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HomeMy WebLinkAboutResolutions - 2021.10.28 - 34971fro,AKLANDIOF�t- COUNTY MICHI GAN BOARD OF COMMISSIONERS October 28, 2021 MISCELLANEOUS RESOLUTION #21-432 Sponsored By: Penny Luebs Its' RE: Huron Valley School District Interlocal Service Agreement Amendment #5 Acceptance Chairperson and Members of the Board: WHEREAS in 2012 the Huron Valley School District (HVS) entered into an Interlocal Service Agreement with the Oakland County Health Division to assist in conducting a groundwater monitoring program that included sampling from certain residences located near HVS's Bogie Lake Campus Wastewater Treatment Plant in White Lake Township, Oakland County. Michigan; and WHEREAS HVS is requesting to amend the agreement to include two (2) additional years of service beginning on the day of acceptance and ending two (2) years later: and WHEREAS the HVS Amendment 5 reflects total potential funding of S2.328 per year including mileage: and WHEREAS no personnel changes are requested: and WHEREAS Amendment 5 has been reviewed by the County's Corporation Counsel and is recommended for approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Cormuissioners accepts the Huron Valley School Districts Amendment 5 in the amount of S2,328 per year, beginning on the day of acceptance and ending two (2) years later. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Interlocal Service Agreement and approve changes and extensions not to exceed fifteen percent G 5%). which is consistent with the agreement as originally approved. BE IT FURTHER RESOLVED that the FY 2022 and FY 2023 Budgets are amended as follows: GEZTERAL FUND FY 2022 FY 2023 #1( 0100) Revenues 1060220-134220-631799 Reimb Contracts S2,328 S2,328 9010101-196030-665882 Planned Use of Balance (2 328) 0 Total Revenues S2328 Extnenditnres 9090101-196030-730359 Contingency S 0 $2.328 Total Expenditures $ 0 S ;328 Chairperson, the following Commissioners are sponsoring tlne foregoing Resolution: Penny Luebs. 6z du David Woodward, Commissioner Hilarie Chambers, Deputy County Executive II Lisa Brown, County Clerk t Register of Deeds COMMITTEE TRACKING 2021-10-19 Public Health & Safety - recommend to Board 2021-10-28 Full Board VOTE TRACKING Date: October 29, 2021 Date: November 02, 2021 Date: November 02. 2021 Motioned by Conuvissioner Michael Gingell seconded by Commissioner Gwen Markham to adopt the attached Other Action: Huron Valley School District Interlocal Service Agreement Amendment 95 Acceptance. Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson. Eileen Kowall. Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III, Charles Cavell. Penny Luebs, Janet Jackson, Gary McGillivray. Robert Hoffman, Adam Kochenderfer (19) No: None (0) Abstain: None (0) Absent: (0) The Motion Passed. ATTACHMENTS L Addendum 5 Service Agreement signed 9-23-2021 2, Corp Counsel review 3. Table 3-Residential Drinking Water Well Sampling Plan STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 28, 2021, with the original record thereof now remaining in my office. llu Testimony Whereof. I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac. Michigan on Thursday. October 28.2021. Lisa Brown, Oaklaiul Couutt, Clerk,'Register ofDeeds ADDENDUM SERVICE AGREEMENT WHEREAS, Huron Valley School District (hereinafter referred to as "HVS") and the Health Division of Oakland County (the "County") entered into a service agreement on March 30, 2012 ("Set -vice Agreement"). WHEREAS, under the Service Agreement, HVS retained the County to assist HVS in conducting a groundwater monitoring program, including sampling from certain residences located near HVS's Bogie Lake Campus Wastewater Treatment Plant in White Lake Township, Oakland County, Michigan. NOW, THEREFORE, THE PARTIES AGREE TO AMEND THE SERVICE AGREEMENT BY AMENDING THE FOLLOWING PROVISIONS: 1, Section III of the Service Agreement shall be amended to read: This Agreement shall be in force and effect for two (2) years from the date this Addendum is executed by the Parties. The Parties can mutually agree in writing to extend the term of the Service Agreement. Either Party may terminate, with or without cause, upon giving the other Party thirty (30) days advance written notice. HVS shall reimburse the County for any reasonable expenses incurred/services provided prior to the termination date. 2. EXHIBIT A, SCOPE OF SERVICES