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HomeMy WebLinkAboutResolutions - 2022.02.03 - 35240BOARD OF COMMISSIONERS February 3,2022 NIISCELLA1tiEOUS RESOLUTION #22-30 Sponsored By: Penny Luebs IN RE: Emergency Management S Homeland Security - Grant Acceptance and Approval of an Interlocal agreement with :•Iacomb County for the 2020 Homeland Security Grant Program Chairperson and Members of the Board: WHEREAS funding was released from the united States Department of Homeland Security, Federal Emergency Management Agency (FENL4) to the State of :Michigan for the 2020 Homeland Security Grant Program (HSGP): and WHEREAS the State of Michigan has awarded a 2020 Homeland Security Grant to Region 2 which includes, of but is not limited to. the City Detroit and the counties of Macomb, Monroe, Oakland, St. Clair, Washtenaw, and Wayne. and WHEREAS the Michigan Homeland Protection Board created Regional Homeland Security Planning Boards throughout the State to identify and prioritize how the grant funds will be used, and WHEREAS Macomb County was voted and approved to act as the Fiduciary Agent and Subgrantee for the Region 2 Homeland Security Planning Board for the Fiscal Year (FY) 2020 HSGP; and Zy'HEREAS Macomb County has entered into a grant agreement with the State of Michigan as the subgrantee: and WHEREAS in the previous FY. Oakland County was awarded $40,919 from the State Homeland Security Grant Prol7ram (SHSGP), $511.008 from the L:ASI and S240,000 for regional projects for a total award of S791,927;and «'HEREAS in the current FY, Oakland County is awarded S39,376 from the SHSP. S536,333 from the UASI and $240,000 for regional projects for a total award of $815,709, an increase of $23,182 from the previous FY: and WHEREAS the regional funding will continue to fund two (2) Homeland Security — Regional SAP positions (-1110101-10296 and #1110101-10520) and two (2) Special Revenue intelligence Analyst positions in the Sheriff s Office. Emergency Response and Preparedness Division Admin Unit (#4030501-11083 and #4030501-14715);and WHEREAS Oakland County Corporation Counsel has reviewed and approved the attached memorandum of Understanding IMOU) — Transferi`Acceptance of Equipment for all purchased equipment by Oakland County to be used for the 2020 HSGP; and WHEREAS the MOT) will be signed every time a piece of equipment is given to an Oakland County special response team or connmunityto use under the scope and intent of the grant; and NIMEREAS the Terms of 2020 HSGP Funding will be signed by a special response team or community once a year for all training, conference or related expenses fronded by the grant; and WHEREAS the \-IOU — Transfer of Equipment and the Tereus of 20?0 HSGP Funding documents will be kept on file with the required grant reimbursement paperwork within the Emergency Management Division; and SS'HEREAS the grant agreement has completed the Grant Review Process in accordance with the Board of Commmissioners' Grant Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Interlocal Grant Agreement along with funding totaling S81 5,709 and authorizes its Chairperson to execute the Agreement and all other related documents between Macomb County and Oakland County. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the Interlocal Agreement and to approve any grant extensions or changes, within fifteen percent (1s°a) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment and continuation of the special revenue positions in the grant is contingent upon future Ievels of grant finding. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the attached 1\4emorandum of Understanding — Transfer Acceptance of Equipment for all purchased equipment by Oakland Count to be used for the 2020 Homeland Security Grant Program. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the attached Terms of 20?0 Homeland Security Grant Program Funding for all training. conferences or related expenses for the special response teams or coninumities. BE IT FURTHER RESOLVED that the Director or Chief of the Emergency Management and Homeland Security Department— Emergency Management Division are authorized to approve each Memorandum of Understanding and Tereus of 201-0 Homeland Security Grant Progr.un Funding issued to a community or special response team. BE IT FURTHER RESOLVED that the FY 2022 - FY 2023 budget is amended per the attached Schedule A to reflect the grant award of $915,709. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs. (2�j David Woodward, Commissioner Hilarie Chambers, Deputy County Executive 11 Date: February 07, 2022 Date: February 11, 2022 I A rl Date: February 11, 2022 Lisa Brown, County Clerk 1 Register of Deeds C'OMR-fITTEE TRACKING 2022-01-2s Public Health fi Safety - Recommend and Forward to Finance 2022-01-26 Finance - Recommend to Board 2022-02-03 Full Board VOTE TRACKING R-Iotioned by Commissioner GaryMcGillivray seconded by Conunissioner Philip `Veipert to adopt the attached Grant Acceptance: and Approval of am Interlocal Agreement with Macomb County for the 2020 Homeland Security Grant Program. Yes: David Woodward. Michael Gingell. Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine istine Long. Philip Weipert, Gwen Markham, Angela Powell. Thomas Kuhn. Chuck Moss, Marcia Gershenson, William Miller III. Yolanda Smith Charles. Charles Cavell, Penny Luebs, Janet Jackson. Gain McGilliWay. Robert Hoffinan (20) No: None (0) Abstain: None (0) Absent: (0) The Motion Passed. ATTACHMENTS 1. Grant Review Sign -Off 2. PH&S EMHS Oakland 2020 HSGP Interloc Schedule A.v2 3. Homeland Security Grant Program Funding 2021 Filial 4. HSGP - Equipment NfOtT 2021_Final 5. Memo - 2020 Interlocal Oakland 11"2021 6, Oakland 2020 Interlocal HSGP Funding Agreement with attachments STATE OF MICHIGAN) COUNTY OF OAKLAND) I. Lisa Broivn, Clerk of the County of Oakland. do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 3. 2022, with the original record thereof no,�v remaining in my office. In Testimony Whereof. I have hereunto set my. hand and affixed the seat of the Circuit Court at Pontiac, Michigan on Thursday. February 3. 2022. Lisa Broian, Oaklcuid C'ovntr Clerk. Register ofDeecty GRANT REVIEW SIGN -OFF — Emergency Management & Homeland Security Division GRANT NAME: 2020 Homeland Security Grant Program (HSGP) Interlocal Agreement FUNDING AGENCY: Macomb County as Fiduciary DEPARTMENT CONTACT: Robert Seeley/(248) 858-5080 STATUS: Grant Acceptance (Greater than $10,000) DATE: 01/10/2022 Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign - off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Approved by M & B — Lynn Sonkiss 1-7-2022. The draft resolution will need to be updated for the applicable budget amendment / Schedule A for this grant award. Also, the draft resolution will need to be updated to: • correct commissioner and committee references (General Government committee no longer applicable) • correct the position number references as the 1060601 unit referenced is when the Homeland Security positions were under Health and Human Services. Human Resources: Approved by Human Resources. Continues positions with no changes, so HR action is not needed. - Heather Mason (1/6/2022) Risk Management: Approved by Risk Management. — R.E. 1 /5/2022 Corporation Counsel: The templates were revised the last time this was up for grant review. I have attached the revised templates that will need to be updated by the department (i.e., dates, etc.). As long as the updated templates are used, this is approved by Corporation Counsel (no further legal issues). Sharon Kessler — 1/6/22. [updated templates included] From: Sonkiss Lynn C To: Seeley, Robert Arold; Kessler. Sharon Barnes- Kevec-Rowie. Tifannv B: Nelson, Jawun; Cnmmate Counsel; Mason. Heather L McRrnnm Diana E.: Erlenbeck, Robert Car[; Grafton Holly L.; Phlllins. Solon M. Cc: Adoolu-Jonas Fhru: Conforn. Holiv M: Guzzy, Scott N; ]en Kyle Isaac; Joss, Edward P; Matthews. Hailev: Powers, Andrea; Sanchez Krishna L:. hih Julie; Snnver. Aaron G.• Srogi Connie L; Stolzenfeld. Tracy: Stringfellow JoAnn; Winter, Barbara; Worthinoton Pamela I_. Zhou, Jenny; Dila, Patti Subject: RE: GRANT REVIEW FORM -Emergency Management Division- 2020 Homeland Security Grant Program (HSGP) Interlocal Agreement - Acceptance Greater than $10,000 URGENT Date: Friday, January 7, 2022 4:47:33 PM Approved by M & B—1-7-2022. The draft resolution will need to be updated for the applicable budget amendment / Schedule A for this grant award. Also, the draft resolution will need to be updated to: • correct commissioner and committee references (General Government committee no longer applicable) correct the position number references as the 1060601 unit referenced is when the Homeland Security positions were under Health and Human Services, Thanks, Lynn Sonkiss Fiscal Services Officer Oakland County, Michigan Phone 248.858.0940 Fax 248.858.9724 sonkissl(@oake!ov.com From: Seeley, Robert Arold <seeleyr@oakgov.com> Sent: Thursday, January 06, 2022 10:58 AM To: Kessler, Sharon Barnes <kesslers@oakgov.com>; Keyes -Bowie, Tifanny B <keyesbowlet@oakgov.com>; Nelson, Jawun <nelsonjaw@oakgov.com>; Corporate Counsel <corpcounsel@oakgov.com>; Mason, Heather L<masonh@oakgov.com>; McBroom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>; Sonkiss, Lynn C <sonkissl@oakgov.com>; Grafton, Holly L. <graftonh@oakgov.com>; Phillips, Solon M. <p h i l l pss @ o a kgov. co m> Cc: Adoglu-Jones, Ebro <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>; Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac <jenk@oakgov,com>; Joss, Edward P <josse@oakgov.com>; Matthews, Hailey <matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L <sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Snover, Aaron G. <snovera@oakgov.com>; Srogi, Connie L <srogic@oakgov.com>; Stolzenfeld, Tracy <stolzenfeldt@oakgov.com>; Stringfellow, JoAnn <stringfellowj@oakgov.com>; Winter, Barbara <winterb@oakgov.com>; Worthington, Pamela L <worthingtonp@oakgov.com>; Zhou, Jenny <zhouj@oakgov.com>; Dib, Patti <dibp@oakgov.com> Subject: RE: GRANT REVIEW FORM -Emergency Management Division- 2020 Homeland Security Grant Program (HSGP) Interlocal Agreement - Acceptance Greaterthan $10,000 URGENT Here are the updated forms (correct dates) From: Mason. Heather L To: Keves-Rnwie. Tifannv B: Seelev Robert Arold: Corporate Counsel; McRroom. Diana E : Erlenbeck. Robert Carl; Sonkiss. Lynn C; Nelson, Jawun Cc: Adoolu-]ones Ehru: Conforti. Hniv M: Guzzy, Scott N; Jen, Kyle Isaa ; loss. Edward P; Matthews. Hailev: Powers, Andrea; Sanchez, Kristina L; Stith, Juh ; 4nnvar Aaron C.! Sroai. Connie L; Stolzenfeld. Traw: Stinofellow. JOAnn; Winter, Barbara; Worthinolnn. Pamela I : Zhou. Jere ; Dib. Patti Subject: RE: GRANT REVIEW FORM -Emergency Management Division- 2020 Homeland Security Grant Program (HSGP) Interlocal Agreement - Acceptance Greater than $10,000 URGENT Date: Thursday, January 6, 2022 1:01:49 PM Approved by Human Resources. Continues positions with no changes, so HR action is not needed. Heather L. Mason Supervisor Human Resources Oakland County Human Resources L. Brooks Patterson Building - 2100 Pontiac Lake Road, Waterford MI 48328 P: 248.858.2581 1 C: 248.568.2738 1 F: 248.975.9742 ma�nnhnoakenv rnm I www oakeov connhnhs Schedule: M,W,F onsite. T, Th remote. From: Keyes -Bowie, Tifanny B <keyesbowiet@oal<gov.com> Sent: Wednesday, January 5, 2022 1:54 PM To: Seeley, Robert Arold <seeleyr@oakgov.com>; Corporate Counsel <corpcounsel@oakgov.com>; Mason, Heather L <mason h @oa kgov.com>; McBroom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>; Sonkiss, Lynn C <son kissl @oakgov.com>; Nelson, Jawun <nelsonjaw@oakgov.com> Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortlh@oakgov.com>; Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac <jenk@oakgov.com>; Joss, Edward P <Josse@oakgov.com>; Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>; Matthews, Halley <matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L <sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Snover, Aaron G. <snovera@oakgov.com>; Srogi, Connie L <srogic@oakgov.com>; Stolzenfeld, Tracy <stolzenfeldt@oakgov.com>; Stringfellow, JoAnn <stringfellowj@oakgov.com>; Winter, Barbara <winterb@oakgov.com>; Worthington, Pamela L <worthingtonp@oakgov.com>; Zhou, Jenny <zhouj@oakgov.com>; Dib, Patti <dibp@oakgov.com> Subject: GRANT REVIEW FORM -Emergency Management Division- 2020 Homeland Security Grant Program (HSGP) Interlocal Agreement - Acceptance Greater than $10,000 URGENT Please note : Miscellaneous Resolution is subject to review by Human Resources and Fiscal for personnel changes/and or budget amendment. GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Lynn Sonkiss—Heather Mason — Diana McBroom— Sharon Cullen From: Frlanheck Rnhert Carl To: Keves-Bowie. Tifari B: Seelev. Robert Amid: Nelson Jai Corporate Counsel: Mason, Heather L MCBroem, Diana E ; Sonkiss. Lynn C Cc: Adnnlu-Innes FhruConfetti. Holly M• Guzzv Scott N; Ten, Kyle Isaac; Joss, Edward P; Matthews. Hailev: Powers, Andrea; Sanchez Krishna I • Shih ; Snover. Aaron G.; Stem, Connie L; Stolzenfeld, Tracy; Shinnfellnw. InAnn: Winter, Barbara; Worthington. Pamela I ; Zhou. Jenny; Did, Patti Subject: RE: GRANT REVIEW FORM -Emergency Management Division- 2020 Homeland Security Grant Program (HSGP) Interlocal Agreement - Acceptance Greater than $10,000 URGENT Date: Wednesday, January 5, 2022 3:21:39 PM Approved by Risk Management. R.E. 1/5/2022 Robert Erlenbeck, Insurance Risk Administrator Risk Management Office 248-858-1694 Cell: 248-421-9121 Office schedule: Monday through Thursday 7:00 to 5 00 From: Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com> Sent: Wednesday, January 05, 2022 2:32 PM To: Seeley, Robert Arold <seeleyr@oakgov.com>; Nelson, Jawun <nelsonjaw@oakgov.com>; Corporate Counsel <corpcounsel@oakgov.com>; Mason, Heather L <masonh@oakgov.com>; McBroom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>; Sonkiss, Lynn C <sonkissl@oakgov.com> Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>; Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac <jenk@oakgov.com>; Joss, Edward P <)osse@oakgov.com>; Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>; Matthews, Hailey <matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L <sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Snover, Aaron G. <snovera@oakgov.com>; Srogi, Connie L <sroglc@oakgov.com>; Stolzenfeld, Tracy <stolzenfeldt@oakgov.com>; Stringfellow, JoAnn <stringfellowj@oakgov.com>; Winter, Barbara <winterb@oakgov.com>; Worthington, Pamela L <worth i ngtonp@oa kgov.com>; Zhou, Jenny <zhouj@oakgov.com>; Dib, Patti <dibp@oakgov.com> Subject: FW: GRANT REVIEW FORM -Emergency Management Division- 2020 Homeland Security Grant Program (HSGP) Interlocal Agreement -Acceptance Greater than $10,000 URGENT Revised grant review form to reflect current year 2022 for today's date and due date. Please note : Miscellaneous Resolution is subject to review by Human Resources and Fiscal for personnel changes/and or budget amendment. GRANT REVIEW FORM TO: REVIEW DEPARTMENTS— Lynn Sonkiss — Heather Mason — Diana McBroom —Sharon Cullen From: Kessler Sharon Barnes To: (eves-Bowia_ Tifannv B' Seeley Robert Arold; Nelson, Jawun; Cornorate Counsel: Mason Heather L: McBroom Dian ; Frlanheck. Rohert Carl: Sonkiss Lynn C; Grafton Holly I.; Phillins. Solon M. Cc: Adoalu-Jones, Firm Confortl Hn1ly M: Guzzy, Scott N; Jen Kyle Isaac; Joss Edward P; Matthews, Halley; Powers Andrea; Sanchez. Kridina I : Shi Julie; Snover, Aaton 0.; Srooi, Connie L; Stnbenfeid Trace; Stringfellow, JoAnn; Winter Barbara; Wnrthinoton. Pamela Li Zhou, Jenny; DID, PatLi Subject: RE: GRANT REVIEW FORM -Emergency Management Division- 2020 Homeland Security Grant Program (HSGP) Interlocal Agreement - Acceptance Greater than $10,000 URGENT Date: Thursday, January 6, 2022 9:57:00 AM Attachments: Terms of Homeland Secuntv Grant ProoCam Fundino 6-10-20 Final.docx HSGP - Fnulnment Men 6-10-20 Final.dor The templates were revised the last time this was up for grant review. I have attached the revised templates that will need to be updated by the department (i.e., dates, etc.). As long as the updated templates are used, this is approved by Corporation Counsel (no further legal issues). Sharon Kessler — 1/6/22, Thanks, Sharon Sharon Barnes Kessler, Senior Assistant Corporation Counsel Oakland County Corporation Counsel 1200 N. Telegraph Road, Bldg 14 East, Courthouse West Wing Extension, 3rd Floor, Pontiac, MI 48341 P 18.85£.5434 I F 248.852.1003 I harnesslwnakervrnrn Hours: Monday— Friday; 7:30 a.m. to 4 00 p.m. PRrVI ECF0 AND CONFiDENTIAI—ATTORNEYCtIFNT COMMUNICATIOP 1Ms e-hi is lnterced onlp for those persons to :vhom it is speofiCally,ddressea Ic is o ufidertlal nor: �s pmteRed oy The iifi `-V-client eritllege and e+oi l, product doatririe This pnvwle e :,long. to the Sru+'[s, of OdHlern, and Irdt,hnul adds e> cea are roc a,thci in warv1 OI r,rdity th> IF,, deg, in S,, w V Ind,,J'1111 are eJwsed .Lr,i .n+y disernnah! m, rrproJur uon or anautLen+eJ rev e�nof this mkamcuon by pesup; otl�ei than those Lsted above nay cmebbrte a v:awer of [hs pnvJe€e and is flier efore p+o aLrted, I! you ha.e receved Fhb mecsa€e m ene•, pleare manythe Sv1Se 'immediately Ir you have anv QbetPp5, please cootacithe UeoaY.men: of r'orpuraGon Co!�nsr•l at (L:81 €oU-L55u ihan4 yru for your roopr,aho t From: Keyes -Bowie, Tifanny B <keyesbowiet@oal<gov.com> Sent: Wednesday, January 5, 2022 2:32 PM To: Seeley, Robert Arold <seeleyr@oakgov.com>; Nelson, Jawun <nelsonjaw@oakgov.com>; Corporate Counsel <corpcounsel@oakgov.com>; Mason, Heather L <masonh@oakgov.com>; McBroom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>; Sonkiss, Lynn C <sonkissl@oakgov.com> Cc: Adoglu-Jones, Ebru <adoglu jonese@oakgov.com>; Confortl, Holly M <confortih@oakgov.com>; Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac <jenk@oakgov.com>; Joss, Edward P <josse@oakgov.com>; Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>; Matthews, Halley <matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L <sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Snover, Aaron G. <snovera@oakgov.com>; Srogi, Connie L<srogic@oakgov.com>; Stolzenfeld, Tracy <stolzenfeldt@oakgov.com>; Stringfellow, JoAnn <stringfellowj@oal<gov.com>; Winter, Barbara <winterb@oakgov.com>; Worthington, Pamela L <worthingtonp@oakgov.com>; Zhou, Jenny Oakland County, Michigan EMERGENCY MANGEMENT AND HOMELAND SECURITY-2020 HOMELAND SECURITY GRANT PROGRAM IHSGP) INTERLOCAL AGREEMENT Schedule "A" DETAIL Operating Fund Budget IProlect WE Fund Name Division Name Fund # Division #Proms. WA ... unt#Uni010U1 Affiliate Reference Unit I ProiectY Ac9vily Analvss AccountTitle R Domestic Preparedness Equipment Fund Emergency Management 29340 1110101 115125 610313 2020 GROODO001150 GLB GLB Federal Oper.Ong Grants R Contains, Preparedness Equipment Fund Emergency Me ... smart 29340 4030501 110110 510313 2020 GR0000001150 GLB GLB Federal Operating Grants E Domestic Preparedness Equipment Fund Emergency Management 29340 1110101 115125 702010 2020 GROOOOOO1150 GLB GLB Selene, E Domestic Preparedness Equipment Fund Emergency Management 29340 1110101 115125 722740 2020 GR0000001150 GLB GLB Fnnge Benefits E Domestic Preparedness Equipment Fund Emergency Management 29340 1110101 115125 A4636 2020 GR0000001150 GLB GLB Info Tech Operations E OOmestc Preparedness Equipment Fund Emergency Management 29340 1110101 115125 750567 2020 GR0000001150 GLB GLB Trammg-Educational Suppnes E Domestic Preparedness Equipment Fund Emergency Management 29340 1110101 115125 760126 2020 GR0000001150 GLB GLB Capital Outlay Miscellaneous E Domestic Preparedness Equipment Fund Emergency Management 29340 4030501 110110 702010 2020 GR000000II50 GLB GLB Salaries E Domestic Preparedness Equipment Fund Emergency Management 29340 4030501 110110 722740 2020 GROOOOOO1150 GLB GLB Fringe Benefits FY 2022 FY 2023 FY 2024 Amendment Amendment Amendment 3 615,709 $ 615,709 $ 200 000 200 000 - 5 815,709 $ d15,709 5 - $ 154,634 $ 154,634 $ - 88,376 88,376 - 5,600 5,600 26,000 28,000 - 339,099 339499 - 140,000 140,000 - 60000 60,000 - $ 815709 $ 815,709 $ TERMS OF 2019 HOMELAND SECURITY GRANT PROGRAM (HSGP) FUNDING Oakland County, by and through its Oakland County Homeland Security Division, (hereinafter referred to as the Grantor), in accordance with Fiscal Year 2020 Homeland Security Grant Program (HSGP) is providing funding for training, conferences, exercises, or related expenses to (hereinafter referred to as the Subrecipient) DUNS # The Subrecipient acknowledges acceptance of said training, conferences, exercises, or related expenses reimbursed or paid directly by Grantor on behalf of the Subrecipient and understands the following: 1. The original source of grant funding is the U.S. Department of Homeland Security, Federal Emergency Management Agency, CFDA# 97.067, FEDERAL AWARD # EMW-2020-SS-00044-S01. The funding is passed through to the Grantor by the Michigan Department of State Police, Emergency Management and Homeland Security Division Grant and the County of Macomb Grant # EMW-2020-SS-00021. 2. The federal award period is September 1, 2020 through May 31, 2023 3. The purpose of the Federal funding is to support state and local efforts to prevent terrorism and other catastrophic events and to prepare the nation for threats and hazards that pose the greatest risk to the security of the United States. 4. The Subrecipient shall only request reimbursement under this agreement in accordance with the 2019 Homeland Security Grant Program Guidance for the above -referenced grant. 5. The Subrecipient, as directed and required by the Grantor, shall submit all required reimbursement forms to the Grantor. If the reimbursement forms are not submitted in accordance with these terms, the Grantor shall have no obligation to reimburse the Subrecipient. 6. The Subrecipient agrees to comply with the Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements (2 CFR Part 200). The Subrecipient will be required to complete a risk assessment and is subject to financial and program monitoring. Oakland County Fiscal Services will provide the amount of Federal funds obligated for training, conferences, exercises, or related expenses to Subrecipients on a quarterly basis. 7. The Subrecipient acknowledges and agrees to comply with applicable provisions governing U.S. Department of Homeland Security (DHS) access to records, accounts, documents, information, facilities, and staff. The Subrecipient also agrees to require any subrecipients, contractors, successors, transferees, and assignees to acknowledge and comply with these same provisions. Detailed information on record provisions can be found in the DHS Standard Administrative Terms and Conditions located at http://www.dhs.Rov/publication/fv15-dhs- standard-terms-and-conditions, specifically in the DHS Specific Acknowledgements and Assurances. Page 1 of 2 TERMS OF 2019 HOMELAND SECURITY GRANT PROGRAM (HSGP) FUNDING 8. Subrecipients receiving $750,000 or more in Federal funds in their fiscal year shall have a single audit performed in compliance with 2 CFR 200 Subpart F — Audit Requirements. The funding reimbursed or spent by the Grantor on behalf of the Subrecipient for training, conferences, exercises, or related expenses shall be included on the Schedule of Expenditures of Federal Awards if the agency is required to have a single audit performed. Subrecipients must also submit a Corrective Action Plan for any audit findings that impact Homeland Security funded programs and management letter (if issued) with a response. Subrecipients exempt from the Single Audit requirements that receive less than $750,000 of total Federal funding must submit a Financial Statement Audit prepared in accordance with GAAS if the audit includes disclosures that may negatively impact Homeland Security programs including, but not limited to fraud, financial statement misstatements, and violations of contract and grant provisions. Please acknowledge acceptance of these conditions: Organization: Authorized Official Signature: Date: Printed Name: Phone: Email Address: Financial Point of Contact: Signature: Date: Printed Name: Phone: Email Address: Approved By Oakland County Homeland Security: Signature: Date: Printed Name: Phone: Title: Page 2 of 2 `{ IDWk O OF SCLOX? 