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Home My WebLink AboutResolutions - 2021.12.09 - 35081410,AKLANDF- CO ANTI (AIEll IGAt6 BOARD OF COMMISSIONERS December 9, 2021 MISCELLANEOUS RESOLUTION #21-469 Sponsored By: Christine Long, Eileen Kowall IN RE: Board of Commissioners - Resolution Fiscal Year 2022 Appropriation with the Charter Township of Commerce for Tri-Party Road Improvement Program — Project No. 56572 Chairperson and Members of the Board: 'WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road hmprovement Program to assist Oakland County"s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC): and WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous Resolution #21378 which appropriated $2,000,000 for the FY 2022 Tri-Party Road Improvement Program allocation for projects managed by the RCOC: and WHEREAS the Charter Township of Corntnerce, along with the RCOC. has identified a project and said project is ready to be undertaken immediately: and WHEREAS the project meets the terms and conditions of the Tri-Patty Road Improvement Program and the local cost participation agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Conuneree and authorizes the transfer of Tri-Party Road irnprovenuent Program funds in the amount of S5.000 from lion -Departmental Transfers appropriation (9090101). BE IT FIT RTHER RESOLVED additional project costs, not greater than 15% from the original agreement. which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the Charter Township of Commerce. BE IT FURTHER RESOLVED the FY 2022 budget will be amended as follows: GENERAL FUND (#10100) FY 2022 Expenditures 9010101-153010-740135 Road Cotmnission Tri-Party $5,000 9090101-196030-740135 Road Commission Tri-Party ($5,000) Total Expenditures $ 0 Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Christine Long, Eileen Iiowall. QrdDate: December 09, 2021 David Woodward, Commissioner Date: December 15, 2021 Hilarie Chambers. Deputy County Executive II ff ,sw�� f Date: December 15, 2021 Lisa Brown, County Clerk. Register of Deeds COMMITTEE TRACKING 2021-12-01 Economic Development & Infrastructure - recommend to Board 2021-12-09 Full Board VOTE TRACKING Motioned by Conmussioner William Miller III seconded by Commissioner Robert Hoffman to adopt the attached Resolution: Fiscal Year 2022 Appropriation with the Charter Township of Commerce for Tri-Party Road Improvement Program —Project No. 56572. Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat. Kristen Nelson. Eileen Kowall. Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia Gershenson, William Miller ]II, Yolanda Smith Charles, Charles Cavell. Penny Luebs. Janet Jackson. Gary- McGillivray, Robert Hoffinan, Adam Kochenderfer (21) No: None (0) Abstain: None (0) Absent: (0) The Motion Passed. ATTACHMENTS 56572 Tri-Party - Commerce Twp STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Conunissioners on December 9, 2021. with the original record thereof now remaining in my office. In Testimony Whereof. I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, December 9, 2021. A' Xisa Brown, Oakland Counh, Clerlrl Register of➢eeds Quality Life through Good Roads "We Care" 15b Inter -Departmental Memorandum Programming Division DATE: October 20. 2021 To: Samuel Fitzer, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor-/T2N 11/04/2021 Quarles / Fowkes SUBJECT: PROJECT NO. 56572, CASCADE AVENUE BETWEEN COOLEY LAKE ROAD AND UNION LAKE ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF COMMERCE Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of Commerce to construct a traffic safety barrier on Cascade Avenue between Cooley Lake Road and Union Lake Road. Construction on this project was completed in September 2021. The total estimated project cost is $30,000 and will be shared equally between the Charter Township of Commerce and Charter Township of White Lake. The Charter Township of Commerce has elected to use the Tri-Party Program to fund their one-half share of $15,000. Our total estimated share is $10,000 and is in the FY22 budget. The project is in the districts of County Commissioners Christine A. Long and Eileen Koweli. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. TGN/II Attachments O,glalh'slgnetl F, San ueEl Flle Samuel Fitzer oma"m.Tol"""^o °=oa Department Review / Approval —� sle"en Meary v,mmwi<= LaryoieoFuv Piotrowicz oo, °11'z,%<°,U -Ul em ly°I°„Gov i, u, Za mn zz wvo J Moo Review / Concur [101ORA9:01440•1121I Cascade Avenue Between Cooley Lake Road and Union Lake Road Charter Township of Commerce Board Project No. 56572 This Agreement, made and entered into this 4th day of November , 2021, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of Commerce, hereinafter referred to as the COMMUNITY, provides as follows. WHEREAS, the BOARD, COMMUNITY, and the Charter Township of White Lake, hereinafter referred to as WHITE LAKE, have programmed to construct traffic safety barrier on Cascade Avenue between Cooley Lake Road and Union Lake Road, described in Exhibit "A", attached hereto and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $30,000; and WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $15,000, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY, the BOARD and WHITE LAKE that: Cascade Avenue Charter Township of Commerce Project No. 56572 10/20/2021 1. The COMMUNITY shall forthwith undertake and complete the PROJECT, as above described, under Road Commission for Oakland County permit; and shall penorm or cause to be performed all CONSTRUCTION engineering services and administration in reference thereto. 2. The actual total cost of the PROJECT shall include total payments to the contractor. 3. The estimated total PROJECT cost of $30,000 shall be invoiced simultaneously and proportionately as follows: a. Tri-Party Program in the amount of $30,000, b. The COMMUNITY shall contribute $15,000 and will fund their share from the Tri Party Program. c. WHITE LAKE has agreed to contribute $15,000 and will fund their share from the Tri Party Program. 4. Upon execution of this agreement, the COMMUNITY shall submit two invoices to a. The first invoice shall be payable by the BOARD in the amount of $5,000 (being 100% of the BOARD's Tri-Party contribution). b. The second invoice shall be payable by the COUNTY in the amount of $5,000 (being 100% of the COUNTY'S Tri-Party contribution). c. The invoices shall be sent to: Ms. Laura Luebbert, Engineering Aide Road Commission for Oakland County 31001 Lahser Road Beverly Hills, MI 48025 5. Within 90 days of completion of the PROJECT, the COMMUNITY shall submit to the BOARD the following: a. A cover letter originated by the COMMUNITY certifying that the PROJECT is now complete. Cascade Avenue - 2 - Charter Township of Commerce Project No, 55572 10/2012021 A copy of the FINAL. payment estimate paid to the contractor. c. One copy of the complete set of the as -built construction plans containing the adjusted quantities of the PROJECT. 6. The BOARD shall execute a separate Cost Participation Agreement with WHITE Cascade Avenue Charter Township of Commerce Project No. 56572 1012MO21 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate Dennis G. Kolar B Y✓ 4ww Nov 4 2021 2:38 PM Its Managing Director CHARTER TOWNSHIP OF COMMERCE B Y Its 54JV064u)su(L Cascade Avenue _ 4 _ Charter Township of Commerce Project No. 55572 10/2012021 EXHIBIT A TRI-PARTY PROGRAM Cascade Avenue Between Cooley Lake Road and Union Lake Road Charter Township of Commerce Board Project No. 56572 Construct traffic safety barrier on Cascade Avenue. ESTIMATED PROJECT COST Contractor Payments Total Estimated Project Cost $30,000 0,000 mm COST PARTICIPATION BREAKDOWN YTYn COMMERCE WHITE LAKE COUNTY BOARD TOTAL IFY17 Tri-Party Program $5,000 $0 $5,000 $5,000 I $15,000 IFY22 Tri-Party Program $0 $5,000 $5,000 $5,000 $15,000 TOTAL SHARES I� $5,000 $5,000 $10,000 $10,000 I $30,000 Cascade Avenue _ b Charter Township of Commerce Project No. 56572 101202021