HomeMy WebLinkAboutResolutions - 2021.12.09 - 35083110AKLANDF`n�-
CO U N I Y M I l H I U AN
BOARD OF COMMISSIONERS
December 9, 2021
MISCELLANEOUS RESOLUTION 921-471
Sponsored By: William Miller III
IN RE: Facilities Maintenance and Operations - Contract Contract Extension with Limbach Company,
LLC. for Building Management System Replacement Project
Chairperson and Members of the Board:
WHEREAS the Board of Commissioners, pursuant to M.R.#16250, M.R.917250, M.R.#18291, M.R.419300,
M.R. #20353, and M.R. #21329 authorized a pilot and five phases of the Building Management System (BMS);
and
WHEREAS the pilot and first four phases were concluded within budget and on schedule with the help of
Limbach Company, LLC and the fifth phase is still in process; and
WHEREAS Facilities Maintenance & Operations (FM&O) believes that the success of the BMS project, up to
this point, has been due, in no small part, to Limbach Company, LLC. extensive implementation efforts and
their continued efforts are vital to fully rolling out the BMS to every County building successfully; and
WHEREAS the current contract (#004945) with Limbach Company LLC. expires on November 30, 2021; and
WHEREAS FM&O anticipates that the BMS rollout and County buildings service warranty periods will take
another five years to complete; and
WHEREAS FM&O is requesting that Limbach Company, LLC. contract be extended until November 30,
2026; and
WHEREAS bringing in a different implementation contractor would halt the rollout for months and may result
in inconsistent configuration, implementation, quality and operation of the BMS between buildings from the
earlier phases and upcoming phases; and
WHEREAS Limbach Company LLC. has agreed to a five-year extension with the first two years at the
County's current contract rates and the remaining three years with nominal price increases; and
WHEREAS the overall total cost for continuing service brings the contract "not to exceed" amount to
$1,486,000; and
WHEREAS the Purchasing Terms and Conditions, in Section 2400.6 Duration of Contracts states "The Board
of Commissioners shall approve contracts beyond five years".
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
five-year contract extension with Limbach Company, LLC. through November 30, 2026.
BE IT FURTHER RESOLVED that a budget amendment is not required as funding has been included in the
FY 2022 — FY2024 Capital Improvement Program budget and separate resolutions are required for Capital
Improvement Program projects.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: William Miller III.
6zd Date: December 09, 2021
David Woodward, Commissioner
LauL Date: December 14, 2021
Hilarie Chambers, Deputy County Executive II
s4t.'.'
Date: December 15, 2021
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2021-12-01 Economic Development & Infrastructure - recommend to Board
2021-12-09 Full Board
VOTE TRACKING
Motioned by Commissioner William Miller III seconded by Commissioner Robert Hoffman to adopt the
attached Contract: Contract Extension with Limbach Company, LLC. for Building Management System
Replacement Project.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall,
Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman, Adam Kochenderfer (21)
No: None (0)
Abstain: None (0)
Absent: (0)
The Motion Passed.
ATTACHMENTS
Project Estimate - Contract Extension with Limbach Company LLC thru 2026
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 9, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Friday, December 9, 2021.
i
Lisa Brown, Oakland County Clerk/Register of Deeds
Project Estimate
BMS Phase 5, Phase 6. & Phase 7 Implementation Cost Summary
Estimate Date: 10/22/2021 FM&0 Project Manager: Foster, Steve
Project: Building Management System — Phase 5, Phase 6, & Phase 7
Project CIP: TBD
Trade Description Estimate
Project Funding: Capital Improvement Plan / Building Fund, Utility Section
Awarded Contractors: Limbach Company, LLC.
Limbach
2022 BMS Phase S Controls Equipment installation — materials & labor Total: $ 528,000.00
2023 BMS Phase 6 Controls Equipment installation — materials & labor Total: $ 528,000.00
2024 BMS Phase 7 Controls Equipment installation — materials & labor Total: $ 430,000.00
GRAND TOTAL: $1,486,000.00