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NG RpNSFERI OEP the EqutPn ent' includ n6 but not 1im red to PSN MEMOP.PANou of U140 the bre6vient shal\ be so\e1Y responsible for of Understanding the Su or destroyed; e or their o{ Equrprnent Memorandum en,damaged: \Oss, dan ag : etion lion .f th15 t1Y i°srP to lam Upon execu he Equrprnen the Equipment, or negl ge ; Grant yogi q P rec� apPCoPriatU`inrnrts des the 2Q19 Homeland ent.and 9 wiHg Cron oft air of is wf\\fu11y O{ficia Ten deems e O{ the E t and fo110 opera e and rep ment which O{ th . Eq p 9.1. Maintenan repair Equ\9 en', and r ave pal l law °r f 1n hided w h kriethe,Hems 44 CFR 13.32 u1 me ust provide 92 Rep\ace or fu1tY dolum erit {f require ingis not use O{ the Eq uifern rn brecipient m e the new 9"3 vestrgate' e Equipm tnent, i{ train recrPient 5 the req the Su s rov\d of 1n ceforth Equip oidancewith ridilln 9,A .5 for use', o{ the of the Sub entbY its Harare's m o Srub 9.5. S nsuran s arising out e Equipment in aOC pent ch,nge5, h g Y recipient a e of this M sable or Training all darm uiPm on execution 0 h error dks 6. u5e refer ed Grant. ment. if the Ei e Equipm Grantor p under $5,p0 toraregardin pan Issues 9 abil\tY {0r mPiv with the above enc of the Equip lion of to the d and i1 co nce {or cation \f the \oca be PrOv\ded for items va\uo k with the Aran The SubreciPr i pr grarn Guida rmed of the 1. can be {Ound Section shah Except en' and �" Subpart F , nfo ent this t progran EquiPm 200 s 10. uri'V Gran Grantor e Equip Makkon u\redos `s Gandlor return the Hance with 2 cs of Federal Awa act Sec ec P eep the where th eq of th in comp tore t imp ise, dit 11. meene al locatm�ranitOr immec ., three l t e Grantoer the tans t0 disPOSe have a singe dedeoH th edc �QP1an tot xpen uAudit d ng audit nncerne luts hat 3i Y i{ it P d- e 5 any r q a g to the d continue {orm sha\1 e'm� u Actio the Sing i{ the bons ocation ciptent shall' u- "ent {isca Y at shall b a correcrive npt frorn WA GARS eats, aH a 1 e erstand{ng mil s ere nce tem -in an of the Eq their of and finder dab e, the Sabre turn Federal fuHdS in must a\s one Subrec , v ciat O or m on em•raSobm ient�ith t A rPeParedtn cia\ statement Hrissta to exPen ed ith disPOsailre eciP a resP assc ving i500p enmocWded dttprs earned- elt rl led) NI.al bker"eni red an EquiPnent inoli ingbutnOt\\tufted $ tin erf i{ rssu State to 12 SubreciP eUtceMents-ec The E o have a Slag d manage- mu t 5ubrnit s including, e the AuditReq s required ogcams a1 tkA mg ogram \sus of if the agency ritY funded Pof total Feder eland Security p with the u5e an ae n by auditors. ess an ine g eq ndersr dingthat n aY $ecu n 750,000 Hom eland d W.5 associate H.rH 'h t may negatively impact' i\ ibte use deter p ecerve for all costs tines, th an Audltocs u on uest. a sures'hadgrantpvovislons. ...cratedw dpedera e s a an err nt or memorandum O u 01clo Onsrb O fee and State e t acran user re .The 5ubreo`pr,a� ngti'e Equ pMenr or costs, iiaes, \e to the Grantor 1 Partners sub,l t0 any aB ect en< val\ab a artn 13. costs of rep the Equrprn a\i UAS\ regi•n t sha\1 make ent available to 14 the Subredp'ten all make the EquipH 15.TheSubreGgki theSubreciPient. be require page 2 of 3 OAKLAND COUNTY HOMELAND SECURITY DIVISION MEMORANDUM OF UNDERSTANDING -TRANSFER/ACCEPTANCE OF EQUIPMENT The person acting for the Grantor in administering this equipment is: Name: Location/Building: Telephone No.: Email Address: Organization: Authorized Official Signature: Date: Printed Name: Phone: Email Address: Financial Point of Contact: Signature: Date: Printed Name: Phone: Email Address: Approved By Oakland County Homeland Security: Signature: Date: Printed Name: Phone: Title: Page 3 of 3 � 6 �P��rGP�� ki NC O kt a LUUN 1 Y 'gym �mmr Cammuniwtions &Technology C.M., Mark A. Hackel County Executive Brandon Lewis, PEM Director Kristina Krieger, PEM Emergency Program Manager Sean McCarthy Technical Services Manager Michael Curtis Homeland Security Grant Manager 117 South Groesbeck Highway • Mount Clemens, Michigan 48043 Phone: 586.469.5270 • Fax: 586.469.6439 oemc.macombgov.org To Oakland County In addition to the award amounts detailed in your 2020 HSGP Interlocal Agreement the Urban Area Security Initiative (UASI) Board has allocated project funds from the Region 2 HSGP Designated Funding Allocation for the UASI 2020 award performance period. The 2020 UASI performance period is September 1, 2020 to May 30, 2023. Oakland has been allocated an additional award amount: 1. Planning solution area: Up to $40,000 2. DSEMIIC Analyst personnel (2): Full salary and travel expenses requested up to $200,000 combined. These project funds are to be reimbursed from the Designated Funding Allocation through Macomb County as the fiduciary. Sincerely, �T ' Michael Curtis Homeland Security Grant Manager 2020 HOMELAND SECURITY GRANT PROGRAM INTERLOCAL FUNDING AGREEMENT BETWEEN MACOMB COUNTY AND OAKLAND COUNTY This Interlocal Funding Agreement ("the Agreement") is made between Macomb County, Michigan Municipal Corporation, 1 S. Main, Mt. Clemens, M148043 ("Fiduciary"), and Oakland County, 1200 North Telegraph, Pontiac, MI 48341, a Michigan Municipal Corporation ("Political Subdivision"). In this Agreement the Fiduciary and the Political Subdivision may also be referred to individually as "Party" or jointly as 'Parties." PURPOSE OF AGREEMENT. Pursuant to the Urban Cooperation Act of 1967, 1967 PA 7, MCL 124.501, et seq., the Fiduciary and the Political Subdivision enter into this Agreement for the purpose of passing through 2020 Homeland Security Grant Program (Grant Program) funds to the Political Subdivision; delineating the relationship and responsibilities among the Fiduciary, the Political Subdivision, and the Region 2 Planning Board regarding the Grant Program; and addressing use of Grant Program funds, including but not limited to, the purchase, use, and tracking of equipment purchased with Grant Program funds, purchase or reimbursement of services with Grant Program funds, and/or reimbursement for certain salaries and/or overtime with Grant Program funds. Macomb County, Michigan was elected and appointed Fiduciary for the 2020 Homeland Security Grant Program by Region 2 Planning Board at its August 19, 2020 meeting. Macomb County accepted the position of Fiduciary and as a result entered into the 2020 Homeland Security Grant Program Agreement with the State of Michigan and became the Subgrantee for the Grant Program. In consideration of the mutual promises, obligations, representations, and assurances in this Agreement, the Parties agree to the following: DEFINITIONS. The following words and expressions used throughout this Agreement, whether used in the singular or plural, within or without quotation marks, or possessive or nonpossessive, shall be defined, read, and interpreted as follows. 1.1. Agreement means the terms and conditions of this Agreement, the Exhibits attached hereto, and any other mutually agreed to written and executed modification, amendment, or addendum. 1.2. Claim means any alleged loss, claim, complaint, demand for relief or damages, cause of action, proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs, and/or expenses, including, but not limited to, reimbursement for attorney fees, witness fees, court costs, investigation expenses, litigation expenses, and amounts paid in settlement, which are Page 1 2020 Homeland Security Grant Program Funding Agreement — 08252021 imposed on, incurred by, or asserted against the Fiduciary or Political Subdivision, as defined herein, whether such claim is brought in law or equity, tort, contract, or otherwise. 1.3. Day means any calendar day beginning at 12:00 a.m. and ending at 11:59 p.m. 1.4. Fiduciary means Macomb County, a Michigan Municipal Corporation including, but not limited to, its Board, any and all of its departments, divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, and/or any such persons successors. 1.5. Political Subdivision means a Michigan Municipal Corporation including, but not limited to, it's Council, Board, any and all of its departments, its divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, subcontractors, attorneys, and/or any such person's successors. 1.6. Region means the area comprised of the City of Detroit and Macomb, Monroe, Oakland, St. Clair, Washtenaw, and Wayne Counties. This Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio-defense network region. 1.7. Region 2 Homeland Securitv Planning Board ("Region 2 Planning Board") means the Regional Homeland Security Planning Board for Region 2, as created by the Michigan Homeland Protection Board, and is comprised of the City of Detroit and Macomb, Monroe, Oakland, St Clair, Washtenaw, and Wayne Counties. The Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio-defense network region. 1.8. 2020 Homeland Securitv Grant Program ("Grant Program") means the grant program described and explained in Exhibit B which began September 1, 2020 and ends May 31, 2023. The Grant Program is a primary funding mechanism, administered by the United States Department of Homeland Security (DHS) and plays an important role in the implementation of the National Preparedness System (NPS) by supporting the building, sustainrnent, and delivery of core capabilities essential to achieving the National Preparedness Goal (NPG) of a secure and resilient nation. 2. AGREEMENT EXHIBITS. The Exhibits listed below and their properly promulgated amendments are incorporated and are part of this Agreement. 2.1. Exhibit A — Region 2 Homeland Security Planning Board meeting minutes from August 19, 2020; re: 2020 Homeland Security Grant Program Fiduciary; 2.2. Exhibit B — 2020 Homeland Security Grant Program Agreement between the Fiduciary and the State; 3. FIDUCIARY RESPONSIBILITIES. 3.1. The Fiduciary shall comply with all requirements set forth in the Grant Program Agreement between the Fiduciary and the State of Michigan, attached as Exhibit B. Page 2 2020 Homeland Security Grant Program Funding Agreement — 08252021 3.2. The Fiduciary shall comply with all requirements set forth in the 2020 Homeland Security Grant Program Guidance. 3.3. The Fiduciary shall submit all required project forms to the State for review and approval which the Political Subdivision has submitted to the Fiduciary and been approved by the Region 2 Homeland Security Planning Board. 3.4. The Fiduciary shall reimburse the Political Subdivision, for the equipment, services and/or personnel costs as set forth in the forms as supplied and required by the State and the applicable reimbursement forms reviewed and approved by the State. The funds shall only be released by the Fiduciary after the applicable reimbursement forms, required by the State and the Fiduciary, are properly executed by the Parties. The Fiduciary's Emergency Management representative/designee shall execute the fornis on behalf of the Fiduciary and the Manager of Oakland County Homeland Security/Emergency Division shall execute the forms on behalf of the Political Subdivision. The Fiduciary in its sole discretion shall determine if the reimbursement formsare properly executed. 3.5. The Fiduciary shall create and maintain, an inventory of all equipment purchased with Grant Program funds in accordance with 2 CFR, Part 200.313 located at htto:/hvww.ecfr.uov. 3.6. The Fiduciary shall notify the Political Subdivision at the end of the Fiduciary's fiscal year of the dollar amount of Grant Program funds released to the Political Subdivision for that fiscal year. This amount shall include the dollar amount of equipment purchased with Grant Program funds by the Political Subdivision. 3.7. The Fiduciary shall file this Agreement pursuant to law and provide executed copies of this Agreement to the Region 2 Planning Board Secretary and the Political Subdivision. 4. POLITICAL SUBDIVISION RESPONSIBILITIES. 4.1. The Political Subdivision is entitled to reimbursement of allowable expenses for the Grant Program in an amount not to exceed $39,376.00 in the SHSP funding source; and $536,333.00 in the UAS1 funding source. This amount does not include Grant Program funds allocated to the Region 2 Designated Funding Allocation. 4.2. The Political Subdivision shall prepare all required forms for the use of Grant Program funds and shall submit such forms to the Region 2 Planning Board for review and approval via the process designated by the Region 2 Planning Board. Upon approval from the Region 2 Planning Board, the Fiduciary will forward the required forms to the State for review and approval. 