HomeMy WebLinkAboutResolutions - 2021.12.09 - 35110CAKV%NDF��
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BOARD OF COMMISSIONERS
December 9, 2021
MISCELLANEOUS RESOLUTION #21-497
Sponsored By: Penny Luebs
IN RE: Circuit Court - Grant Acceptance FY 2022 Michigan Drug Court Grant Program (AIDCGP)
Juvenile Drug Court Program
Chairperson and Members of the Board:
WHEREAS the Circuit Court applied for and was awarded a grant by the State Court Administrative Office
(SCAO), Michigan Drug Court Grant Program -with a grant period of October 1, 2021 through September 30.
2022; and
WHEREAS the total program finding for the Juvenile Drug Count (TDC) is $310,460, consisting of S40.000 in
grant funding from SCAO and Child Care Fund contribution of S270,460 (of which 50% is rehnbursable); and
WHEREAS the court intends to continue the JDC to deal with problems of increasing recidivism, increasing
use of alcohol and illegal drugs, rising system costs. and an increase in out of home placement days ordered:
and
WHEREAS the JDC Program has one (1) General Fund General Purpose (GF'GP) Full -Time Eligible (FTE )
Youth and Fancily Caseworker II position (#3010402-09711) partially funded by the JDC grant with the
remaining costs funded by the Child Care Fund, and
WHEREAS the grant award has completed the Grant Review Process in accordance with the Board of
Corrmrissioners Grant Acceptance Procedures; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the Time 4,
2018 letter from the Michigan SCAO, providing that assurance #3 of this year's grant application and
agreement shall not be constructed as a mandate for fature funding of the program from the funding unit, said
letter attached hereto and incorporated by the reference herein.
NON11 THEREFORE BE IT RESOLVED that the Oakland Coturty Board of Commissioners accepts the FY
2022 Michigan Drug Court Grant Program (Juvenile Drug Court) Grant Agreement in the amount of S40.000
from the State Court Administrative Office, for the period of October 1, 2021 through September 30, 2022,
BE IT FITRTIIER RESOLVED to continue one (1) GF. GP FTE Youth and Family Caseworker II position
(#3010402-09711) in the Circuit Court'Family CourdCourt Services Division.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners is authorized to execute
the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (159,0)
percent variance from the award, consistent with the original agreement approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment and continuation of the positions in the grant is contingent upon continued firtu e levels of grant
funding.
BE IT FURTHER RESOLVED that the budget for FY 2022 be arnended as follows
DRUG COURT CIRCUIT JUVENILE SCAO FUND (#27140)
Grant #GR0000001019. Activity GLB,
Analysis Type GLB, Budget Ref 2021
Revenues
3010402-121200-615571
Esx en'es,
3010402-121200-702010
3010402-121200-722740
State Operating Grants
Total Revenues
Salaries
Fringe Benefits
Total Expenditures
DRUG COURT CIRCUIT JUVENILE SCAO FUND (#27140)
Grant #GR0000001126, Activity GLB,
Analysis Type GLB, Budget Ref 2022
Revenues
3010402-121200-615571 State Operating Grants
Total Revenues
Exnenditures
FY 2022 FY 2022
Adonted Amendment Amended
S 40,000 (S 40,000) S 0
$40 000 1 40 004 S 0
$25,000 ($25.000) S 0
15.000 ( 15,000) 0
S 40.000 t 40.000 S 0
S 0 $ 40,000 S 40.000
$ 4 J40 000 S 40,000
3010402-121200-702010 Salaries S 0 S 25,000 S 25.000
3010402-121200-722740 Fringe Benefits 0 15,000 15,000
Total Expenditures S _ 0 5 40,000 S 40.000
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs.
6z?I,d
Date: December 09, 2021
David Woodward, Commissioner
Date: December 15, 2021
Hilarie Chambers. Deputy County Executive II
Date: December 15, 2021
Lisa Brown, County Clerk J Register of Deeds
COMMITTEE TRACKING
2021-11-30 Public Health & Safety - recommend to Board
2021-12-01 Full Board
VOTE TRACKING
Motioned by Commissioner William Miller III seconded by Cotmlrissioner Robert Hoffinan to adopt the
attached Grant Acceptance: FY 2022 Michigan Drag Court Grant Program (MDCGP) Juvenile Drug Court
Program.
VPc- nnvirl Wnndward, Michael Gingell. Michael ic7., Karen lnliat. KTiCten NelcnrlFileen Knwall_
Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman, Adam Kochenderfer (2I)
No: None (0)
Abstain: None (0)
Absent: (0)
The Motion Passed.
ATTACHMENTS
1. FY2022 JDC SCAO Grant Review Sign -Off
2. FY2022 JDC SCAO Updated. Grant Contract PDF.aspx
3. FY2022 JDC Award Letter Cob Juv
4, FY2022 SCAO MDCGP JDC Grant Application and Budget Redacted
5. FY2022 MDCGP JDC Allowable expenses assurancesFINAL. doer
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 9, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac„
Michigan on Thursday, December 9, 2021.
Lisa Brown, Oakland County Clei*lRegister afDeeds
GRANT REVIEW SIGN -OFF — 6" Circuit Court
GRANT NAME: FY 2022 Michigan Drug Court Grant Program (Juvenile Drug Court)
FUNDING AGENCY: State Court Administrative Office (SCAO) of Michigan
DEPARTMENT CONTACT PERSON: John Cooperridcr/x80256
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 11/03/21
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of
the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B — 10/27/2021.
Human Resources:
Approved by Human Resources. Continues one position, so HR action not needed. — Heather Mason 10/21/21
Risk Management:
Approved by Risk Management. — R.E. (10/21/21)
Corporation Counsel:
APPROVED by Corporation Counsel. There are no legal issues that need to be addressed. — Mary Ann Jerge 10/26/21
[updated contract included]
From: Sonkiss. Lynn C ��
lo: ref VYS-nl)W IC. III [II II IV A �.VU VCI IIVCI. IVIIII , ,"^""" """"" y++��l.le
Heather L; McBroom Diana E.; Erlenbeck. Rohen Carle
Cc: Arinnlu-inner- Fhric Cnnforn Holly M• Elarably. Kim K;Guzzy, Scott N; Jen, Kyle Isaac; Joss. Edward P;
Matthews, Hailev; Powers, Andrea; Sanchez. Kristma L; hih. Juli ; Sngyer. Aaron G.; Sroci. Connie L;
Stolzenfeld, Tracy; Stringfellow, Johnn; Ward, Chris; Winter, Barbara; Worthmaton. Pamela I : Zhou. Jenny
Subject: RE: GRANT REVIEW FORM - 6th Judicial Circuit Court - 2022 Michigan Drug Court Grant Program (Juvenile Drug
Court) - Grant Acceptance (More than $10,000)
Date: Wednesday, October 27, 2021 8:51:53 PM
Attachments: GRANT REVIEW FORM - 5tF) ludirlal Circuit Court - 2n22 Michigan Drun Court Grant Pmaram Ouvenda Druo
Court) - Grant Acreptance (Mora than 410000).msg
Approved by M & B — 10/27/2021.
Thanks,
Lynn Sonkiss
Fiscal Services Officer
Oakland County, Michigan
Phone 248.858.0940
Fax 248.858.9724
Sonkiss) @oakenv.mm
From: Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>
Sent: Thursday, October 21, 2021 2:05 PM
To: Cooperrider, John L <cooperriderj@oakgov.com>; Gilling, Nate <gillingn@oakgov.com>;
Pisacreta, Antonio S <pisacretaa@oakgov.com>; Corporate Counsel <corpcounsel@oakgov.com>;
Mason, Heather L <masonh@oakgov.com>; MCBroom, Diana E. <mcbroomd@oakgov.ccm>;
Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>; Sonkiss, Lynn C <sonkissl@oakgov.com>
Cc: Adoglu-Jones, Ebru <adoglu jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>;
Elgrably, Kim K <elgrablyk@oakgov.com>; Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac
<jenk@oakgov.com>; Joss, Edward P <josse@oakgov.com>; Matthews, Halley
<matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L
<sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Keyes -Bowie, Tifanny B
<keyesbowlet@oakgov.com>; Snover, Aaron G. <snovera@oakgov.com>; Srogi, Connie L
<srogic@oakgov.com>; Stolzenfeld, Tracy <stolzenfeldt@oakgov.com>; Stringfellow, JoAnn
<stringfellowj@oakgov.com>; Ward, Chris <wardcc@oakgov.com>; Winter, Barbara
<winterb@oakgov.com>; Worthington, Pamela L <worthingtonp@oakgov.com>; Zhou, Jenny
<zhouj@oakgov.com>
Subject: GRANT REVIEW FORM - Sth Judicial Circuit Court - 2022 Michigan Drug Court Grant
Program (Juvenile Drug Court) - Grant Acceptance (More than $10,000)
Please Note: Miscellaneous Resolution is subject to review by Human Resources and Fiscal
Services for personnel changes and/or budget amendment.
