HomeMy WebLinkAboutResolutions - 2022.01.20 - 35212410AKLANDF
COUNTY MICHIGAN
BOARD OF COMMISSIONERS
January 20, 2022
MISCELLANEOUS RESOLUTION #22-001
Sponsored By: Michael Spisz
IN RE: Board of Commissioners - Resolution - County Response to Oxford School Shooting Incident -
Request for Sunset Postion Creations and Other Necessary Funding
Chairperson and Members of the Board:
WHEREAS the school shooting incident in Oxford Township on November 30, 2021, has required a
substantial response from the Oakland County government due to the trauma created for school students and
other local residents, as well as the legal complexity and amount of evidence involved in prosecuting crimes
related to the incident; and
WHEREAS $600,000 was previously appropriated by the Board of Commissioners in the Prosecuting
Attorney's Office budget via Miscellaneous Resolution #21507 for temporary emergency personnel
and security expenditures associated with the Oxford High School shooting incident; and
WHEREAS the Prosecuting Attorney's Administration has reviewed its operations and the anticipated
extraordinary workload related to the incident; and
WHEREAS it has been determined that nine (9) full-time eligible (FTE) positions will be needed for the
duration of the criminal cases, which is expected to be no less than three (3) years; and
WHEREAS these positions will be created with a sunset date of January 31, 2024, and their continuation is
contingent upon reconsideration as part of the regular annual budget proceedings in 2023; and
WHEREAS two (2) FTE Prosecutor Investigators positions are requested to assist the trial attorneys with
evidence review and analysis, follow-up witness interviews, and additional investigation related to this incident,
with one of those positions specifically to supervise and manage physical security; and
WHEREAS two (2) FTE Paralegal positions are requested to assist with receiving, organizing, and indexing
evidence, redacting evidence, producing discovery, and trial presentation; and
WHEREAS one (1) FTE Victim Advocate position is requested to provide support and assistance to victims
and witnesses, which will be reimbursed with a state grant; and
WHEREAS two (2) FTE Office Support Clerk —Senior positions are requested to support the additional
Investigators, Paralegal, and Victim Advocate, and to file pleadings, and to process correspondence and calls;
and
WHEREAS eliminating one (1) GF/GP part-time non -eligible (PINE) 1,000 hours per year vacant Assistant
Prosecutor position will help offset the cost of creating one FTE Assistant Prosecutor position; and
WHEREAS one (1) FTE Assistant Prosecutor position is requested to assist the Chiefs of the Circuit Court,
Juvenile Justice and Family Support divisions who have had to set aside other cases to work exclusively on the
Oxford prosecutions; and
WHEREAS it is also requested to create a new classification and one (1) GF/GP FTE position titled Prosecutor
Community Liaison to manage media inquiries, press releases, social media, and the organization of press
conferences; and
WHEREAS the estimated cost for the creation of the above sunset positions is $2,147,701 for FY 2022 through
FY 2024; and
WHEREAS funding totaling $500,000 is required for communications, information technology, security, and
other related costs related to the response and prosecution by the Prosecuting Attorney; and
WHEREAS funding totaling $20,000 is required to provide counseling services for Sheriffs Office personnel
who responded to the incident; and
WHEREAS funding totaling $100,000 is required to support Oxford area economic recovery, including
organizations and businesses that have provided indispensable assistance and resources following the shooting
incident. This funding will be administrated by the Oxford Response Ad Hoc Committee established by the
Oakland County Board of Commissioners. The Ad Hoc Committee will develop criteria, establish a timeline,
review and select awards for the Oxford area economic recovery; and
WHEREAS funding totaling $500,000 is required to support the mental health needs of students, families, and
educators who have directly been impacted as a result of the Oxford school shooting incident; and
WHEREAS in light of the urgency of the County's response to the shooting incident, funding for the sunset
positions and other identified funding needs is available to be advanced from the County General Fund on an
emergency basis, with anticipated reimbursement in part or in whole from the federal government; and
WHEREAS additional mental health support for students and members of the Oxford community is being
provided through non -County funding sources, with anticipated additional support through separate federal
grant funding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
creation of the following new Merit classification:
Classification Grade FLSA Status
Prosecutor Community Liaison 119 Exempt
BE IT FURTHER RESOLVED to create the following nine (9) GF/GP FIE positions to be sunset January 31,
2024:
# Pos
Classification
Two (2)
Office Support Clerk -Senior
Two (2)
Prosecutor Investigator
Two (2)
Paralegal
One (1)
Prosecutor Community Liaison
One (1)
Victim Advocate
One (1)
Assistant Prosecutor
Division/Unit
Administration/Administration
Administration/Administration
Administration/Administration
Administration/Administration
Administration/Administration
Administration/Administration
Division/Unit #
4010101
4010101
4010101
4010101
4010101
4010101
BE IT FURTHER RESOLVED to delete one (1) GF/GP PTNE 1,000 hour per year Assistant Prosecutor position
(#4010201-12285) in the Prosecuting Attorney, Litigation Division (#4010201).