4.3. All funds allocated to the Political Subdivision in Section 4.1 require proof of encumbrance or requests for reimbursement received by the Fiduciary no later than 5:00 p.m. on November 30, 2022. Grant funds which are not encumbered or which do not have reimbursement requests received by the Fiduciary by this date will be reallocated to the Region 2 Designated Funding Allocation. Page 3 2020 Homeland Security Grant Program Funding Agreement — 08252021 4.4. The Political Subdivision shall use the equipment purchased with Grant Program funds, and all Grant Program funds in accordance with the 2020 Homeland Security Grant Program Guidance. 4.5. The Political Subdivision shall keep the Fiduciary informed of the location of the equipment purchased with Grant Program funds regardless of who purchased the equipment. If the equipment by its nature is mobile, the Political Subdivision must provide a general location or "home -base" where the equipment can be found. If the location of the equipment changes, the Political Subdivision shall provide the new location to the Fiduciary immediately. The information required by this Section shall be provided to the Fiduciary upon receipt of the equipment by the Political Subdivision and continue until three (3) years after the close of this Grant Program. 4.6. The Political Subdivision shall list the dollar amount provided by the Fiduciary pursuant to Section 3.6 on the Political Subdivision's Schedule of Expenditures of Federal Awards. 4.7. Except for equipment that is disposable or expendable, the Political Subdivision shall inform the Fiduciary if it plans to dispose of the equipment and work with the Fiduciary regarding any issues associated with disposal of the equipment. 4.8. The Political Subdivision shall make the equipment available to the Fiduciary, the State and Federal Auditors upon request. 4.9. The Political Subdivision shall comply with National Incident Management System (NIMS) requirements to be eligible to receive federal preparedness funds. 4.10. The Political Subdivision shall comply with applicable financial and administrative requirements set forth in the current edition of 2 CFR, Part 200, including, but not limited to the following provisions: a. Account for receipts and expenditures; maintain adequate financial records and refund expenditures disallowed by federal or state audit. b. Retain all financial records, statistical records, supporting documents, and other pertinent materials for at least three years after the grant is closed by the awarding federal agency for purposes of federal and/or state examination and audit. c. Retain all financial records, statistical records, supporting documents, and other pertinent materials for equipment purchases for three years after their disposition. d. Non-federal organizations which expend $750,000 or more in federal funds during their current fiscal year are required to have an audit performed in accordance with the Single Audit Act of 1984, as amended, and 2 CFR, Part 200. 4.11. The Political Subdivision must carry out their programs and activities in a manner that respects and ensures the protection of civil rights for protected populations. These populations include but are not limited to individuals with disabilities and others with access and functional needs, individuals with limited English proficiency, and other diverse racial Page 4 2020 Homeland Security Grant Program Funding Agreement — 08252021 and ethnic populations, in accordance with Section 504 of the Rehabilitation Act of 1973, Title VI of the Civil Rights Act of 1964, and Executive Order 13347. 4.12. Environmental and Historic Preservation Compliance: The federal government is required to consider the potential impacts to the human and natural environment of projects proposed for federal funding. The Environmental and Historic Preservation (EHP) program engages in a review process to ensure that federally -funded activities comply with various federal laws. The goal of these compliance requirements is to protect our nation's water, air, coastal, wildlife, agricultural and low-income and minority populations. The Political Subdivision shall not undertake any project having the potential to impact EHP resources without prior approval. Any activities that have been initiated without the necessary EHP review and approval will result in a non-compliance finding and will not be eligible for federal funding. 4.13 The Political Subdivision shall comply with the Davis -Bacon Act (40 U.S.C. 3141 et seq) for grant funded construction projects. The Political Subdivision must ensure that contractors or subcontractors for construction projects pay workers employed directly at the work -site no less than the prevailing wages and fringe benefits paid on projects of a similar character. Additional information, including Department of Labor wage determinations is located at: litto://www.dol.uov/whd/�ovcontracts/dbra.htiT). 4.14 Upon request, the Political Subdivision will supply to the Subgrantor any information required to meet federally- mandated reporting requirements, including, but not limited to, requirements related to the Federal FundingAccountability and Transparency Act of 2006 (FFATA) (Public Law 109-282), as amended by Section 6202(a) of the Government Funding Transparency Act of'2008 (Public Law 110-252) and D HS program s p e ci f i e reporting requirements. 4.15 The Political Subdivision must acknowledge and agree to comply with applicable provisions governing U.S. Department of Homeland Security (DHS) access to records, accounts, documents, information, facilities, and staff. The Political Subdivision also agrees to require any subrecipients, contractors, successors, transferees, and assignees to acknowledge and agree to comply with these same provisions. Detailed information on record access provisions can be found in the D HS Standard Administrative Terms and Conditions located at https://www.dlis.gov/publication/fy 15 -dhs- standard- terms- and- conditions, specifically in the DHS Specific Acknowledgements and Assurances on page 1. 5. REGION 2 PLANNING BOARD RESPONSIBILITIES., The Parties agree and acknowledge that the Region 2 Planning Board shall have the following responsibilities: 5.1. Undertake studies and make recommendations on matters of emergency management and homeland security to Political Subdivisions in the Region; 5.2. Prepare and present to the State Homeland Security Advisory Council findings of activities and initiatives undertaken in the Region; 5.3. Hold public meetings, subject to the Michigan Open Meetings Act; Page 5 2020 Homeland Security Grant Program Funding Agreement — 08252021 5.4. Perfonn such other acts or functions as it may deem necessary or appropriate to fulfill the duties and obligations imposed by Federal and State homeland security program requirements; 5.5. Establish sub -committees to carry out its work; 5.6. Advocate for, monitor, and actively engage in the implementation of the Regional Homeland Security Strategy; and 5.7. Review and approve all required forms for the expenditure of Grant Program funds that are submitted. 5.8. Ensure that all grant projects are aligned to the appropriate FY 2020 HSGP Investment and Homeland Security Strategy. Projects to be funded by SHSP must align to one of Michigan's FY 2020 SHSP investments and the State of Michigan Homeland Security Strategy. Projects to be funded by UASI must align to a FY 2020 UASI Investment and the UASI Homeland Security Strategy. Project documentation will include an explanation of how each project benefits Region 2. 5.9. Ensure the Subgrantee, in its role as regional fiduciary, is fully apprised of all projects approved by the Region 2 Homeland Security Planning Board. 5.10. Develop and implement a stand-alone Southeast Michigan Urban Area Security Initiative (SEMI UASI) Multi -Year Training and Exercise Plan or provide evidence of the SEMI UASI's adoption and utilization of the state's Multi -Year Training and Exercise Plan. 6. DURATION OF INTERLOCAL AGREEMENT. 6.1. The Agreement and any amendments hereto shall be effective when executed by both Parties with resolutions passed by the governing bodies of each Party and shall end three (3) years from the date the Grant Program is closed. The approval and terms of this Agreement and any amendments hereto shall be entered in the official minutes of the governing bodies of each Party. 7. LIABILITY/ASSURANCES. 7.1. Each Parry shall be responsible for any Claim trade against that Party by a third party, and for the acts of its employees or agents arising under or related to this Agreement. 7.2. In any Claim that may arise under or relate to this Agreement, each Party shall seek its own legal representation and bear the costs associated with such representation, including attorney fees. 7.3. Neither Party shall have any right under any legal principle to be indemnified by the other Party or any of its employees or agents in connection with any Claim. 7.4. Notwithstanding any other provision of this Agreement, the Political Subdivision shall be solely responsible for all costs, fines, and fees associated with the use and misuse of Grant Program funds that it receives or the use or misuse of the equipment, including but not Page 6 2020 Homeland Security Grant Program Funding Agreement — 08252021 limited to, costs for replacing the equipment or costs, tines, or fees associated with an ineligible use determination by auditors. 7.5. The Parties have taken all actions and secured aII approvals necessary to authorize and complete this Agreement. The persons signing this Agreement on behalf of each Party have legal authority to sign this Agreement and bind the Parties to the ternis and conditions contained herein. 7.6. Each Party shall comply with all federal, state, and local ordinances, regulations, administrative rules, laws, and requirements applicable to its activities performed under this Agreement, including but not limited to the Grant Program Agreement, attached as Exhibit B, and the 2020 Homeland Security Grant Program Guidance. TERMINATION OR CANCELLATION OF AGREEMENT, Either Party may terminate and/or cancel this Agreement upon thirty (30) Days notice to the other Party. The effective date of termination and/or cancellation shall be clearly stated in the notice. if this Agreement is terminated and/or cancelled, the Transfer of Ownership Agreements executed prior to the date of termination and/or cancellation, shall remain valid and govern the Parties' duties and obligations regarding equipment transferred to the Political Subdivision and the Parties shall execute Transfer of Ownership Agreements for all equipment ordered by the Fiduciary prior to the date of termination and/or cancellation. 9. NO THIRD PARTY BENEFICIARIES. Except as provided for the benefit of the Parties, this Agreement does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to indemnification, right to subrogation, and/or any other right, in favor of any other person or entity. 10. DISCRIMINATION. The Parties shall not discriminate against their employees, agents, applicants for employment, or another persons or entities with respect to hire, tenure, terms, conditions, and privileges of employment, or any matter directly or indirectly related to employment in violation of any federal, state or local law. 11. PERMITS AND LICENSES. Each Party shall be responsible for obtaining and maintaining, throughout the term of this Agreement, all licenses, permits, certificates, and governmental authorizations necessary to carry out its obligations and duties pursuant to this Agreement. 12. RESERVATION OF RIGHTS. This Agreement does not, and is not intended to waive, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. 13. DELEGATION/SUBCONTRACT/ASSIGNMENT, Neither Party shall delegate, subcontract, and/or assign any obligations or rights under this Agreement without the prior written consent of the other Party. 14. NO IMPLIED WAIVER. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Agreement. No waiver of any tenn, condition, or provision of this Agreement, whether by conduct or otherwise, in one or more instances, shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement. Page 7 2020 Homeland Security Grant Program Funding Agreement— 08252021 No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 15. SEVERABILITY. If a court of competent jurisdiction finds a term, or condition, of this Agreement to be illegal or invalid, then the term, or condition, shall be deemed severed from this Agreement. All other terms, conditions, and provisions of this Agreement shall remain in full force. 16. CAPTIONS. The section and subsection numbers, captions, and any index to such sections and subsections contained in this Agreement are intended for the convenience of the reader and are not intended to have any substantive meaning. The numbers, captions, and indexes shall not be interpreted or be considered as part of this Agreement. Any use of the singular or plural number, any reference to the finale, female, or neuter genders, and any possessive or nonpossessive use in this Agreement shall be deemed the appropriate plurality, gender or possession as the context requires. 17. NOTICES. Notices given under this Agreement shall be in writing and shall be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid, and addressed to the person listed below. Notice will be deemed given on the date when one of the following first occur: (1) the date of actual receipt; (2) the next business day when notice is sent express delivery service or personal delivery; or (3) three days after mailing first class or certified U.S. mail. 17.1. If Notice is sent to the Fiduciary, it shall be addressed and sent to: Macomb County Office of Emergency Management and Communications, 117 S. Groesbeck, Mt. Clemens, MI 48043. 17.2. If Notice is sent to the Political Subdivision, it shall be addressed to: Oakland County Board of Commissioners, 1200 North Telegraph Rd, Pontiac, MI 48341 and Oakland County Homeland Security Manager, 1200 N. Telegraph Rd, Building 47 West, Pontiac, MI 48341. 17.3. Either Party may change the address and/or individual to which Notice is sent by notifying the other Party in writing of the change. 18. GOVERNING LAW. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 19. AGREEMENT MODIFICATIONS OR AMENDMENTS. Any modifications, amendments, recessions, waivers, or releases to this Agreement must be in writing and executed by both Parties. 20. ENTIRE AGREEMENT. This Agreement represents the entire agreement and understanding between the Parties. This Agreement supersedes all other oral or written agreements between the Parties. The language of this Agreement shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party. Page 8 2020 Homeland Security Grant Program Funding Agreement — 08252021 IN WITNESS WHEREOF, EXECUTED: DATE: Vicld Wolber, Deputy County Executive Macomb County Executive Office WITNESSED: DATE: Political Subdivision: Oaldand County, Michigan EXECUTED: DATE: WITNESSED: DATE: Page 9 2020 Homeland Security Grant Program Funding Agreement — 08252021 As required by 2 CFR §200.331(b), the purpose of this assessment is to evaluate subrecipient's risk of noncompliance with federal statutes, regulations, and the terms and conditions of a subaward, and to determine appropriate subrecipient monitoring during the grant performance period. Limited program experience, results of previous audits and site monitoring visits, new personnel or new or substantially changed systems, may increase a subrecipient's degree of risk. Subrecipient: County: I DUNS #: Questions 1. How many federal grant awards has your organization managed in the past 5 years regardless of awarding agency? ❑ No grants ❑ 1-3 grants ❑ 4-5 grants ❑ 6+grants 2. What percentage of your grant management staff has fewer than 2 years of grant experience? ❑ 0-25% of staff ❑ 26-50% of staff ❑ 51-75% of staff ❑ 76-100% of staff 3. Has your organization had anew or substantially changed financial/accounting system(s) in the past 2 years? ❑ Yes ❑ No 4. What types of findings (audit, site monitoring, etc.) has your organization received within the past 5 years? (Attach a separate sheet explaining any findings resulting in questioned costs or a return of funds.) ❑ Never Audited or No ❑ Unsupported costs (lack of documentation) ❑ Unreasonable use of funds ❑ Questioned costs or required to return funds 5. Does your agency have staff primarily dedicated (>50%) to grants management activities? ❑ Yes ❑ No Certification 1 certify the information provided in this assessment is true and accurate, and that all occurrences of prior grant non-compliance have been disclosed. Authorized Representative Signature: Authorized Representative Printed Name: Date: Title: Point of Contact Printed Name: I Title: Email: 1147 1148 1149 1150 1151 1152 1153 1154 1155 1156 1157 1158 1159 1160 1161 1162 It63 1164 1165 1166 1167 1168 1169 1170 1171 1172 1173 1174 1175 1176 1177 1178 1179 1180 1181 1182 1183 1184 1185 1186 1187 1188 1189 1190 1191 1192 MR. LEWIS: Mr. Chair, this is Brandon. I will make a motion to approve the Regional Allocation as presented by Melanie. MR. HALTEMAN: Motion by Brandon. MR. WESTMILLER: Second. MR. HALTEMAN: Justin, thank you for a second. All in favor, say "Aye". BOARD MEMBERS: (In Unison) Aye. MR. HALTEMAN: Opposed, same sign? (Motion carries unanimously.) X. MR. HALTEMAN: Regional Allocation is approved. NEW BUSINESS a. Regional Fiduciary Let's skip down to "New Business — Regional Fiduciary". Is this more or less covered or is it separate? MR. LEWIS: We are required to recertify as we have to every year for who our Regional Fiduciary is going to be. We have to take official action on that. As always, Macomb County is willing and able to continue to serve. Fiduciary. MR. HALTEMAN: I will make that motion for Macomb County to continue as MR. STURDIVANT: Support. MR. HALTEMAN: I will put me down as making the motion. I will put Tad as second. All approve, say "Aye". BOARD MEMBERS: (In Unison) Aye. MR. STURDIVANT: That was the quickest vote we've had. (Motion carries unanimously.) MR. HALTEMAN: Regional Fiduciary has been approved. MR. LEWIS: Thank you. GMe co � n''crnevP l e,,,l,A.H,,Ut CONTRACT REVIEW ROUTING FORM ovemberREV 6 2019 •. r, r , r r r ®. r, r Department Leader: Department: Date: Brandon Lewis Emergency Management & Communications 11/12/2020 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below: Noel Hazuka 469-5344 ❑ Caii for Pick Up: # Contract Title: GRANT Return By Date: AWARD 2020 Homeland Security Grant Program Grant Agreement Fl❑Fundedunded DOES THIS INVOLVE TECHNICAL SUPPORT RELATED TO HARDWARE OR SOFTWARE? if No, Skip this stelp. ❑ Yes, Send to IT. Chief Information Officer review/approval is REQUIRED. ❑ Approved ❑ Approved with changes ❑ Rejected and Return to Requesting Department Aalnodiod sgnam,e DI ❑ Approved ❑ Approved with changes ❑ Rejected RETURN TO REQUESTING DEPARTMENT �t' FINANCE DEPARTMENT- . ❑ Approved ❑ Approved with changes ❑ Rejected RETURN TO RISK & CONTRACT MANAGEMENT Atnhorized S4nafine 019yLNYs711fe1:7:1e7:X!'Iteh lR•Uh'hYa ❑ Approved ❑ Approved with changes ❑ Rejected RETURN TO RISK & CONTRACT MANAGEMENT Aathodzed S,pnahne •It U Approved ❑ BOG Review Required ii E E a" o� a Dsto Dare u 0S EN o > a, 'm o � Date EXECUTIVE OFFICE U oe �.a,l .ilt1 ;!, G rULt � ❑ Approved with changes E U) ❑ Rejected -RETURN TO 11/16/2020 W RECEIVED RISK & CONTRACT MANAGEMENT ''`'-'- ' `? ` Authorized S( naWza Da(a oNa °oG November 2019 u.A W'W CONTRACT REVIEW ROUTING FORM m�n.A uacAm REV 6 a r r •A= v r r e t a r Department Leader: Department: Date: Brandon Lewis Emergency Management & Communications 11112/2020 Contract Contact Person: Contact Phone Number: I NOTE: Contracts are returned Interoffice mail unless specified below: Noel Hazuka 469-5344 ❑Gall for pickup: # Contract Title: 2020 Homeland Security Grant Program Grant Agreement Vendor Number (if known): Original Contract Amount: Vendor Name: Amendment Amount: $ 4,508,352.00 $ Contract Begin Data: Amendment Date: Vendor Yes Disclosure IFAS Form Attached: No (N/A) Total Amended ContractAmount: Funding Source -Org Key l Object - (If known): $ 4,508,352.00 Contract End Dale: Targeted Committee Date: 09/01 /2020 05/31 /2023 Contract: If Renewal or Amendment, what terms have changed (if any): Amendment Number: SZ New Renewal Grant period and amount P changes only 9 y N/A Amendment Contract Bid: If not bid out, please explain: Lowest Bid: If not lowest bid, please explain: ❑ Yes NIA ❑ Yes No ❑ No Bid Number: How many bidders responded? Winning bidder Macomb County Entity: ❑ Yes No -Explain: Contract Synopsis: The county annually receives this grant from the Michigan State Police Emergency Management Homeland Security Division as the designated fiduciary for the Region 2 Homeland Security Planning Board/Urban Area Security Initiative (UASI) Board. As such it is our responsibility to administer, manage and process any homeland security grants that are awarded to our region. The attached agreement is in the amount of $4,508,352.00. This represents the entire amount awarded to the UASI Region. This grant program is made possible through the federal Department of Homeland Security and there is no local match required for this award. The grant provides federal pass through funds for local jurisdictions for equipment, exercises, organizing, planning and training as it relates to homeland security and emergency management roles and responsibilities . This grant agreement establishes our relationship with the State of Michigan and outlines the roles and responsibilities of the county as fiduciary for this grant. Per past practice, once this grant agreement is approved and executed by the County, a separate inter -local agreement will be created and executed for each of our six (6) partners in the UASI region (Detroit and the counties of Monroe, Oakland, St. Clair, Washtenaw and Wayne) as it pertains to our relationship with each of them to fulfill our duties under this grant agreement. CONTRACT REQUIRES SIGNATURE OF COUNTY EXECUTIVE ONLY. DESIGNEE SIGNATURE WILL NOT 13E ACCEPTED. PLEASE CHECK APPROPRIATE ITEM BELOW (IF APPLICABLE): ❑ 1. AWARDING A CONTRACT OF $35,000 OR MORE. ❑ 2. AWARDING A CONTRACT MODIFICATION EXCEEDING 5% OF THE ORIGINAL APPROVED CONTRACT AMOUNT. ❑ 3. AWARDING A CONTRACT THAT EXCEEDS 5 YEARS IN LENGTH. ❑ 4. EMPLOYER PAID FRINGE BENEFITS. ❑ 5. COLLECTIVE BARGAINING AGREEMENTS. ❑ 6, INTERGOVERNMENTAL AGREEMENTS AS DEFINED BY CHARTER SECTION 3.1. q�� o� q Isla �0�'arlc��eY Mark A. Hackel County Execulive PLA111111 TO :Eu 11 /12/2020 Office of County Executive Brandon Lewis, Director Emergency Management & Communications RE: REQUEST APPROVAL / ADOPTION OF 2020 Homeland Security Grant Program Grant Agreement SUBJECT: Attached is the 2020 Homeland Security Grant Program Grant Agreement between Macomb County and the State of Michigan in the amount of $4,508,352.00. PURPOSE / JUSTIFICATION: The county annually receives this grant from the Michigan State Police Emergency Management Homeland Security Division as the designated fiduciary for the Region 2 Homeland Security Planning BoardlUrban Area Security Initiative (UASI) Board. As such it is our responsibility to administer, manage and process any homeland security grants that are awarded to our region. The attached agreement for FY 2010 is in the amount of $4,508,352.00. This represents the entire amount awarded to the UASI Region. This grant program is made possible through the federal Department of Homeland Security and there is no local match required for this award. -The grant provides federal pass through funds for local jurisdictions for equipment, exercises, organizing, planning and training as It relates to homeland security and emergency management roles and responsibilities . This grant agreement establishes our relationship with the State of Michigan and outlines the roles and responsibilities of the county as fiduciary for this grant. Per past practice, once this grant agreement is approved and executed by the County, a separate inter -local agreement will be created and executed for each of our six (6) partners in the UASI region (Detroit and the counties of Monroe, Oakland, St. Clair, Washtenaw and Wayne) as it pertains to our relationship with each of them to fulfill our duties under this grant agreement. FISCAL IMPACT/ FINANCING: Per the terms of the grant agreement, Macomb County will be specifically awarded an amount to be determined within 6 months via amendment to the original