GRANT REVIEW FORM
From: Macon. Heather I
IA ., ,-F.....;. T:F..... g
Diana E.; Frlenherk Rnhart Carl: Sonkiss. Lynn C
Cc: Adoolu-Jones. Ebru; Conforti, Holly M; Elarably, Kim K; Guzzv, Scott N; Jen. Kyle Isaac, Joss. Edward P;
Matthews. Haney; Powers. Andrea; Sanchez. Kristina L; Shin. Julie; Snover. Aaron G.; stool. Conme L;
StolzPnfPld Trarv, StrinafPllow, 7nAnn; Ward, Chris; Winter. Barbara; Worthinaton. Pamela I , Zhou. Jenny
Subject: RE: GRANT REVIEW FORM - 6th Judicial Circuit Court - 2022 Michigan Drug Court Grant Program (Juvenile Drug
Court) - Grant Acceptance (More than $10,000)
Date: Thursday, October 21, 2021 3:40:05 PM
Approved by Human Resources. Continues one position, so HR action not needed.
Heather L. Mason
Supervisor Human Resources
Oakland County Human Resources
L. Brooks Patterson Building - 2100 Pontiac Lake Road, Waterford M148328
P: 248.858.2581 1 C: 248,568.2738 I F:248,975.9742
rrtasnnh(n)(mkeov rom I www uakeov cnnihoha
Schedule: M,W,F onsite. T, Th remote.
From: Keyes -Bowie, Tlfanny B <keyesbowiet@oakgov.com>
Sent: Thursday, October 21, 2021 2:05 PM
To: Cooperrider, John L <cooperriderj@oakgov.com>; Gilling, Nate <gillingn@oakgov.com>;
Pisacreta, Antonio S <pisacretaa@oakgov.com>; Corporate Counsel <corpcounsel@oakgov.com>;
Mason, Heather L <masonh@oakgov.com>; McBroom, Diana E. <mcbroomd@oakgov,com>;
Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>; Sonkiss, Lynn C <sonkissl@oakgov.com>
Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>;
Elgrably, Kim K <elgrablyk@oakgov.com>; Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac
<jenk@oakgov.com>; Joss, Edward P <josse@oakgov.com>; Matthews, Halley
<matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L
<sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Keyes -Bowie, Tifanny B
<keyesbowiet@oakgov.com>; Snover, Aaron G. <snovera@oakgov.com>; Srogi, Connie L
<srogic@oakgov.Com>; Stolzenfeld, Tracy <stolzenfeldt@oakgov.com>; Stringfellow, JoAnn
<stringfellowj@oakgov.com>; Ward, Chris <wardcc@oakgov.com>; Winter, Barbara
<winterb@oakgoV.com>; Worthington, Pamela L<worthIngtonp@oakgov.com>; Zhou, Jenny
<zhouj@oakgov.com>
Subject: GRANT REVIEW FORM - 6th Judicial Circuit Court - 2022 Michigan Drug Court Grant
Program (Juvenile Drug Court) - Grant Acceptance (More than $10,000)
Please Note: Miscellaneous Resolution is subject to review by Human Resources and Fiscal
Services for personnel changes and/or budget amendment.
GRANT REVIEW FORM
From:
Frlenherk. Reinert Carl
IV;
- . T ni -. - .. , auniiu. , S. wiuumLc Luu.i. , I•IQ]V14
Heather L; MrRrnnm. Diana F : Sonkiss. Lynn C
Cc:
Adnglu-lnnes Fhnn, Conford. Holly M; Elarably. Kim K; Guzzv. Scott N; Jen, Kyle Isaac; Joss. Edward P;
Matthews. Ha ley; Powers. Andrea; Sanrhe] Krisfina I , Shin. Julie; gnover. Aaron G.; social, Connie L;
Stolzenfeld, Tracy; Stringfellow. IoAnn; Ward. Chris; Winter. Barbara; Worthington. Pamela L; Zhnu, Jenny
Subject:
RE: GRANT REVIEW FORM - sin Judicial Circuit Court - 2022 Michigan Drug Court Grant Program (Juvenile Drug
Court) - Grant Acceptance (More than $10,000)
Date:
Thursday, October 21, 2021 4:38:25 PM
Approved by Risk Management. R.E. 10/21/2021.
Robert Erlenbeck, Insurance Risk Administrator
Risk Management
Office 248-958-1694
Cell: 248-421-9121
Officeschedule Monday through Thursday 7:00 to 500
From: Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>
Sent: Thursday, October 21, 2021 2:05 PM
To: Cooperrider, John L <cooperriderj@oakgov.com>; Gilling, Nate <gillingn@oakgov.com>;
Pisacreta, Antonio S <pisacretaa@oakgov.Com>; Corporate Counsel <corpcounsel@oakgov.com>;
Mason, Heather L<masonh@oakgov.com>; McBroom, Diana E. <mcbroomd@oakgov.com>;
Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>; Sonkiss, Lynn C <sonkissl@oakgov.com>
Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>;
Elgrably, Kim K <elgrablyk@oakgov.com>; Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac
<jenk@oakgov.com>; Joss, Edward P <josse@oakgov.com>; Matthews, Hailey
<matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.Com>; Sanchez, Kristina L
<sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Keyes -Bowie, Tifanny B
<keyesbowiet@oakgov.com>; SnOver, Aaron G. <snovera@oakgov.com>; Srogl, Connie L
<srogic@oakgov.com>; Stolzenfeld, Tracy <stolzenfeldt@oakgov.com>; Stringfellow, JoAnn
<stringfellowj@oakgov.com>; Ward, Chris <wardcc@oakgov.com>; Winter, Barbara
<winterb@oakgov.com>; Worthington, Pamela L <worth I ngton p @oa kgov.com>; Zhou, Jenny
<zhouj@oakgov.com>
Subject: GRANT REVIEW FORM - 6th Judicial Circuit Court - 2022 Michigan Drug Court Grant
Program (Juvenile Drug Court) - Grant Acceptance (More than $10,000)
Please Note: Miscellaneous Resolution is subject to review by Human Resources and Fiscal
Services for personnel changes and/or budget amendment.
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Lynn Sonkiss — Heather Mason — Diana McBroom —
Sharon Cullen
RE: GRANT CONTRACT REVIEW RESPONSE — 61h Judicial Circuit Court
From:
Jerae. Mary Ann
10:
N1Y 11-OIIWIC. I I'd, IrW O
Cc:
Sonkiss, Lynn C; Mason. Heather L: McBroom. Diana E.; Cullan Sharon I : Grafton. Holly L.
Subject:
FW: GRANT REVIEW FORM - 6th Judicial Circuit Court - 2022 Michigan Drug Court Grant Program (Juvenile Drug
Court) - Grant Acceptance (More than $10,000)
Date:
Tuesday, October 26, 2021 3:04:12 PM
Attachments:
n 2022 SCAO JDC Grant Acceptance Review Form.do4
FY2022 JDC Award Letter C06 Juv.ndf
JDC SCAO Contract.odf
FY2022
FY20,2Z MDCGP JDC Allowable exoenses assurancesFINAL, docx.Ddf
D 2022 SCAO MDCGP JDC Grant ADnlication and Budget Redacted.odf
FY2022 MDCGP JDC Contract Resolutionfinal.docx
APPROVED by Corporation Counsel. There are no legal issues that need to be addressed.
t'q UNlr Atlr ulelaM
9W ary Ann ,serge
Senior Assistant Corporation Counsel
Oakland County Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East, Pontiac, MI 48341
O: (248) 858-0551 1 C. (248) 770-8986 1 F: (248) 858-1003 1 jMem(ciloakaov.com
PRIVILEGED AND CONFIDENTIAL— ATTORNEY CLIENT COMMUNICATION
From: Corporate Counsel <corpcounsel@oakgov.com>
Sent: Tuesday, October 26, 2021 12:28 PM
To: Jerge, Mary Ann <jergem@oakgov.com>
Cc: Munoz -Flores, Erika <munoz-florese@oakgov.com>
Subject: FW: GRANT REVIEW FORM - 6th Judicial Circuit Court - 2022 Michigan Drug Court Grant
Program (Juvenile Drug Court) - Grant Acceptance (More than $10,000)
FYI
From: Keyes -Bowie, Tifanny B <kevcshnwiet@nal<eov.com>
Sent: Thursday, October 21, 2021 2:05 PM
To: Cooperrider, John L <coonerrideri0oakeov mm>; Gilling, Nate <gillinen@oal«ov.rom>;
Pisacreta, Antonio S <oisacretaa(aaoakeov.com>; Corporate Counsel <rorocrninsPl(a)oaknnv.com>;
Mason, Heather L <masnnh@oakeov I om>; McBroom, Diana E. < nchroomd�Caoakeov.com>;
Erlenbeck, Robert Carl <�nhPrkrro)nakoov com>; Sonkiss, Lynn C <sorki0(n)nakanv cnni>
Cc: Adoglu-Jones, Ecru <adnelu-ionese(doakeov com>; Conforti, Holly M <confnrttll@oakeov com>;
Elgrably, Kim K <Plerablvk(Ja oakeov com>; Guzzy, Scott N < zzvsna nakeov com>; Jen, Kyle Isaac
<ienk(a)oakeov com>; Joss, Edward P <iosse(@oakEov com>; Matthews, Halley
<matthewshd0c)akeov.rom>; Powers, Andrea <nowPrsa@oakeov.com>; Sanchez, Kristina L
<sanchpzkfcanakeov (,.on)>; Shin, Julie <shihi(a)oal<env.rom>; Keyes -Bowie, Tifanny B
<kevesbowiet(a)oakeov.com>; Snover, Aaron G. <snovera(a)oakeov.com>; Srogi, Connie L
<srnpir( nakpov rom>; Stolzenfeld, Tracy <stobrnfoldt(@nakvov com>; Stringfellow, JoAnn
DocuSign Envelope ID: B843CA72-372D-4CD3-8C2E-2847C3A5D637
Michigan Supreme,, Court
State Court Administrative Office
Michigan Drug Court Grant Program
Fiscal Year 2022 Contract
Grantee Name: 6th Circuit Court — Juvenile Drug Court
Unique Identifier:
U10120
Federal ID Number:
36-6004876
Contract Number:
25397
Grant Amount:
$40,000
1. DEFINITIONS GOVERNING CONTRACT
The definitions below govern the terms used in this Contract.
