michael Gingell, Michael Spisz. Karen Johat. Kristen Nelson. Eileen Kowall, Philip Weipert. Gwen Markham, Angela Powell, Thomas Kuhn. Charles Moss, Marcia Gershenson, William Miller III. Charles Cavell, Penny Luebs, Janet Jackson. Gary McGillivray, Robert Hoffman, Adam Kochenderfer (19) No: None (0) Abstain: None (0) Absent: (0) The Motion Passed. ATTACHMENTS Tri-Party 56411_Independence STATE OF MICHIGAN) COUNTY OF OAKLAND) 1, Lisa Brown, Clerk of the County of Oakland, do hereby certif}, that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 28, 2021, with the original record thereof now remaining in my office. In Testimony Whereof, I have heremrto set my hand and affixed the seal of the Circuit Court at Pontiac. Michigan on Thursday, October 29, 2021. Lim Brown, Oaldand CowitY Clerk !Register ofDeels ioo Quality Life through Good Roads "We Care" Rcoc Inter -Departmental Memorandum 09/23/2021 Programming Division Quarles / Fowkes DATE: September 10, 2021 To: Samuel Fitzer, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor %C7N SUBJECT: PROJECT NO. 56411, SASHABAW ROAD AT WALDON ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF INDEPENDENCE Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of Independence for the overlay work on Sashabaw Road at Waldon Road. Construction on this project is expected to begin next summer. The estimated project cost is $274,000. The Charter Township of Independence has elected to use the Tri-Party Program to fund their share of $100,000. Our share is estimated to be $207,334 and is in the FY21 budget. The project is in the district of County Commissioner Karen Joliat. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments i„ea.av:�v�an nysam�eir�p., Samuel Fitzer°"` °.ov 9 Department Revvreew /Approval meuanv ��a�^��r Mary ao� way Gary .ryGio4ox¢i,o-R°o Piotrowicz 0Y 15z 61fi °]�pJ'00'S Moo Review / Concur COST PARTICIPATION AGREEMENT CONSTRUCTION Sashabaw Road At Waldon Road Charter Township of Independence Board Project No. 56411 This Agreement, made and entered into this 23rd day of September , 2021, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of Independence, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the milling and 3" HMA overlay on Sashabaw Road at Waldon Road, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $274,000; and WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $100,000, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY: and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: I . The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $274,000 shall be invoiced simultaneously and proportionately as follows: a. Tri-Party Program funding in the amount of $100,000. This amount is from the FY2022 Tri-Party Program. If these funds are not available, the COMMUNITY will be responsible for the $100,000 share. b. The BOARD shall contribute $174,000 toward the PROJECT. c. Any PROJECT costs above the Tri-Party Program funding of $100,000 and the BOARD contribution of $174,000 will be funded 100% by the BOARD. 4. After February 1, 2022, the BOARD shall submit an invoice to the COMMUNITY in the amount of $33,333 (being 100% of the COMMUNITY'S FY2022 Tri-Party contribution). 5. After February 1, 2022, the BOARD shall submit an invoice to the COUNTY in the amount of $33,333 (being 100% of the COUNTY'S FY2022 Tri-Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Sashabaw Road - 2 - Charter Township of Independence Project No. 56411 8/2612021 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate Dennis G. Kolar BV Sep 23 2021 1228 PM Its Managing Director CHA ER WNSHIP OF INDEPENDENCE By _ Patrick J. Kittle Its Supervisor Sashabaw Road - 3 - Charter Township or Independence Project No. 56411 8/26/2021 TRI-PARTY PROGRAM Sashabaw Road At Weldon Road Charter Township of Independence Board Project No. 56411 Milling and 3" HMA overlay of Sashabaw Road at Waldon Road, Contractor Payments ESTIMATED PROJECT COST COST PARTICIPATION BREAKDOWN $274,000 COMMUNITY COUNTY BOARD TOTAL IFY2022 Tri-Party Program $33,333 $33,333 $33,334 $100,000 (Contribution $0 $0 $174,000 $174,000 (TOTAL SHARES $33,333 $33,333 $207,334 $274,000 The FY2022 Tri-early Program will be announced early In 2022. This is an estimate of that amount, Sashabaw Road - 4 Charter Township of Independence Project No. 56411 a/26/2021