The URL can be used to link to this page

Home My WebLink AboutResolutions - 2021.10.28 - 34955CAKRNUF�- COUNTY M I C H I GAN BOARD OF COMMISSIONERS October 28, 2021 MISCELLANEOUS RESOLUTION #21-417 Sponsored BY: David Woodward IN RE: Fiscal Year 2022 Appropriation with the City of Royal Oak for the Program —Project No. 56441 Chairperson and Members of the Board: Tri-Party Road Improvement WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Irnprovernent Program to assist Oakland County's cities. villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous Resolution #21378 which appropriated S2,000,000 for the FY 2022 Tri-Party Road Improvement Program allocation for projects managed by the RCOC: and WHEREAS the City of Royal Oak, along with the RCOC. has identified a project and said project is ready to be undertaken immediately; and WHEREAS the project meets the terms and conditions of Tri-Party Road Improvement Program and the local cost participation agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Royal Oak and authorizes the transfer of Tri-Party Road Improvement Program finds in the amount of S108,000 from Non -Department Transfers appropriation (9090101). BE IT FURTHER RESOLVED additional project costs. not greater than 15°�o from the original agreement. which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15° b of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County. Oakland County Fiscal Services and the City of Royal Oak. BE IT FURTHER RESOLVED the FY 2022 budget will be amended as follows: GENERAL FUND (#10100) Expenditures 9010101-153010-740135 9090101-196030-740135 Road Commission Tri-Patty Road Commission Tri-Party Total Expenditures FY 2022 S 108.000 (5108,000) _-__-_o Chairperson, the following Commissioners are sponsoring the foregoing Resolution: David Woodward. 6zdDate: October 29, 2021 David Woodward, Commissioner Date: November 02, 2021 Hilarie Chambers. Deputy County Executive 11 Date: November 02, 2021 Lisa Brown, County Clerk I Register of Deeds COMMITTEE TRACKING 2021-10-20 Economic Development & Infrastructure - recommend to Board 2021-10-28 Full Board VOTE TRACKING Motioned by Commissioner Michael Gingell seconded by Connnissioner Gwen Markham to adopt the attached Resolution: Fiscal Year 2022 Appropriation with the City of Royal Oak for the Tri-Party Road Improvement Program —Project No. 56441. Yes: David Woodward, Michael Gingell, Michael Spisz. Karen Joliat, Kristen Nelson, Eileen Kowall, Philip Weipert. Gwen Markham, Angela Powell. Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (19) No: None (0) Abstain: None (0) Absent: (0) The Motion Passed. ATTACHMENTS 1. Tri-Party 56441 Royal Oak STATE OF MICHIGAN) COUNTY OF OAKLAND) I. Lisa Brown, Clerk of the County of Oakland, do hereby certif , that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 28. 2021, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, October 28. 2021. Lisa Bron•n, Oakland CountY Clerk; `Register ofDeeds Quality Life through Good Roads "We Care" Inter -Departmental Memorandum Programming Division DATE: September 14, 2021 To: Samuel Fitzer, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor%T7N 18C: R oC 1-4ppro ve 09/23/2021 Quarles / Fowkes SUBJECT: PROJECT NO. 56441, 12 MILE ROAD WOODWARD AVENUE TO CROOKS ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CITY OF ROYAL OAK Attached for your review and submission to the Board for their approval is the local cost participation agreement with the City of Royal Oak for the preservation overlay work on 12 Mile Road from Woodward Avenue to Crooks Road. Construction on this project is expected to begin next year. The City of Royal Oak has elected to use the Tri-Party Program to fund the estimated total project cost of $324,000. Our share is estimated to be $108,000 and is in the FY21 budget. The project is in the district of County Commissioner Dave Woodward. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments Samuel Fitzer nannrfmanf Raviaw / Annrnval Gary oi,Ito! siuor� ov cary aiaw.n�_ oNWD_ ry> .„, A o Piotrowicz o e,00, os Jdr'zo�:' is isa i>oroms Moo Review / Concur COST PARTICIPATION AGREEMENT CONSTRUCTION 12 Mile Road Woodward Avenue to Crooks Road City of Royal Oak Board Project No. 56441 This Agreement, made and entered into this 23rd day of September , 2021, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the City of Royal Oak, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the preservation overlay work on 12 Mile Road from Woodward Avenue to Crooks Road, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $324,000; and WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $324,000, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $324,000 shall be invoiced simultaneously and proportionately as follows: a. Tri-Party Program funding in the amount of $324,000. b, Any PROJECT costs above the Tri-Party Program funding of $324,000 will be funded 100% by the BOARD. 4. After July 1, 2022, the BOARD shall submit an invoice to the COMMUNITY in the amount of $108,000 (being 100% of the COMMUNITY'S Tri-Party contribution). 5. After execution of the agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $108,000 (being 100% of the COUNTY'S Tri-Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 12 Mile Road - 2 - City of Royal Oak Project No. 56441 8/31/2021 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate -"l J/ Dennis G. Kolar By �- �n-><,JL,., Sep 23 2021 12:29 PM Its Managing Director CITY OF ROYAL OAK By . Michael Fournier Its Mayor Its City Clerk f2 Mlle Road ^ 3 City of Royal Oak Project No, 56441 8/31 /2021 EXHIBIT A TRI-PARTY PROGRAM 12 Mile Road Woodward Avenue to Crooks Road City of Royal Oak Board Project No. 56441 Preservation overlay work on 12 Mile Road from Woodward Avenue to Crooks Road. ESTIMATED PROJECT COST Contractor Payments $324,000 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL FY2016 Tri-Party Program $578 $578 $578 $1,734 FY2017 Tri-Party Program $25,390 $25,390 $25,390 $76,170 FY2018 Tri-Party Program $25,566 $25,566 $25,567 $76,699 FY2019 Tri-Party Program $25,390 $25,391 $25,390 $76,171 FY2020 Tri-Party Program $23,938 $23,938 $23,938 $71,814 FY2021 Tri-Party Program $7,138 $7,137 $7,137 $21,412 TOTAL SHARES $108,000 $108,000 $108,000 $324,000 12 Mile Road - 4 - Uy of Royal Oak Project No. 66441 $131 /2021