HomeMy WebLinkAboutResolutions - 2021.12.09 - 35108V
COUN I Y MIC.H1(7AN
BOARD OF COMMISSIONERS
December 9, 2021
1HSCELLANEOUS RESOLUTION #21-495
Sponsored By: Penny Luebs
IN RE: 52-1 District Court (Novi) - Grant Acceptance FY 2022 Michigan Drug Court Grant Program
Chairperson and Members of the Board:
WHEREAS the 52"t District Court, Division I (Novi) applied for grant fluids of S119,970.08 and teas awarded
a grant in the amount of S78,500 from the State Court Administrative Office (SCAO). Michigan Drug Court
Grant Program (MDC'GP) effective October 1, 2021, through September 30. 2022: and
WHEREAS the grant finding will be used to continue an existing special revenue (SR). full-time eligible
(FTE), Probation Officer I position (#3020205-11415); and
WHEREAS the Probation Officer will assist with managing the Specialty Treatment Court (STC) caseload,
conduct substance abase assessments for all potential defendants who meet the STC criteria. attend staffing and
review hearings, conduct houneisite visits, attend the 2022 Michigan Association of Treatment Court
Professionals (MATCP) conference and participate in graduation ceremonies: and
WHEREAS the FY 2022 grant funds will cover the existing. (SR), hull -time eligible (FTE), Probation Officer I
position (#3020205-11415) through approximately July 21, 2022; and
WHEREAS the 52rrd District Court, Division I (Novi), will again apply for a reallocation of additional funds
from the SCAO after tine first quarter of FY 2022 and will be notified in the third quarter by the SCAO of any
additional award: and
WHEREAS for the FY 2021 Michigan Drug Court Grant Program, the 52nd District Court, Division I iNovi),
applied for and was awarded an additional S 10,000 of reallocated hands from the SCAO in the third quarter of
FY 2021: and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the
September 30, 2021, letter from the SCAO, providing that assurance #3 of this year's grant application and
agreement shall not be construed as a mandate for future hording of the program from the funding unit, said
letter attached hereto and incorporated by reference herein: and
WHEREAS the grant agreement has completed the Grant Review Process in accordance with the Grants Policy
approved by the Board at their January 21, 2021 meeting.
NO%I' THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY
2022 Michigan Drug Court Grant Program from the State Court Administrative Office in the amount of
S7S,500. for the period of October 1, 2021, through September 30, 2022.
BE IT FURTHER RESOLVED to continue one (1) SR FTE Probation Officer I position (�t302O2O5-11415 ).
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment, and continuation of the Special Revenue position in the grant is contingent upon firture levels of
grant funding.
Commissioners is authorized to execute
the grant agreement and to approve any grant extensions or changes, within fifteen percent (15° o) of the original
award, which are consistent with the original agreerent as approved.
BE IT FURTHER RESOLVED that the budget for the FY 2022 Special Revenue budget be amended as
detailed in the attached Schedule A.
Chairperson, the following Conmrissioners are sponsoring the foregoing Resolution: Penny Luebs.
QrdDate: December 09, 2021
David Woodward, Commissioner
Date: December 15, 2021
Hilarie Chambers, Deputy County Executive it
Date: December 15, 2021
Lisa Brown, County Clerk t Register of Deeds
COMMITTEE TRACKING
2021-11-30 Public Health & Safety - recommend to Board
2021-12-09 Full Board
VOTE TRACKING
Motioned by Cont r issioner William Miller III seconded by Commissioner Robert Hoffman to adopt the
attached Grant Acceptance: FY 2022 Michigan Drug Court Grant Program.
Yes: David Woodward, Michael Gingell, Michael Spisz. Karen Johat, Kristen Nelson. Eileen KoNvall,
Christine Long, Philip Weipert, Gwen Markham. Angela Powell. Thomas Kuhn. Cluck Moss, Marcia
Gershenson, William Miller III. Yolanda Smith Charles. Charles Cavell. Pemly Luebs, Janet Jackson. Gary
McGillivray. Robert Hoftinan, Adam Kochenderfer (21)
No: None (0)
Abstain: None (0)
Absent: (0)
The Motion Passed.
ATTACHMENTS
1. Grant Review Sign -Off
2, FY 2022 DocuSign MDCGP 52-1 District Court
3. FY 2022 SCAO Grant Application - Firral_Redacted
4. FY 2022 SCAO Grant Award Letter
5. D52-1 Hybrid MDCGP
b. 52-1 DC (Novi) FY 2022 Drug Court Grant (SCAO) Schedule A
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 9, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday, December 9, 2021.
Lisa Brown, Oalclaud County Clerk I Register of Deeds
GRANT REVIEW SIGN -OFF — 52"d District Court, I" Division
GRANT NAMF! FY 2022 Michigan Drue Court Grant Program
FUNDING AGENCY: State Court Administrative Office (SCAM) of Michigan
DEPARTMENT CONTACT PERSON: David Campbell 248-305-6451
STATUS: Grant Acceptance (Greater than $10.000)
DATE: 10/26/2021
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of
the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B — Lynn Sonkiss 10/23/2021.
As noted in the resolution, the grant award of $78,500 does not cover the cost of the position for
the full FY 2022 and 52-1 DC will seek an additional allocation from SCAO to support the program
through FY 2022.
Human Resources: Approved by Human Resources. Continues position, so HR action not needed.
—Heather Mason 10/21 /21
Risk Management:
Approved by Risk Management. R.E. 10/21/2021
Corporation Counsel:
Approve- There are no unresolved legal issues at this time. — Heather Lewis 10/25/21
From: Sonkiss. Lynn C
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MrBronm. Diana E.: Erlanheck Robert ['aH
Cc: Adoaiu-]ones Ebru; Conforti. Holly M: Elorabiy. Kim K; Guzzy, Scott N; Zen. Kyle Isaac; Joss. Edward P;
Matthews, Hailev; Powers, Andrea; Sanchez. Kristina L; Shih. Juli ; Snover. Aaron G.; Sroai, Connie L;
Stnbenfeid. Tracv: Stnnofellow. JoAnn: Ward, Chris; Winter. Barbara; Worthington, Pamela L; Zhou Jennv
Subject: RE: GRANT REVIEW FORM - 52-1 District Court - FY 2022 Michigan Drug Court Grant Program - Acceptance
(Greater than $10,000)
Date: Saturday, October 23, 2021 3:01:01 PM
Attachments: GRANT RFV[EW FORM - 52-1 District Court - FY 2022 Mirhinan Druo Court Grant Pronram - Arrentance (Greater
than $10000) .msa
Approved by M & B — 10/23/2021.
As noted in the resolution, the grant award of $78,500 does not cover the cost of the position for
the full FY 2022 and 52-1 DC will seek an additional allocation from SCAO to support the program
through FY 2022,
Thanks,
Lynn Sonkiss
Fiscal Services Officer
Oakland County, Michigan
Phone 248.858.0940
Fax 248,858.9724
sonkissl(a)oakpov.com
From: Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>
Sent: Thursday, October 21, 2021 11:54 AM
To: Campbell, David A <campbelld@oakgov.com>; Pisacreta, Antonio S <pisacretaa@oakgov.com>;
Corporate Counsel <corpcounsel@oakgov.com>; Mason, Heather L <masonh@oakgov.com>;
McBroom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>;
Sonkiss, Lynn C <sonkissl@oakgov.com>
Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>;
Elgrably, Kim K <elgrablyk@oakgov.com>; Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac
<jenk@oakgov.com>; Joss, Edward P <josse@oakgov.com>; Matthews, Halley
<matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L
<sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Keyes -Bowie, Tifanny B
<keyesbowiet@oakgov.com>; Snover, Aaron G. <snovera@oakgov.com>; Srogi, Connie L
<srogic@oakgov.com>; Stolzenfeld, Tracy <stolzenfeldt@oakgov.com>; Stringfellow, JoAnn
<stringfellowj@oakgoV.Com>; Ward, Chris <wardcc@oakgov.com>; Winter, Barbara
<winterb@oakgov.com>; Worthington, Pamela L <worthingtonp@oakgov.com>; Zhou, Jenny
<zh o uj @ o a kgov. co m>
Subject: GRANT REVIEW FORM - 52-1 District Court - FY 2022 Michigan Drug Court Grant Program -
Acceptance(Greaterthan $10,000)
Please Note: Miscellaneous Resolution is subject to review by Human Resources and Fiscal
Services for personnel changes and/or budget amendment.
From:
Mason. Heather L
To:
Kayes-Bowia. Titannv e' tamnneii. UaVlo A; risar reca. Hnumm, vi, u. Gam,,., E.,
Frlenheck- Rohart Carl: Sonkiss. Lynn c
Cc:
Adnqlu-Jones. Fbrp: Conforti. Holly M; Florably, Kim K; Guzzy. Scott N; Jen. Kyle Isaac; Joss. Edward P;
Matthews. Hailev: Powers Andrea; Sanchez. Kristina L; Shin, 3uli ; Shover, Aaron G.; Sroai, Connie L;
Stolzenfeld. Tracy; Strinafellow. JnAnn: Ward, Chris; Winter, Barbara; Worthinaton. Pamela 1 Zhou, Jenny
Subject:
RE: GRANT REVIEW FORM - 52-1 District Court - FY 2022 Michigan Drug Court Grant Program - Acceptance
(Greater than $10,000)
Date:
Thursday, October 21, 2021 3:34:03 PM
Approved by Human Resources. Continues position, so HR action not needed.
Heather L. Mason
Supervisor Human Resources
Oakland County Human Resources
L. Brooks Patterson Building - 2100 Pontiac Lake Road, Waterford MI 48328
P: 248.858,2581 1 C: 248.568.2738 1 F: 248.975.9742
masnnh(o)na Keov mm I www oakenv rom/lobs
Schedule: M,W,F onsite. T, Th remote.
From: Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>
Sent: Thursday, October 21, 2021 11:54 AM
To: Campbell, David A <campbelld@oakgov.com>; Pisacreta, Antonio S <pisacretaa@oakgov.com>;
Corporate Counsel <corpcounsel@oakgov.com>; Mason, Heather L <masonh@oakgov.com>;
MCBrOOm, Diana E. <mcbroomd@oakgov.com>; Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>;
Sonkiss, Lynn C <sonkissl@oakgov.com>
Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>;
Elgrably, Kim K <elgrablyk@oakgov.com>; Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac
<jenk@oakgov.com>; Joss, Edward P <josse@oakgov,com>; Matthews, Halley
<matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L
<sanchezk@oakgov.com>; Shin, Julie <shihj@oakgov.com>; Keyes -Bowie, Tifanny B
<keyesbowiet@oakgov.com>; Shover, Aaron G. <snovera@oakgov.com>; Srogi, Connie L
<srogic@oakgov.com>; Stolzenfeld, Tracy <stolzenfeldt@oakgov.com>; Stringfellow, JoAnn
<stringfellowj@oakgov.com>; Ward, Chris <wardcc@oakgov.com>; Winter, Barbara
<winterb@oakgov.com>; Worthington, Pamela L <worth I ngton p @oa kgov.com>; Zhou, Jenny
<zhouj@oakgov.com>
Subject: GRANT REVIEW FORM - 52-1 District Court - FY 2022 Michigan Drug Court Grant Program -
Acceptance(Greaterthan $10,000)
Please Note: Miscellaneous Resolution is subject to review by Human Resources and Fiscal
Services for personnel changes and/or budget amendment.