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes a one-time
appropriation from the General Fund Assigned Fund Balance totaling $3,247,701 which will be appropriated
from the Assigned Fund balance for Oxford Response (GL Account #383555) for the costs of these positions
and other funding necessary to effectively respond to the shooting incident.
BE IT FURTHER RESOLVED that the vehicle fleet is expanded by two (2) vehicles for the Prosecutor
Investigator positions.
BE IT FURTHER RESOLVED that the Prosecutor's Office shall submit a quarterly report to the Public
Health and Safety and Finance Committees on the use of the $500,000 used for communications, information
technology, security, and other related costs related to the response and prosecution by the Prosecutor's Office.
BE IT FURTHER RESOLVED that the Finance Committee shall review during annual budget hearings the
continued needs for the newly created positions in the Prosecutor's office.
BE IT FURTHER RESOLVED that the Board of Commissioners establishes the Oxford Response Ad Hoc
Committee to develop criteria, establish a timeline, review and select awards for the Oxford area economic
recovery monies appropriated.
BE IT FURTHER RESOLVED that the Oxford Response Ad Hoc Committee will be appointed by the
Chairman of the Board of Commissioners.
BE IT FURTHER RESOLVED the Oxford Response Ad Hoc Committee shall make recommendations to the
Board of Commissioners which will detail the program prior to the release of the $500,000 appropriated within
this resolution. The purpose of the program is to support the mental health needs of students, families, and
educators who have directly been impacted as a result of the Oxford school shooting incident.
BE IT FURTHER RESOLVED that all applicable County departments are authorized to apply for any
available funding from the U.S. Department of Justice or other appropriate federal or state source related to this
incident and that, upon receipt of the funds as approved by the Board of Commissioners, those funds be credited
as appropriate to reimburse the costs of the County's response to the Oxford school shooting incident in place of
the advanced emergency funding authorized by this resolution.
BE IT FURTHER RESOLVED that the FY 2022 — FY 2024 budget amendment is amended as detailed in
Schedule A.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Michael Spisz.
6z--., du - Date: January 20, 2022
David Woodward, Commissioner
Date: January 26, 2022
Hilarie Chamberst Deputy County Executive II
Date: February 02, 2022
Lisa Brown, County Clerk I Register of Deeds
COMMITTEE TRACKING
2022-01-20 Full Board
VOTE TRACKING
Motioned by Commissioner Michael Spisz seconded by Commissioner Michael Gingell to adopt the attached
Resolution: - County Response to Oxford School Shooting Incident - Request for Sunset Posfion Creations and
Other Necessary Funding.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Eileen Kowatl, Philip Weipert, Gwen
Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell,
Penny Luebs, Janet Jackson, Robert Hoffman, Adam Kochenderfer (16)
No: Thomas Kuhn, Chuck Moss, Gary McGillivray (3)
Abstain: Kristen Nelson (1)
Absent: (0)
The Motion Passed.
ATTACHMENTS
1. Prosecuting Attorney Sunset Positions HR Write Up.01-20-22
2. Response to Oxford School Shooting Positions Schedule A RI - Update 1-20-22 final
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 20, 2022,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday, January 20, 2022.
Lisa Brown, Oakland County Clerk/Register of Deeds
REQUEST:
1. That the Board of Commissioners approves the creation of the following new Merit classification:
Classification Grade FLSA Status
Prosecutor Community Liaison 119 Exempt
2 To delete one (1) GF/GP PTNE 1,000 hour per year Assistant Prosecutor position (#4010201-12285) in
the Prosecuting Attorney, Litigation Division (#4010201).
