HomeMy WebLinkAboutResolutions - 2021.12.09 - 35092•
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CO U N T Y M I C H I GAN
BOARD OF COMMISSIONERS
December 9, 2021
MISCELLANEOUS RESOLUTION #21-480
Sponsored By: Gwen Markham
IN RE: Fiscal Services - Resolution Sunset Positions to Assist with Succession Planning
Chairperson and Members of the Board:
WHEREAS Oakland County offered a voluntary employee separation incentive program (VESIP) in 2021; and
WHEREAS Fiscal Services had sixteen (16) employees elect to take the VESIP offered by the County with
most employees falling in financial accounting or budget areas: and
WHEREAS the VESIP departure dates were extended in some cases due to critical projects, workload demand,
and an effort to minimize the impact on overall operations: and
WHEREAS before the recent VESIP programs. Fiscal Services Division also experienced significant employee
turnover due to retirements and employees seeking promotionaliother opportunities elsewhere; and
WHEREAS the County allows for a 30-day overlap period for filling of authorized positions: and
WHEREAS it has been determined that a longer period of overlap is required for several positions within the
Fiscal Services Division: and
WHEREAS the creation of sunset positions to allow an overlap period of d to 15 months is necessary to
support the succession planning efforts: and
WHEREAS it is recommended to create four (4) sunset positions in the Fiscal Services Division: and
WHEREAS the estimated cost for the creation of the one-time sunset positions is S329.947: and
WHEREAS funding for the sunset positions is available from the Ion -Departmental General Fund
Contingency line item and overall personnel turnover favorability.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Countuissioners approves Tire
creation of the following four (4) General Fund/General Purpose (GF GP) full-time eligible sunset positions in
the Fiscal Services Division:
• One (1) Chief Fiscal Services to be sunset March 31. 2023 (overlap 15 months)
• One (1) Fiscal Services Supervisor to be sunset July 1, 2022 (overlap 4 months)
• One (1) Fiscal Services Officer to be sunset July 1. 2022 ( overlap 6 months)
• One (1) Fiscal Services Supervisor Senior to be sunset Ame 1, 2022 (overlap 4 months).
BE IT FURTHER RESOLVED that the FY 2022 and FIB 2023 budgets are amended as detailed in the
attached Schedule A document.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Gwen Markham.
6� du Date: December 09, 2021
David Woodward, Commissioner
Date: December 15, 2021
Hilarie Chambers, Deputy County Executive II
t &-��
Date: December 15, 2021
Lisa Brown, County Clerk J Register of Deeds
COMMITTEE TRACKING
2021-12-01 Finance - no action taken
2021-12-06 Finance - recommend to Board
2021-12-09 Full Board
VOTE TRACKING
Motioned by Commissioner William Miller III seconded by Conunissioner Robert Hoffinan to adopt the
attached Resolution: Sunset Positions to Assist with Succession Planning.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson. Eileen Kowall,
Christine Long, Philip Weipert, Gwen Markham. Angela Powell, Thomas Kuhn, Cluck Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell. Penny Luebs, Janet Jackson, Garin
McGillivray, Robert Hoffinan, Adam Kochenderfer (21)
No: None (0)
Abstain: None (0)
Absent: (0)
The Motion Passed.
ATTACHMENTS
1. M B Fiscal Services Sunset Positions HR Write Up
2, MB Fiscal Services Sunset positions Sch.A Budget Amendment
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 9. 202 L
with the original record thereof now remaining in my office.
In Testimony Whereof. I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday. December 9, 2021.
Linn Browtr, Ook1oyid CorrrrtY C1er1 ;'Register ofDeeds
To creation the following four (4) General Fund/General Purpose (GF/GP) full-time eligible sunset
positions in the Fiscal Services Division:
• One (1) Chief Fiscal Services to be sunset March 31, 2023 (overlap 15 months)
• One (1) Fiscal Services Supervisor to be sunset July 1, 2022 (overlap 4 months)
• One (1) Fiscal Services Officer to be sunset July 1, 2022 (overlap 6 months)
• One (1) Fiscal Services Supervisor Senior to be sunset June 1, 2022 (overlap 4 months).
PROPOSED FUNDING:
Non -Departmental General Fund Contingency line item and overall personnel turnover favorability.
OVERVIEW:
Oakland County offered a voluntary employee separation incentive program (VESIP) in 2021.Fiscal Services had
sixteen (16) employees elect to take the VESIP offered by the County with most employees falling in financial
accounting or budget areas. The VESIP departure dates were extended in some cases due to critical projects,
workload demand, and an effort to minimize the impact on overall operations. Before the recent VESIP programs,
Fiscal Services Division also experienced significant employee turnover due to retirements and employees
seeking promotional/other opportunities elsewhere. The County allows for a 30 day overlap period for filling of
authorized positions.