GRANT REVIEW FORM
From
To: Keyes-nowie. nrannv n; rarnuoell iramu y, riMl, ir,a _ _ w u
McBrnnm Diann F: Sonkiss, Lynn C
Cc: Adoalu-Jones. Ebru; Conforti. Hnllv_M: Elarably. Kim K; Guzzv. Scott N; Jen. Kyle IsTt aa6; Joss. Edward P;
Mafthaws. Hailev Powers, Andrea; Sanchez, Kristina L; Shih. Julie; Snover. Aaron G.; Stool. Connie L;
Stolzenfeld. Tracy; Strinafellnw IoAnn• Ward, Chris; Winter, Barbara; Wnrthinaton Pamela I : Zhou. Jenny
Subject: RE: GRANT REVIEW FORM - 52-1 District Court - EY 2022 Michigan Drug Court Grant Program - Acceptance
(Greater than $10,000)
Date: Thursday, October 21, 2021 4:50: 10 PM
Approved by Risk Management, R.E. 10/21/2021
Robert Erlenbeck, Insurance Risk Administrator
Risk Management
Office: 248-858-1694
Cell 248-421-9121
Office schedule: Monday through Thursday 7:00 to 5:00
From: Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>
Sent: Thursday, October 21, 2021 11:54 AM
To: Campbell, David A <campbelld@oakgov.com>; Pisacreta, Antonio S <pisacretaa@oakgov.com>;
Corporate Counsel <corpcounsel@oakgov.com>; Mason, Heather L <masonh@oakgov.com>;
MCBroom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck, Robert Carl <erlenbecl<r@oakgov.com>;
Sonkiss, Lynn C <sonkissl@oakgov.com>
Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>;
Elgrably, Kim K <elgrablyk@oakgov.com>; Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac
<jenk@oakgov.com>; Joss, Edward P <josse@oakgov.com>; Matthews, Halley
<matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L
<sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Keyes -Bowie, Tifanny B
<keyesbowiet@oakgov.com>; Snover, Aaron G. <snovera@oakgov.com>; Srogi, Connie L
<srogic@oakgov.com>; Stolzenfeld, Tracy <stolzenfeldt@oakgov.com>; Stringfellow, JoAnn
<stringfellowj@oakgov.com>; Ward, Chris <wardcc@oakgov.com>; Winter, Barbara
<winterb@oakgov.com>; Worthington, Pamela L <worthingtonp@oakgov.com>; Zhou, Jenny
<zhouj@oakgov.Com>
Subject: GRANT REVIEW FORM - 52-1 District Court- FY 2022 Michigan Drug Court Grant Program -
Acceptance(Greaterthan $10,000)
Please Note: Miscellaneous Resolution is subject to review by Human Resources and Fiscal
Services for personnel changes and/or budget amendment.
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Lynn Sonkiss — Heather Mason — Diana McBroom —
Sharon Cullen
RE: GRANT CONTRACT REVIEW RESPONSE — 52-1 District Court — Adult Drug Court
From: I ewis Heather I nurse
1"0: rteveq-ngwie. nraDny n: rarnuopi, uavw y; ribdu era. Ni nor u ...... nrn,�,
MrBmom. Diana F..- Erlenheck. Rnhprt Carl{ Sonkiss. Lynn C
Cc: Adnglu-]ones. Fbm: Conforti, Holly M; Elarably. Kim K; Guzzy. Scott N; Jen. Kyle Isaa; Joss, Edwabd P;
Matthews. Hailevl Powers, Andrea; Sanchez. Knstina L; hiInAli ; Snover. Aaron G.; shoal, Connie L;
Stn12enfPId. Trscv; Stringfellow, JoAnn; Ward. Chris; Winter, Barbara; Worthington. Pamela L Zhou, Jenny;
Grafton. Holly L.
Subject: RE: GRANT REVIEW FORM - 52-1 District Court - FY 2022 Michigan Drug Court Grant Program - Acceptance
(Greater than $10,000)
Date: Monday, October 25, 2021 11:47:46 AM
Approve- There are no unresolved legal issues at this time.
ATOA", am
.an
COUNTY MIC_HIGAIN
Heather L. Lewis
Senior Assistant Corporation Counsel
Oakland County Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East
Courthouse West Wing Extension, 3rd Floor
Pontiac, MI 48341
Phone Number: (734) 516.1885"
Fax Number: (248) 858.1003
E-mail: lewish(a ctakaov.com
PTME: Hours -Monday 9-5; Wednesday and Friday: 3-5pm; Thursday: 9-5
1 generally work remotely and the best way to reach me is by email. Thank you.
PRIVILEGED AND CONFIDENTIAL —ATTORNEY CLIENT COMMUNICATION
This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney -client
privilege and work product doctrine. Jhls privilege belongs to the County of Oakland, and individual addressees are not authorized to
waive or modify this privilege in any way, Individuals are advised that any dissemination, roprodnction or unauthorized review of this
information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited 11 you have
received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of
Corporation Counsel at (248) 858-0550. Thank you for your cooperation.
From: Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>
Sent: Thursday, October 21, 2021 11:54 AM
To: Campbell, David A <campbelId@oakgov.com>; Pisacreta, Antonio S <pisacretaa@oakgov.com>;
Corporate Counsel <corpcounsel@oakgov.com>; Mason, Heather L <masonh@oakgov.com>;
McBroom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>;
Sonkiss, Lynn C <sonkissl@oakgov.com>
Cc: Adoglu-Jones, Ebru <adoglu jcnese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>;
Elgrably, Kim K <elgrablyk@oakgov.com>; Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac
<jenk@oakgov.com>; Joss, Edward P <Josse@oakgov.com>; Matthews, Halley
<matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L
<sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Keyes -Bowie, Tifanny B
DocuSign Envelope ID: 4FACAA48-0715-423E-9077-7E694B873A5A
Michigan Supreme Court
State Court Administrative Office
Michigan Drug Court Grant Program
Fiscal Year 2022 Contract
Grantee Name: 52-1 District Court — Hybrid DWI/Drug Court
Unique Identifier: U10103
Federal ID Number: 38-6004876
Contract Number: 25304
Grant Amount: $789500
1. DEFINITIONS GOVERNING CONTRACT
The definitions below govern the terms used in this Contract.
1.01 The term "Authorizing Official" means an official of the Grantee who has the legal
authority to, is authorized to, and can legally sign contracts on behalf of the Grantee and bind the
Grantee to the terms of the contracts, including this Contract.
1.02 The term "Contract" as used in this document means the Contract between the State
Court Administrative Office (the "SCAO") and Grantee, and includes any subsequent amendments
thereto.
1.03 The term "Confidential Information" means confidential and/or proprietary information
belonging to the SCAO which is disclosed to the Grantee or which the Grantee otherwise learns of
during the course of or as the direct or indirect result of rendering its Services for the SCAO.
Confidential or Proprietary Information is information not generally known to third parties or to others
who could obtain economic value from their disclosure or use of the information. This includes all
proprietary technical, financial, or other information owned by SCAO or any of its vendors, including
by way of illustration, but not limitation, computerized data, codes, programs and software, written
material, inventions, whether or not patented or patentable, designs, works of authorship, works subject
to or under copyright protection, trade secrets or trademark — protected material, performance
standards concepts, formulae, charts, statistics, financial records and reports of the SCAO or any entity
otherwise affiliated with the SCAO. Confidential or Proprietary Information also includes all
confidential and proprietary material that the Grantee may design, author, create, distribute or produce
during the term of this Contract when rendering Services thereunder. All information gained during
the course of Grantee's retention should be presumed confidential unless the information is clearly
identified otherwise or the circumstances of disclosure demonstrate it not to be confidential.
1.04 The term "Effective Date" means the date upon which this Contract becomes effective,
which is the date the Contract is signed by both Parties. If the Parties do not sign the Contract on the
same date, the latest specified date will become the Contract's effective date.
1.05 The term "Employee Benefits" means any and all employee benefits the SCAO
DocuSign Envelope ID: 4FACAA48-0715-423E-9077-7E694B873A5A
provides to its employees, including, but not limited to, workers' compensation, retirement, pension,
insurance, fringe, educational training, holiday/sick/vacation pay benefits, or any other similar benefits.
1.06 The term "Grant Amount" is the amount specified as "Grant Amount" on the first page
of this Contract.
1.07 The term "Grantee" as used in this Contract includes the Grantee(s)/party(ies) with
which the SCAO is contracting and also includes the Grantee's employees, agents, subcontractors,
vendors and subrecipients providing services and/or receiving funds under the Contract and the
Grantee's Authorizing Official. Further, the "Grantee" includes Subrecipients referred to in the Audit
section of this Contract.
1.08 The term "Grantee's agents" as used in this Contract includes the Grantee's employees,
agents, subcontractors, vendors, and subrecipients.
1.09 The term "Inventions, Patented and/or Copyrighted Materials" means such writings,
inventions, improvements, or discoveries whether or not under an existing copyright, patent or
copyright/patent application or any other third party intellectual property right that were written,
invented, made, or discovered by the Grantee, including its employees, agents and/or subrecipients
jointly with the SCAO while engaged in Services under this Contract.
1.10 The term "Liabilities" means any and all liabilities, obligations, damages, penalties,
claims, costs, fees, charges, and expenses, including, but not limited to, fees and expenses of attorneys
and litigation related to the Services provided.
1.11 The term "Parties" includes the SCAO, Grantee, and all of their employees, agents and
subrecipients, including as defined in the term "Grantee".
1.12 The terms "Program Expenses" and "Expenses" mean all expenses including, but not
limited to, license fees and all other types of fees, memberships and dues, automobile and fuel
expenses, insurance premiums, copying costs, telephone costs and all other types of costs, and all
salary and expenses incurred by the Grantee, and all other compensation paid to the Grantee's
employees or subcontractors that the Grantee hires, retains or utilizes for the Grantee's performance
under this Contract. This term includes allowable program costs as articulated in WebGrants, which
are contained on the "allowable expense" list and in the program budget. This term also includes
Travel Expenses as defined below.
1.13 The tern "Services" refers to the goods, services, program activities, projects and
initiatives that the Grantee agrees to provide to the SCAO under this Contract, as described in the
Scope of Services, Scope of Work, and all descriptions of services in any attachments and amendments
to the Contract.
1.14 The term "Taxes" refers to any and all federal, state, and local taxes, including, but not
limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or
fees for which Grantee is responsible.
1.15 The term "Travel Expenses" means expenses Grantee incurs for travel including
lodging, mileage, and meals that the Grantee incurs in the reasonable fulfillment of the terms of this
Contract. Reimbursable Travel Expenses must be approved by SCAO before they are incurred. The
term "WebGrants" refers to the web -based grant management system used by the SCAO.
1.16 The term "Work Product" refers to reports, programs, manuals, tapes and videos
prepared under this Contract and amendments thereto. It also includes computer data such as programs
DocuSign Envelope ID: 4FACAA48-0715-423E-9077-7E694B873A5A
and software in various stages of development and source codes and object codes, and any other work
product prepared by the Provider under this Contract and amendments thereto.
2. PARTIES
2.01 This Contract is between the SCAO and the 52-1 District Court — Hybrid DWI/Drug
Court (Grantee).
3. AMOUNT AND GRANT PROGRAM
3.01 The SCAO will reimburse the Grantee up to $78,500 for the Grantee's expenses under
this Contract.
3.02 The grant funding is from the Michigan Drug Court Grant Program.
4. DURATION
4.01 This Contract begins on October 1, 2021, and ends on September 30, 2022, at 11:59
p.m.
5. TERMS
5.01 This Contract contains the entire agreement between the parties. It does not include any
other written or oral agreements, except the following which can be found in WebGrants:
A. Reporting requirements (see Attachment 1),
B. Assurances,
C. Allowable/disallowable expense list,
D. Conditions on Expenses, and
E. Approved grant budget.
6. "GRANTEE'S AGENT" DEFINED
6.01 The Grantee may partner with other parties to assist with Contract performance. In this
Contract, the term "Grantee's agents" will refer to the Grantee's employees, contractors,
subcontractors, vendors, and subrecipients.
7. CHANGE IN GRANTEE CONTACT
7.01 The Grantee must submit written notification to SCAO, through a Contract amendment
using WebGrants, of any change in project director, agency contact, financial officer, program judge,
or Authorizing Official defined in Section 28 of this Contract, address, e-mail, or telephone number.
