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Home My WebLink AboutResolutions - 2022.01.20 - 3519640AKLANDF COUNTY MICHIGAN BOARD OF COMMISSIONERS January 20, 2022 MISCELLANEOUS RESOLUTION #22-003 Sponsored By: Christine Long, Philip Weipert, Gwen Markham IN RE: Board of Commissioners - Road Improvement Fiscal Year 2022 Appropriation with the City of Wixom for Tri-Party Road Improvement Program — Project No. 56561 Chairperson and Members of the Board: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous Resolution #21378 which appropriated $2,000,000 for the FY 2022 Tri-Party Road Improvement Program allocation for projects managed by the RCOC; and WHEREAS the City of Wixom, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program and the local cost participation agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Wixom and authorizes the transfer of Tri-Party Road Improvement Program funds in the amount of $150,000 from Non -Departmental Transfers appropriation (9090101). BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the City of Wixom. BE IT FURTHER RESOLVED that the FY 2022 budget shall be amended as described in the attached Schedule A — Budget Amendment. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Christine Long, Philip Weipert, Gwen Markham. David Woodward, Commissioner Date: January 20, 2022 Date: January 26, 2022 Hi�arie Chambers, Deputy County Executive II Date: February 02, 2022 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2022-01-12 Economic Development & Infrastructure - Recommend to Board 2022-01-20 Full Board VOTE TRACKING Motioned by Commissioner Michael Gingell seconded by Commissioner Penny Luebs to adopt the attached Road Improvement: Fiscal Year 2022 Appropriation with the City of Wixom for Tri-Party Road Improvement Program —Project No. 56561 . Yes: David Woodward, Michael Gingell, Karen Joliat, Kristen Nelson, Eileen Kowall, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (19) No: None (0) Abstain: None (0) Absent: (0) The Motion Passed. ATTACHMENTS 1. Schedule A - Budget Amendment - Project No. 56561 2. Tri Party -City of Wixom Project 56561 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 20, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, January 20, 2022. Lisa Brown, Oakland County Clerk/Register of Deeds DATE: To: FROM: Quality Life through Good Roads "We Care" :;1srt�,'�s,�p'er■'JssiKa]Y'r;�ir'! Inter —Departmental Memorandum Programming Division October 27, 2021 Samuel Fitzer, P.E., Director of Engineering Thomas G. Noechel, Programming Supervisor / 7N ID RCaC -4pprove 11/18/2021 Quarles / Fowkes SUBJECT: PROJECT NO. 56561, PONTIAC TRAIL WEST CITY LIMITS OF WIXOM TO BECK ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CITY OF WIXOM Attached for your review and submission to the Board for their approval is the local cost participation agreement with the City of Wixom for the resurfacing of Pontiac Trail from West City Limits of Wixom to Beck Road. Construction on this project is expected to begin in the spring of 2022. The estimated total cost is $1,375,000. The City of Wixom has elected to use the Tri-Party Program to fund their share of $450,000 along with a $925,000 contribution from the Board. Our share is estimated to be $1,075,000 and is in the FY22 budget. The project is in the districts of County Commissioners Christine A. Long, Phil Weipert, and Gwen Markham. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. TGN/II Attachments LSamuel;,°=,, rso;°9E9uo,„ Fitzer J Department Review I Approval Gary PiotrWDDI�zOYs�y"�e�DarP.o�w�� ory ="=c,ry aioo-owio:, o=ecor, Ou aMDD, 1�� c IVIU^l�l.Onuur,s.u�vo vie'w COST PARTICIPATION AGREEMENT CONSTRUCTION Pontiac Trail West City Limits of Wixom to Beck Road City of Wixom Board Project No. 56561 This Agreement, made and entered into this 18th day of November , 2021, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the City of Wixom, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the resurfacing of Pontiac Trail from West City Limits of Wixom to Beck Road, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $1,375,000: and WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $450,000, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD th at: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include preliminary engineering, construction engineering, and total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $1,375,000 shall be invoiced simultaneously and proportionately as follows: a. Tri-Party Program funding in the amount of $450,000. b. The BOARD shall contribute $750,000 towards the PROJECT. The BOARD shall contribute the preliminary engineering and the construction engineering, estimated to be $50,000 and $125,000 respectively. c. Any PROJECT costs above the Tri-Party Program funding of $450,000 will be funded 100% by the BOARD. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $150,000 (being 100% of the COMMUNITY'S Tri-Party contribution). 5, After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $150,000 (being 100% of the COUNTY'S Tri-Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Pontiac Trail - 2 - Cily of Wixom 56561 10/13/2021 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OFOAKLAND A Public Body Corporate Doom G. Kolar B v !.%n+�.J `, Nov 182021 12:03 PSI Its Managing Director pig 0 PA¢i"r'iLKt� [�'ca Jj Its Pontiac Trail - 3 - City of Wixom 56561 1011312021 W rra TRI-PARTY PROGRAM Pontiac Trail West City Limits of Wixom to Beck Road City of Wixom Board Project No. 56561 Resurfacing of Pontiac Trail from West City Limits of Wixom to Beck Road ESTIMATED PROJECT COST Preliminary Engineering $50,000 Construction Engineering $125,000 Contractor Payments $1,200,000 Total Estimated Project Cost $1,375,000 I FYI Tri-Party Program IFY13 Tri-Party Program IFY14 Tri-Party Program IFY15 Tri-Party Program IFYI 6 Tri-Party Program IFY17 Tri-Party Program IFYI 8 Tri-Party Program IFYI 9 Tri-Party Program (Contribution TOTAL SHARES COST PARTICIPATION BREAKDOWN COM TY COUNTY 2 247 $1I $' 2 248 I $15,467I $15,4681 I $15,753I $15,753 $15,681 I $15,6801 $31,663 I $31,663 I $32,151 I $32,151 $33,985 $33,985 $3,053I $3,052I I I I $150,0001 $150,0001 Pontiac Trail - 4 - Clty of Wixom 56561 10/13/2021 BOARD I TOTAL $2,247I $6,742I $15,467I $46,402I $15,753I $47,259I $15,680I $47,041 $31,663I $94,989I $32,153I $96,455I $33,985I $101,955I $3,052I $9,157I $925,000I $925,000I $1,075,000 $1,375,000 Oakland County, Michigan Board of Commissioners-FFscal Year 2022 Appropriation with the City of Wixom for Tn-Party Road Improvement Program — Project No. 56561 Schedule "A" DETAIL I ME I Fund Name 1 Diviswn Name (Fund #I Division #I Pmnrem#I Account#I Operating Funa Budget Project Unit1OD) Affiliate Reference) Unit I Project# I AcflAtyl Analyssl Account Title FY 2022 Amendment FY2023 Fv2o2A Amendment I Amendment E E General Fund General Fund Non -Department Non -Department 10100 10100 9010101 153010 740135 9090101 196030 740135 Road COmmmmon Tn-Party Road Commisnon Tn-Party Total Expenditures L115101 $ - - - $ - -