1.01 The term "Authorizing Official" means an official of the Grantee who has the legal
authority to, is authorized to, and can legally sign contracts on behalf of the Grantee and bind the Grantee
to the terms of the contracts, including this Contract.
1.02 The term "Contract" as used in this document means the Contract between the State Court
Administrative Office (the "SCAO") and Grantee, and includes any subsequent amendments thereto.
1.03 The term "Confidential Information" means confidential and/or proprietary information
belonging to the SCAO which is disclosed to the Grantee or which the Grantee otherwise learns of during
the course of or as the direct or indirect result of rendering its Services for the SCAO.
Confidential or Proprietary Information is information not generally known to third parties or to others
who could obtain economic value from their disclosure or use of the information. This includes all
proprietary technical, financial, or other information owned by SCAO or any of its vendors, including
by way of illustration, but not limitation, computerized data, codes, programs and software, written
material, inventions, whether or not patented or patentable, designs, works of authorship, works subject
to or under copyright protection, trade secrets or trademark — protected material, performance standards
concepts, formulae, charts, statistics, financial records and reports of the SCAO or any entity otherwise
affiliated with the SCAO. Confidential or Proprietary Information also includes all confidential and
proprietary material that the Grantee may design, author, create, distribute or produce during the term of
this Contract when rendering Services thereunder. All information gained during the course of Grantee's
retention should be presumed confidential unless the information is clearly identified otherwise or the
circumstances of disclosure demonstrate it not to be confidential.
1.04 The term "Effective Date" means the date upon which this Contract becomes effective,
which is the date the Contract is signed by both Parties. If the Parties do not sign the Contract on the
same date, the latest specified date will become the Contract's effective date.
1.05 The term "Employee Benefits" means any and all employee benefits the SCAO provides
to its employees, including, but not limited to, workers' compensation, retirement, pension, insurance,
DocuSign Envelope ID: B843CA72-372D-4CD3-8C2E-2847C3A5D637
fringe, educational training, holiday/sick/vacation pay benefits, or any other similar benefits.
1.06 The term "Grant Amount" is the amount specified as "Grant Amount" on the first page
of this Contract.
1.07 The term "Grantee" as used in this Contract includes the Grantee(s)/party(ies) with which
the SCAO is contracting and the employees with which the SCAO is contracting.
1.08 The term "Grantee's agents" as used in this Contract includes the Grantee's agents,
subcontractors, vendors, and subrecipients.
1.09 The term "Inventions, Patented and/or Copyrighted Materials" means such writings,
inventions, improvements, or discoveries whether or not under an existing copyright, patent or
copyright/patent application or any other third party intellectual property right that were written,
invented, made, or discovered by the Grantee, including its employees, agents and/or subrecipients
jointly with the SCAO while engaged in Services under this Contract.
1.10 The term "Liabilities" means any and all liabilities, obligations, damages, penalties,
claims, costs, fees, charges, and expenses, including, but not limited to, fees and expenses of attorneys
and litigation related to the Services provided.
1.11 The term "Parties" includes the SCAO, Grantee, and all of their employees.
1.12 The terms "Program Expenses" and "Expenses" mean all expenses including, but not
limited to, license fees and all other types of fees, memberships and dues, automobile and fuel expenses,
insurance premiums, copying costs, telephone costs and all other types of costs, and all salary and
expenses incurred by the Grantee, and all other compensation paid to the Grantee's employees or
subcontractors that the Grantee hires, retains or utilizes for the Grantee's performance under this
Contract. This term includes allowable program costs as articulated in WebGrants, which are contained
on the "allowable expense" list and in the program budget. This term also includes Travel Expenses as
defined below.
1.13 The term "Services" refers to the goods, services, program activities, projects and
initiatives that the Grantee agrees to provide to the SCAO under this Contract, as described in the Scope
of Services, Scope of Work, and all descriptions of services in any attachments and amendments to the
Contract.
1.14 The term "Taxes" refers to any and all federal, state, and local taxes, including, but not
limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or
fees for which Grantee is responsible.
1.15 The term "Travel Expenses" means expenses Grantee incurs for travel including lodging,
mileage, and meals that the Grantee incurs in the reasonable fulfillment of the terms of this Contract.
Reimbursable Travel Expenses must be approved by SCAO before they are incurred. The term
"WebGrants" refers to the web -based grant management system used by the SCAO.
1.16 The term "Work Product" refers to reports, programs, manuals, tapes and videos prepared
under this Contract and amendments thereto. It also includes computer data such as programs and
software in various stages of development and source codes and object codes, and any other work
product prepared by the Provider under this Contract and amendments thereto.
2. PARTIES
2.01 This Contract is between the SCAO and the 6th Circuit Court — Juvenile Drug Court
DocuSign Envelope ID: B843CA72-372D-4CD3-8C2E-2847C3A50637
(Grantee).
3. AMOUNT AND GRANT PROGRAM
3.01 The SCAO will reimburse the Grantee up to $40,000 for the Grantee's expenses under
this Contract.
3.02 The grant funding is from the Michigan Drug Court Grant Program.
4. DURATION
4.01 This Contract begins on October 1, 2021, and ends on September 30, 2022, at 11:59 p.m.
5. TERMS
5,01 This Contract contains the entire agreement between the parties. It does not include any
other written or oral agreements, except the following which can be found in WebGrants:
A. Reporting requirements (see Attachment 1),
B. Assurances,
C. Allowable/disallowable expense list,
D. Conditions on Expenses, and
E. Approved grant budget.
6. "GRANTEE'S AGENT" DEFINED
6.01 The Grantee may partner with other parties to assist with Contract performance. Tn this
Contract, the term "Grantee's agents" will refer to the Grantee's employees, contractors, subcontractors,
vendors, and subrecipients.
7. CHANGE IN GRANTEE CONTACT
7.01 The Grantee must submit written notification to SCAO, through a Contract amendment
using WebGrants, of any change in project director, agency contact, financial officer, program judge, or
Authorizing Official defined in Section 28 of this Contract, address, e-mail, or telephone number.
S. RELATIONSHIP AND DUTIES
8.01 No employer/employee relationship exists between the Parties. Further, no employee
or subrecipient of the Grantee is an employee of the SCAO. The Grantee is an independent
contractor, not an employee of the SCAO.
8.02 The SCAO is not obligated either under this Contract or by implication to provide
and is not liable to the Grantee for failure to provide the Grantee with Employee Benefits. The
Grantee is not eligible for and will not receive any Employee Benefits from the SCAO.
8,03 The Grantee does not, and shall not, have the authority to enter into contracts on the
SCAO's behalf.
9.04 Except for the grant amount, the SCAO and the Michigan Supreme Court (MSC) have
no financial obligation to the Grantee.
8.05 The Grantee agrees to comply with all of the Contract terms, including the reporting
requirements, assurances, allowable/disallowable expense list, conditions on expenses, and approved
grant budget.
DocuSign Envelope ID: B843CA72-372D-4CD3-8C2E-2847C3A5D837
Y. KMiV1BURSElVMA 1 A1VL DUDGE 1
9.01 This is a reimbursement -based grant for Services rendered.
9.02 The Grantee's Expenses are eligible for reimbursement only after the Grantee has paid
the Expenses.
9.03 The Grantee's Expenses are eligible for reimbursement only if the Grantee incurred the
Expenses during the time period that this Contract is effective. Consumable expenses, such as drug
tests, are eligible for reimbursement only if the item can reasonably be consumed (and the Grantee
incurred the expense) during the time period that this Contract is effective.
9.04 The Grantee's Expenses are eligible for reimbursement only if included on the allowable
expense list and the approved budget.
9.05 The Grantee's Expenses are eligible for reimbursement only after the Grantee has
exhausted all other available funding options. Examples of potential other available funding options
include local court or county funding, federal funding, participant fees, and partnerships with nonprofit
organizations. If the Grantee has other available funding options but relies on the grant funding under
this Contract before exhausting the other options, the SCAO may reduce the reimbursement amount by
an amount that is equal to the other available funding options.
9.06 Reimbursements for Travel Expenses (such as mileage) may not exceed the lesser of the
Grantee's published travel rates or allowable State of Michigan travel rates and must be approved by
the SCAO prior to incurring the expense.