8. RELATIONSHIP AND DUTIES
8.01 No employer/employee relationship exists between the Parties. Further, no
employee or subrecipient of the Grantee is an employee of the SCAO. The Grantee is an
independent contractor, not an employee of the SCAO.
8.02 No employer/employee relationship exists between the Parties. Further, no
employee or subrecipient of the Grantee is an employee of the SCAO. The Grantee is an
independent contractor, not an employee of the SCAO.
DocuSign Envelope ID: 4FACAA48-0715-423E-9077-7E694BB73A5A
9.03 The SCAO is not obligated either under this Contract or by implication to provide and
is not liable to the Grantee for failure to provide the Grantee with Employee Benettts. 1 he Grantee is
not eligible for and will not receive any Employee Benefits from the SCAO.
8.04 The Grantee is responsible for payment of all Taxes arising out of the Grantee's
Services in accordance with this Contract.
8.05 The Grantee does not, and shall not, have the authority to enter into contracts on the
SCAO's behalf.
8.06 Except for the grant amount, the SCAO and the Michigan Supreme Court (MSC) have
no financial obligation to the Grantee.
8.07 The Grantee agrees to comply with all of the Contract terms, including the reporting
requirements, assurances, allowable/disallowable expense list, conditions on expenses, and approved
grant budget.
9. REIMBURSEMENT AND BUDGET
9.01 This is a reimbursement -based grant for Services rendered.
9.02 The Grantee's Expenses are eligible for reimbursement only after the Grantee has paid
the Expenses.
9.03 The Grantee's Expenses are eligible for reimbursement only if the Grantee incurred
the Expenses during the time period that this Contract is effective. Consumable expenses, such as
drug tests, are eligible for reimbursement only if the item can reasonably be consumed (and the
Grantee incurred the expense) during the time period that this Contract is effective.
9.04 The Grantee's Expenses are eligible for reimbursement only if included on the
allowable expense list and the approved budget.
9.05 The Grantee's Expenses are eligible for reimbursement only after the Grantee has
exhausted all other available funding options. Examples of potential other available funding options
include local court or county funding, federal funding, participant fees, and partnerships with
nonprofit organizations. If the Grantee has other available funding options but relies on the grant
funding under this Contract before exhausting the other options, the SCAO may reduce the
reimbursement amount by an amount that is equal to the other available funding options.
9.06 Reimbursements for Travel Expenses (such as mileage) may not exceed the lesser of
the Grantee's published travel rates or allowable State of Michigan travel rates and must be approved
by the SCAO prior to incurring the expense.
9.07 The Grantee may request to amend the grant budget by submitting a Contract
Amendment in WebGrants. The SCAO must approve any request to amend the grant budget.
9.08 The Grantee must request Expense reimbursement on a quarterly basis (see
Attachment 1). The request to reimburse each Expense must include the hourly rate or cost per unit,
amount of hours worked or number of units, a description of Services provided, the date of the
Expense, the amount requested, and proof that the Grantee has paid the Expense.
9.09 All Expense reimbursement is subject to the SCAO's approval.
9.10 The Grantee must sign up through the online vendor system to receive reimbursement
payments via electronic funds transfers or direct deposits. To register, go to the Department of
Technology, Management, and Budget's website.
DocuSign Envelope ID: 4FACAA48-0715-423E-9077-7E694B873A5A
10. RELIGIOUS PROGRAMMING
10.01 The Grantee will not spend grant funds on a program that has a religious component.
10.02 Before the Grantee refers a person to, or provides a person with, a program with a
religious component, the Grantee must do the following: (1) allow the person to choose whether to
participate in the program, (2) ensure that a person who chooses to not participate is not penalized, and
(3) provide at least one secular option.
11. ASSIGNMENT
11.01 The Grantee may not assign any portion of this Contract except with prior written
approval of the SCAO. If performance is so assigned, all requirements in this Contract shall apply to
such performance and the Grantee shall be responsible for the performance of such Services.
12. PROCURMENT CONTRACTS AND SUBRECIPIENT SUBCONTRACTS
12.01 The Grantee may enter into procurement contracts and subrecipient subcontracts for
activities under this grant.
12.02 The Grantee must provide the SCAO with copies of any procurement contracts if the
SCAO requests them.
12.03 The Grantee must provide the SCAO with copies of any subrecipient subcontracts prior
to requesting reimbursement for subrecipient work. The subrecipient subcontracts must be uploaded
in WebGrants.
12.04 The Grantee must include all of the terms from this Contract in all subrecipient
subcontracts.
13. CONFIDENTIAL INFORMATION
13.01 The parties do not expect that medical and treatment information will be obtained,
shared or utilized in this Contract. However, to the extent that it is, all medical and treatment
information of participants served under this Contract is confidential. The SCAO and the Grantee
agree that this information will not be disclosed except as allowed by law.
13.02 The Grantee agrees to comply with the Health Insurance Portability and
Accountability Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code. Some of these
requirements include the following:
A. The Grantee and Grantee's agents must not share information that is
protected under HIPAA, 42 CFR Part 2, or the Michigan Mental Health
Code (the "Protected Information"). The Grantee is liable for the
unauthorized use or disclosure of Protected Information. This includes
Protected Information that the SCAO provides to the Grantee.
B. The Grantee must include terms in any procurement contract and
subrecipient subcontract that the Grantee's agents must not share Protected
Information. This includes Protected Information that the SCAO provides
to the Grantee.
C. The Grantee must have written policies and procedures about using and
DocuSign Envelope ID: 4FACAA48-0715-423E-9077-7E694B873A5A
disclosing Protected Information. The policies and procedures must include
provisions that restrict Grantee's employees' access to Protected
Information.
D. The Grantee must also have a policy to report to the SCAO unauthorized
use or disclosure of Protected Information.
13.03 During Contract performance, the SCAO may disclose Confidential Information to
the Grantee. The Grantee shall not disclose Confidential Information to any third party without
prior approval from the SCAO. If disclosure of Confidential Information is required by law or
court order, the Grantee must notify the SCAO within five business days as provided in Section 28
of this Contract before disclosure and shall reasonably cooperate with the SCAO to narrowly tailor
disclosure and obtain protective orders or other relief as appropriate.
13.04 The Grantee agrees to return all Confidential Information to the SCAO immediately
upon the termination of this Contract and permanently delete any electronic copies of the data
stored by the Grantee within 30 calendar days after the conclusion of this Contract. If requested by
the SCAO, the Grantee will provide written confirmation that deletion has been completed.
This section survives termination or expiration of this Contract.
14. RIGHTS TO WORK PRODUCT, INVENTIONS, AND IMPROVEMENTS
14.01 All written or visual Work Product shall belong to the SCAO and is subject to copyright
or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original
materials produced under this Contract and shall have the right to distribute those materials.
14.02 The SCAO shall have copyright, property, and publication rights in all Work Product
developed in connection with this Contract.
14.03 The SCAO grants the Grantee a royalty -free, nonexclusive license to use any Work
Product developed in the course of executing this Contract that is not Confidential and Proprietary
Information as defined in this Contract if the Work Product enters the public domain. However, the
Grantee shall not publish or distribute any Work Product relating to the Services provided under this
Contract without the prior written permission of the SCAO.
14.04 The Grantee shall safeguard the Grantee's property, materials and Work Product. The
SCAO is not responsible and will not be subject to any Liabilities for any claims related to the loss,
damage, or impairment of Provider's property, materials and/or Work Product.
14.05 The Grantee shall promptly disclose in writing to SCAO all Inventions, Patented and/or
Copyrighted Materials jointly with the SCAO or singly by the Grantee while engaged in Services
under this Contract. As to each such disclosure, the Grantee shall specifically bring to SCAO's
attention any features or concepts related to Inventions, Patented and/or Copyrighted Materials that are
new, unique or different such that they may qualify for copyright, patent or other intellectual property
protection.
14.06 The Grantee shall assist the SCAO in determining and acquiring copyrights, patents, or
other such intellectual property protection for any Inventions, Patented and/or Copyrighted Materials
for which the SCAO desires to obtain such protection.
14.07 The Grantee warrants that as of the Effective Date of the Contract, there are no
DocuSign Envelope ID: 4FACAA48-0715-423E-9077-7E694B873A5A
Inventions, Patented and/or Copyrighted Materials for which the Grantee seeks protection or which
the Grantee desires to remove from the Contract provisions before entering into this Contract, except
those specifically set forth by attachment hereto. Further, the Grantee warrants that its performance
under this Contract will not infringe upon or misappropriate any third party's patents, copyrights or
other intellectual property rights.
14.08 The Grantee further warrants that as of the Effective Date of the Contract, the Grantee
has obtained all material licenses, authorizations, approvals and/or permits required by law to conduct
its business generally and to perform its obligations under this Contract.
15. INSURANCE
15.01 The Grantee must procure commercial liability insurance or ensure that an adequate
amount of money is set aside in its local budget to cover all reasonable claims related to the
Grantee's and Grantee's agents' Services under this Contract.
16. LIABILITY AND INDEMNIFICATION
16.01 The Grantee is responsible for Liabilities and Expenses that result from the Grantee's
performance or nonperformance under this Contract. This subsection does not waive governmental
immunity as provided by law.
16.02 The Grantee warrants that, before entering into this Contract, it is not subject to any
liabilities or expenses that could interfere with Contract performance.
16.03 The SCAO is not responsible for Liabilities and Expenses that result from the Grantee's
or Grantees' agents' performance, nonperformance, or property.
16.04 The Grantee agrees to indemnify, defend and hold harmless the SCAO, the MSC, and
their respective agents, officers, and employees (the "SCAO, MSC and related entities") from any
Liabilities that may be imposed upon, incurred by, or asserted against the SCAO, MSC and related
entities by reason of the Grantee's Services provided and/or the Grantee's failure to provide such
Services as specified in this provided that nothing herein shall be construed as a waiver of any
governmental immunity as provided by law.
17. FINANCIAL RECORDS, RETENTION, AND INSPECTION
17.01 The Grantee agrees that all Expenses comply with the standard procedures of the
Grantee's funding unit.
17.02 The Grantee agrees to maintain financial records that follow generally accepted
accounting principles.
17.03 The Grantee must maintain an accounting system with grant financial records that are
kept separately from the Grantee's other financial records.
17.04 The Grantee must retain all financial records related to this Contract for at least five
years after the SCAO's final reimbursement to the Grantee. The Grantee is responsible for the costs to
retain these records.
17.05 if an audit begins before the five-year period expires, and it extends past that period, the
Grantee must retain all records until the audit is complete. Based on the audit, the SCAO may adjust
reimbursement payments. If the audit reveals that the SCAO overpaid the Grantee, the Grantee must
DocuSign Envelope ID: 4FACAA48-0715-423E-9077-7E6948873ASA
immediately refund those amounts to the SCAO.
17.06 The Grantee agrees that the MSC, the SCAO, the Michigan Department of Treasury, the
State Auditor General, and these parties' authorized representatives may upon notification audit and
copy the Grantee's grant financial records.
18. GRANT REPORTING
18.01 The Grantee agrees to timely provide all applicable performance measurement data,
including complete and accurate reports as identified in Attachment 1 related to this Contract so that
the SCAO can meet its reporting requirements. Further, the Grantee agrees to follow the grant
reporting requirements in Attachment 1.
18.02 Further, for each participant who is screened for or accepted into the Grant program,
the Grantee must timely enter data in compliance with the minimum standards established by the
SCAO into the Drug Court Case Management Information System.
18.03 When any required report is 30 calendar days past due, a delinquency notice will be
sent notifying the Grantee that it has 15 calendar days to comply with the reporting requirement.
When any required report is 45 calendar days past due, the Grantee's funding award will be rescinded
and the SCAO will send a forfeiture notice to the Grantee. Notices will be sent as provided in Section
28 of this Contract.