agreement to be utilized towards our entire county's homeland security and emergency management needs. As required by the State, we have a Local Planning Team (LPT) established in the county that is responsible for how this funding is spent. In addition to this award, we are provided $225,417.00 to fulfill our management and administration (M & A) duties as the fiduciary. The M & A funds are used for staff salaries, office equipment, supplies, etc, There are no match requirements for this grant. FACTS AND PROVISION / LEGAL REQUIREMENTS (if applicable): As the designated fiduciary for the UASI region, we are required to execute this grant agreement with the State. The grant agreement includes certain provisions that we are to follow based on state and federal guidance and requirements. IMPACT ON CURRENT SERVICES (PROJECTS): This grant agreement provides for the continued enhancement and sustainment of various homeland security and emergency management capabilities within the county and our region. Staff is currently in place to manage and administer the grant for the entire region as well, as it pertains to our fiduciary responsibility. State of Michigan GrantFiscal Year 2020 Homeland Security Grant Program +. r September 1, 2020 to May 31, 2023 CFDA Number: 97.067 Grant Number:, EMW-2020-SS-00021 This Fiscal Year (FY) 2020 Homeland Security Grant Program (HSGP) grant agreement is hereby entered into between the Michigan Department of State Police, Emergency Management and Homeland Security Division (MSP/EMHSD) (hereinafter called the Recipient), and the COUNTY OF MACOMB (hereinafter called the Subrecipient) Purpose The FY 2020 HSGP supports state, local, and tribal efforts to prevent terrorism and other catastrophic events, and prepares the Nation for the threats and hazards that pose the greatest risk to the security of the United States. The FY 2020 HSGP provides funding to implement investments that enhance terrorism preparedness and serve to build, sustain, and deliver the 32 core capabilities essential to achieving the National Preparedness Goal of a secure and resilient Nation. The purpose of this grant agreement is to provide federal pass -through funds to the Region 2 Homeland Security Planning Board (hereinafter called the regional board) through the Subrecipient, which has been voted and approved to act as the Fiduciary Agent on behalf and as a part of the regional board for the FY 2020 HSGP, The HSGP is comprised of three grant programs, one of which is covered by this grant agreement: State Homeland Security Program (SHSP): The SHSP provides funds for state, local, and tribal preparedness activities that address high -priority preparedness gaps across all core capabilities where a nexus to terrorism exists. The SHSP supports implementation of the National Preparedness System (NPS) by providing funds to address planning, organization, equipment, training, and exercise needs to prevent, prepare for, protect against, and respond to acts of terrorism. Many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards. Subrecipients must describe this dual -use quality for any activities implemented under this program that are not explicitly focused on terrorism preparedness. Urban Areas Security Initiative (UASI): The UASI program is intended to provide financial assistance to address the unique multi -discipline planning, organization, equipment, training, and exercise needs of high -threat, high -density urban areas, and to assist these areas in building and sustaining capabilities to prevent, protect against, mitigate, respond to, and recover from threats or acts of terrorism using the whole community approach. Activities implemented with UASI funds must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, preparedness for, protection from, or response to acts of terrorism in order to be considered eligible. - However, many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards. Subrecipients must demonstrate the dual -use quality for any activities implemented that are not explicitly focused on terrorism preparedness. FY 2020 HSGP County of Macomb (Region 2 Fiduciary) Page 2 of 11 Urban Areas must use UASI funds to employ regional approaches to overall preparedness and are encouraged to adopt regional response structures whenever appropriate. UASI program implementation and governance must include regional partners and should have balanced representation among entities with operational responsibilities for prevention, protection, mitigation, response, and recovery activities within the region. Identified Urban Areas must take an inclusive regional approach to the development and implementation of the UASI program and involve the contiguous jurisdictions, mutual aid partners, port authorities, rail and transit authorities, state agencies, statewide Interoperability Coordinators, Citizen Corps Council(s), and campus law enforcement in their program activities. Allowable activities must comply with the FY 2020 Homeland Security Grant Program Notice of Funding Opportunity and the FEMA Preparedness Grants Manual, both located at http://www.fema.govlhomeland- security-grant-program, align with Michigan's FY 2020 HSGP investments, support capability targets established in the THIRA and gaps identified in the SPR, and align to projects specifically approved by the Recipient. Subrecipients must take a regional approach when determining the best use of FY 2020 HSGP funds. Subrecipients must consider the needs of local units of government, tribal governments, the private sector, and nonprofit and faith -based community organizations. Specific attention should be paid to how available preparedness funding sources can effectively support a whole community approach to emergency preparedness and management and the enhancement of core capabilities. If. Statutory Authority Funding for the FY 2020 HSGP is authorized by Section 2002 of the Homeland Security Act of 2002, as amended (Public Law 107-296), (6 U.S.C. § 603). Appropriation authority is provided by the Department of Homeland Security Appropriations Act, 2020, (Public Law No. 116-93), The Subrecipient agrees to comply with all FY 2020 HSGP program requirements in accordance with the FY 2020 Homeland Security Grant Program Notice of Funding Opportunity and the FEMA Preparedness Grants Manual located at http://www.fema.gov/homeland-security-grant-program, the U.S. Department of Homeland Security (DHS) Standard Administrative Terms and Conditions located at https://www.dhs.gov/publication/fyl5-dhs-standard-terms-and-conditions, the FY 2020 HSGP Agreement Articles Applicable to Subrecipients included with the grant agreement packet, and the FY 2020 HSGP Michigan Supplemental Guidance provided electronically by Michigan State Police, Emergency Management and Homeland Security Division (MSP/EMHSD). The Subrecipient shall also comply with the most recent version of: 1. 2 CFR, Part 200 of the Code of Federal Regulations (CFR), Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at http://www,ecfr.gov, select Title 2. 2, FEMA Directive 108-1: Environmental Planning and Historic Preservation Responsibilities and Program Requirements III. Award Amount and Restrictions A. The County of Macomb, acting as the Fiduciary Agent on behalf of and as a part of the Region 2 Board, is awarded $4,508,352 under the FY 2020 HSGP. This total consists of $308,352 from the SHSP and $4,200,000 from the UASI program. The grant agreement shall be administered based on the Subrecipient's policies and procedures, provided they conform to state and federal rules, laws, and/or regulations, FY 2020 HSGP County of Macomb (Region 2 Fiduciary) Page 3 of 11 B. The FY 2020 HSGP covers eligible costs from September 1, 2020, to May 31, 2023. C. HSGP funds may not be used to support the hiring of any personnel for the purposes of fulfilling traditional public health and/or safety duties or to supplant traditional public health and safety positions and/or responsibilities. D. At least $77,088 of SHSP award funds and $1,050,000 of UASI award funds must be dedicated towards Law Enforcement Terrorism Prevention Activities (LETPA), Activities eligible for use of LETPA-focused funds are outlined in the National Prevention Framework (and where capabilities are shared with the protection mission area, the National Protection Framework) located at http:/Avww.fema,gov/national-planning-frameworks, The Subrecipient must meet its minimum LETPA funding requirement for the FY 2020 HSGP. The FY 2020 HSGP includes the following four national priority area funding requirements: 1) Enhancing cybersecurity (including election security); 2) Enhancing the protection of soft targets/crowded places (including election security); 3) Enhancing information and intelligence sharing and cooperation with federal agencies, including DHS; 4) Addressing emerging threats (e.g., transnational criminal organizations, weapons of mass destruction [WMDsj, unmanned aerial systems [UASsj, etc.). At least $15,418 of SHSP award funds and $210,000 of UASI award funds must be dedicated towards enhancing cybersecurity, at least $210,000 of UASI award funds must be dedicated towards the protection of soft targets/crowded places (including election security), at least $75,240 of SHSP award funds and $210,000 of UASI award funds most be dedicated towards enhancing information and Intelligence sharing and cooperation with federal agencies, and at (east $210,000 of UASi awarded funds must be dedicated towards addressing emerging threats. All national priority area projects must be pre -approved by FEMA. Additional information on the FY 2020 HSGP national priority areas can be found in the FEMA Preparedness Grants Manual located at http://www.fema.gov/homeland-security-grant-program. F. A maximum of $154,176 of SHSP award funds and $2,100,000 of UASI award funds may be used for personnel and personnel -related activities as directed by the Personnel Reimbursement for lnte#gence Cooperation and Enhancement (PRICE) of Homeland Security Act of 2008 (Public Law 110-412). In general, the use of SHSP funding to pay for staff and/or contractor regular time or overtime/backfill is considered a personnel cost. A definition of personnel costs is provided in the FEMA Preparedness Grants Manual located at https:/Iwww.fema.gov/media- library/assets/documents/1 78291.. G. Exactly $15,417 of SHSP award funds and $210,000 of UASI award funds may be retained and used solely for management and administration (M&A) purposes associated with the HSGP award. M&A allowable costs are defined in the FY 2020 Homeland Security Grant Program Notice of Funding Opportunity, and the FEMA Preparedness Grants Manual located at http://www.fema.gov/homeland-security-grant-program. The use of M&A award funds by the Subrecipient is not subject to review and approval of the Region 2 Homeland Security Planning Board. At the discretion of the Subrecipient, any unused portion of the M&A award funds may be reallocated to the Region 2 HSGP Designated Funding Allocation. H. Exactly $73,231 of SHSP award funds and $997,500 of UASI award funds are allocated to Region 2 for use as the Region 2 HSGP Designated Funding Allocation. These funds will be used to support regional projects as determined by the Region 2 Homeland Security Planning Board. FY 2020 HSGP County of Macomb (Region 2 Fiduciary) Page 4 of 11 1. The grant award funds are allocated by the Recipient, acting as the State Administrative Agency (SAA). The local governmental units are entitled to the reimbursement of allowable expenses from the Subrecipient in the amounts listed below: Countv of Macomb SHSP funding source: $37,741.00 UASI funding source: $514,059.00 Countv of Monroe SHSP funding source: $16,654.00 UASI funding source: $226,829,00 Countv of Oakland SHSP funding source: $39,376.00 UASI funding source: $536,333.00 Countv of St. Clair SHSP funding source: $20,582.00 UASI funding source: $280,332.00 Countv of Washtenaw SHSP funding source: $20,581.00 UASI funding source: $280,333.00 County of Wavne SHSP funding source: $43,554.00 UASI funding source: $593,222.00 Citv of Detroit SHSP funding source: $41,216,00 UASI funding source: $561,392.00 J. Reimbursement of allowable expenses to the local governmental unit by the Subrecipient will be