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Home My WebLink AboutResolutions - 2022.01.20 - 3519540AKLANDF COUNTY MICHIGAN BOARD OF COMMISSIONERS January 20, 2022 MISCELLANEOUS RESOLUTION #22-002 Sponsored By: Kristen Nelson, Christine Long IN RE: Board of Commissioners - Road Improvement Fiscal Year 2022 Appropriation with the Charter Township of West Bloomfield for Tri-Party Road Improvement Program — Project No. 55041 Chairperson and Members of the Board: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOQ) and WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous Resolution #21378 which appropriated $2,000,000 for the FY 2022 Tri-Party Road Improvement Program allocation for projects managed by the RCOC; and WHEREAS the Charter Township of West Bloomfield, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program and the local cost participation agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of West Bloomfield and authorizes the transfer of Tri-Party Road Improvement Program funds in the amount of $92,266 from Non -Departmental Transfers appropriation (9090101). BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the Charter Township of West Bloomfield. BE IT FURTHER RESOLVED that the FY 2022 budget shall be amended as described in the attached Schedule A — Budget Amendment. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Kristen Nelson, Christine Long. David Woodward, Commissioner Date: January 20, 2022 Date: January 26, 2022 Hilarie Chambers, Deputy County Executive II nv��jr Date: February 02, 2022 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2022-01-12 Economic Development & Infrastructure - Recommend to Board 2022-01-20 Full Board VOTE TRACKING Motioned by Commissioner Michael Gingell seconded by Commissioner Penny Luebs to adopt the attached Road Improvement: Fiscal Year 2022 Appropriation with the Charter Township of West Bloomfield for Tri- Party Road Improvement Program — Project No. 55041 . Yes: David Woodward, Michael Gingell, Karen Joliat, Kristen Nelson, Eileen Kowall, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (19) No: None (0) Abstain: None (0) Absent: (0) The Motion Passed. ATTACHMENTS 1. Schedule A - Budget Amendment - Project No. 55041 2. Tri Party-Twp West Bloom Project 55041 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 20, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, January 20, 2022. Lisa Brown, Oakland County Clerk / Register of Deeds Quality Life through Good Roads "We Care" .E Inter -Departmental Memorandum Programming Division DATE: December 1, 2021 To: Samuel Fitzer, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor lcoc 14ppr6veGl 12/09/2021 Quarles / Fowkes SUBJECT: PROJECT NO. 55041, PONTIAC TRAIL HAGGERTY ROAD TO GREEN LAKE ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF WEST BLOOMFIELD Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of West Bloomfield for the resurfacing of Pontiac Trail from Haggerty Road to Green Lake Road. Construction on this project is expected to begin in Spring 2022. The estimated total cost is $2,616,627 and will be partially funded with Surface Transportation Program funds in the amount of $2,063,029. The remaining local match of $553,598 will be shared equally between the Charter Township of West Bloomfield and the Board. Our total estimated share is $369,066 and is in the FY22 budget. The project is in the districts of County Commissioners Kristen Nelson and Christine Long. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. TGN/jk Attachments oly�env=�s�ee br s,m�er.�a�, ome��.��-rnre�m�. Samuel Fitzer ePa..... qs-vs " Department Reviee wm' /' /aI .opparovavl J Gary Gigilally a�gneb by Gary Piofmwia e-GaryPlolmma.o=R o Piotrowicz " 921 Bp5tl05� pa eZoo 40eJ�r]oLW MDO Review /Concur COST PARTICIPATION AGREEMENT CONSTRUCTION Pontiac Trail Haggerty Road to Green Lake Road Charter Township of West Bloomfield Board Project No. 55041 This Agreement, made and entered into this 9th day of December , 2021, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of West Bloomfield, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY, in cooperation with the Michigan Department of Transportation, hereinafter referred to as MDOT, have programmed the milling and HMA overlay work on Pontiac Trail from Haggerty Road to Green Lake Road, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $2,616,627; and WHEREAS, the BOARD will enter into a contract with MDOT for partial funding of the PROJECT with federal program dollars under the Surface Transportation Program in the amount of $2,063,029; and WHEREAS, the BOARD, as the requesting party therein, will be the party financially responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter referred to as the LOCAL SHARE; and WHEREAS, the COMMUNITY'S share of said LOCAL SHARE involves certain designated and approved Tri-Party Program funding in the amount of $276,799, which shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, all the parties hereto have reached a mutual understanding regarding the cost sharing for the LOCAL SHARE and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD and MDOT to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2, The PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total LOCAL SHARE is $553,598 and shall be invoiced simultaneously and proportionately as follows: a. The BOARD shall contribute $276,799 or one-half of the LOCAL SHARE. b. The COMMUNITY shall contribute $276,799 or one-half of the LOCAL SHARE and has elected to use the Tri-Party Program to fund this share. c. Any LOCAL SHARE costs above $553,598 will be funded by the BOARD. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $92,266 (being 100% of the COMMUNITY'S Tri-Party contribution). Pontiac Trail - 2 - Charter Township of West Bloomfield Project No. 55041 10/612021 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $92,266 (being 100% of the COUNTY'S Tri- Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 7. The total actual LOCAL SHARE will be determined from the records of the BOARD upon completion of State financial audits of the PROJECT and a final determination of the total federal funds used on the PROJECT. Final adjustments in the financial obligations of the parties hereto will be made upon completion of the required audits. 8. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Pontiac Trail - 3 - Charter Township of West Bloomfield Project No. 55041 101612021 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate Dennis G. Kolar By Dec 9 2021 1:25 PM Its Managing Director Charter Township of West Bloomfield �& J I n �X.t By _k_ Its Se, F.J9 P V'J SC'{" - Pontiac Trail - 4 - Charter Township of West Bloomfield Project No, 55041 10/6/2021 EXHIBIT A TRI-PARTY PROGRAM Pontiac Trail Haggerty Road to Green Lake Road Charter Township of West Bloomfield Board Project No. 55041 Milling and HMA overlay on Pontiac Trail from Haggerty Road to Green Lake Road ESTIMATED PROJECT COST Contractor Payments Less Federal Funds Total Estimated Local Share I IFY2021 Tri-Party Program (Contribution ITOTAL SHARES $2,616,627 $2,063,029 $553,598 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD $92,266 $92,266 $92,267 $0 $0 $276,799 $92,266 $92,266 $369,066 Pontiac Trail - 5 - Charter l"ownship of West Bloomfield Project No. 65041 10/6/2021 TOTAL $276,799 $276,799 $553,598 t No. 55041 mm _ Projec OaMand County, Mica Sari gloomFreld for Td-PaM1Y RoadimProvemem Pro9 1 Wos Charter 7ownsniP°t Account TiNs Fr alYear 2022 APPr°pdatwn wrm d+e Sch¢du� Rud9 T Wot�t Pro ect# Ac.. 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