HomeMy WebLinkAboutResolutions - 2021.12.09 - 35104MOAKLANDF�-
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BOARD OF COMMISSIONERS
December 9, 2021
MISCELLANEOUS RESOLUTION #21-491
Sponsored By: Penny Luebs
IN RE: Sheriff's Office - Grant Amendment FV 2022 — FV 2023 Cooperative Reimbursement Program
(CRP)
Chairperson and hlernbers of the Board:
'WHEREAS the Board of Conmrissioners approved Miscellaneous Resolution 421298 for the Michigan
Department of Health and Human Services (MDHHS) Office of Child Support Title IV-D Cooperative
Reimbursement Program (CRP) Contract for the period of October L 2021. through September 30, 2023, and
\WHEREAS the CRP Contract provides funding for one (1) Part-time Non -eligible (PTNE) Warrants Clerk
position (#4030925-11247) in the Sheriffs Office; and
WHEREAS due to the position being vacant, the duties of the Warrants Clerk position have been covered oil a
temporary basis by a PTNE Court Park Deputy that has the necessary state training and security clearance to use
the Michigan Child Support Enforcement System (NESCES) used at the Friend of the Court; and
WHEREAS in order to fill the position on a permanent basis, the Friend of the Court (FOC) and the Oakland
County Sheriff s Office (OCSO) recommend deleting the SR PTNE 1,000 hours per year Warrants Clerk
position ( #4030925-11247) and creating one (1) SR PTNE 1,000 hours per year Court Park Deputy; and
WHEREAS sufficient finding exists in the current CRP grant budget to support the additional cost of this
request, therefore, no additional funding will be requested front MDHHS; and
WHEREAS this grant amendment has completed the grant review process in accordance with the Grants
Policy approved by the Board at their January 21, 2021 meeting.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Coinurtissioners approves to delete
one (1) SR PTNE 1.000 hours per year Warrants Clerk position #4030925-11247 and to create one (1) SR
PTNE 1,000 hours per year Court Park Deputy in the Sheriff s Office, investigative and Forensic Service
Division, Friend of the Court Unit (#4030925).
BE IT FURTHER RESOLVED that fixture levels of service. including personnel. are contingent upon the
level of funding from the State for this program.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Cotrmnissioners is authorized to execute
this reimbursement agreement and to approve amendments and extensions up to fifteen (15%) variances from
the award, consistent with the agreement as approved.
BE IT FURTHER RESOLVED a budget amendment is not required.
Chairperson, the following Conmiissioners are sponsoring the foregoing Resolution: Penny Luebs.
�"✓��0 Date: December 14, 2021
David Woodward, Commissioner
Date: December 15, 2021
Hilarie Chambers, Deputy County Executive II
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Date: December 15, 2021
Lisa Brown, County Clerk t Register of Deeds
COMMITTEE TRACKING
2021-11-30 Public Health & Safety - recommend to Board
2021-12-09 Full Board
VOTE TRACKING
Motioned by Commissioner William Miller III seconded by Commissioner Robert Hoffman to adopt the
attached Grant Amendment: FY 2022 — FY 2023 Cooperative Reimbursement Program ( CRP).
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall,
Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson,. Gary
McGillivray, Robert Hoffman, Adam Kochenderfer (21)
No: None (0)
Abstain: None (0)
Absent: (0)
The Motion Passed.
ATTACHMENTS
1. Grant Review Sign -Off
2. FOC FY22 - FY23 CRP Grant Amendment.Write Up
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland; do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 9, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday, December 9, 2021.
Lisa Brawn, Oakland Connly Clerkl Register ofDeeds
GRANT REVIEW SIGN -OFF — Friend of the Court
GRANT NAME: FY 2017- FY 2023 Cooperative Reimbursement Program (CRP) Grant
FUNDING AGENCY: Michigan Department of Health and Human Services, Office of Child Support
DEPARTMENT CONTACT: Suzanne Hollyer/(248) 858-0431
STATUS: Grant Amendment #7 (less than 15% Variance from Current Award)
DATE: 11/02/2021
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant amendment package (which should include this
sign -off and the grant amendment with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' committee(s) for grant amendment by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B — Lynn Sonkiss 11 /2/2021.