19. SUSPENSION, TERNUNATION, AND REDUCTION
19.01 The SCAO and/or the Grantee may reduce the project budget, or suspend or terminate
this Contract without further liability or penalty to the SCAO under any of the following
circumstances:
A. If any of the terms of this Contract are not adhered to by the
Grantee/subrecipients.
B. If the Grantee fails to make progress satisfactory to SCAO toward the
project goals, objectives, or strategies set forth in this Contract, including but
not limited to a determination by the SCAO after second quarter claims are
submitted, in its sole discretion, that project funds are not reasonably likely
to be fully expended by the end of the fiscal year.
C. If the Grantee proposes or implements substantial changes to the Scope of
Services/Work such that, if originally submitted, the application would not
have been selected for funding.
D. If the Grantee is not certified or submits false certification or falsifies any
other report or document required hereunder. Grantees that are funded with
Swift and Sure Sanctions Probation Program (SSSPP) funds are exempt
from certification requirements in Section 25.
E. If the Grantee is charged with of any criminal activity or offenses during the
term of this Contract or any extension thereof.
F. If funding for this Contract becomes unavailable to the SCAO due to
appropriation or budget shortfalls.
DocuSign Envelope ID: 4FACAA48-0715-423E-9077-7E694BB73A5A
G. The SCAO may immediately suspend or terminate this contract if the
Grantee does not comply with a contract term, including the reporting
requirements, assurances, allowable/disallowable expense list, conditions on
expenses, and approved grant budget.
H. The SCAO may immediately suspend or terminate this contract if any report
from Section 18 is at least 45 days late.
19.02 Each Party has the right to terminate this Contract without cause. However, the
terminating party must provide written notice to the other party of such termination at least 15 calendar
days before the termination will be effective as provided in Section 28 of this Contract.
19.03 The SCAO may immediately suspend or terminate this Contract if the Grantee or any of
the Grantee's agents are convicted of a criminal offense that directly or indirectly involves grant funds.
19.04 If the SCAO terminates this Contract under Section 19, the Grantee is not eligible for
SCAO grant funding for two years. After the two-year period, the Grantee must verify in writing with
SCAO that the Grantee has corrected the issues.
19.05 The SCAO may reduce the Grantee's grant amount at any time if the SCAO determines
that the Grantee is not reasonably likely to fully expend the grant funds by the time this Contract ends.
20. COMPLIANCE WITH LAWS
20.01 The Grantee must comply with all federal, state, and local laws and applicable ethics,
rules, and canons.
21. MICHIGAN LAW
21.01 This Contract shall be subject to, and shall be enforced and construed under, the laws of
the state of Michigan. Further, the parties agree to litigate any disputes arising directly or indirectly
from the Contract in the Court of Claims in the state of Michigan.
22. CONFLICT OF INTEREST
22.01 Because this Contract involves contracts with governmental entities, the SCAO and the
Grantee are subject to the provisions of the Contracts of Public Servants with Public Entities Act,
found in MCL 15.321 et seq., and the Standards of Conduct for Public Officers and Employees Act,
found in MCL 15.341 et seq. Further, the Grantee certifies that the Grantee presently has no personal
or financial interest, and shall not acquire any such interest, direct or indirect, that would conflict in
any manner or degree with the performance of this Contract.
23. DEBT TO STATE OF MICHIGAN
23.01 The Grantee covenants that it is not, and will not become, in arrears to the state of
Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of
Michigan or its subdivisions, including real property, personal property, and income taxes.
24. CONTRACT DISPUTE
24.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue a claim
against the SCAO for breach of any term of this Contract within 10 business days of discovery of the
alleged breach as provided in Section 28 of this Contract.
Docu5lgn Envelope ID4FACAA48-0715-423E-9077-7E694B873A5A
25. PROGRAM CERTIFICATION
t�).0 i unaer rvucnigan iaw, approval ana cernncation oy the a�Au 1s regmrea to Degm or to
continue the operation of a drug court, sobriety court, hybrid drug/DWI court, family dependency
treatment court, veteran's treatment court or mental health court. Any of these programs that are not
certified by Grantee shall not perform any of the functions of that program type, including, but not
limited to, receiving grant funding under the law and shall not be covered by this Contract.
26. PROGRAM REVIEW OR CERTIFICATION SITE VISIT
26.01 The SCAO may review the Grantee onsite. As part of the review, the SCAO may
interview the program's team members, observe staff meetings and status review hearings, review
case files, review data, and review financial records.
27. AMENDMENT
27.01 The parties may amend this contract only in writing signed by both parties.
27.02 The Grantee must submit a contract amendment through WebGrants and also notify the
SCAO of any changes in project directors, program judges, agency contacts, financial officers, or
authorizing officials, including changes in names, mailing addresses, e-mail addresses, and telephone
numbers.
28. DELIVERY OF NOTICE
28.01 Written notices and communications required under this Agreement shall be delivered
in one of two forms: 1) by electronic mail; or 2) by overnight delivery sent by a nationally recognized
overnight delivery service to the following:
28.02 The Grantee's contact person is:
David Campbell
52-1 District Court
48150 Grand River Ave.
Novi, Michigan 48374
campbelldGoakgov.com
28.03 The SCAO's contacts are:
Andrew Smith
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
SmithA(akourts.mi. aov
Tifil
Ryan Gamby
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Gambvr(&,courts.m i. vov
DocuSign Envelope ID: 4FACAA48-0715-423E-9077-7E694BB73A5A
29. GRANTEE'S AUTHORIZING OFFICIAL
29.01 The Grantee's "Authorizing Official" is the individual who signs this Contract. The
Authorizing Official must be a person who is authorized to enter into a binding contract for the
Grantee. The Authorizing Official may not be a judge or other state employee. The Authorizing
Official might be from the Executive or Legislative Branch of the Grantee — for example, the
Authorizing Official might be the County Administrator, Chair of the Board of Commissioners, Court
Administrator, City Manager, Legal Counsel, Finance Director, or Mayor.
29.02 Only one person may sign this Contract as the Grantee's Authorizing Official. The
Grantee might have more than one individual who is authorized to enter into binding contracts for the
Grantee that is receiving funds, or the Grantee's local rules might provide that multiple people must
sign contracts. In either case, the Authorizing Official's signature on this Contract represents the
mutual agreement and acceptance of this Contract by all persons who are authorized to enter into
binding contracts for the Grantee.
DocuSign Envelope ID: 4FACAA48-0715-423E-9077-7E694B873A5A
SIGNATURES OF PARTIES
Michigan Drug Court Grant Program
CONTRACT NUMBER: 25304
30. SIGNATURE OF PARTIES
30.01 This Contract is not effective unless signed by both Parties.
30.02 The signatures on this contract are electronic through the DocuSign system.
30.03 The DocuSign system requires an agent of the Grantee to send this Contract to the
Grantee's Authorizing Official for the Authorizing Official's review and signature. Selecting the
dropdown below confirms that the Contract can be sent to the Grantee's Authorizing Official for
signature.
30.04 The DocuSign system requires an agent of the SCAO to send this Contract to an
individual who is authorized to sign for the SCAO for the individual's signature. Selecting the
dropdown below confirms that the Contract can be sent to an individual who is authorized to sign for
the SCAO for the individual's signature.
52-1 District Court
Hybrid DWI/Drug Court
Grantee's Authorizing Official's Signature
Grantee's Authorizing Official's Name
Grantee's Authorizing Official's Title
State Court Administrative Office
Authorizing Official's Signature
Authorizing Official's Name
Authorizing Official's Title
Date Signed by Grantee's Authorizing Official Date Signed by Authorizing Official
Docu5lgn Envelope 10: 4FACAA48-0715-423E-9077-7E694B873A5A
ATTACHMENT
FY 2022 REPORTING REQUIREMENTS
October 1, 2021, through September 30, 2022
DCCMLS DATA EXCEPTION REPORT
DUE DATE NOTE
February 15, 2022* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of October 1, 2021, through
December 31, 2021.
May 15, 2022* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of January 1, 2022, through
March 31, 2022.
August 15, 2022* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of April 1, 2022, through June 30, 2022.
November 15, 2022* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of July 1, 2022, through
September 30, 2022.
DCCMIS USER AUDIT
DUE DATE NOTE
January 31, 2022* Courts will be confirming user access to DCCMIS.
WEBGRANTS USER AUDIT REPORT
DUE DATE NOTE
January 31, 2022 Courts will be confirming user access to WebGrants.
CLAIMS
DUE DATE
NOTE
January 10, 2022
Courts will be reporting on expenditures from October 1, 2021,
through December 31, 2021.
April 10, 2022
Courts will be reporting on expenditures from January 1, 2022,
through March 31, 2022.
July 10, 2022
Courts will be reporting expenditures from April 1, 2022, through
June 30, 2022.
October 10, 2022
Courts will be reporting expenditures from July 1, 2022, through
September 30, 2022.
1' 'Z�7xCb`
DUE DATE NOTE
October 30, 2022* Courts will be reporting on progress made during the grant period -
Year -End Report October 1, 2021, through September 30, 2022.
*Planning Grants - If your court is receiving a FY 2022 planning grant, you are only required to
complete this report if the program becomes operational during this fiscal year.
r
A,. ,t k4 't1lon ert C'.tao,
Funding Opportunity:
2480EFiscal Year 2022 Michigan Drug Court Grant Program (MDCGP) Operational and Planning Programs
Funding Opportunity Due Date:
Jul 7, 2021 3:00 PM
Program Area:
Michigan Drug Court Grant Program (MDCGP)
Status:
Correcting
10/29/2021
Stage:
Final Application
Feedback:
NarratiNe mentions non -grant funded amounts, but no amounts are entered in the other/In-kind columns.
Initial Submit Date:
Initially Submitted By:
Last Submit Date:
Last Submitted By:
Contact Information
'�1:7G1:'J t:Cttli ra;;t, iiliil(ftGi{i(}:1
Jun 23, 2021 8:02 AM
DaNd Campbell
Oct 15, 2021 9:02 AM
Daud Campbell
Name:
Mr. DaNd AddleNamn Campbell
S2ltiiahnin ::'Irbi Name La5t Nante
Title:
Probation SupeNsor
Email':
Campbelld()oakgovcom
Address':
4850 Grand Ricer Aye
Noi Michigan 48374
Qty State/ProNnc� PoSW code/Zp
Phone':
(248) 305-6451 14.
Plhon��e�//��
��ta.V��{rI
#1#4 444-'Y.9 l/
Fax:
(248) 305-5295
### #tttl-f 194f
Inie VYubt.;'n' ants A:uss foram click hem.
WebGrants Authorization Approval Form:
Cmpbell Wcbgrants Across p df
Name`: 52nd District Court First DiNsion - Oakland County (D52-1)
Organization Type*: State Court Administratne Office
Tax Id:
Organization Website:
Address*: 48150 Grand Ritter Ave.
1of7
Nar.: M:ahigan "°""
City brate/Province PoMgl Code/7rp
Phone*: (248) 305-6144 EK.
ftlN#41#44014
Fax: (248) 305-5970
#n # 94A tr#a ,
FY 22 Abbreviated Application
Program Information
Select your court`:
D52-1 (Novi) Oakland
County":
Oakland
Please pick your program type*:
Hybrid DWVDrug Court
Federal Tax ID':
38-6004876
Is this a regional program?":
Yes
Chief Judge *:
Joseph Fabdzio
Program Judge 1 Name`:
Travis Reeds
Program Judge 9 Email Address*:
r�,-ist(Cioakgov.com
Program Judge 2 Name:
Robert Bondy
Program Judge 2 Email Address:
bondyr@cokpov.corn
Program Judge 3 Name:
David Law
Program Judge 3 Email Address:
lawdCgoakgovcom
Program Judge 4 Name:
Program Judge 4 Email Address:
Court Administrator*:
Alexandra Black
Financial Officer:
Kyle Jan
Project Director*:
David Campbell
Project Director E-mail Address*:
campbeiid@�oakpv.com
Project Director Phone Number':
248-305-6451 E7
DCCMIS AdministratorName*:
David Campbell
DCCMIS Administrator E-mail Address:
campt�.11d(ikY kgovcorn
DCCMIS Administrator Phone Number:
248-3056451 1ti
Authorizing Official (individual who will
David T. Woodward
9gn the grant contract) Name':
Authorizing Official E-mail Address*:
wy:dwardrlLuuanakgovcom
Authorizing Official Phone Number':
248-858-0100 Fr'
Authorizing Official Title *:
Chairman, Oakland County Board of Commissioners.
