HomeMy WebLinkAboutResolutions - 2021.12.09 - 35082tOAKLANDF-
(_ V v IV I Y NI I C n 1 V A IV
BOARD OF COMMISSIONERS
December 9, 2021
MISCELLANEOUS RESOLUTION #21-470
Sponsored By: Christine Long, Eileen Kowall
IN RE: Board of Commissioners - Resolution Fiscal Year 2022 Appropriation with the Charter Township
of White Lake for Tri-Party Road Improvement Program —Project No, 56572
Chairperson and Members of the Board:
WHEREAS since the 1970s, the Oakland County Board of Conunissioners has authorized the Tri-Party Road
Improvement Program to assist Oakland County .s cities. villages and townships (CVTs) with the construction,
maintenance and repair of roads under the supervision, direction and control of the Road Commission for
Oakland County (RCOC ); and
WHEREAS on September 29, 2021, the Oakland County Board of Conunissioners approved Miscellaneous
Resolution #21378 which appropriated S2.000,000 for the FY 2022 Tri-Party Road Improvement Program
allocation for projects managed by the RCOC; and
WHEREAS the Charter Township of White Lake, along with the RCOC, has identified a project, and said
project is ready to be undertaken immediately; and
WHEREAS the project meets the terms and conditions of the Tri-Party Road hnprovennent Program and the
local cost participation agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Conunissioners hereby approves
the project submitted by the Charter Township of White Lake and authorizes the transfer of Tri-Party Road
Irrnprovement Program funds in the amount of $5.000 from \Ton -Departmental Transfers appropriation
(9090h01).
BE IT FURTHER RESOLVED additional project costs. not greater than 15% from the original agreement.
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the
quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the Charter
Township of White Lake.
BE IT FURTHER RESOLVED the FY 2022 budget will be amended as follows:
GENERAL FUND (#10100)
Expenditures
9010101-153010-740135
9090101-196030-740135
Road Commission Tri-Party
Road Commission Tri-Party
Total Expenditures
FY 2022
$5,000
($5,000)
S 0
Chairrierson, the followine Commissioners are soonsorina the foregoing Resolution: Christine Long, Fileen
Kowall.
QldDate: December 09, 2021
David Woodward, Commissioner
Date: December 15, 2021
Hilarie Chambers. Deputy County Executive II
&��
Date: December 17, 2021
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2021-12-01 Economic Development & Infrastructure - recommend to Board
2021-12-09 Full Board
WHIM 11-LV: IM
Motioned by Conmussioner William Miller III seconded by Conunissioner Robert Hoffinan to adopt the
attached Resolution: Fiscal Year 2022 Appropriation with the Charter Township of White Lake for Tri-Party
Road Improvement Program — Project No. 56572.
Yes: David Woodward, Michael Gingell, Michael Spisz. Karen Joliat, Kristen Nelson, Eileen KoNvall.
Christine Long. Philip Weipert, Gwen Markham. Angela Powell. Thomas Kuhn. Chuck Moss. Marcia
Gershenson. William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman, Adam Koehenderfer (21)
No: None (0)
Abstain: None (0)
Absent: (0)
The Motion Passed.
ATTACHMENTS
56572 Tri-Party - White Lake Twp
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 9, 2021.
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday, December 9, 2021.
Lisa Brown, Oakland Cowiry Clerlr/Register of➢eels
Quality Life through Good Roads "Wc Care"
rdY'it sP� Y 64�dA �l ° LY'e0 0'? YM}a� r� y'
Inter -Departmental Memorandum
Programming Division
DATE: October 25, 2021
To: Samuel Fitzer, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor7�7/V
15C
Rc(oC
Alp Pno ved
11/04/2021
Quarles / Fowkes
SUBJECT: PROJECT NO. 56572, CASCADE AVENUE
BETWEEN COOLEY LAKE ROAD AND UNION LAKE ROAD
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CHARTER TOWNSHIP OF WHITE LAKE
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of White Lake to construct a traffic safety
barrier on Cascade Avenue between Cooley Lake Road and Union Lake Road. Construction
on this project was completed in September 2021.
The total estimated project cost is $30,000 and will be shared equally between the Charter
Township of White Lake and Charter Township of Commerce. The Charter Township of White
Lake has elected to use the Tri-Party Program to fund their one-half share of $15,000. Our total
estimated share is $10,000 and is in the FY22 budget.
The project is in the districts of County Commissioners Christine A. Long and Eileen Kowell.