2. To create the following nine (9) GF/GP FTE positions to be sunset January 31, 2025
# Pos
Classification
Division/Unit
Two (2)
Office Support Clerk -Senior
Administration/Administration
Two (2)
Prosecutor Investigator
Administration/Administration
Two (2)
Paralegal
Administration/Administration
One (1)
Prosecutor Community Liaison
Administration/Administration
One (1)
Victim Advocate
Administration/Administration
One (1)
Assistant Prosecutor
Administration/Administration
PROPOSED FUNDING:
General Fund Non -Departmental planned use of balance.
OVERVIEW:
Division/Unit #
4010101
4010101
4010101
4010101
4010101
4010101
The school shooting incident in Oxford Township on November 30, 2021, has required a substantial response
from the Oakland County government due to the trauma created for school students and other local residents, as
well as the legal complexity and amount of evidence involved in prosecuting crimes related to the incident
$600,000 was previously appropriated by the Board of Commissioners in the Prosecuting Attorney's Office budget
via Miscellaneous Resolution 21-507 for temporary emergency personnel expenditures associated with the
Oxford High School shooting incident. The Prosecuting Attorney's Administration has reviewed its operations and
the anticipated extraordinary workload related to the incident.
It has been determined that nine (9) full-time eligible (FTE) positions will be needed for the duration of the criminal
cases, which is expected to be no less than two (2) years. Two (2) Prosecutor Investigators positions are
requested to assist the trial attorneys with evidence review and analysis, follow-up witness interviews, and
additional investigation related to this incident, with one of those positions specifically to supervise and manage
physical security. Two (2) Paralegal positions are requested to assist with receiving, organizing, and indexing
evidence, redacting evidence, producing discovery, and trial presentation. Two (2) Office Support Clerk— Senior
positions are requested to support the additional Investigators, Paralegals, and Victim Advocate, and to file
pleadings, and to process correspondence and calls. Eliminating one (1) GF/GP part-time non -eligible (PTNE)
1,000 hours per year vacant Assistant Prosecutor position will help offset the cost of creating one FTE Assistant
Prosecutor position. One (1) PTNE Assistant Prosecutor position is requested to assist the Chiefs of the Circuit
Court, Juvenile Justice and Family Support divisions who have had to set aside other cases to work exclusively
on the Oxford prosecutions. One (1) additional Victim Advocate position is requested to provide support and
assistance to victims and witnesses. It is also proposed to create a new classification and one (1) GF/GP FTE
position titled Prosecutor Community Liaison to manage media inquiries, press releases, social media, and the
organization of press conferences.
Funding totaling $1,250,000 is also required for communications, information technology, and other related costs
related to the response and prosecution by the Prosecuting Attorney. $20,000 is recommended for appropriate
counseling services for Sheriffs Office personnel who responded to the incident. $100,000 is recommended for
support to the Oxford community, including organizations and businesses that have provided indispensable
assistance and resources following the shooting incident. This funding will be administered by the Community
Engagement staff within the Department of Public Communications. In light of the urgency of the County's
response to the shooting incident, funding for the sunset positions and other identified funding needs is available
to be advanced from the County General Fund on an emergency basis, with anticipated reimbursement in part or
in whole from the federal government. Mental health supports for students and members of the Oxford community
are being provided through non -County funding sources, with anticipated additional support through separate
federal grant funding.