9.07 The Grantee may request to amend the grant budget by submitting a Contract
Amendment in WebGrants. The SCAO must approve any request to amend the grant budget.
9.08 The Grantee must request Expense reimbursement on a quarterly basis (see Attachment
1). The request to reimburse each Expense must include the hourly rate or cost per unit, amount of
hours worked or number of units, a description of Services provided, the date of the Expense, the
amount requested, and proof that the Grantee has paid the Expense.
9.09 All Expense reimbursement is subject to the SCAO's approval.
9.10 The Grantee must sign up through the online vendor system to receive reimbursement
payments via electronic funds transfers or direct deposits. To register, go to the Department of
Technology, Management, and Budget's website.
10. RELIGIOUS PROGRAMMING
10.01 The Grantee will not spend grant funds on a program that has a religious component.
10.02 Before the Grantee refers a person to, or provides a person with, a program with a
religious component, the Grantee must do the following: (1) allow the person to choose whether to
participate in the program, (2) ensure that a person who chooses to not participate is not penalized, and
(3) provide at least one secular option.
DocuSign Envelope ID: B843CA72-372D-4CD3-8C2E-2847C3A51)637
11. ASSIGNMENT
11.01 The Grantee may not assign any portion or uns t ontract except with prior written
approval of the SCAO. If performance is so assigned, all requirements in this Contract shall apply to
such performance and the Grantee shall be responsible for the performance of such Services.
12. PROCURMENT CONTRACTS AND SUBRECIPIENT SUBCONTRACTS
12,01 The Grantee may enter into procurement contracts and subrecipient subcontracts for
activities under this grant.
12.02 The Grantee must provide the SCAO with copies of any procurement contracts if the
SCAO requests them.
12.03 The Grantee must provide the SCAO with copies of any subrecipient subcontracts prior
to requesting reimbursement for subrecipient work. The subrecipient subcontracts must be uploaded in
WebGrants.
12.04 The Grantee must provide this Contract to all subrecipients and subcontractors.
13. CONFIDENTIAL INFORMATION
13.01 The parties do not expect that medical and treatment information will be obtained,
shared or utilized in this Contract. However, to the extent that it is, all medical and treatment
information of participants served under this Contract is confidential. The SCAO and the Grantee
agree that this information will not be disclosed except as allowed by law.
13.02 The Grantee agrees to comply with the Health Insurance Portability and Accountability
Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code. Some of these requirements
include the following:
A. The Grantee and Grantee's agents must not share information that is protected
under HIPAA, 42 CFR Part 2, or the Michigan Mental Health Code (the
"Protected Information"). The Grantee is liable for the unauthorized use or
disclosure of Protected Information. This includes Protected Information that
the SCAO provides to the Grantee.
B. The Grantee must include terms in any procurement contract and subrecipient
subcontract that the Grantee's agents must not share Protected Information.
This includes Protected Information that the SCAO provides to the Grantee.
C. The Grantee must have written policies and procedures about using and
disclosing Protected Information. The policies and procedures must include
provisions that restrict Grantee's employees' access to Protected Information.
D. The Grantee must also have a policy to report to the SCAO unauthorized
use or disclosure of Protected Information.
13.03 During Contract performance, the SCAO may disclose Confidential Information to
the Grantee. The Grantee shall not disclose Confidential Information to any third party without prior
approval from the SCAO. If disclosure of Confidential Information is required by law or court order,
the Grantee must notify the SCAO within five business days as provided in Section 28 of this Contract
before disclosure and shall reasonably cooperate with the SCAO to (1) narrowly tailor disclosure; 2)
DocuSign Envelope ID: B843CA72-372D-4CD3-BC2E-2847C3A5D637
support SCAO's efforts to obtain protective orders or other relief as appropriate.
13.04 The Grantee agrees to return all Confidential Information to the SCAO immediately
upon the termination of this Contract and permanently delete any electronic copies of the data stored
by the Grantee within 30 calendar days after the conclusion of this Contract. If requested by the
SCAO, the Grantee will provide written confirmation that deletion has been completed.
This section survives termination or expiration of this Contract.
14. RIGHTS TO WORK PRODUCT, INVENTIONS, AND IMPROVEMENTS
14.01 All written or visual Work Product shall belong to the SCAO and is subject to copyright
or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials
produced under this Contract and shall have the right to distribute those materials.
14.02 The SCAO shall have copyright, property, and publication rights in all Work Product
developed in connection with this Contract.
14.03 The SCAO grants the Grantee a royalty -free, nonexclusive license to use any Work
Product developed in the course of executing this Contract that is not Confidential and Proprietary
Information as defined in this Contract if the Work Product enters the public domain. However, the
Grantee shall not publish or distribute any Work Product relating to the Services provided under this
Contract without the prior written permission of the SCAO.
14.04 The Grantee shall safeguard the Grantee's property, materials and Work Product. The
SCAO is not responsible and will not be subject to any Liabilities for any claims related to the loss,
damage, or impairment of Provider's property, materials and/or Work Product.
14.05 The Grantee shall promptly disclose in writing to SCAO all Inventions, Patented and/or
Copyrighted Materials jointly with the SCAO or singly by the Grantee while engaged in Services under
this Contract. As to each such disclosure, the Grantee shall specifically bring to SCAO's attention any
features or concepts related to Inventions, Patented and/or Copyrighted Materials that are new, unique
or different such that they may qualify for copyright, patent or other intellectual property protection.
14.06 The Grantee shall assist the SCAO in determining and acquiring copyrights, patents, or
other such intellectual property protection for any Inventions, Patented and/or Copyrighted Materials for
which the SCAO desires to obtain such protection.
14.07 The Grantee warrants that as of the Effective Date of the Contract, there are no
Inventions, Patented and/or Copyrighted Materials for which the Grantee seeks protection or which the
Grantee desires to remove from the Contract provisions before entering into this Contract, except those
specifically set forth by attachment hereto. Further, the Grantee warrants that its performance under this
Contract will not infringe upon or misappropriate any third party's patents, copyrights or other
intellectual property rights.
14.08 The Grantee further warrants that as of the Effective Date of the Contract, the Grantee
has obtained all material licenses, authorizations, approvals and/or permits required by law to conduct
its business generally and to perform its obligations under this Contract.
15. INSURANCE
15.01 The Grantee must procure commercial liability insurance or ensure that an adequate
DocuSign Envelope ID, B843CA72-372D-4CD3-BC2E-2847C3A5D637
amount of money is set aside in its local budget to cover all reasonable claims related to the Grantee's
Services under this Contract.
16. LIABILITY AND INDEMNIFICATION
16.01 The Grantee is responsible for Liabilities and Expenses that result from the Grantee's
performance or nonperformance under this Contract. This subsection does not waive governmental
immunity as provided by law.
16.02 The Grantee warrants that, before entering into this Contract, it is not subject to any
liabilities or expenses that could interfere with Contract performance.
16.03 The SCAO is not responsible for Liabilities and Expenses that result from the Grantee's
or Grantees' agents' performance, nonperformance, or property.
16.04 If Grantee contracts with a private third party to carry out the Grantee's responsibilities
under this Contract, then in that contract Grantee will require the private third parties to indemnify SCAO
and the Michigan Supreme Court ("MSC"), including their officers, and employees (the "SCAO, MSC
and related entities") from any Liabilities that may be imposed upon, incurred by, or asserted against the
SCAO, MSC and related entities arising from the acts or omissions of the private third -party under such
contact. Any private third party who will not agree to such provisions may not be utilized by Grantee to
perform services under this Contract. This subsection does not waive governmental immunity as
provided by law.
17. FINANCIAL RECORDS, RETENTION, AND INSPECTION
17.01 The Grantee agrees that all Expenses comply with the standard procedures of the
Grantee's funding unit.
17.02 The Grantee agrees to maintain financial records that follow generally accepted
accounting principles.
17.03 The Grantee must maintain an accounting system with grant financial records that are
kept separately from the Grantee's other financial records.
17.04 The Grantee must retain all financial records related to this Contract for at least five years
after the SCAO's final reimbursement to the Grantee. The Grantee is responsible for the costs to retain
these records.
17.05 If an audit begins before the five-year period expires, and it extends past that period, the
Grantee must retain all records until the audit is complete. Based on the audit, the SCAO may adjust
reimbursement payments. If the audit reveals that the SCAO overpaid the Grantee, the Grantee must
immediately refund those amounts to the SCAO.
17.06 The Grantee agrees that the MSC, the SCAO, the Michigan Department of Treasury, the
State Auditor General, and these parties' authorized representatives may upon notification audit and copy
the Grantee's grant financial records.
18. GRANT REPORTING
18.01 The Grantee agrees to timely provide all applicable performance measurement data,
including complete and accurate reports as identified in Attachment 1 related to this Contract so that
DocuSign Envelope ID: B843CA72-372D-4CD3-BC2E-2847C3A5D637
the SCAO can meet its reporting requirements. Further, the Grantee agrees to follow the grant reporting
requirements in Attachment 1.