and EXHIBIT B, RESIDENTIAL WELL SAMPLING LIST shall be amended as attached to this Addendum. The Parties acknowledge and agree that the residential wells included in Exhibit B may be modified from time to time, upon agreement of the Parties, with reasonable and advanced notice, and subject to HVS reimbursing the County for any reasonable expenses incurred/services that may result from any such modification. Such modification to Exhibit B shall not require an amendment to the Service Agreement or this Addendum. Otherwise, the provisions of the SERVICE AGREEMENT remain unchanged and remain in full force and effect. IN )YITNESS THEREOF, this Addendum to the Service Agreement has been executed on this day of .rt&ar ,2021. Executed by: HURON VALLEY SCHOOL DISTRICT $ : Ge anJGoetherrK Its: Assistant Superirrtendent� siness & Operations OAKLAND COUNTY By: Its: EXHIBIT A SCOPE OF SERVICES Residential wells are proposed for sampling as part of Huron Valley School District's groundwater monitoring program near HVS's Bogie Lake Campus Wastewater Treatment Plant in White Lake Township, Oakland County, Michigan ("WWTP"). The Health Division of Oakland County (referred to as the "County"or "Oakland County Health Division") has agreed to assist Huron Valley School's with the residential well sampling. See attached list (Exhibit B) for all homes that are currently plaimed to be sampled in 2021 and 2022. Based on HVS's sample results from its groundwater monitoring program, this list of homes may need to be modified from time to time, upon agreement of the Parties, and with reasonable advanced notice to the County. Any such modification shall be subject to HVS's reimbursement of the County for its reasonable expenses incurred. The specific tasks for the residential sampling and the Party responsible to complete the task are as follows: • Prepare and send letter to those selected to have their well sampled o Entity to complete -Huron Valley Schools • Prepare contact list of residents (addresses) o Entity to complete -Huron Valley Schools • Contact residents and schedule sampling appointments, including the potential mailing of postcards to residents o Entity to complete -Oakland County Health Division Preparation of sample containers, and sample coolers o Entity to complete -Brighton Analytical Services and Huron Valley Schools • Review of resident's water system and collect sample from water supply well o Entity to complete -Oakland County Health Division Transportation of samples to analytical laboratory (prior to transportation, a seal that is signed by the County will be placed on all sample containers and sample coolers, and Brighton Analytical Services will certify that such seals are in place at the time of delivery to the laboratory). o Entity to complete -Huron Valley Schools • Analysis of water samples (constituents to be sampled are: sodium, chloride and hardness.) o Entity to complete -Brighton Analytical Services Note: Lab fees to be paid by Huron Valley Schools • Data quality review o Entity to complete -Wood and Oakland County Health Division • Prepare letter to residents indicating results o Entity to complete -Oakland County Health Division Prior to groundwater sample collection, the water treatment system within each residence or its connection to an outdoor spigot will be reviewed by the County in order to identify an unsoftened sample tap or spigot location. If the county is unable to confirm whether the sample was collected from an unsoftened source prior to sample collection, the confirmation will be completed through analytical testing of the sample. Samples collected from a confirmed unsoftened tap or outdoor spigot at the select residences in the study area will be labeled as "Unsoftened Sample" on the chain -of -custody documents and sample bottles. The County standard procedures for the collection of a sample will be used and the Brighton Analytical Services chain of custody form will be used for the collection of samples (attached). Analytical results will be transmitted by Brighton Analytical Services to the County and Wood for quality control and quality assurance review. Upon completion of this feview, the.Coint� willb tr nsr it the results to eagh property owner via a letter consistent with etters previous y , ent y e ounty to area rest en s. EXHIBIT B RESIDENTIAL WELL SAMPLING LIST Smith, Stacey From: Kessler, Sharon Barnes Sent: Friday, September 24, 2021 12:14 PM To: Hansell, Mark Cc: Lewis, Raquel; Smith, Stacey Subject: RE: Huron Valley Schools - Former Bogie Lake Campus WWTP There are no further legal issues with the amendment Thank you and have a great weekend. Sharon OAKIAMW Sharon Barnes Kessler, Senlor Assistant Corporation Counsel Oakland County Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East, Courthouse West Wing Extension, 3r, Floor, Pontiac, MI 48341 P: 248.R58„5434 I F 248,8581003 1 I>arnessraoakosaxorn Hours: Monday— Friday; 7:30 a.m. to 4:00 p.m. PRIVILEGED AND CONFIDENTIAL —ATTORNEY CLIENT COMMUNICATION The e -mail Is Intended only for those persons to when it is spot IitIly addresser) It is confidential and is protected by the atlmney-died privilege and work product doctrine This privilege belongs to the County of Oakland, and Individual addressee: are not authorized to waive or modify this piivdege in anyway Individuals are advised that any d¢semmation, reproduction or wi authorized review of this Inform lion by persons other than those listed above may constiture a waiver of this privilege and is therefore prohibited. IT you have iecemed this menage in orrou pions(, notify the sender immediately. If you have any questions, please contact the Depap mmrt of Corporation Counsel at 12481 85R-0550. Thank you for your Cooperation From: Dewyre, Robin <robin.dewyre@woodplc.com> Sent: Friday, September 24, 2021 11:10 AM To: Hansell, Mark <hansellm@oakgov.com>; Fracassi, Todd C. <Todd.Fracassi@Troutman.com> Cc: Plevinski, Amy <plevinskia@oakgov.com>; Gina Maruskin <gina.maruskin@hvs.org>; Randy Westerman <jlfs@comcast.net>; 'geoffrey.vangoethem@hvs.org' <geoffrey.vangoethem@hvs.org>; Armstrong, Jason <jason.armstrong@woodplc.com>; Kessler, Sharon Barnes <kesslers@oakgov.com>; Smith, Stacey <smithsd@oakgov.com>; Lewis, Raquel <lewisra@oakgov.com> Subject: RE: Huron Valley Schools - Former Bogie Lake Campus WWTP Mark — Thank you for pushing this through and following up. Troutman Pepper and Huron Valley Schools have reviewed the suggested changes to the language you noted below, and have added the suggestions to the agreement. A signed copy of the agreement that includes these changes is attached. Please return the executed copy to this group and then we will have Randy Westerman coordinate sampling activities with Amy Plevinski. Have a great weekend. Rob Robin S. Dewyre, CPG Principal Geologist / Group Leader Environment & Infrastructure Solutions 46850 Magellan Dr., Suite 190 Novi, MI 48377 Direct: +1 (248) 313-3687 Mobile: +1 (517) 404-0586 www.woodpic.com Table 3 Residential Well Sampling Plan Summary Huron Valley Schools -Bogle Lake Campus W WTP White Lake Township, Michigan HOUSE STREET NAME JUSTIFICATION FOR INCLUSION INTO RESIDENTIAL WELL NUMBER SAMPLING PLAN 13124 Mistwood Court -North Within Exceedance Area I7321 Mistwood Drive New Home Within Sodium Exceedance Area 17333 Mistwood Drive Within Sodium Exceedance Area 17345 Mistwood Drive Within Sodium Exceedance Area 17353 Mistwood Drive Within Sodium Exceedance Area 17360 Mistwood Drive Within Sodium Exceedance Area I 17375 Mistwood Drive New Home Within Sodium Exceedance Area 17380 Mistwood Drive Within Sodium Exceedance Area J 17390 Mistwood Drive Within Sodium Exceedance Area 17397 Mistwood Drive Within Sodium Exceedance Area I 7400 Mistwood Drive Within Sodium Exceedance Area J 17410 Mistwood Drive Adjacent to Sodium Exceedance 17443 Mistwood Drive Identified as a Strategic Area I7473 Mistwood Drive Identified as a Strategic Area 17493 Mistwood Drive IIdentified as a Strategic Area 7500 Mistwood Drive Identified as a Strategic Area I 7503 Mistwood Drive Identified as a Strategic Area 7520 Mistwood Drive Identified as a Strategic Area 17523 Mistwood Drive Identified as a Strategic Area I 17533 Mistwood Drive Identified as a Strategic Area I7540 Mistwood Drive Identified as a Strategic Area I7563 Mistwood Drive Ildentified as a Strategic Area l I7570 Mistwood Drive Identified as a Strategic Area I 12505 Valley Oaks Drive Within Sodium Exceedance Area f 12645 Valley Oaks Drive W Ithin Sodium Exceedance Area Notes: The residential drinking water wells included In the sampling plan will be sampled annually P WmIciparrmhon Valley Schools\500116 HVS Bogie Lake RI\LTIRA- Progress Reports\Semi-Annual Reporls2021\Spnng 2021 Semi -Annual LTIRA Report\Tables\Tables 1 & 2- S"sm, Plan Matrix (REVISED)