SIGMA vendor ID V:
CV0048080
h, , rr v, h-r (N follow,¢=d by7 digits,
Rt),nnw premous pal°vents from the Ftatc `or thk rnnrdx-r If ;nu nrn Y;aein0 difficulr7pinasn contac?
r.0Un4c^Ai.H4((LCUUI?S ❑r,guV
2 of 7
Program Operations
Is the program applying for planning or
Operational Application
operational funds? *:
How many years has the program been
8
operational? :
What is the program's capacity? :
30
What isthe current number of active
15
participants? :
Does the program accept transfers? :
Yes
Please identify any major personnel,
capacity, or program changes that differ
from fiscal year 2021. :
Some of the areas we looked to adjust based on our Fiscal year 2021 Application Reviewwas regarding our Success Rate, Incentives/Sanctions
Ratio and Employment status at the time of discharge.
Based on this as wall as other suggestions, we have altered our incentive/sanction chart to not only allowfor more incentives within the program
but reduce the number of sanctions that include Incarceration. Out of necessity due to COVID, we began utilizing Zoom for our participant review
hearings, which has become a very useful incentive. Allowing participants to appear for their mandatory review hearings via Zoom has been
another reward we have been able to reinforce positive behavior. It allows participants to reduce the amount of time taken off from work, thereby
strengthening their employment status.
Additionally, we have utilized support group attendance, and additional types of counseling in lieu of other punitive measures. One specific type of
counseling we have used, has been our utilization of Dialectical Behavior Therapy (DBT) In lieu of punitive measures. This type of evidence -based
therapy has proven useful in the treatment of those participants with personality disorders as well as those suffering from substance abuse issues.
We have also worked to partner with some local businesses to help participants find employment. Over the past year, and especially due to
COVID, our court has been contacted by multiple businesses looking for employees. This is information we have been able to provide
to participants who are looking for sustained, steady and reliable employment. These are partnerships we plan to continue in future years.
Are you requesting more grant funds than Yes
the program was awarded last year?:
Please explain why more funds are
requested based on the operations of your
program. For example, drug test cost
increases, program expansion, etc. :
During Fiscal Year 2021, our program was awarded roughly 70%of the funds requested. The total award for Fiscal Year 2021 was not sufficient to
provide salary and fringe benefits for our Drug Court Officer. Fortunately, our county board was able to approve just enough funds to offset that
shortfall, but the lack of funding required us to cut several areas of funding that our participants relied on upon entry into our program. The most
notable of which was being able to pay for drug testing for new participant's for their first 60 days. This line item in our past budget was extremely
helpful in a participants early stage of recovery, by reducing an area of financial stress, that is a direct link to relapse. Due to the high level of
addiction most participants enter our Drug Court in, starting participants out in a residential treatment program for the first 30 days Is extremely
valuable to long term recovery. However, the difficulty in that, is that once participants are released from treatment, some do not have jobs.
Without a job, something we work very closely with participants to obtain, paying for the requirements of Drug Court, Is difficult. Therefore, being
able to offset that early recovery struggle with funds provides participants with some comfort and stability. Additionally, it has proven to be a very
effective & positive motivator for recovery.
Will the program receive funding or, has No
the program applied for funding from
another source (non SCA04ocal, state or
federal) for the upcoming fiscal year? *:
Please onn4da the following a dorn:abon
I-La:e y,M rea'rmd n%Idli; 3110n (t1w0nl;.
11 M)i! ,�)` 1,),J1ng Suuro�?
i 1 Mial a ;nu maA*murn amount per war?
104%n wdl the fonds eq)iie?
5 1 arc Ihngr 71t ¢b• !('Sh'i�,lyd'+ It K'S, plcasv cp)la)In
3of7
..-
Personnel
Other Grant Or FurMing
Local Cash
Local In4Gnd
Wme Position Computation
bequest
source
Contribution
Contribution Total
Probation Officer 2080 x$30.0846 per
$51,036.00
$0,00
$0.00
$0,00 $51,036.00
1 hour
$51,036.00
$0.00
$0.00
$0.00 $51,036.00
Personnel
Describe ;he personncI costs (;.e.. wa0cs)associated v,ith the pioposcd project
Our Drug Court participants require very intense supervision and monitoring. In the initial phase of the program, participants wit present for twice
weekly appointments with their probation officer, twice monthly review hearings with the treatment team, which includes their sentencing judge, and
monthly visits at the participants home during an unannounced search. Participants will gradually progress to weekly and eventually bi-weekly
appointments Wth their probation of0cer and monthly review hearings with the treatment team toward the end of their program participation, which
is a minimum of 8 months in duration. Caseloads for the drug court officer should not exceed 30 participants as the high risk & high needs of the
participants require intensive supervision and availability. In order to provide direct and specialized service to individuals with a drug addiction, the
full time Drug Court probation officer would continue to be solely responsible for the Drug Court clients. This officer is minimally required to
complete the free online training through NDCI for Essentials of Drug Court and participate in other trainings pertinent to this program. Further,
due to the need for constant evaluation of this program, the Drug Court probation officer is ensuring adequate information is input into DCCMIS
and will evaluate program progress and outcome on a routine basis.
: Probation Officer, FTE (40 hours per week), 40 hours per week will be spent working on the grant, this position is
supported 100% by the grant funds, the average hourly rate is $30.0846 (this average includes estimated rate increases the employee may be
eligible for during the grant year). Total of $62,575.98 for Fiscal Year 2022.
To remain compliant with entering data into the DCCMIS and to assist with this caseload, apart time clerical person is required. The department
currently has two full time and one part time clerical staff to service the probation department, which is comprised of thirteen full time probation
officers as well as one full time community service officer. The clerical positions are also required to assist other departments on a daily basis.
The full time clerical person would be responsible for ensuring the files are up to date and prepared for the Drug Court Officer, providing any
clerical support necessary, as well as assisting with the input of DCCMIS data. A District Court Clerk II wail be assigned to work on the grant for a
minimum of 1040 hours per year. Therefore, the in -kind cost is $22.40 per hour at 1,040 hours per year totals of $23,296, In addition to the
clerical position, the Probation Supervisor will be working as the program coordinator at 288 hours per year. At an hourly rate of $40.70 this
amounts to $11,721.60 per year which will be contributed as in -kind by the Court for the purposes of the grant.
Fringe Benefits
Types of Fringe Benefits to be Claimed
Request
Other Grant Or Funding Source
Workers Compensation
$552.00
$0.00
Retirement
$12,458.00
$0.00
Group Life Ins.
$112.00
$0.00
Hospitalization
$8,791,00
$0.00
Social Security
$3,904.00
$O.OD
Dental
$702.00
$0.00
Disability
$792.00
$0.00
Unemployment Insurance
$51.00
$0,00
Optical
$102.00
$0.00
$27,464.00 $0.00
Local Cash Contributions IrWOnd Contributions Total
$0.00
$0.00
$552.00
$0.00
$0.00
$12,458.00
$0.00
$0.00
$112.00
$0.00
$0.00
$8,791.00
$0.00
$0.00
$3,904.00
$0.00
$0.00
$702.00
$0.00
$0.00
$792,00
$O.00
$0.00
$51.00
$0,00
$0,00
$102.00
$0.00 $0.00 $27,464.00
Fringe Benefits
4of7
i.'aua.L:c n i dated each Grrhle henpriI a ,wul [ If you no iegoestinq fuocis in the X`ulei %:- tegorv, iridudr a detwed descnptur crnwsc e:j)en=es
Tho hillwoickingeveLiesvrscI£.
breakdown as listed above.
Contractual
Service to be
Provided Contractor(s) Computation
Drug & Drop Zone 25 participants x (60 days x$8 per
Alcohol test)
Testing
Home Visit Oakland County ($73.51/ hour x 10 hours of home
Sheriffs Department visits per month) x 12 months
Contractual
:Ie, e.nhe the ioIt[ C; Ial cows associated with the proposed proje0,
Other C?arH or Local Cash Local InAnd
Request Funding Sauces Contribution Contribution Total SubrecipiondOontractor
$0.00
$0.00
$0 00
$0.00 $0.00 Contractor
$0.00
$0.00
$0.00
$0,00 $0.00 Contractor
$0.00
$0.00
$0.00
$0.00
In past grant years, our court has utilized funds to assist participants with drug and alcohol monitoring. The transition from active addiction to a
treatment court program is extremely difficult for new participants, as many of them are unemployed and lack a positive support system at home.
Participation in this program is completely voluntary, which is typically an indication of their desire to obtain recovery. There are many factors that
may deter individuals from entering or being successful in a treatment court program; however as indicated by past participant survey's, the
financial burden and stress are significant areas of concern. All new participants in the program are required to submit to daily drug and alcohol
testing for at least the first 60 days, which often adds to their already high levels of stress and financial concerns. The daily testing during the
Initial phase of the program is based on feedback from participants that reported it keeps them 'focused on not using' and that every day they
tested negative was a source of pride and measure of success. We are seeking funding to provide assistance with drug and alcohol monitoring
during the first 60 days in the program through a contractor, Drop Zone. This will provide the participant ample time to concentrate on their
sobriety, find employment and build their support system without the increased stress and financial burden of the cost of testing. Drop Zone
currently provides us a discounted rate for our treatment court participants of $8 per test (drug and alcohol). Drop Zone utilizes a specialized pbt
straw that has a natural filter built in. This filter provides both the tester and participant a safer and healthier testing environment, which is
especially beneficial in light of the COVID 19 pandemic. For FY 2021 we estimate 25 new clients will enter the program, which is projected based
on the fact we received 10 new participants as of March 31, 2021 and believe our numbers will increase due to the mental health issues brought on
due to the isolation required due to COVID-19. Our court is already seeing an increase in drug use/abuse by the general caseload population
which we feel will present itself with additional participants during FY 2022, Therefore, we expect to see a slight increase in participants to 25 which
will require funding for the initial 60 days of their program participation.
Drop Zone Testing: This agency will provide observed 12 panel urine drug screens and preliminary breath tests to participants during their initial
60 days of program participation. This agency will provide confirmation testing on disputed tests, but the participant would be responsible for
those service/ confirmation fees. Estimating 25 participants x 60 days x $8 per test = $12,000.
After the first 60 days of testing is completed, the participant will be responsible for the remainder of their testing in the treatment program.
Oakland County Sheriff Deputy Overtime: The Drug Court Program is requesting funds to allocate and assist in the ability to conduct home
visits on participants. Home Visits are an essential element of the Drug Court procedures and are critical to the participant and program's
success. The 52-1 District Court encompasses 6 separate police agencies and 3 substations for the Oakland County Sheriff's Department. Some
of the agencies only have 2-3 police officers on the road at any given time. Requesting those agencies pull an officer off the road from patrol to
assist with home visits creates not only a hardship vdthin the department, but also the potential of reducing community safety during that time,
Additionally, the ability of utilizing an Oakland County Sheriff Deputy for home visits, has allowed us to accept participants who sometimes live
on the edge of our jurisdiction but still within Oakland County, the ability to participate in our program, when they otherwise would be excluded.
