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Home My WebLink AboutResolutions - 2021.12.09 - 35080401.AKLANU. �m� r0Vh!TY 'II C- HI CAN BOARD OF COMMISSIONERS December 9, 2021 MISCELLANEOUS RESOLUTION #21-468 Sponsored By: Philip Weipert IN RE: Board of Commissioners - Resolution Fiscal Year 2022 Appropriation with the City of South Lyon for Tri-Party Road Improvement Program - Project No. 56331 Chairperson and Members of the Board: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County .s cities. villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous Resolution #21375 which appropriated $2,000,000 for the FY 2022 Tri-Party Road Improvement Program allocation for projects managed by the RCOC; and WHEREAS the City of South Lyon, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program and the local cost participation agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of South Lyon and authorizes the transfer of Tri-Party Road Improvement Program funds in the amount of $9,361 from Non -Departmental Transfers appropriation (9090101). BE IT FURTHER RESOLVED additional project costs. not greater than 15% from the original agreement. -,which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 154 0 of the original agreeurent will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County. Oakland County Fiscal Services, and the City of South Lyon. BE IT FURTHER RESOLVED the FY 2022 budget will be amended as follows: GENERAL FUND (#10100) FY 2022 Expenditures 9010101-153010-740135 Road Commission Tri-Party $9,361 9090101-196030-740135 Road Commission Tri-Party ($9,361) Total Expenditures $ 0 Chairperson, the following Conuuissioners are sponsoring the foregoing Resolution: Philip Weipert. (21d Date: December 09, 2021 David Woodward, Commissioner Date: December 15, 2021 Hilarie Chambers, Deputy County Executive 11 flu ( &V..' Date: December 15, 2021 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2021-12-0I Economic Development &u Infrastructure - recommend to Board 2021-12-09 Full Board VOTE TRACKING Motioned by Commissioner William Miller III seconded by Commissioner Robert Hoffman to adopt the attached Resolution: Fiscal Year 2022 Appropriation xvith the City of South Lyon for Tri-Party Road Improvement Program —Project No. 56331. Yes: David Woodward, Michael Gingell, Michael Spisz. Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles. Charles Cavell. Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffinan, Adam Kochenderfer (21) No: None (0) Abstain: None (0) Absent: (0) The Motion Passed. ATTACHMENTS L. 56331 Tri-Parry - South Lyon STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 9. 2021, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac. Michigan on Thursday. December 9, 2021, Liso Brown, Oakland County Clerk/Register ofDeeds DATE: To: FROM: Quality Life through Good Roads "We Care" Inter —Departmental Memorandum Programming Division October 21, 2021 Samuel Fitzer, P.E., Director of Engineering Thomas G. Noechel, Programming Supervisor-TGN 10M Roc ��A�°a veGl iii�4tz�Gl �,,, Quarles / Fowkes SUBJECT: PROJECT NO. 56331, PONTIAC TRAIL YERKES DRAIN TO NORTH OF 10 MILE ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CITY OF SOUTH LYON Attached for your review and submission to the Board for their approval is the local cost participation agreement with the City of South Lyon for a drainage study on Pontiac Trail from Yerkes Drain to North of 10 Mile Road. The drainage study is expected to begin this fall. The estimated total cost is $56,168. The City of South Lyon has elected to use the Tri-Party Program to fund their share of $28,084 along with a $28,084 contribution from the Board. Our share is estimated to be $37,446 which is in the FY22 budget. The project is in the district of County Commissioner Phil Weipert. The agreement is in, our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. TGN/II Attachments Samuel e�msk.fiwrseeoo org�c115 Department Review / Approval J Garyour°=e.rvoi°errwni r,=amc a=e�oo, Piotrowicz J oa,e z z Moo Review / Concur I COST PARTICIPATION AGREEMENT DRAINAGE STUDY Pontiac Trail Yerkes Drain to North of 10 Mile Road City of South Lyon Board Project No. 56331 This Agreement, made and entered into this 4th day of November , 2021, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the City of South Lyon, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the Drainage Study on Pontiac Trail from Yerkes Drain to north of 10 Mile Road, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the DRAINAGE STUDY; and WHEREAS, the estimated total cost of the DRAINAGE STUDY is $56,168; and WHEREAS, said DRAINAGE STUDY involves certain designated and approved Tri-Party Program funding in the amount of $28,084, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the DRAINAGE STUDY and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the DRAINAGE STUDY, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the DRAINAGE STUDY along with all administration in reference thereto. 2. The DRAINAGE STUDY shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total DRAINAGE STUDY cost of $56,168 shall be shared equally by the BOARD and the COMMUNITY. Each 50% share is estimated to be $28,084, respectively. The COMMUNITY shall use the Tri-Party Program to fund their $28,084 share. The COMMUNITY also agrees that any cost overages shall be shared equally by the BOARD and the COMMUNITY. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $9,361 (being 100% of the COMMUNITY'S Tri-Party contribution). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $9,361 (being 100% of the COUNTY'S Tri-Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Pontiac Trail - 2 - City of South Lyon Project No. 56331 9/2312021 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate j j/ Dennis G. Kolar By L..... Nov 4 2021 2:38 PM Its Managing Director CITY OF SOUTH LYON By J A Its Pontiac Trail - 3 - City of South Lyon Project No. 66331 9123/2021 EXHIBIT A TRI-PARTY PROGRAM Pontiac Trail Yerkes Drain to North of 10 Mile Road City of South Lyon Board Project No. 56331 Drainage study to be performed on Pontiac Trail from Yerkes Drain to north of 10 Mile Road. ESTIMATED DRAINAGE STUDY COST Contractor Payments $56,168 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL IFY2019 Tri-Party Program $5,898 $5,899 $5,899 $17,696 IFY2020 Tri-Party Program $3,463 $3,462 $3,463 $10,388 (Contribution $0 $0 $28,084 $28,084 (TOTAL SHARES $9,361 $9,361 $37,446 $56,168 I Pontiac Trall - 4 - City of South Lyon Project No. 56331 9/23/2021