18.02 Further, for each participant who is screened for or accepted into the Grant program, the
Grantee must timely enter data in compliance with the minimum standards established by the SCAO
into the Drug Court Case Management Information System.
18.03 When any required report is 30 calendar days past due, a delinquency notice will be sent
notifying the Grantee that it has 15 calendar days to comply with the reporting requirement. When any
required report is 45 calendar days past due, the Grantee's funding award will be rescinded and the
SCAO will send a forfeiture notice to the Grantee. Notices will be sent as provided in Section 28 of
this Contract.
19. SUSPENSION, TERNIINATION, AND REDUCTION
19.01 The SCAO and/or the Grantee may reduce the project budget, or suspend or terminate
this Contract without further liability or penalty to the SCAO under any of the following circumstances:
A. If any of the terms of this Contract are not adhered to by the
Grantee/subrecipients.
B. If the Grantee fails to make progress satisfactory to SCAO toward the project
goals, objectives, or strategies set forth in this Contract, including but not
limited to a determination by the SCAO after second quarter claims are
submitted, in its sole discretion, that project funds are not reasonably likely to
be fully expended by the end of the fiscal year.
C. If the Grantee proposes or implements substantial changes to the Scope of
Services/Work such that, if originally submitted, the application would not
have been selected for funding.
D. If the Grantee is not certified or submits false certification or falsifies any
other report or document required hereunder. Grantees that are funded with
Swift and Sure Sanctions Probation Program (SSSPP) funds are exempt from
certification requirements in Section 25.
E. If the Grantee is charged with of any criminal activity or offenses during the
term of this Contract or any extension thereof.
F. If funding for this Contract becomes unavailable to the SCAO due to
appropriation or budget shortfalls.
G. The SCAO may immediately suspend or terminate this contract if the Grantee
does not comply with a contract term, including the reporting requirements,
assurances, allowable/disallowable expense list, conditions on expenses, and
approved grant budget.
H. The SCAO may immediately suspend or terminate this contract if any report
from Section 18 is at least 45 days late.
19.02 Each Party has the right to terminate this Contract without cause. However, the
terminating party must provide written notice to the other party of such termination at least 15 calendar
days before the termination will be effective as provided in Section 28 of this Contract.
DocuSign Envelope to: B843CA72-372D-4CD3-8C2E-2847C3A5D637
19.03 The SCAO may immediately suspend or terminate this Contract if the Grantee or any of
the orantee's agents are convicted of a criminai offense Thai directly or urdiiccdy invoivcs gtatn ftu t;i .
19.04 If the SCAO terminates this Contract under Section 19, the Grantee is not eligible for
SCAO grant funding for two years. After the two-year period, the Grantee must verify in writing with
SCAO that the Grantee has corrected the issues.
19.05 The SCAO may reduce the Grantee's grant amount at anytime if the SCAO determines
that the Grantee is not reasonably likely to fully expend the grant funds by the time this Contract ends.
20. COMPLIANCE WITH LAWS
20.01 The Grantee must comply with all federal, state, and local laws and applicable ethics,
rules, and canons.
21. MICHIGAN LAW
21.01 This Contract shall be subject to, and shall be enforced and construed under, the laws of
the state of Michigan. Further, the parties agree to litigate any disputes arising directly or indirectly from
the Contract in the Court of Claims in the state of Michigan.
22. CONFLICT OF INTEREST
22.01 Because this Contract involves contracts with governmental entities, the SCAO and the
Grantee are subject to the provisions of the Contracts of Public Servants with Public Entities Act, found
in MCL 15.321 et seq., and the Standards of Conduct for Public Officers and Employees Act, found in
MCL 15.341 et seq. Further, the Grantee certifies that the Grantee presently has no personal or financial
interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or
degree with the performance of this Contract.
23. DEBT TO STATE OF MICHIGAN
23.01 The Grantee covenants that it is not, and will not become, in arrears to the state of
Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan
or its subdivisions, including real property, personal property, and income taxes.
24. CONTRACT DISPUTE
24.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue a claim
against the SCAO for breach of any term of this Contract within 10 business days of discovery of the
alleged breach as provided in Section 28 of this Contract.
25. PROGRAM CERTIFICATION
25.01 Under Michigan law, approval and certification by the SCAO is required to begin or to
continue the operation of a drug court, sobriety court, hybrid drug/DWI court, family dependency
treatment court, veteran's treatment court or mental health court. Any of these programs that are not
certified by Grantee shall not perform any of the functions of that program type, including, but not limited
to, receiving grant funding under the law and shall not be covered by this Contract.
26. PROGRAM REVIEW OR CERTIFICATION SITE VISIT
26.01 The SCAO may review the Grantee onsite. As part of the review and as allowed under
DocuSign Envelope ID: B843CA72-372D-4CD3-8C2E-2847C3A5D637
law, the SCAO may interview the program's team members, observe staff meetings and status review
hearings, review case tiles, review data, and review tmancial records.
27. AMENDMENT
27.01 The parties may amend this contract only in writing signed by both parties.
27.02 The Grantee must submit a contract amendment through WebGrants and also notify the
SCAO of any changes in project directors, program judges, agency contacts, financial officers, or
authorizing officials, including changes in names, mailing addresses, e-mail addresses, and telephone
numbers.
28. DELIVERY OF NOTICE
28.01 Written notices and communications required under this Agreement shall be delivered in
one of two forms: 1) by electronic mail; or 2) by overnight delivery sent by a nationally recognized
overnight delivery service to the following:
28.02 The Grantee's contact person is:
Nathanial Gilling 6th
Circuit Court
Courthouse Tower
1200 N. Telegraph Rd.
Pontiac, Michigan 48341
gillingn@oakgov.com
28.03 The SCAO's contacts are:
Andrew Smith
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
SmithAa,courts.mi. Rov
Ryan Gamby
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Gambvr (&.courts.mi. aov
29. GRANTEE'S AUTHORIZING OFFICIAL
29.01 The Grantee's "Authorizing Official" is the individual who signs this Contract. The
Authorizing Official must be a person who is authorized to enter into a binding contract for the Grantee.
The Authorizing Official may not be a judge or other state employee. The Authorizing Official might
be from the Executive or Legislative Branch of the Grantee — for example, the Authorizing Official
might be the County Administrator, Chair of the Board of Commissioners, Court Administrator, City
DocuSign Envelope ID. B843CA72-372D-4CD3-8C2E-2847C3A5D637
Manager, Legal Counsel, Finance Director, or Mayor.
29.02 Only one person may sign this Contract as the Grantee's Authorizing Otticial. The
Grantee might have more than one individual who is authorized to enter into binding contracts for the
Grantee that is receiving funds, or the Grantee's local rules might provide that multiple people must sign
contracts. hi either case, the Authorizing Official's signature on this Contract represents the mutual
agreement and acceptance of this Contract by all persons who are authorized to enter into binding
contracts for the Grantee.
DocuSign Envelope ID: B843CA72-372D-4CD3-8C2E-2847C3A5D637
�:fCli►/_rIl'I1:iDf.Y�7�7s�:71Y�Df.
Michigan Drug Court Grant Program
CONTRACT NUMBER: 25397
30. SIGNATURE OF PARTIES
30.01 This Contract is not effective unless signed by both Parties.
30.02 The signatures on this contract are electronic through the DocuSign system.
30.03 The DocuSign system requires an agent of the Grantee to send this Contract to the
Grantee's Authorizing Official for the Authorizing Official's review and signature. Selecting the
dropdown below confirms that the Contract can be sent to the Grantee's Authorizing Official for
signature.
30.04 The DocuSign system requires an agent of the SCAO to send this Contract to an
individual who is authorized to sign for the SCAO for the individual's signature. Selecting the
dropdown below confirms that the Contract can be sent to an individual who is authorized to sign for
the SCAO for the individual's signature.
6th Circuit Court
Juvenile Drug Court
Grantee's Authorizing Official's Signature
Grantee's Authorizing Official's Name
Grantee's Authorizing Official's Title
State Court Administrative Office
Authorizing Official's Signature
Authorizing Official's Name
Authorizing Official's Title
Date Signed by Grantee's Authorizing Official Date Signed by Authorizing Official
DocuSign Envelope ID: B843CA72-372D-4CD3-8C2E-2847C3A5D637
ATTACHMENT
FY 2022 REPORTING REQUIREMENTS
October 1, 2021, through September 30, 2022
DCCMIS DATA EXCEPTION REPORT
DUE DATE NOTE
February 15, 2022* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of October 1, 2021, through
December 31, 2021.
May 15, 2022* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of January 1, 2022, through
March 31, 2022.
August 15, 2022* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of April 1, 2022, through June 30, 2022.
November 15, 2022* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of July 1, 2022, through
September 30, 2022.
DCCMIS USER AUDIT
DUE DATE NOTE
January 31, 2022* Courts will be confirming user access to DCCMIS.
WEBGRANTS USER AUDIT REPORT
DUE DATE NOTE
January 31, 2022 Courts will be confirming user access to WebGrants.
CLAIMS
DUE DATE NOTE
January 10, 2022 Courts will be reporting on expenditures from October 1, 2021,
through December 31, 2021.
April 10, 2022 Courts will be reporting on expenditures from January 1, 2022,
through March 31, 2022.