It is requested that the Oakland County Board of Commissioners approves the
creation of the following new Merit classification:
Classification Grade FLSA Status
Prosecutor Community Liaison 119 Exempt
To delete one (1) GF/GP PTNE 1,000 hour per year Assistant Prosecutor position (#4010201-12285) in
the Prosecuting Attorney, Litigation Division (#4010201)
To create the following nine (9) GF/GP FTE positions to be sunset January 31, 2025:
# Pos Classification Division/Unit Division/Unit #
Two (2) Office Support Clerk -Senior Administration/Administration 4010101
Two (2) Prosecutor Investigator Administration/Administration 4010101
Two (2) Paralegal Administration/Administration 4010101
One (1) Prosecutor Community Liaison Administration/Administration 4010101
One (1) Victim Advocate Administration/Administration 4010101
One (1) Assistant Prosecutor Administration/Administration 4010101
It is also requested that the Oakland County Board of Commissioners authorizes a one-time appropriation
from the General Fund Assigned Fund Balance totaling ? of which ? will be appropriated from the Assigned
Fund balance for Oxford Response (GL Account 383555) and the remaining balance of ? will be
appropriated from Assigned Fund Balance for Reserve for Non -Budget Risks (GL Account 383553) for the
costs of these positions and other funding necessary to effectively respond to the shooting incident. That
the FY 2022 — FY 2024 budget amendment is amended as detailed in Schedule A. That the vehicle fleet is
expanded by two (2) vehicles for the Prosecutor Investigator positions. That all applicable County
departments are authorized to apply for any available funding from the U.S. Department of Justice or other
appropriate federal or state source related to this incident and that, upon receipt of the funds as approved
by the Board of Commissioners, those funds be credited as appropriate to reimburse the costs of the
County's response to the Oxford school shooting incident in place of the advanced emergency funding
authorized by this resolution
COUNTY EXECUTIVE RECOMMENDATION: Recommended as Requested.
PERTINENT SALARIES FY 2022
Cass
Prosecutor
Investigator
Assistant
Prosecutor
Prosecutor
Community
Liaison
Gr
Period
Base
1 Year
2 Year
3 Year
4 Year
5 Year
5 Year
7 Year
042/
Annual
54,936
58,247
61,565
64,878
68,190
71,501
75,076
78,830
B
Bi-wkly
2,112.93
2,240.28
2,367.88
2,495.31
2,622.70
2,750.04
2,88754
3,031.94
122
Annual
66,551
69,781
73,011
76,242
79,472
82,703
85,934
89,165
Bi-wkly
2,559.64
2,683.89
2,808.12
2,932.38
3,056.63
3,180.89
3,305.15
3,429.41
119
Annual
57,489
60,279
63,070
65,860
68,651
71,442
74,233
77,023
Bi-wkly
2,211.10
2,318.41
2,425.77
2,533.08
2,640.44
2,747.76
2,855.11
2,962.43
Victim Annual
52,144
54,675
57,207
59,738
62,269
64,801
67,331
69,863
117
Advocate Bi-wkly
2,005.52
2,102,89
2,200.25
2,297.60
2,394.97
2,492.33
2,589,65
2,687.02
Annual
49,661
52,072
54,482
56,893
59,303
61,714
64,126
66,536
Paralegal 116
Bi-wkly
1,910.04
2,002.75
2,095.47
2,188.19
2,280.90
2,373.62
2,466.37
2,559.09
t
Office
Support 109 Annual 35,293 37,006 38,719 40,433 42,146 43,859 45,572 47,286
Clerk- Bi-wkly 1,357.41 1,423.30 1,489.20 1,555.10 1,621.00 1,686.89 1,752.78 1,81869
Senior
*Note: Annual rates are shown for illustrative purposes only.
SALARY AND FRINGE BENEFIT SAVINGS
**Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative
purposes only. Actual costs are reflected in the budget amendment.