contingent on satisfactory completion of all responsibilities identified within this grant agreement by the local governmental unit, as determined by the Subreciplent and/or the Recipient. * No portion of the funds specifically allocated to local governmental units may be used for M&A expenses. * All funds allocated to specific local governmental units require proof of encumbrance or reimbursement requests received by the fiduciary no later than 5:00 p.m. on November 30, 2022. This date is six months prior to the end of the grant agreement period. Funds which are not encumbered, or which do not have reimbursement requests received by the fiduciary by this date will be reallocated to the Region 2 HSGP Designated Funding Allocation, K The Subrecipient may only fund projects which directly support one of the FY 2020 HSGP grant investments. To assist Subrecipients, the Recipient has developed the FY 2020 HSGP Michigan Supplemental Guidance to provide additional information on developing projects consistent with the National Preparedness Goal, state and regional homeland security priorities, and Michigan's FY 2020 HSGP investment justifications. N. Except as otherwise specifically set forth in this grant agreement, the Recipient (not the Subrecipient) shall make the final determination on how funds awarded under this grant agreement are allocated and/or spent, from projects reviewed and approved by the regional board and submitted to the Recipient by the Subrecipient. FY 2020 HSGP County of Macomb (Region 2 Fiduciary) Page 5 of 11 O. For any activities involving construction, demolition, ground disturbance, or installations of equipment, an Environmental and Historic Preservation (EHP) review must be completed. Any work started before receiving EHP approval will result in a non-compliance finding and not be eligible for federal funding. R A portion of FY 2020 HSGP funds should be allocated toward sustainment of the Regional Response Team Network (RRTN) and search and rescue capabilities, where applicable. The Subreciplent should ensure that support is provided through appropriate planning, equipment, training, and exercise activities. O. Inthe event that DNS determines changes are necessary to the award document after an award has been made, including but not limited to changes to the period of performance or terms and conditions, Subrecipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Subrecipient acceptance of the changes to the award. IV. Responsibilities of the Subrecipient A. Grant funds must supplement, not supplant, state or local funds. Federal funds must be used to supplement existing funds, not replace (supplant) funds that have been appropriated for the same purpose. Potential supplanting will be carefully reviewed in subsequent monitoring reviews and audits. Subrecipients may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. B. Refer to the FY 2020 Homeland Security Grant Program Notice of Funding Opportunity and the FEMA Preparedness Grants Manual located at hftp:/Iwww.fema.gov/homeland-security-grant- program for a detailed list of allowable costs and program activities under this grant. C. The subrecipient shall not use FY 2020 HSGP funds to generate program income. D. In addition to this grant agreement, the Subrecipient shall complete, sign, and submit to the Recipient the following documents, which are incorporated by reference into this grant agreement: 1. Subrecipient Risk Assessment Certification 2. Standard Assurances 3. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free Workplace Requirements 4. Audit Certification (EMD-053) 5. Request for Taxpayer Identification Number and Certification (W-9) 6. Other documents that may be required by federal or state officials E. The Subrecipient agrees to act as the Fiduciary Agent on behalf and as a part of the regional board for the FY 2020 HSGP. The Subrecipient agrees to comply with all applicable federal and state regulations, including, but not limited to, the following: 1. _ Make all purchases in accordance with federal, and local purchasing policies. The Federal Procurement Procedure citations are found at 2 CFR 200,318-326, and Appendix tl; and are located at http:/Iwww.ecfr.gov. 2. The Subrecipient Is required to submit reports to the Recipient on the status of all projects and funding. Reporting must follow the format and schedule specified by the Recipient. FY 2020 HSGP County of Macomb (Region 2 Fiduciary) Page 6 of 11 3. Submit regional board -approved projects to the Recipient in the format specified by the Recipient prior to starting a project. Individual solution area costs must also be submitted to the Recipient for alignment and allowability evaluation prior to stalling a project. All grant expenditures must meet DHS and Recipient grant guidelines, must directly support one of the FY 2020 HSGP Investments, and must support at least one core capability from the National Preparedness Goal. Projects must be coordinated regionally and align to appropriate state and regional homeland security priorities. Any project that proposes a change in scope of work during the grant performance period roust be resubmitted to the Recipient for evaluation. Any funds spent on a project prior to receiving Recipient approval may be ineligible for reimbursement. 4. Create and maintain an inventory of all equipment purchases in accordance with 2 CFR, Part 200.313 located at http://www.ecfr,gov. Every odd calendar year, the Subrecipient must prepare an equipment Inventory list and conduct a physical inventory that is reconciled to that list by June 30. The Subrecipient must supply a copy of this inventory to the Michigan State Police, Emergency Management and Homeland Security Division, Audit Unit via email at loaders@michigan.gov or by mail to PO box 30634, Lansing, Michigan 48909. The physical inventory must be submitted to the Audit Unit by July 31 of the same year the inventory is completed. An Equipment Tracking template is available to assist the Subrecipient in meeting these requirements. The template can be found on the MSP/EMHSD Grant Programs webpage at www.inichigan.gov/emhsdor by emailing EMD_HSGP@mlchigan.gov. 5. If the Subrecipient purchases equipment for a local governmental unit with FY 2020 HSGP funds, the Subrecipient shall make the equipment available for pick-up by other local governmental units per equipment assignments by the regional board. This process needs to include legal transfer of the equipment to the designated local governmental units. At minimum, the Subrecipient should prepare documents, which, when signed, will indicate other designated local governmental units accept full legal and financial responsibility for the pieces of equipment. 6. The Subrecipient agrees to prepare and submit reimbursement requests to the Recipient in a timely manner. Reimbursement requests must include all required supporting documentation, including proof of payment. All reimbursement requests must be submitted to the Recipient no later, than 30 days after the end of the performance period identified in this grant agreement, Any remaining balance of funds by that date will be reallocated. 7. Current forms and instructions are located at http://www.michigan.gov/emhsd, or can be requested by sending an email to EMD_HSGP@michigan.gov. 8. Comply with applicable financial and administrative requirements set forth in the current edition of 2 C.F.R., Part 200, including, but not limited to, the following provisions: a. Account for receipts and expenditures, maintain adequate financial records, and refund expenditures disallowed by federal or state audit. b. Retain all financial records, statistical records, supporting documents, and other pertinent materials for at least three years after the grant is closed by the awarding federal agency for purposes of federal and/or state examination and audit. c. Retain all financial records, statistical records, supporting documents, and other pertinent materials for equipment purchases for three years after their disposition. d, Non-federal organizations which expend $760,000 or more in federal funds from ail federal sources during their current fiscal year are required to have an audit performed in accordance with the Single Audit Act of 1984, as amended, and the requirements of the Government and Accountability Offrce's (GAO) Government Auditing Standards and Subpart F of 2 C.F.R., Part 200. FY 2020 HSGP County of Macomb (Region 2 Fiduciary) Page 7 of 11 9, Comply with National Incident Management System (NIMS) requirements to be eligible to receive federal preparedness funds. NIMS information is available at http://www,fema.gov/national-incident-management-system. More information on complying with NIMS is available from the State NIMS Coordinator at www.michigan.gov/emhsd under Response and Recovery. 10. Subrecipients must carry out their programs and activities in a manner that respects and ensures the protection of civil rights for protected populations. These populations include but are not limited to individuals with disabilities and others with access and functional needs, individuals with limited English proficiency, and other diverse racial and ethnic populations, in accordance with Section 504 of the Rehabilitation Act of 1973, Title VI of the Civil Rights Act of 1964, and Executive Order 13347. 11. Environmental and Historic Preservation Compliance. The federal government is required to consider the effects on the environment and/or historic properties of any federally funded activities and programs, including grant -funded projects. The EHP process ensures that federally funded activities comply with federal EHP regulations, laws, and executive orders as applicable. The goal of these compliance requirements is to protect the nation's environmental, historic, and cultural resources. The Subrecipient shall not undertake any project having the potential to impact EHP resources without prior approval. Any work started before receiving EHP approval will result in a non-compliance finding and not be eligible for federal funding. 12. Comply with the Davis -Bacon Act (40 U.S.C. 3141 at seq.) for grant -funded construction projects. The Subrecipient must ensure that contractors or subcontractors for construction projects pay workers employed directly at the work -site no less than the prevailing wages and fringe benefits paid on projects of a similar character. Davis -Bacon wage determinations are published on the Wage Determinations Online website at https://beta.SAM.gov. 13. Comply with all reporting requirements, including special reporting, data collection, and evaluation requirements, as prescribed by law or program guidance. 14. Maintain a valid Data Universal Numbering System (DUNS) number during the performance period of this grant. 15, The Subrecipient must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. The Subrecipient also agrees to require any Subrecipients, contractors, successors, transferees, and assignees to acknowledge and agree to comply with these same provisions. Detailed information on record access provisions can be found in the DHS Standard Administrative Terms and Conditions located at https://www.dhs.gov/publication/fy15-dhs- standard-terms-and-conditions, specifically in the DHS Specific Acknowledgements and Assurances on page 1. V. Responsibilities of the -Recipient The Recipient, in accordance with the genera( purposes and objectives of this grant agreement, will: A. Administer the grant in accordance with all applicable federal and state regulations and guidelines and submit required reports to the awarding federal agency. B. Provide direction and technical assistance to the Subrecipient. FY 2020 HSGP County of Macomb (Region 2 Fiduciary) Page 8 of 11 C. Provide to the Subrecipient any special report forms and reporting formats (templates) required for administration of the program. D. Reimburse the Subrecipient, in accordance with this grant agreement, based on appropriate documentation submitted by the Subrecipient. E. At its discretion, independently, or in conjunction with the federal awarding agency, conduct random on -site reviews of the Subrecrplent(s). VL Reporting Procedures The Subrecipient is required to submit reports to the Recipient on the status of all projects and funding. Reporting must follow the format and schedule specified by the Recipient, Current forms and instructions are located at http://www.mtcl)igan.gov/emhsd, or can be requested by sending an email to EMD.