July 10, 2022 Courts will be reporting expenditures from April 1, 2022, through
June 30, 2022.
October 10, 2022 Courts will be reporting expenditures from July 1, 2022, through
September 30, 2022.
PROGRESS
I DUE DATE NOTE
October 30, 2022* Courts will be reporting on progress made during the grant period -
Year -End Report October 1, 2021, through September 30, 2022.
*Planning Grants - If your court is receiving a FY 2022 planning grant, you are only required to
complete this report if the program becomes operational during this fiscal year.
Thomas P. Boyd
State Court Administrator
Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone517-373-0128
September 28, 2021
Honorable Shalina D. Kumar, Chief Judge
6th Circuit Court
Courthouse Tower
1200 N. Telegraph Rd.
Pontiac, MI 48341
Re: Michigan Drug Court Grant Program Award Notification
6th Circuit Court — Juvenile Drug Court
SCAO UI: U10120
Dear Chief Judge Kumar:
I am pleased to inform you that your court has been awarded a grant in the amount
of $40,000 from the Michigan Drug Court Grant Program administered by the State Court
Administrative Office. This award is for the grant period October 1, 2021, through
September 30, 2022.
Your court's fiscal year 2022 contract will be e-mailed from DocuSign to your project
director, Nathanial Gilling. Signed contracts must be returned by December 17, 2021. The
budget, based on your court's actual award, must be updated in WebGrants by
November 5, 2021. Instructions for revising your budget are attached to the message your
project director will receive from WebGrants.
If you have any questions about the grant or need assistance regarding best
practices, please contact Andrew Smith at 517-373-0954 or at smitha(a?courts.mi.gov. For
assistance in publicizing the success of your court, please contact John Nevin at
517-373-0129 or nevini(c),courts.mi.uov.
September 28, 2021
Page Two
Finally, you should know that the Michigan Supreme Court appreciates your
effort and passion presiding over these life-saving courts. You and your treatment court
team are to be commended for making a difference in so many lives.
Sincerely,
Thomas P. Boyd
State Court Administrator
cc: Honorable Jacob Cunningham
Andrew Smith, Problem -Solving Courts Manager
Jennifer Phillips, SCAO Region VI Administrator
Kevin Oeffner, Court Administrator
Nathanial Gilling, Drug Court Project Director
• 1 r 1t • • r \ • r ' _• •' •• _'al 11 •
• Court
Funding Opportunity:
24806-Fiscal Year 2022 Michigan Drug Court Grant Program (MDCGP) Operational and Planning Programs
Funding Opportunity Due Date:
Jun 30, 2021 11:59 PM
Program Area:
Michigan Drug Court Grant Program (MDCGP)
Status
Editing
Stage:
Final Application
Initial Submit Date:
Initially Submitted By:
Last Submit Date:
Last Submitted By:
Contact Information
r I3r:+t;,artt-3r,! h"dr.?rn"tltlar
Name:
Mr. Nathaniel Robert Gilling
S lntatir,n Fret Nmme'Addle M,mrr I asl N�,mc
Title:
Drug Treatment Court SupeNsor
FinaW:
gjllingn&kikgov.conn
Address*:
1200 North Telegraph Road
Pontiac Michigan 48340
City SLate/Prcmnce Postal CodPldp
Phone": 248-452-2154 Ed
Phone
Nt1N-?th ttitilttt;
Fax: 248858-2006
19,14441,1-44,'0
„. a^t s;. +hr, INvh:xants h:LCe* form dick here.
WebGrants Authorization Approval Form: Lpdf
s �7�';'•'!'t i:Ff i(i(5rl 31"; �Dfrt ;[�� I`:,Il
Name`:
Organization Type*:
Tax Id:
Organization Website:
Address':
6th Circuit Court - Oakland County (C)6)
Stale Court Administratise Office
6th Circuit Court, Courthouse Tower
1200 N. Telegraph Rd.
1of5
Pontiac Michigan 48341
city Gtale/Pro Anm, Festal CodeQr;
Phone*: (248) 858-0950 :_4
Fax: (248) 858-1999
;�rn-+nr„-mMrn
FY 22 Abbreviated Application
Program Information
Select your court':
C06 Oakland
County':
Oakland
Please pick your program type':
Jmenile Drug Court
Federal Tax ID *:
36-6004876
Isthis a regional program?':
No
Chief Judge *:
Hon. Shalina Kumar
Program Judge, 1 Name':
Hon. Jacob Cunningham
Program Judge 1 Email Address*:
cunninghanij( Wkgcvann
Program Judge 2 Name:
Program Judge 2 Email Address:
Program Judge 3 Name:
Program Judge 3 Finail Address:
Program Judge 4 Name:
Program Judge 4 Email Address:
Court Administrator':
Mr. Kevin Oeffner
Financial Officer":
Mr. Kyle Jan
Project Director*:
Mr. Nathanial Gilling
Project Director E-mail Address':
giilingn@cakgov.com
Project Director Phone Number':
248-052-2154 Ext
DCCMIS Administrator Name*:
Ms. Candace Serene
i3CCMtS Administrator E-mail Address:
serena:(akxrkgovcom
DCCMIS Administrator Phone Number':
24BA52-9590 Ea
Authorizing Official (individual who will
Mr. David Woodward
sign the grant contract) Name':
Authorizing Official E-mail Address:
v4kalwardda�oakgov.com
Authorizing Official Phone Number':
248-858-1572 EA,
Authorizing Official Title ':
Chairman of Oakland County Board of Commissioners
SIGMA Vendor ID W:
Cv0048080
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R^mew piovions pa;m-icnts imrn the aaty tnr tltis num:mr. If you are n:;,,,ng dificully p!nnse :.r,nr.;: I
col ctsena coa�bxni nt5.rr, i.gnv
Program Operations
2 of 5
Is the program applying for planning or Operational Application
operational funds? *:
How many years hasthe program been 20
operational? :
What lathe program's capacity?
What is the current number of active 3
participants? :
Doesthe program accept transfers?: Yes
Please identify any major personnel,
capacity, or program changes that differ
from fiscal year 2021. :
There have been a few personnel changes in the Juvenile Drug Court that differ from the application submitted for fiscal year 2021. First, our
previous Drug Treatment Court Coordinator, Mrs. Jacqueline Howes -Evanson, retired as of April 30, 2021 and was replaced by Mr, Nathaniel
Gilling. Secondly, due to low census we have cut one casework position associated with the Juvenile Drug Court as wall as temporarily ceased the
fulfillment of any internships, It is our hope that as the census rises, that we will be able to apply to have this position funded again as well as utilize
the help of interns. Next, the Honorable Mary Ellen Brennan, whom has served Oakland County's Juvenile Drug Court for over ten years, is
currently in the process of transitioning duties over to the Honorable Jacob Cunningham. It is expected that Judge Cunningham will take over this
responsibility by the summer of 2021. Finally, our treatment team has been able to secure the assistance of the Oakland County Prosecutor's
Office by adding Assistant Prosecuting Attorney, Ms. Jaclyn Sivers, to the group as of May 18, 2021,
There are no changes to note in terms of program capacity. The Juvenile Drug Court does not currently limit the number of participants in the
program.
In terms of program changes, the Juvenile Drug Court continues to adapt based on the needs presented through our current global health crisis.
We continue to align with local, state, and national guidelines to prioritize the health and safety of our team members, participants, and their
families. Our client reporting, staffing, case conferences, and court sessions continue to take place virtually at this time in accordance with SCAO
recommendations. In saying this, the program is proud to note that we have been able to hold all sessions as scheduled without delay, creatively
administer proper sanctions and incentives, conduct graduation ceremonies to recognize the achievements of our participants, as well as
participate in educational conferences, workshops, and trainings, all in an effort to provide consistent and appropriate services to our clients in
need.
Are you requesting more grant fundsthan No
the program was awarded last year?:
Please explain why more funds are
requested based on the operations of your
program. For example, drug test cost
increases, program expansion, etc. :
Will the program receive funding or, has Yes
the program applied for funding from
another source (non 5CAO-local, state or
federal) for the upcoming fiscal year? *:
Budget
Personnel
Name Position
Youth and Family Caseworker II
Youth and Family Casework Supervisor,
and Vacant Business Analyst, and College Intern
Other Grant Or Local Cash Local In-Mnd
Computation Request Funding5ource Contribution Contribution Total
See Below $25,000.00 $50,060.00 $0.00 $000 $75,060.00
See Below $0.00
$25,000.00
Personnel
$88,530.00
$0.00
$0,00
$88,530.00
$138,590.00
$0.00
$0.00
$163,590.00
f:C�s.rcb^ (ho poro,n nel i )Sb (i.e. •.vuges) _I sSouated with the ;:roposed prni ,o,
3of5
— FTE $75,060 — Youth and Family Caseworker II (Juvenile Probation Officer): The hourly rate for this positions
is approximately $35.38/hour of which 100% of her time is spent working on the grant and the Juvenile Drug Court program (position costs 34%
fu„did Ly l6� y,— I a„d 36% tu„ d�,r;.y Oa,� F,.,,J). A. ya,; Uf ;,ter 6ui' wnuuub rile uany dcuvuieb of luvenne
supervision as well as other responsibilities as outlined in the position description. This position is equivalent to Merit System Youth and Family
Caseworker II. Human Resources Committee advisors recommended this pay level to the Oakland County Board of Commissioners. (Total Salary
Request: $25,000),
We also use a Youth and Family Casework Supervisor (Drug Treatment Court Coordinator) and Business Analyst Who are approximately 50%
funded by the Child Care Fund.