Utilizing an Oakland County Sheriff's Deputy would allow us to accept these individuals into our program as we would be able to conduct home
visits. This is especially helpful given the limited amount of drug court availability in Oakland County. Therefore, we are requesting approximately
10 hours of overtime for a D-IV Patrol Deputy to conduct home visits on a monthly basis for the entire 12 month period of FY 2022. At the time this
grant was submitted, the exact per overtime hour cost of a D-ll/ Patrol Deputy was unknown. So the cost was figured at the known 2021 cost of
5 of 7
$72.07 factoring in a 2% cost of living increase, which equated to $73.51 per hour of overtime.
DIV Patrol Deputy: $73.51 hourly rate x approximately 10 hours of home visits per month x 12 months = $8821 20
Supplies
Type of Supply Computation
Other Grant or Local Cash Local In-IGnd
Request Rriding Sources Contribution Contribution Total
Graduation
($26forsnacks + $22 for desert items+$7 bottled water)=$55 x2
$0.00
$0.00
$000
$0.00$0.00
Refreshments
graduation ceremonies = $110
Testing Supplies
300lests x$3 periCuptest=$900
$0.00
$0.00
$0.00
$0.00$0.00
Incentive/
5giftcards@$10 each/ month= $50x 12 months=$600, 16total
$0.00
$000
$0.00
$0.00$0.00
Graduation Gfits
graduates x$20 pergift=$320
Participant
$16,68 per participant x25 new participants = $417,00
$0.00
$0.00
$0.00
$0,00$000
Supplies
$0.00
$0.00
$0.00
$0.00
Supplies
Uemxibr,th= a`,ea,.iated with Iha proposed prujcct,
The Drug Court traditionally holds two graduation ceremonies per year with refreshments (deserts/appetizers) provided to the participants,
participants families and members from the community. To comply with social distancing requirements and other safety protocols, we are asking
for $55 for each of the ceremonies to purchase prepackaged desserts, an assortment of snack food and individual bottle water.
Graduation Snacks & Refreshments: Estimating: 2 boxes of 50 Count box of chips @ $13 per boxfor a total of $26 + 2 boxes of 30 count
cookies/dessert items at $11 per box for a total of $22 + 2 cases of 45 count bottle water @ $3.50 per case for a total of $7. ($26+$22+7 = $55 X
2 graduation ceremonies = $110).
To assist participants with any potential inability to pay for testing after the first 60 days, random office drug tests, and home visit testing we are
requesting funding for testing supplies. An estimated 25 participants @ 1 test per month x 12 months = 300 tests for the grant period. Tests
purchased through Redwood Toxicology cost $3 per iCup test x 300 tests = $900.
Testing Supplies: 300 tests x $3 per iCup test = $900
Our program is requesting funds to purchase gift cards as a incentives for positive compliance. Positive reinforcement of a participant's sobriety
has proven to be extremely useful in getting the participant to want to maintain sobriety. Especially during the early stages of recovery and
treatment. Therefore, we would ask to be able to purchase gift cards, valued at $10 each, to help encourage sober behaviors. Estimating that 5
gift cards would be utilized each month at a cost of $10 per gift card, for a total of $50 per month. Factor that over 12 months would then equal
$600 in incentives. Additionally, each participant that successfully completes the entire program will receive a graduation gift at their graduation
ceremony. Our program has averaged 6 graduates over the past 2 graduation ceremonies. With the changes made to our program, as
referenced in the initial application, we are expecting that number to humbly increase to 8 graduates at each ceremony for a total of 16.
Estimating 16 graduates with an average gift of $20 per would equal a total of $320.
Incentives/ Graduation Gifts: 5 gift cards @ $10 each per month = $50 x 12 months = $600 for Incentives. Further, estimating 16 total
graduates x $20 / graduate graduation gift = $320; $600 for incentives + $320 for graduation gifts = $920.
Our program is asking for funds so we can purchase participants, upon entry into the program, with a welcome packet which contains a folder,
notebook, calendar and writing utensil. Due to the fact, participants are usually disorganized and overwhelmed with the requirements of the
program, these materials afford the participant a way to begin to put structure into their lives. They also provide organization and accountability to
an otherwise chaotic life,
Participant Supplies: Basic 3 ring binders at 2" thickness are $7.19 each, Spiral Notebooks & writing utensils are $1 each, Pocket Calendars
are $8.49 each ($7.19+ $1.00+ $8.49 = $16.68 per participant x 25 new participants = $417.00).
6 of 7
Travel and Training
Type of Travel or Training Computation Request
2022 Mchigan Association of Treatment Court Professionals $305x2= $aoo
Conference $610
$0.00
Travel and Training
@so4x: ik.-!ram:.end h�airrvxl rosr, a:'.o!;:ati drwlh the pro,:ose!'r.. nIF;I
Other Grantor Rindina Local Cash Local In4(ind
Sources Contribution Contribution Total
$0 00 $0.00 $0.00 $0.00
$0,00 $0.00 $0.00
The estimated cost for the 2022 Michigan Association of Treatment Court Professionals conference registration is $305 per attendee. The
program director and probation officer vdll need to attend.
2022 Michigan Association of Treatment Court Professionals Conference: $305 per attendee x 2 attendees = $610.00.
The 52-1 District Court budget will be paying for the ancillary expenses with attending, such as mileage reimbursement and meal stipends An
estimate includes hotel of $150 per night, at two nights for two people totals $600. In addition, roundtrip mileage for two would be 228 miles as with
the conference being hosted at the Lansing Center in Lansing, MI, roundtrip for one person to that location is 114 miles x 2 people for a total of
228 miles. Reimbursement is currently figured at $0.575 per mile x 228 miles would total $131.10. Finally, while most meals are covered through
the conference, dinners are not. Per diem rate is figured at $15 for dinner so 2 dinners for 2 people x $15 would total $60. Therefore, the
estimated amount the court will provide as in -kind could be Hotel ($600) + Mileage ($131.10) + Meal Per Diem ($60) which will equal $791.10.
Total Budget
Budget Category Request
Total $78,500,00
Feedback
Other Grant or Funding Soteces
$0.00
Local Cash Contributions
Narrathe mentions non -grant funded amounts, but no amounts are entered in the othedin-kind columns.
$0.00
In-Mnd Contributions Total Cost
$000 $78,500.00
7 of 7
Thomas P. Boyd
State Court Administrator
Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone 517-373-0128
September 29, 2021
Honorable Joseph G. Fabrizio, Chief Judge
52nd District Court - Division 1
48150 Grand River Ave.
Novi, MI 48374
Re: Michigan Drug Court Grant Program Award Notification
52-1 District Court Hybrid DWI/Drug Court
SCAO UI: U10103
Dear Chief Judge Fabrizio:
I am pleased to inform you that your court has been awarded a grant in the amount
of $78,500 from the Michigan Drug Court Grant Program administered by the State Court
Administrative Office. This award is for the grant period October 1, 2021, through
September 30, 2022.
Your court's fiscal year 2022 contract will be e-mailed from DocuSign to your project
director, David Campbell. Signed contracts must be returned by December 17, 2021. The
budget, based on your court's actual award, must be updated in WebGrants by
November 5, 2021. Instructions for revising your budget are attached to the message your
project director will receive from WebGrants.
If you have any questions about the grant or need assistance regarding best
practices, please contact Andrew Smith at 517-373-0954 or at smitha(cbcourts.mi.eov. For
assistance in publicizing the success of your court, please contact John Nevin at
517-373-0129 or nevini�a courts.mi.eov.
September 28, 2021
Page Two
Finally, you should know that the Michigan Supreme Court appreciates your
effort and passion presiding over these life-saving courts. You and your treatment court
team are to be commended for making a difference in so many lives.
Sincerely,
Thomas P. Boyd
State Court Administrator
cc: Honorable Travis Reeds
Honorable Robert Bondy
Honorable David Law
Andrew Smith, Problem -Solving Courts Manager
Jennifer Phillips, SCAO Region VI Administrator
Alexandra Black, Court Administrator
David Campbell, Drug Court Project Director
Mich' creme Court
State Court Administrative Office
Michigan Drug Court Grant Program
Fiscal Year 2022 Contract
Grantee Name: 52-1 District Court — Hybrid DWI/Drug Court
Unique Identifier: U10103
Federal ID Number:
38-6004876
Contract Number:
25304
Grant Amount:
$78,500
1. DEFINITIONS GOVERNING CONTRACT
The definitions below govern the terms used in this Contract.
1.01 The term "Authorizing Official" means an official of the Grantee who has the legal
authority to, is authorized to, and can legally sign contracts on behalf of the Grantee and bind the Grantee
to the terms of the contracts, including this Contract.
1.02 The term "Contract" as used in this document means the Contract between the State Court
Administrative Office (the "SCAO") and Grantee, and includes any subsequent amendments thereto.
1.03 The term "Confidential Information" means confidential and/or proprietary information
belonging to the SCAO which is disclosed to the Grantee or which the Grantee otherwise learns of during
the course of or as the direct or indirect result of rendering its Services for the SCAO.
Confidential or Proprietary Information is information not generally known to third parties or to others
who could obtain economic value from their disclosure or use of the information. This includes all
proprietary technical, financial, or other information owned by SCAO or any of its vendors, including
by way of illustration, but not limitation, computerized data, codes, programs and software, written
material, inventions, whether or not patented or patentable, designs, works of authorship, works subject
to or under copyright protection, trade secrets or trademark — protected material, performance standards
concepts, formulae, charts, statistics, financial records and reports of the SCAO or any entity otherwise
affiliated with the SCAO. Confidential or Proprietary Information also includes all confidential and
proprietary material that the Grantee may design, author, create, distribute or produce during the term of
this Contract when rendering Services thereunder. All information gained during the course of Grantee's
retention should be presumed confidential unless the information is clearly identified otherwise or the
circumstances of disclosure demonstrate it not to be confidential.
1.04 The term "Effective Date" means the date upon which this Contract becomes effective,
which is the date the Contract is signed by both Parties. If the Parties do not sign the Contract on the
same date, the latest specified date will become the Contract's effective date.
1.05 The term "Employee Benefits" means any and all employee benefits the SCAO provides
to its employees, including, but not limited to, workers' compensation, retirement, pension, insurance,
fringe, educational training, holiday/sick/vacation pay benefits, or any other similar benefits.
1.06 The term "Grant Amount" is the amount specified as "Grant Amount" on the first page
of this Contract.
1.07 The term "Grantee" as used in this Contract includes the Grantee(s)/party(ies) with which
the SCAO is contracting and the employees with which the SCAO is contracting.
1.08 The term "Grantee's agents" as used in this Contract includes the Grantee's agents,
subcontractors, vendors, and subrecipients.
1.09 The term "Inventions, Patented and/or Copyrighted Materials" means such writings,
inventions, improvements, or discoveries whether or not under an existing copyright, patent or
copyright/patent application or any other third party intellectual property right that were written,
invented, made, or discovered by the Grantee, including its employees, agents and/or subrecipients
jointly with the SCAO while engaged in Services under this Contract.
1.10 The term "Liabilities" means any and all liabilities, obligations, damages, penalties,
claims, costs, fees, charges, and expenses, including, but not limited to, fees and expenses of attorneys
and litigation related to the Services provided.
1.11 The term "Parties" includes the SCAO, Grantee, and all of their employees.
1.12 The terms "Program Expenses" and "Expenses" mean all expenses including, but not
limited to, license fees and all other types of fees, memberships and dues, automobile and fuel expenses,
insurance premiums, copying costs, telephone costs and all other types of costs, and all salary and
expenses incurred by the Grantee, and all other compensation paid to the Grantee's employees or
subcontractors that the Grantee hires, retains or utilizes for the Grantee's performance under this
Contract. This term includes allowable program costs as articulated in WebGrants, which are contained
on the "allowable expense" list and in the program budget. This term also includes Travel Expenses as
defined below.