It has been determined that a longer period of overlap is required for several positions within the Fiscal Services
Division. The creation of sunset positions to allow an overlap period of 4 months to 1 year is necessary to support
in the succession planning efforts. It is recommended to create four (4) sunset positions in the Fiscal Services
Division. The estimated cost for the creation of the one-time sunset positions is $323,008. Funding for the sunset
positions is available from the Non -Departmental General Fund Contingency line item and overall personnel
turnover favorability. It is requested that the Oakland County Board of Commissioners approves the creation
of the following four (4) General Fund/General Purpose (GF/GP) full-time eligible sunset positions in the
Fiscal Services Division:
• One (1) Chief Fiscal Services to be sunset March 31, 2023 (overlap 15 months)
• One (1) Fiscal Services Supervisor to be sunset July 1, 2022 (overlap 4 months)
• One (1) Fiscal Services Officer to be sunset July 1, 2022 (overlap 6 months)
• One (1) Fiscal Services Supervisor Senior to be sunset June 1, 2022 (overlap 4 months)
COUNTY EXECUTIVE RECOMMENDATION: Recommended as Requested.
PERTINENT SALARIES FY 2022
I Class Gr Period
I
Fiscal
Services 132 Annual
Officer Bi-wkly
Base 1 Year 2 Year
108,403 113,666 118,928
4,169.35 4,371.76 4,574.14
8 Year
4 Year
5 Year
6 Year
124,190
129,452
134,715
139,978
4,776.55
4,978.93
5,181.34
5,383.75
7 Year
145,239
5,586,13
unier
068/
Annual
84,937
89,060
93,183
97,306
101,430
105,553
109,676
113,799
Fiscal
127
Bi-wkly
3,266.82
3,425.39
3,583.97
3,742.54
3,901.15
4,059.73
4,218.30
4,376.87
Services
Fiscal
Services
068/
Annual
73,371
76,933
80,494
84,057
87,619
91,181
94,742
98,304
Supervisor
124
Bi-wkly
2,821.97
2,958.96
3,095.94
3,232.97
3,369.95
3,506.95
3,643.93
3,780.92
Senior
Financial
Services
068/
Annual
69,878
73,270
76,662
80,054
83,446
86,838
90,231
93,622
123
Bi-wkly
2,687.60
2,818.07
2,948.53
3,079.00
3,209.47
3,339.94
3,470.41
3,600.86
Supervisor
`Note:
Annual
rates are
shown for illustrative
purposes only.
SALARY AND FRINGE BENEFIT SAVINGS
"Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative
purposes only. Actual costs are reflected in the budget amendment.
Create one (1) GF/GP FTE Chief Fiscal
Services position
Salary at One Year Step $89,060
Fringes @35.01% $31,180
Total Health Care Based Fringes $11,744
Cost $131,984
Create one (1) GF/GP FTE Fiscal
Services Supervisor position
Salary at One Year Step $73,270
Fringes @35.01% $25,652
Total Health Care Based Fringes $11,744
Cost $110,666
Create one (1) GF/GP FTE Fiscal
Services Officer position
Salary at One Year Step $113,666
Fringes @35.01% $39,794
Total Health Care Based Fringes $11,744
Cost $165,204
Create one (1) GF/GP FTE Fiscal
Services Supervisor Senior position
Salary at One Year Step $76,933
Fringes @35.01% $26,934
Total Health Care Based Fringes $11,744
Cost $115,611
Total Cost $523,465
Oakland County, Michigan
Management & Budget - Fiscal Services Division - Sunset Positions for Succession Planning
Schedule "A" DETAIL
Fund I FY 2022 FY 2023 FY 2024
R/E Fund Name Division Name Fund # Division # Affiliate Program # 1 Account # Account Title Amendment Amendment Amendment
GENERAL FUND 1#101001
E
General Fund Non Department Transfers
10100
9090101
196030
730359
Contingency
$
(192,914)
(37,033)
E
General Fund Fiscal Services
10100
1020601
182020
702995
Salary Turnover Factor
$
(100,000)
-
E
General Fund Fiscal Services
10100
1020601
182020
702010
Salaries Regular
145,893
25,088
E
General Fund Fiscal Services
10100
1020601
182020
722740
Fringe Benefits
68,693
11,945
E
General Fund Fiscal Services
10100
1020601
182080
702010
Salaries Regular
51,994
-
E
General Fund Fiscal Services
10100
1020601
182080
722740
Fringe Benefits
26,334
-
Total Expenditures
$
- $
- $