While the position is not currently filled, we do maintain the ability to utilize one to two college Intern position to assist our Youth and Family
Caseworker II which is 100%funded by the Child Care Fund with a salary of $16,980.
Fringe Benefits
Types of Fringe Benefits to be Claimed
FICA Retirement, Disability Unemployment, Croup Life/Accident, Workers
Comp, Ned., Dental, Vs.
Fringe Benefits
Other Gant Or Funding
Request Source
$15,000 00
$15,000.00
$65,870,00
$65,870.00
local Cash In4Qnd
Contributions Contributions Total
$0.00 $0.00 $80,870.00
$0.00 $0,00 $80,870.00
'lr-;anbr n, 8etad e.id! IF benefii annount If Iran are reot,esting funds in the ^fYber" category, nxaude a deluded Ce5CIit lion of R:IS e ryIr>nsx.
Youth and Family Caseworker II (Juvenile Probation Officer): Fringe benefits are paid according to the Oakland County Merit System. The amount is projected
based upon a formula and the employees actual expenditures. (Total Fringe Benefit Request. $15,000)
FICA Retirement, Disability, Unemployment, Group Life/Accident, and Workers Compensation are estimated as a percentage (35.66%total).
Madical, Dental, and Msion are direct contract charges.
Contractual
Service to he Provided Contractors) Computation
Drug Testing J/WS and $6/screen; $25/lab
House Arrest
Individual, group, and
Oakland Group sessions are either $18/dayor
family therapy provided to
Family $27/day, assessment Psychotherapy
drug court participants
SeMces $100/hour; $15 drug screens
Electronic lvbnitoring
House Arrest $30 Enrollment Fee;$6.50/dayGPS;
$6.95/day SCRAM
Contractual
Other Gant Local In -
or Funding local Cash Wrid
Ractuest Sources Contribution Contribution Total SubrecipierrUConfractor
$0.00 $15,000.00 $0,00 $0.00 $15,000,00 Contractor
$0.00 $20,000.00 $0.00 $0 00 $20,000.00 Contractor
$0.00 $15,000.00 $0.00 $0.00 $15,000.00 Contractor
$0.00 $50,000.00 $0.00 $0.00
I'v—xIll,c Me rontmrt,!A costs eeseciatr-d with thr proposed projr=act
4of5
The contractual funds are used to pay for drug testing services, electronic tethering, as well as group, individual, and family therapy sessions for
participants in the program.
Supplies
Type of Other Grant or Funding Local Cash Local In-IGrn1
Supply Computation Request Sources Contribution Contribution Total
Personal 56/mile forjuvenile caseworkers mileage in mating their clients
Mleage
office For purchasing supplies in connection with graduation ceremonies,
Supplies meetings, brochures, etc.
Incentives For purchasing incentives for program participants
Supplies
'ins r.r'Nr itho popnsed pc>;cd
$0.00
$10,000.00
$0.00
$0.00 $10.000.00
$0.00
$2,000.00
$0.00
$0.00 $2,000.00
$0.00
$4,000.00
$000
$0.00 $4,00000
$0.00
$16,000.00
$0.00
$0.00
The supplies funds are used to pay for various operating expenses of the Juvenile Drug Court, such as personal mileage, office supplies, and
program Incentives for the youth and their parents.
Travel and Training
Type of Travel or Training Computation Requast Other Grant or Funding Sources Local Cash Contribution Local In -And Contribution Total
No Data for Table
Travel and Training
t'enr:ribe the yawl Ualn;nq crate assooaled `n'i[h the molhosed project
Total Budget
Budget Category Request Other (rant or Rntding Sources local Cash Contributions
Total $40,000.00 $270,460.00 $0.00
In4(ind Contributions Total Cost
$000 $310,460.00
5 of 5
Program
1
r
Allowable/Disallowable Expense List
Conditions on Expenses
Assurances
Reporting Requirements
Fiscal Year 2022
Funding Provided by
State Court Administrative Office
Drug Treatment Court includes adult and juvenile drug courts, DWI court programs, hybrid drug/DWI court
programs, family dependency courts, and regional drug and DWI courts.
FY 2022 SCAO Grant Program Allowable Expenses Page 1
• Hourly wages
• Fringe benefits
1
ALLOWABLE EXPENSES
Personnel and Fringe
Contractual
• Validated criminogenic risk and needs assessments for problem -solving court participants
Substance use disorder treatment services
• Peer support services
• Cognitive behavioral services and programs
• Behavioral health/mental health treatment services, including trauma treatment
Defense attorney fees for the purposes of participating in program meetings, staffing meetings,
and review hearings only (no individual legal services; not to exceed $100/hour; maximum of
$600 per calendar month)
• Consultant not to exceed $81.25 per hour or $650 per day
Drug and alcohol testing services, including EtG, EtS, and/or synthetic drugs
Drug testing confirmations only if the confirmed test is negative
Electronic monitoring devices (such as GPS/SCRAM/Tethers/Soberlink)
• Police overtime for purposes of home or employment checks only (must be overtime, cannot pay
regular shift time)
• Transitional housing (also known as Three -Quarter Housing): not to exceed 60 days per
participant, per FY contract
• GED tests (cost of tests only)
• Fees for obtaining Michigan ID (not to exceed $12 per participant)
• Fees for obtaining birth certificate in order to get state ID or social security card, and to complete
benefit forms and other legal documents (not to exceed $36 per participant)
• Medication Assisted Treatment (Contractual)
• FDA -approved medications that assist in the treatment of Opioid and Alcohol Use Disorders.
• Physician assessments for Medication Assisted Treatment
• Physician consultations to the team (not to exceed $81.25 per hour or $650 per day,)
• Follow up doctors' appointments and health services associated with MAT including:
• TB tests
• Blood work
• Chest X-rays
• Ignition Interlock (installation fee and daily rate only, not to exceed 6 months per active program
participant) — Michigan Department of State (SOS) approved vendor.
Supplies
See graduation refreshments and supplies, under Conditions on Expenses,
for more information
FY 2022 SCAO Grant Program Allowable Expenses Page 2
Bmin offino supplies (such as Pap�r, pens, folders, ...,10 idars r binders) —,fo'ee'c "r`
equipment and cleaning/disinfecting/safety precaution products including gloves, masks, and
thermometers not to exceed $500; this does NOT include cell phones and related expenses or
equipment such as computers and printers
• Zoom licensing for problem -solving court staff to conduct probation appointments and
other program related business; this funding is limited to one license per program, not to
exceed $20 per month (the expense must be prorated for fiscal year 2022)
• Drug testing supplies
• Refreshments, and supplies such as cups, plates, napkins, and plastic cutlery, for pre -approved
graduation ceremonies (not to exceed $75 per graduation ceremony)
• Graduation award (not to exceed $25 per participant)
Incentives (not to exceed $25 per participant, per incentive)
• JUVENILE PROGRAM ONLY -incentives for parents (not to exceed $25 per incentive)
• Participant supplies (day planners, folders, etc.)
Program brochures and participant handbooks
Travel
See travel expenses, under Conditions of Expenses, for more information
Michigan Association of Treatment Court Professionals Conference (MATCP): registration fees
only, for up to four members per team
• Training for team member(s) to be able to administer a criminogenic risk and needs assessment
tool, up to $450 per training -MUST RECEIVE PRIOR APPROVAL FROM SCAO
Transportation expenses for participants, including bus passes, bus tokens, or gas cards not to
exceed $10
• Mileage for home checks and/or transporting participants to/from program related activities
• Mileage reimbursement for SCAO trainings limited to treatment providers and defense attorneys
• PLANNING PROGRAM ONLY -Mileage, lodging, and meal costs associated with required
attendance at SCAO Fundamentals of Problem -Solving Courts Training (required for all new
planning grant recipients) (reimbursed at state rate)
• REGIONAL PROGRAM ONLY -Mileage for regional program coordinator, case managers, and
other team members to travel to other regional court locations
• PLANNING PROGRAM ONLY -Travel costs associated with viewing an in -state operational
DTC/DWI (must use state rates)
DISALLOWABLE EXPENSES
Note: If an item is NOT listed as an allowable expense, SCAO considers it disallowed.
• Software, maintenance fees, case management systems or databases
• Fees or expenses for evaluation services
• Lobbying or advocacy for particular legislative or administrative forum
• Office equipment and accessories (such as computers, copiers, cell phones, telephones, office
furniture, printers, faxes, toner, etc.)
• Other costs not directly related to operations of a drug court/hybrid court/DWI court
• Memberships and/or agency dues
• Fines and Penalties (e.g., court fees, driver's license fees, etc.)