1.13 The term "Services" refers to the goods, services, program activities, projects and
initiatives that the Grantee agrees to provide to the SCAO under this Contract, as described in the Scope
of Services, Scope of Work, and all descriptions of services in any attachments and amendments to the
Contract.
1.14 The term "Taxes" refers to any and all federal, state, and local taxes, including, but not
limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or
fees for which Grantee is responsible.
1.15 The term "Travel Expenses" means expenses Grantee incurs for travel including lodging,
mileage, and meals that the Grantee incurs in the reasonable fulfillment of the terms of this Contract.
Reimbursable Travel Expenses must be approved by SCAO before they are incurred. The term
"WebGrants" refers to the web -based grant management system used by the SCAO.
1.16 The term "Work Product" refers to reports, programs, manuals, tapes and videos prepared
under this Contract and amendments thereto. It also includes computer data such as programs and
software in various stages of development and source codes and object codes, and any other work
product prepared by the Provider under this Contract and amendments thereto.
2. PARTIES
2.01 This Contract is between the SCAO and the 52-1 District Court — Hybrid DWI/Drug
Court (Grantee).
3. AMOUNT AND GRANT PROGRAM
3.01 The SCAO will reimburse the Grantee up to 78,500 for the Grantee's expenses under
this Contract.
3.02 The grant funding is from the Michigan Drug Court Grant Program.
4. DURATION
4.01 This Contract begins on October 1, 2021, and ends on September 30, 2022, at 11:59 p.m.
5. TERMS
5.01 This Contract contains the entire agreement between the parties. It does not include any
other written or oral agreements, except the following which can be found in WebGrants:
A. Reporting requirements (see Attachment 1),
B. Assurances,
C. Allowable/disallowable expense list,
D. Conditions on Expenses, and
E. Approved grant budget.
6. "GRANTEE'S AGENT" DEFINED
6.01 The Grantee may partner with other parties to assist with Contract performance. In this
Contract, the term "Grantee's agents" will refer to the Grantee's employees, contractors, subcontractors,
vendors, and subrecipients.
7. CHANGE IN GRANTEE CONTACT
7.01 The Grantee must submit written notification to SCAO, through a Contract amendment
using WebGrants, of any change in project director, agency contact, financial officer, program judge, or
Authorizing Official defined in Section 28 of this Contract, address, e-mail, or telephone number.
8. RELATIONSHIP AND DUTIES
8.01 No employer/employee relationship exists between the Parties. Further, no employee
or subrecipient of the Grantee is an employee of the SCAO. The Grantee is an independent
contractor, not an employee of the SCAO.
8.02 The SCAO is not obligated either under this Contract or by implication to provide
and is not liable to the Grantee for failure to provide the Grantee with Employee Benefits. The
Grantee is not eligible for and will not receive any Employee Benefits from the SCAO.
8.03 The Grantee does not, and shall not, have the authority to enter into contracts on the
SCAO's behalf.
8.04 Except for the grant amount, the SCAO and the Michigan Supreme Court (MSC) have
no financial obligation to the Grantee.
8.05 The Grantee agrees to comply with all of the Contract terms, including the reporting
requirements, assurances, allowable/disallowable expense list, conditions on expenses, and approved
grant budget.
Y. dCL�IM�IJR.SF.1V1 L' 1V 1 A1VL tSULIsL' 1
9.01 This is a reimbursement -based grant for Services rendered.
9.02 The Grantee's Expenses are eligible for reimbursement only after the Grantee has paid
the Expenses.
9.03 The Grantee's Expenses are eligible for reimbursement only if the Grantee incurred the
Expenses during the time period that this Contract is effective. Consumable expenses, such as drug
tests, are eligible for reimbursement only if the item can reasonably be consumed (and the Grantee
incurred the expense) during the time period that this Contract is effective.
9.04 The Grantee's Expenses are eligible for reimbursement only if included on the allowable
expense list and the approved budget.
9.05 The Grantee's Expenses are eligible for reimbursement only after the Grantee has
exhausted all other available funding options. Examples of potential other available funding options
include local court or county funding, federal funding, participant fees, and partnerships with nonprofit
organizations. If the Grantee has other available funding options but relies on the grant funding under
this Contract before exhausting the other options, the SCAO may reduce the reimbursement amount by
an amount that is equal to the other available funding options.
9.06 Reimbursements for Travel Expenses (such as mileage) may not exceed the lesser of the
Grantee's published travel rates or allowable State of Michigan travel rates and must be approved by
the SCAO prior to incurring the expense.
9.07 The Grantee may request to amend the grant budget by submitting a Contract
Amendment in WebGrants. The SCAO must approve any request to amend the grant budget.
9.08 The Grantee must request Expense reimbursement on a quarterly basis (see Attachment
1). The request to reimburse each Expense must include the hourly rate or cost per unit, amount of
hours worked or number of units, a description of Services provided, the date of the Expense, the
amount requested, and proof that the Grantee has paid the Expense.
9.09 All Expense reimbursement is subject to the SCAO's approval.
9.10 The Grantee must sign up through the online vendor system to receive reimbursement
payments via electronic funds transfers or direct deposits. To register, go to the Department of
Technology, Management, and Budget's website.
10. RELIGIOUS PROGRAMMING
10.01 The Grantee will not spend grant funds on a program that has a religious component.
10.02 Before the Grantee refers a person to, or provides a person with, a program with a
religious component, the Grantee must do the following: (1) allow the person to choose whether to
participate in the program, (2) ensure that a person who chooses to not participate is not penalized, and
(3) provide at least one secular option.
11. ASSIGNMENT
11.01 The Grantee may not assign any portion of this Contract except with prior written
approval of the SCAO. If performance is so assigned, all requirements in this Contract shall apply to
such performance and the Grantee shall be responsible for the performance of such Services.
12. PROCURMENT CONTRACTS AND SUBRECIPIENT SUBCONTRACTS
12.01 The Grantee may enter into procurement contracts and subrecipient subcontracts for
activities under this grant.
12.02 The Grantee must provide the SCAO with copies of any procurement contracts if the
SCAO requests them.
12.03 The Grantee must provide the SCAO with copies of any subrecipient subcontracts prior
to requesting reimbursement for subrecipient work. The subrecipient subcontracts must be uploaded in
W ebGrants.
12.04 The Grantee must provide this Contract to all subrecipients and subcontractors.
13. CONFIDENTIAL INFORMATION
13.01 The parties do not expect that medical and treatment information will be obtained,
shared or utilized in this Contract. However, to the extent that it is, all medical and treatment
information of participants served under this Contract is confidential. The SCAO and the Grantee
agree that this information will not be disclosed except as allowed by law.
13.02 The Grantee agrees to comply with the Health Insurance Portability and Accountability
Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code. Some of these requirements
include the following:
A. The Grantee and Grantee's agents must not share information that is protected
under HIPAA, 42 CFR Part 2, or the Michigan Mental Health Code (the
"Protected Information"). The Grantee is liable for the unauthorized use or
disclosure of Protected Information. This includes Protected hiformation that
the SCAO provides to the Grantee.
B. The Grantee must include terms in any procurement contract and subrecipient
subcontract that the Grantee's agents must not share Protected Information.
This includes Protected Information that the SCAO provides to the Grantee.
C. The Grantee must have written policies and procedures about using and
disclosing Protected Information. The policies and procedures must include
provisions that restrict Grantee's employees' access to Protected Information.
D. The Grantee must also have a policy to report to the SCAO unauthorized
use or disclosure of Protected Information.
13.03 During Contract performance, the SCAO may disclose Confidential Information to
the Grantee. The Grantee shall not disclose Confidential Information to any third party without prior
approval from the SCAO. If disclosure of Confidential Information is required by law or court order,
the Grantee must notify the SCAO within five business days as provided in Section 28 of this Contract
before disclosure and shall reasonably cooperate with the SCAO to (1) narrowly tailor disclosure; 2)
support SCAO's efforts to obtain protective orders or other relief as appropriate.
13.04 The Grantee agrees to return all Contdential lntormation to the SCAII immediately
upon the termination of this Contract and permanently delete any electronic copies of the data stored
by the Grantee within 30 calendar days after the conclusion of this Contract. If requested by the
SCAO, the Grantee will provide written confirmation that deletion has been completed.
This section survives termination or expiration of this Contract.
14. RIGHTS TO WORK PRODUCT, INVENTIONS, AND IMPROVEMENTS
14.01 All written or visual Work Product shall belong to the SCAO and is subject to copyright
or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials
produced under this Contract and shall have the right to distribute those materials.
14.02 The SCAO shall have copyright, property, and publication rights in all Work Product
developed in connection with this Contract.
14.03 The SCAO grants the Grantee a royalty -free, nonexclusive license to use any Work
Product developed in the course of executing this Contract that is not Confidential and Proprietary
Information as defined in this Contract if the Work Product enters the public domain. However, the
Grantee shall not publish or distribute any Work Product relating to the Services provided under this
Contract without the prior written permission of the SCAO.
14.04 The Grantee shall safeguard the Grantee's property, materials and Work Product. The
SCAO is not responsible and will not be subject to any Liabilities for any claims related to the loss,
damage, or impairment of Provider's property, materials and/or Work Product.
14.05 The Grantee shall promptly disclose in writing to SCAO all Inventions, Patented and/or
Copyrighted Materials jointly with the SCAO or singly by the Grantee while engaged in Services under
this Contract. As to each such disclosure, the Grantee shall specifically bring to SCAO's attention any
features or concepts related to Inventions, Patented and/or Copyrighted Materials that are new, unique
or different such that they may qualify for copyright, patent or other intellectual property protection.
14.06 The Grantee shall assist the SCAO in determining and acquiring copyrights, patents, or
other such intellectual property protection for any Inventions, Patented and/or Copyrighted Materials for
which the SCAO desires to obtain such protection.
14.07 The Grantee warrants that as of the Effective Date of the Contract, there are no
Inventions, Patented and/or Copyrighted Materials for which the Grantee seeks protection or which the
Grantee desires to remove from the Contract provisions before entering into this Contract, except those
specifically set forth by attachment hereto. Further, the Grantee warrants that its performance under this
Contract will not infringe upon or misappropriate any third party's patents, copyrights or other
intellectual property rights.
14.08 The Grantee further warrants that as of the Effective Date of the Contract, the Grantee
has obtained all material licenses, authorizations, approvals and/or permits required by law to conduct
its business generally and to perform its obligations under this Contract.
15. INSURANCE
15.01 The Grantee must procure commercial liability insurance or ensure that an adequate
amount of money is set aside in its local budget to cover all reasonable claims related to the Grantee's
Services under this Contract.
16. LIABILITY AND INDEMNIFICATION
16.01 The Grantee is responsible for Liabilities and Expenses that result from the Grantee's
performance or nonperformance under this Contract. This subsection does not waive governmental
immunity as provided by law.
16.02 The Grantee warrants that, before entering into this Contract, it is not subject to any
liabilities or expenses that could interfere with Contract performance.
16.03 The SCAO is not responsible for Liabilities and Expenses that result from the Grantee's
or Grantees' agents' performance, nonperformance, or property.
16.04 If Grantee contracts with a private third party to carry out the Grantee's responsibilities
under this Contract, then in that contract Grantee will require the private third parties to indemnify SCAO
and the Michigan Supreme Court ("MSC"), including their officers, and employees (the "SCAO, MSC
and related entities") from any Liabilities that may be imposed upon, incurred by, or asserted against the
SCAO, MSC and related entities arising from the acts or omissions of the private third -party under such
contact. Any private third party who will not agree to such provisions may not be utilized by Grantee to
perform services under this Contract. This subsection does not waive governmental immunity as
provided by law.
17. FINANCIAL RECORDS, RETENTION, AND INSPECTION
17.01 The Grantee agrees that all Expenses comply with the standard procedures of the
Grantee's funding unit.
17.02 The Grantee agrees to maintain financial records that follow generally accepted
accounting principles.