Create two (2) GFIGP FTE Prosecutor
Investigator positions
Salary at Step 12 $58,247
Fringes @35.01% $20,392
Total Health Care Based Fringes $11,744
Cost 1 Position $90,383
Cost 2 Positions $180,766
Create two (2) GFIGP FTE Paralegal
positions
Salary at Step 12
$52,072
Fringes @35.01%
$18,230
Total Health Care Based Fringes
$11,744
Cost 1 Position
$82,046
Cost 2 Positions
$164,092
Create two (2) GF/GP FTE Office Support
Clerk - Senior positions
Salary at Step 12
$37,006
Fringes @35.01%
$12,956
Total Health Care Based Fringes
$11,744
Cost 1 Position
$61,706
Cost 2 Positions
$123,412
Create one (1) GF/GP FTE Victim
Advocate position
Salary at Step 12 $54,675
Fringes @35.01% $19,142
Total Health Care Based Fringes $11,744
Cost 1 Position $85,561
Create one (1) GF/GP FTE Prosecutor
Community Liaison position
Salary at Step 12 $60,279
Fringes @35.01% $21,104
Total Health Care Based Fringes $11,744
Cost 1 Position $93,127
Delete one (1) GF/GP PTNE 1,000 hours
per year Assistant Prosecutor position
Salary at Step 12 $33,549
Fringes @5.38% $1,805
Cost Savings 1 Position ($35,354)
Create one (1) GF/GP FTE Assistant
Prosecutor position
Salary at Step 12 $69,781
Fringes @35.01 % $24,430
Total Health Care Based Fringes $11,744
Cost 1 Position $105,955
Total Cost $717,599
Oakland County, Michigan
COUNTY RESPONSE
TO OXFORD
SCHOOL
SHOOTING INCIDENT - REQUEST FOR SUNSET POSITION
CREATIONS
AND OTHER
NECESSARY FUNDING
Schedule"A" DETAIL
Operating Fund Budget
FY 2022
FY 2023
FY 2024
WE
Fund Name
Division Name
Fund
It Division#
Program
#Account#
IProject
UnRfOU7 Affiliate Reference
I
UnR
Project#
ActiviNAnalysis
Account TNe
Amendment
Amendment
Amendment
R
General Fund
Non Departneriml
10100
9010101
196030
665882
Planned Use of Balance
3
1.631]31
$ 807,985
$ -
Total Revenue
$
1,631, f31
$ Igfikli
$
E
General Fund
PA pt98ton
10100
4010201
122090
702010
GRANT
100000003633
GLB
GLB
Entries Regular
$
369,401
$ 492,534
S 492,534
E
General Fund
PA ❑naton
10100
4010201
122090
722900
GRANT
100000003633
GLB
GLB
Fringe Benefit Adjustment
216,336
288,448
288,448
E
General Fund
PA Degaton
10100
4010201
122090
730373
GRANT
100000003633
GLB
GLB
Contracted Services
170,992
-
-
E
General Fund
PA Lrhgaton
10100
4010201
122090
731458
GRANT
100000003633
GLB
GLB
Professional Services
155,000
-
-
E
General Fund
PA LNgaton
10100
4010201
122090
]]4638
GRANT
100000003633
OLD
GLB
line Tech Operaaons
25,000
-
-
E
General Fund
PA Lail
10100
4010201
122090
788001
66100
GRANT
100000003633
GLB
GLB
Transfer Out Motor Pool
61,500
-
-
E
General Fund
PALNgeton
10100
4010201
122090
776659
GRANT
100000003633
GLB
GLB
Motor Pool Fuel Charges
3,640
7,280
7,280
E
General Fund
PADtgatun
10100
4010201
122090
776651
GRANT
100000003633
GLB
GLB
Motor Pool
9,852
19,723
19,723
E
General Fund
Sheriffs Office- Emergency Res, B Prep
10100
4030501
110005
731458
SHERF
OXF_SCHL_INC
GLB
GLB
Professional Servrces
20,000
-
-
E
General Fund
Nan -Departmental
10100
9010101
196030
931885
GRANT
100000003639
GLB
GLB
Supportive Servrces
600,000
-
-
E
General Fund
Non -Departmental
10100
9010101
196030
796500
Budgeted Equrty Adjustment
-
-
(80].985I
Total Expenditures
$
1631731
$ 807985
$
R
Motor Pool Fund
66100
1030811
184010
695500
10100
Transfer in - Gen Fund
$
61.500
$ -�$
-
R
Motor Pool Fund
66100
1030811
184010
631071
Leased Equipment
9,862
19]23
,
19723
R
Motor POol Fund
66100
1030811
184010
630833
Gas Oil Grease Changes
3,640
7,280
1,280
R
Mo., Pool Fund
66100
1030811
184(10
665882
Planned Use of Balance
-
9.423)
9,423)
Total Revenue
$
_ 75,002
$ 19,580
$ 19,580J
E
Motor Pool Fund
66100
1030811
184010
750210
Gasoline Charges
$
3,640
$ 7,280
$ 7280
E
Motor Pool Fund
65100
1030811
184010
7511M
Depreciator Vehicles
6,150
12,300
12,300
E
Motor Pool Fund
66100
1030811
184010
795500
Budgeted Equity Adjustment
65,212
Total Expenses
$
]5002
$ 19580
E 19,580