Draft resolution will need to be update to reference the budgetary impact and adjustment within
the overall CRP budget.
Human Resources:
Approved by Human Resources. — Heather Mason 10/26/21
Deletes 1 and creates 1 PTNE position, so requires HR action. HR Department write up is already
attached.
Risk Management:
Approved by Risk Management. R.E. 10/26/2021
Corporation Counsel:
Approve. There are no unresolved legal issues at this time. — Heather Lewis 10/28/21
REQUEST:
To delete one (1) Special Revenue (SR) Part -Time Non -Eligible (PTNE) 1,000 hours per year
Warrants Clerk position (#4030925-11247) and create one (1) SR PTNE 1,000 hours per year
Court Park Deputy position in the Sheriff's Office, Investigative and Forensic Service Division,
Friend of the Court Unit (#4030925).
PROPOSED FUNDING:
The Cooperative Reimbursement Program (CRP) Grant.
OVERVIEW:
The Board of Commissioners approved Miscellaneous Resolution #21298 for the Michigan Department of
Health and Human Services (MDHHS) Office of Child Support Title IV-D Cooperative Reimbursement
Program (CRP) Contract for the period of October 1, 2021, through September 30, 2023, The CRP Contract
provides funding for one (1) Part-time Non -eligible (PTNE) Warrants Clerk position (#4030925-11247) in
the Sheriffs Office. Due to the position being vacant, the duties of the Warrants Clerk position have been
covered on a temporary basis by a PTNE Court Park Deputy that has the necessary state training and
security clearance to use the Michigan Child Support Enforcement System (MiSCES) used at the Friend of
the Court. In order to fill the position on a permanent basis, the Friend of the Court (FOC) and the Oakland
County Sheriff's Office (OCSO) recommend deleting the SR PTNE 1,000 hours per year Warrants Clerk
position (#4030925-11247) and creating one (1) SR PTNE 1,000 hours per year Court Park Deputy.
Sufficient funding exists in the current CRP grant budget to support the additional cost of this request;
therefore, no additional funding will be requested from MDHHS. This grant amendment has completed the
grant review process is accordance with Miscellaneous Resolution #19006.
It is requested the Oakland County Board of Commissioners approves to delete one (1) SR PTNE 1,000
hours per year Warrants Clerk position #4030925-11247 and to create one (1) SR PTNE 1,000 hours per
year Court Park Deputy in the Sheriff's Office, Investigative and Forensic Service Division, Friend of the
Court Unit (#4030925). Future levels of service, including personnel, are contingent upon the level of
funding from the State for this program. It is requested that the Chairperson of the Board of Commissioners
is authorized to execute this reimbursement agreement and to approve amendments and extensions up to
fifteen (15%) variance from the award, consistent with the agreement as approved.
COUNTY EXECUTIVE RECOMMENDATION
PERTINENT SALARIES 2022
Class Gr Period Base
Court/Park HRL Hourly 21.6565
Deputy /IP
Warrants HRL
Clerk /Kg Hourly 18.3254
Recommended as Requested
1 Year 2 Year 3 Year 1 4 Year
22.3769 23.0981
19,4251 20.5907
*Note: Annual rates are shown for illustrative purposes only.
23.8198 1 24,5411
6 Year
252622
21.8261 1 23.1355 24.5522
SALARY AND FRINGE BENEFIT SAVINGS
"Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative
purposes only. Actual costs are reflected in the budget amendment.
Delete One (1) SR PTNE 1,000 hours per year
Warrants Clerk position (#4030925-11247)
Salary @ step 12 $19,425
Fringes @ 5.38% $1,045
Cost Savings ($20,470)
Create One (1) SR PTNE 1,000 hours per year
position
Salary @ step 12 $22,377
Fringes @ 5.38% $1,204
Cost $23,581