17.03 The Grantee must maintain an accounting system with grant financial records that are
kept separately from the Grantee's other financial records.
17.04 The Grantee must retain all financial records related to this Contract for at least five years
after the SCAO's final reimbursement to the Grantee. The Grantee is responsible for the costs to retain
these records.
17.05 If an audit begins before the five-year period expires, and it extends past that period, the
Grantee must retain all records until the audit is complete. Based on the audit, the SCAO may adjust
reimbursement payments. If the audit reveals that the SCAO overpaid the Grantee, the Grantee must
immediately refund those amounts to the SCAO.
17.06 The Grantee agrees that the MSC, the SCAO, the Michigan Department of Treasury, the
State Auditor General, and these parties' authorized representatives may upon notification audit and copy
the Grantee's grant financial records.
18. GRANT REPORTING
18.01 The Grantee agrees to timely provide all applicable performance measurement data,
including complete and accurate reports as identified in Attachment 1 related to this Contract so that
the SCAO can meet its reporting requirements. Further, the Grantee agrees to follow the grant reporting
requirements in Attachment 1.
18.02 Further, for each participant who is screened for or accepted into the Grant program, the
Grantee must timely enter data in compliance with the minimum standards established by the SCAO
into the Drug Court Case Management Information System.
18.03 When any required report is 30 calendar days past due, a delinquency notice will be sent
notifying the Grantee that it has 15 calendar days to comply with the reporting requirement. When any
required report is 45 calendar days past due, the Grantee's funding award will be rescinded and the
SCAO will send a forfeiture notice to the Grantee. Notices will be sent as provided in Section 28 of
this Contract.
19. SUSPENSION, TERMINATION, AND REDUCTION
19.01 The SCAO and/or the Grantee may reduce the project budget, or suspend or terminate
this Contract without further liability or penalty to the SCAO under any of the following circumstances:
A.
If any of the terms of this Contract are not adhered to by the
Grantee/subrecipients.
B.
If the Grantee fails to make progress satisfactory to SCAO toward the project
goals, objectives, or strategies set forth in this Contract, including but not
limited to a determination by the SCAO after second quarter claims are
submitted, in its sole discretion, that project funds are not reasonably likely to
be fully expended by the end of the fiscal year.
C.
If the Grantee proposes or implements substantial changes to the Scope of
Services/Work such that, if originally submitted, the application would not
have been selected for funding.
D.
If the Grantee is not certified or submits false certification or falsifies any
other report or document required hereunder. Grantees that are funded with
Swift and Sure Sanctions Probation Program (SSSPP) funds are exempt from
certification requirements in Section 25.
E.
If the Grantee is charged with of any criminal activity or offenses during the
term of this Contract or any extension thereof.
F.
If funding for this Contract becomes unavailable to the SCAO due to
appropriation or budget shortfalls.
G.
The SCAO may immediately suspend or terminate this contract if the Grantee
does not comply with a contract term, including the reporting requirements,
assurances, allowable/disallowable expense list, conditions on expenses, and
approved grant budget.
H.
The SCAO may immediately suspend or terminate this contract if any report
from Section 18 is at least 45 days late.
19.02 Each
Party has the right to terminate this Contract without cause. However, the
terminating parry must
provide written notice to the other party of such termination at least 15 calendar
days before the termination
will be effective as provided in Section 28 of this Contract.
19.03 The SCAO may immediately suspend or terminate this Contract if the Grantee or any of
the Urantee's agents are convictea of a crimmai offense that directly or indirectiy involves gram funds.
19.04 If the SCAO terminates this Contract under Section 19, the Grantee is not eligible for
SCAO grant funding for two years. After the two-year period, the Grantee must verify in writing with
SCAO that the Grantee has corrected the issues.
19.05 The SCAO may reduce the Grantee's grant amount at anytime if the SCAO determines
that the Grantee is not reasonably likely to fully expend the grant funds by the time this Contract ends.
20. COMPLIANCE WITH LAWS
20.01 The Grantee must comply with all federal, state, and local laws and applicable ethics,
rules, and canons.
21. MICHIGAN LAW
21.01 This Contract shall be subject to, and shall be enforced and construed under, the laws of
the state of Michigan. Further, the parties agree to litigate any disputes arising directly or indirectly from
the Contract in the Court of Claims in the state of Michigan.
22. CONFLICT OF INTEREST
22.01 Because this Contract involves federal grant funds and contracts with governmental
entities, the SCAO and the Grantee are subject to the provisions of the federal Freedom of Information
Act, found in 5 U.S.C. 552 et. seq., the Contracts of Public Servants with Public Entities Act, found in
MCL 15.321 et seq., and the Standards of Conduct for Public Officers and Employees Act, found in
MCL 15.341 et seq. Further, the Grantee certifies that the Grantee presently has no personal or financial
interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or
degree with the performance of this Contract.
23. DEBT TO STATE OF MICHIGAN
23.01 The Grantee covenants that it is not, and will not become, in arrears to the state of
Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan
or its subdivisions, including real property, personal property, and income taxes.
24. CONTRACT DISPUTE
24.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue a claim
against the SCAO for breach of any term of this Contract within 10 business days of discovery of the
alleged breach as provided in Section 28 of this Contract.
25. PROGRAM CERTIFICATION
25.01 Under Michigan law, approval and certification by the SCAO is required to begin or to
continue the operation of a drug court, sobriety court, hybrid drug/DWI court, family dependency
treatment court, veteran's treatment court or mental health court. Any of these programs that are not
certified by Grantee shall not perform any of the functions of that program type, including, but not limited
to, receiving grant funding under the law and shall not be covered by this Contract.
26. PROGRAM REVIEW OR CERTIFICATION SITE VISIT
26.01 The SCAO may review the Grantee onsite. As part of the review and as allowed under
the law, the SCAO may interview the program's team members, observe stall meetings and status
review hearings, review case files, review data, and review financial records.
27. AMENDMENT
27.01 The parties may amend this contract only in writing signed by both parties.
27.02 The Grantee must submit a contract amendment through WebGrants and also notify the
SCAO of any changes in project directors, program judges, agency contacts, financial officers, or
authorizing officials, including changes in names, mailing addresses, e-mail addresses, and telephone
numbers.
28. DELIVERY OF NOTICE
28.01 Written notices and communications required under this Agreement shall be delivered in
one of two forms: 1) by electronic mail; or 2) by overnight delivery sent by a nationally recognized
overnight delivery service to the following:
28.02 The Grantee's contact person is:
David Campbell
52-1 District Court
48150 Grand River Ave
Novi, Michigan, 48374
campbelld@oakgov.com
28.03 The SCAO's contacts are:
Andrew Smith
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
SmithA(alcourts.mi. aov
and
Ryan Gamby
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Gambvr(a),courts. m i. aov
29. GRANTEE'S AUTHORIZING OFFICIAL
29.01 The Grantee's "Authorizing Official" is the individual who signs this Contract. The
Authorizing Official must be a person who is authorized to enter into a binding contract for the Grantee.
The Authorizing Official may not be a judge or other state employee. The Authorizing Official might
be from the Executive or Legislative Branch of the Grantee — for example, the Authorizing Official
might be the County Administrator, Chair of the Board of Commissioners, Court Administrator, City
Manager, Legal Counsel, Finance Director, or Mayor.
29.02 Only one person may sign this Contract as the Grantee's Authorizing Uthciai. ine
Grantee might have more than one individual who is authorized to enter into binding contracts for the
Grantee that is receiving funds, or the Grantee's local rules might provide that multiple people must sign
contracts. In either case, the Authorizing Official's signature on this Contract represents the mutual
agreement and acceptance of this Contract by all persons who are authorized to enter into binding
contracts for the Grantee.
SIGNATURES OF PARTIES
Michigan Drug Court Grant Program
CONTRACT NUMBER: 25304
30. SIGNATURE OF PARTIES
30.01 This Contract is not effective unless signed by both Parties.
30.02 The signatures on this contract are electronic through the DocuSign system.
30.03 The DocuSign system requires an agent of the Grantee to send this Contract to the
Grantee's Authorizing Official for the Authorizing Official's review and signature. Selecting the
dropdown below confirms that the Contract can be sent to the Grantee's Authorizing Official for
signature.
30.04 The DocuSign system requires an agent of the SCAO to send this Contract to the State
Court Administrator for review and signature. Selecting the dropdown below confirms that the
Contract can be sent to the State Court Administrator for signature.
52-1 District Court
Hybrid DWI/Drug Court
Grantee's Authorizing Official's Signature
Grantee's Authorizing Official's Name
Grantee's Authorizing Official's Title
State Court Administrative Office
Authorizing Official's Signature
Authorizing Official's Name
Authorizing Official's Title
Date Signed by Grantee's Authorizing Official Date Signed by Authorizing Official
ATTACHMENT 1
FY 2022 REPORTING REQUIREMENTS
October 1, 2021, through September 30, 2022
DCCMIS DATA EXCEPTION REPORT
DUE DATE NOTE
February 15, 2022* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of October 1, 2021, through
December 31, 2021.
May 15, 2022* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of January 1, 2022, through
March 31, 2022.
August 15, 2022* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of April 1, 2022, through June 30, 2022.
November 15, 2022* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of July 1, 2022, through
September 30, 2022.
DCCMIS USER AUDIT
DUE DATE NOTE
January 31, 2022* Courts will be confirming user access to DCCMIS.
WEBGRANTS USER AUDIT REPORT
DUE DATE NOTE
January 31, 2022 1 Courts will be confirming user access to WebGrants.
CLAIMS
DUE DATE
NOTE
January 10, 2022
Courts will be reporting on expenditures from October 1, 2021,
through December 31, 2021.
April 10, 2022
Courts will be reporting on expenditures from January 1, 2022,
through March 31, 2022.
July 10, 2022
Courts will be reporting expenditures from April 1, 2022, through
June 30, 2022.
October 10, 2022
Courts will be reporting expenditures from July 1, 2022, through
September 30, 2022.
PROGRESS
DUE DATE NOTE
October 30, 2022* Courts will be reporting on progress made during the grant period -
Year -End Report October 1, 2021, through September 30, 2022.
*Planning Grants - If your court is receiving a FY 2022 planning grant, you are only required to
complete this report if the program becomes operational during this fiscal year.
Oakland County, Michigan
52-1 DISTRICT COURT (NOVI) - FY 2022 MICHIGAN DRUG COUR GRANT PROGRAM - ACCEPTANCE
Schedule "A" DETAIL
Fund
R/E Fund Name Division Name Fund # I Division # I Affiliate I Program # I Account # Account Title
DRUG COU 2T DIST 521 PROBATION FUND 1#271511
Grant #GRO )00001016 Activity GLB, Analysis Type GLB, Budget Ref 2021
R DR:g Court District 52-1 SCAO Distnct Court Probation
E Drug Court District 52-1 SCAO District Court Probation
E Drug Court District 52-1 SCAO Distinct Court Probation
DRUG COU iT DIST 521 PROBATION FUND I#271511
Grant #GRO 100001128 Activity GLB, Analysis Type GLB, Budget Ref 2022
R Drog Court District 52-1 SCAO Distnct Court Probation
E Drl'g Court District 52-1 SCAO District Court Probation
E Drug Court District 52-1 SCAO District Court Probation
FY 2022 FY 2023 FY 2024
Amendment Amendment Amendment
27151
3020205
121050
615571
State Operating Grants
$
(78,500) - -
Total Revenue
$
(78,500) -
27151
3020205
121050
720
Salaries Regular
(50,341)
27151
3020205
121050
72274740
Fringe Benefits
(28,159)
Total Expenditures
L$
(78,500)
27151
3020205
121050
615571
State Operating Grants
$
78,500
Total Revenue
$
78,500
27151
3020205
121050
702010
Salaries Regular
62,269 - -
27151
3020205
121050
722740
Fringe Benefits
16,231 -
Total Expenditures
$
78,500