The agreement is in our standard approved format, and I recommend Board approval and
authorize the Managing Director to execute the agreement on behalf of the Board.
TGN/II
Attachments
Samuel Fitzer
Department r2evrewY Approv`aY
LGaryou uo-aer, votrnwc., o-aroG
Mw
Piotrowicz Dale o i ioz z os n5 J
MDO Review / Concur
C;U51 PAK I MIJA I IUN AUKS VICIV 1
CONSTRUCTION
Cascade Avenue
Between Cooley Lake Road and Union Lake Road
Charter Township of White Lake
Board Project No. 56572
This Agreement, made and entered into this 4th day of November 2021,
by and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of White Lake, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD, COMMUNITY, and the Charter Township of Commerce,
hereinafter referred to as COMMERCE, have programmed to construct traffic safety barrier on
Cascade Avenue between Cooley Lake Road and Union Lake Road, described in Exhibit "A",
attached hereto and made a part hereof, which improvements involve roads under the jurisdiction
of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as
the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $30,000; and
WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program
funding in the amount of $15,000, which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY, the BOARD and
COMMERCE that:
Cascade Avenue - 1 -
Charter Township of White lake
Project No. 56572
10120021
I . The COMMUNITY shall torthwitn unaertaKe ana complete the rrcvJcGT, as dbuva
described, under Road Commission for Oakland County permit; and shall perform
or cause to be performed all CONSTRUCTION engineering services and
administration in reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the contractor.
3. The estimated total PROJECT cost of $30,000 shall be invoiced simultaneously and
proportionately as follows:
a. Tri-Party Program in the amount of $30,000.
b. The COMMUNITY shall contribute $15,000 and will fund their share from the
Tri Party Program. The $15,000 funds are from the FY2022 Tri-Party Program
which has not yet been announced. If these funds are not available, the
COMMUNITY shall be responsible for the $15,000 share.
c. COMMERCE has agreed to contribute $15,000 and will fund their share from
the Tri Party Program.
4. Upon execution of this agreement, the COMMUNITY shall submit two invoices to
the BOARD:
a. After February 1, 2022, the first invoice shall be payable by the BOARD in the
amount of $5,000 (being 100% of the BOARD's Tri-Party contribution).
b. After February 1, 2022, the second invoice shall be payable by the COUNTY
in the amount of $5,000 (being 100% of the COUNTY'S Tri-Party contribution).
c. The invoices shall be sent to:
Ms. Laura Luebbert, Engineering Aide
Road Commission for Oakland County
31001 Lahser Road
Beverly Hills, MI 48025
5. Within 90 days of completion of the PROJECT, the COMMUNITY shall submit to
the BOARD the following:
Cascade Avenue - 2 -
Chader Township of White Lake
Project No. 56572
10202021
a. A cover letter originated by the UUMMUNi i v certifying that ine i-ku icu i is
now complete.
b. A copy of the FINAL payment estimate paid to the contractor.
c. One copy of the complete set of the as -built construction plans containing the
adjusted quantities of the PROJECT.
6. The BOARD shall execute a separate Cost Participation Agreement with
COMMERCE, for their share of the estimated PROJECT cost.
Cascade Avenue - 3 -
Chader Township of White Lake
Project No. 56572
IM202i
IN WITNESS WHEREOF, the parties hereto nave executed this Aywt-math tits uay-ar,J
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
� �// Dennis G�Kolar
By
< /� " t/f)�!� Nov 4 2021 2:38 PM
Its Managing Director
,pHARTER TOWNt HIP OF WHITE LAKE
y
Its
Cascade Avenue
Charter Township of White Lake
Project No. 56572
10012021
EXHIBIT A
TRI-PARTY PROGRAM
Cascade Avenue
Between Cooley Lake Road and Union Lake Road
Charter Township of White Lake
Board Project No. 56572
Construct traffic safety barrier on Cascade Avenue.
ESTIMATED PROJECT COST
Contractor Payments
Total Estimated Project Cost
COST PARTICIPATION BREAKDOWN
WHITE LAKE COMMERCE
IFY17 Tri-Party Program $0 $5,000
FTOTri-PA HA y Program $5,000 $0
TA S
L RES _ $5,000 $5,000
Cascade Avenue
Charter Township of White Lake
Project No. 56572
100012021
$30,000
$30,000
COUNTY
BOARD
TOTAL
$5,000
$5,000
$15,000
$5,000
$5,000
$15,000
$10,000
$10,000
$30,OOOl