• Honorariums
FY 2022 SCAO Grant Program Allowable Expenses Page 3
In -state and out-of-state training, including national conferences (other than the pre -approved
MATCP conference, and training required for planning programs)
Lodging, mileage and parking costs for MATCP conference
• Meals and refreshments (except for certain approved ceremonies such as graduation)
• Attorney/legal fees for indigent defense or prosecution
• Construction or renovation
• Overtime pay rate, excluding law enforcement
• Fringe benefits, including paid time off, for contractual services
• Fees for missed sessions/services/appointments ("no-show" fees)
• Late fees for failure to pay on time
CONDITIONS ON EXPENSES
All MDCGP projects are based on the cost reimbursement concept; i.e., state, local, or private funds
shall be expended before reimbursement is provided. Your court will be reimbursed quarterly after
invoices for grant expenses have been submitted to and approved by SCAO.
Costs must be allowable as stated above, and they must be reasonable and necessary. All grant costs
and billings will be reviewed by the State Court Administrative Office (SCAO) to ensure that they
reflect costs generally recognized as ordinary and necessary for the operation of the problem -solving
court and reflect market prices for comparable goods or services.
Additionally, the grant expenditures must be for goods and services that are or will be utilized for
the grant period or fiscal year (October 1 to September 30). Billing for goods and services (i.e.,
bus tokens, library materials, drug testing supplies on September 24) that could not reasonably be
used up prior to September 30 will be denied for reimbursement. The above list of disallowable
expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If required by the
court funding unit, costs must be sustained by competitive bids.
Individual consultant fees are limited to $650 (excluding travel, lodging and meal costs) per day,
which includes legal, medical, psychological and accountant consultants. If the rate will exceed
$650 for an eight -hour day, written approval is required from SCAO. Compensation for individual
consultant services is to be responsible and consistent with that paid for similar services in the
market place.
GRADUATION REFRESHMENTS AND SUPPLIES
Programs that have annual or biannual graduations for multiple participants may request deviation
from the allowable list through the grant manager. The request must be made through a
WebGrants contract amendment and approved, prior to purchase, and must specify the number of
graduates, the date of the ceremony, and the supplies being purchased.
FY 2022 SCAO Grant Program Allowable Expenses Page 4
T!IJN7L E? ENS S
Travel expenses may not exceed the state rate, or your program's county rate, whichever is the
lesser expense. State mileage rate includes: premium rate for roundtrip less than 100 miles and
standard rate for rounduip more than 100 miles.
Grant funds may only be used to reimburse expenses incurred by the program. Grant funds will
not cover expenses for future services, such as annual bus passes.
Regional programs are distinguished from other programs by the number of geographically distinct
jurisdictions participating in a single joint program. Below are examples of regional program
designs:
• Two or more circuit courts participating in a single regional court.
• Two or more district courts from different counties participating in a single regional
court.
• One or more district courts and one or more circuit courts, from different counties,
participating in a single regional court.
NONSUPPLANTING
SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must
assure that funds will not be used to replace or supplant state, local or tribal funds, but will be used
to increase the amount of such funds that would, in the absence of grant funds, be made available
for criminal justice activities.
This means that if your court plans to:
(a) Hire new positions (including filling existing vacancies that are no longer funded in your
agency's budget): It must hire these additional positions on or after the official grant award
start date, above its current budgeted (funded) level of positions.
(b) Rehire personnel who have already been laid off (at time of the application) as a result of
state, local, or tribal budget cuts: It must rehire the personnel on or after the official grant
award start date and maintain documentation showing the dates(s) that the positions were
laid off and rehired.
(c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on
a future date as a result of state, local, or tribal budget cuts: It must continue to fund the
personnel with its own funds from the grant award start date until the date of the scheduled
layoff (e.g., if the layoff is scheduled for October 1, then funds may not be used to fund the
personnel until October 1, the date of the scheduled layoff), and maintain documentation
showing the date(s) and reason(s) for the layoff. [Please note that as long as your agency
can document the date that the layoff would occur if the grant funds were not available, it
may transfer the personnel to the grant funding on or immediately after the date of the
layoff without formally completing the administrative steps associated with a layoff for
personnel.]
Documentation that may be used to prove that the scheduled layoffs are occurring for local
economic reasons that are unrelated to the availability of grant funds may include (but are not
limited to) council or departmental meetings, memoranda, notices, or orders discussing the layoff,
notices provided to the individual personnel regarding the date(s) of the layoff, and/or budget
documents ordering departmental and/or jurisdiction -wide budget cuts. These records must be
FY 2022 SCAO Grant Program Allowable Expenses Page 5
t'
lllaulLa;,,�d w u y� ��u..
grant compliance.
ASSURANCES
1. Applicants must provide assurance that there has been, and will continue to be, appropriate consultation
with all affected agencies in planning and implementation of the drug treatment court program.
Applicants are required to have a current Memorandum of Understanding that includes the parties as
stated in MCL 600.1062(1) and (2).
2. Applicants must provide assurance that all treatment programs and providers used in the drug treatment
court program are licensed and/or accredited by the appropriate state government or professional
agencies.
3. Applicants must provide assurance of the intention of the jurisdiction to continue the program after
funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted.
4. Applicants must provide assurance that all recipients of funding under this grant program are required
to comply with nondiscrimination requirements contained in various federal and state laws. Each
applicant court should have a copy of their Equal Employment Opportunity plan on file and available
for review by SCAO upon request.
5. Applicants must assure that they and any sub -grantees will not use funds from MDCGP for lobbying
and that they will disclose any lobbying activities related to MDCGP.
6. Recipients of funding under this grant agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their court.
The grantee's accounting system must maintain a separate fund or account to support expenditures.
Recipients of funding agree to maintain accounting records, following generally accepted accounting
principles for the expenditure of funds for purposes identified in the budget and any budget
amendments.
7. Only program activities and expenses in the approved grant budget and incurred during the fiscal year
are eligible for reimbursement.
8. State funds may not be used to replace (supplant) funds that have been appropriated for the same
purpose.
9. Recipients of funding will assure that the Michigan Supreme Court, SCAO, the local government audit
division of the Michigan Department of Treasury, the State Auditor General, or any of their duly swom
authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or
transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this
grant. Such records shall be maintained for a period of five years after completion of the grant project
or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall provide
quarterly reports on the funds expended by the drug treatment court in the form required by SCAO.
10. Applicants agree to collect and provide program and participant data in the form and manner required
by SCAO, and to participate in follow-up and evaluation activities.
11. Applicants receiving awards from SCAO agree to utilize the Drug Court Case Management
Information System (DCCMIS) to manage drug treatment court cases and report all data to SCAO
under MCL 600.1078.
12. Applicants who receive funding from MDCGP must plan, design, and operate their programs according
to one of the following models: Drug Treatment Courts: The Ten Key Components, The Ten Guiding
Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, Family Treatment Court Best
Practice Standards, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases
Using the Drug Court Model. Additionally, applicants agree to follow all applicable state laws, court
rules, and administrative orders pertaining to the operation of drug courts and adjudication of related
FY 2022 SCAO Grant Program Allowable Expenses Page 6
rapracticesper' t P-rag, Caurt-dtm3 o-st
Practices, and Promising Practices.
13, Applicants agree to participate in SCAO required training including the Bureau of Justice Assistance's
Drug Court Planning Initiatives (DCPI). Courts that apply to DCPI training, but are not selected, must
agree to participate in Problem -Solving Court Fundamental training.
14. All recipients of funding under this grant program will ensure that violent offenders, as defined in MCL
600.1060(g), will be excluded from the drug court programs.
15. Applicants agree that if a federal 501(c)3 exists or is developed for drug treatment court purposes, or if
the MHC court develops a partnership with an existing 501(c)3, that no employee of the court will be
directly involved in the operations of the 501(c)3.
16. SCAO may suspend funding in whole or in part or terminate funding for the following reasons:
a. Failure to meet SCAO certification requirements.
b. Failure to comply with the requirements of the grant program, which includes the submission
of the required reports submitted within the time frames listed in the Reporting Requirements
section of this document.
c. Failure to make satisfactory progress toward the goals or strategies set forth in this application.
d. Failure to adhere to the requirements of the grant contract.
e. Proposing or implementing substantial plan changes to the extent that the application would
not have been selected for funding.
f. Filing a false statement in this application or other report or document
g. Other good cause shown.
17. The project director identified in the grant application is responsible for directing the implementation of
the drug treatment court grant project. The financial officer is the individual who is fiscally responsible
for this project, and is responsible for accountability for the grant funds. The authorizing official is the
individual authorized by the court to enter into this agreement. SCAO prohibits the same individual
from assignment in more than one capacity.
FY 2022 SCAO Grant Program Allowable Expenses Page 7
Financial Claim Reports are due quarterly on the following dates:
• January 10
• April 10
• July 10
• October 10
Data Exception Reports in DCCMIS must be corrected quarterly by the following dates (For planning
grants -only required if the program has active participants):
• November 15
• February 15
• May 15
August 15
Progress Report is due on the following date:
• October 30 (Not required for planning grants)
DCCMIS User Audit Report is due on the following date (For planning grants -only required if the
program has active participants):
• January 31
WebGrants User Audit report is due:
• January 31
FY 2022 SCAO Grant Program Allowable Expenses Page 8