-HSGP@michigaii.gov. Reporting on funding status is mandated by the federal government. Failure by the Subrecipient to fulfill reporting requirements, in compliance with federal grant rules, shall result in the suspension of grant funding until reports are received and may jeopardize future federal funding. VIi. Payment Procedures The Subrecipient agrees to prepare and submit the Reimbursement Cover Sheet (EMD-054) with all required supporting documentation attached, including proof of payment. The Subrecipient will submit one Reimbursement Cover Sheet and related forms for each grant project, solution area, allocation type, and individual exercise. Reimbursement Cover Sheets must be filled out completely. Instructions are provided with each of the reimbursement forms. The Reimbursement Cover Sheet and other reimbursement forms can be found on the MSP/EMHSD website located at http://www.michigan.gov/emhsd, The Subrecipient will not be reimbursed for funds until all required signed documents and reimbursement documentation are received. All reimbursement requests must be submitted to the Recipient no later than 30 days after the end of the performance period identified in this grant agreement. Funds which are not encumbered or do not have pending reimbursement requests by that date will be reallocated. Drawdown of Funds in Advance. Up to 90 days prior to expenditure, the Subrecipient may request funds for purchases of $10,000 or more. All of the following requirements must he met when requesting advanced funds: A. The Subrecipient must submit advance requests with a copy of approved purchase orders and a copy of approved Alignment and Allowability Forms, B, The Subrecipient must place advanced funds in an interest -bearing account, C. The Subrecipient may retain interest up to $500 per year (2 CFR, Part 200,305) for administrative expenses incurred for all federal grants combined. D., The Subrecipient must notify the Recipient quarterly, in writing, of any interest earned over $500. E, The Subrecipient must remit any interest earned over $500 promptly, and at least quarterly, to: Michigan State Police, Emergency Management and Homeland Security Division, Grants and Financial Management Section, P,O, Box 30634, Lansing, Michigan, 48909. F. The Subrecipient must liquidate each advance by the date specified by the Recipient (usually within 90 days), G. The Subrecipient must ensure all invoices and proof of payment documents are dated after the date the advance was issued by the Recipient. Vill. Employment Matters FY 2020 HSGP County of Macomb (Region 2 Fiduciary) Page 9 of 11 The Subrecipient shalt comply with Title VI of the Civil Rights Act of 1964, as amended; Title Vill of the Civil Rights Act of 1968; Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act); the Age Discrimination Act of 1975; Titles I, 11 and III of the Americans with Disabilities Act of 1990; the Elliott -Larsen Civil Rights Act, 1976 PA 453, as amended, MCL 37.2101 et seq.; the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL 37.1101 at seq., and all other federal, state and local fair employment practices and equal opportunity laws and covenants. The Subrecipient shall not discriminate against any employee or applicant for employment, to be employed in the performance of this grant agreement, with respect to his or her hire, tenure, terms, conditions, or privileges of employment; or any matter directly or indirectly related to employment because of his or her race, religion, color, national origin, age, sex, height, weight, marital status, limited English proficiency, or handicap that is unrelated to the individual's ability to perform the duties of a particular job or position. The Subrecipient agrees to include in every subcontract entered into for the performance of this grant agreement this covenant not to discriminate in employment. A breach of this covenant is a material breach of the grant agreement. The Subrecipient shall ensure that no subcontractor, manufacturer, or supplier of the Subrecipient for projects related to this grant agreement appears on the Federal Excluded Parties List System located at https:/Iwww.sam.gov. IX. Limitation of Liability The Recipient and the Subrecipient to this grant agreement agree that each must seek its own legal representative and bear its own costs, including judgments, in any litigation that may arise from performance of this contract. It is specifically understood and agreed that neither patty will indemnify the other party in such litigation. This is not to be construed as a waiver of governmental immunity for either party. X. Third Patties This grant agreement is not intended to make any person or entity, not a party to this grant agreement, a third party beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor. Xi. Grant Agreement Period This grant agreement is in full force and effect from September 1, 2020, to May 31, 2023. No costs eligible under this grant agreement shall be incurred before the starting date of this grant agreement, except with prior written approval. This grant agreement package consists of two identical grant agreements, simultaneously executed; each is considered an original having identical legal effect. This grant agreement may be terminated by either party by giving 30 days written notice to the other party stating reasons for termination and the effective date, or upon the failure of either party to carry out the terms of the grant agreement. Upon any such termination, the Subrecipient agrees to return to the Recipient any funds not authorized for use, and the Recipient shall have no further obligation to reimburse the Subrecipient. Upon termination of grant agreement, the Subrecipient shall submit documentation, in a format specified by the Recipient, to formally end its status as Fiduciary Agent. Xli. Entire Grant Agreement This grant agreement is governed by the laws of the State of Michigan and supersedes all prior agreements, documents, and representations between the Recipient and the Subrecipient, whether expressed, implied, or oral. This grant agreement constitutes the entire agreement between the parties and may not be amended except by written instrument executed by both parties prior to the grant end date. No parry to this grant agreement may assign this grant agreement or any of hislher/its rights, interest, or obligations hereunder without the prior consent of the other party. The Subrecipient agrees to FY 2020 HSGP County of Macomb (Region 2 Fiduciary) Page 10 of 11 inform the Recipient in writing immediately of any proposed changes of dates, budget, or services indicated in this grant agreement, as well as changes of address or personnel affecting this grant agreement. Changes in dates, budget, or services are subject to prior written approval of the Recipient. If any provision of this grant agreement shall be deemed void or unenforceable, the remainder of the grant agreement shall remain valid. The Recipient may suspend or terminate grant funding to the Subrecipient, in whole or in part, or other measures may be imposed for any of the following reasons: A. Failure to expend funds in a timely manner consistent with the grant milestones, guidance, and assurances. B. Failure to comply with the requirements or statutory objectives of federal or state law. C. Failure to follow grant agreement requirements or special conditions. D. Proposal or implementation of substantial plan changes to the extent that, if originally submitted, the project would not have been approved for funding. E. Failure to submit required reports, F. Filing of a false certification in the application or other report or document. G. Failure to adequately manage, monitor or direct the grant funded activities of its subrecipients. Before taking action, the Recipient will provide the Subrecipient reasonable notice of intent to impose corrective measures and will make every effort to resolve the problem informally. XIII, Business Integrity Clause The Recipient may immediately cancel the grant without further liability to the Recipient or its employees if The Subrecipient, an officer of the Subrecipient, or an owner of a 25% or greater share of the Subrecipient is convicted of a criminal offense incident to the application for or performance of a state, public, or private grant or subcontract; or convicted of a criminal offense, including, but not limited to any of the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under state or federal antitrust statutes; or convicted of any other criminal offense which, in the sole discretion of the Recipient, reflects on the Subrecipient's business integrity. XIV. Freedom of Information Act (FOIA) Much of the information submitted in the course of applying for funding under this program, or provided in the course of grant management activities, may be considered law enforcement -sensitive or otherwise critical to national security interests. This may include threat, risk, and needs assessment information; and discussions of demographics, transportation, public works, and industrial and public health infrastructures. Therefore, each Subrecipient agency Freedom of Information Officer will need to determine what information is to be withheld on a case -by -case basis. The Subrecipient should be familiar with the regulations governing Protected Critical Infrastructure Information (6 CFR, Part 29) and Sensitive Security Information (49 CFR, Part 1520), as these designations may provide additional protection to certain classes of homeland security information. FY 2020 HSGP County of Macomb (Region 2 Fiduciary) Page 11 of 11 XV, Official Certification For the Subrecipient The individual or officer signing this grant agreement certifies by his or her signature that he or she is authorized to sign this grant agreement on behalf of the organization he or she represents. The Subrecipient agrees to complete all requirements specified in this grant agreement, Macpmb County 026544713 Subreciplent Name Subreciplent's DUNS Number Vicki Welber Deputy County Executive Printed Name Title November 16, 2020 Signature Date For the Recinient (Michigan State Police. Emeraencv Management and Homeland Security Division Cant. Kevin Sweenev. Commander Printed Name Signature Deputy State Director, Emergency Manaoement and Homeland Security Division Title 10/15/2020 Date For the Realonal Board The Regional Board Chair's signature appears on this grant agreement as a certification that the Region 2 Homeland Security Planning Board has chosen the County of Macomb to act as the Fiduciary Ag6nt on behalf of and as a part of the regional hoard for the FY 2020 HSGP. D/4V/ 6 /l 1-1,4tV 7—C—�t.a../ Printed Name Replonal Board Chair Title Signature Date Submit the following items as necessary to: DuhrVannelliA@michigan.gov ISUBRECIPIENT WILL NOT BE REIMBURSED FOR FUNDS UNTIL ALL REQUIRED SIGNED DOCUMENTS ARE RECEIVEDI ❑ 1, Grant Agreement. Please retain a copy of the signed document for your records. ❑ 2. Subrecipient Risk Assessment Certification ❑ 3. Standard Assurances ❑ 4. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free Workplace Requirements ❑ 5. Audit Certification (EMD-053) ❑ 6. Request for Taxpayer Identification Number and Certification (W-9) POST REIMBURSEMENT REQUIREMENTS Participate with Recipient in an on -site monitoring of financial documents. Also retain financial records, supporting documents, and all other records pertinent to the grant for at least three years after the grant is closed by the awarding federal agency. Be sure to comply with Single Audit requirements of Subpart F of 2 CFR 200. If required, the Subrecipient submits audit copy to: Michigan Department of State Police, Grants and Community Services Division, PO Box 30634, Lansing, Michigan 48909. (04/2019) MICHIGAN STATE }ia14�y POLICEErn�rgency Management and Homeland Secu�ty Division } SUBR - PIENT *ISK ASSESSMENT CERTIFICATION As required by 2 CFR §200.331(b), the purpose of this assessment is to evaluate subrecipient's risk of noncompliance with federal statutes, regulations, and the terms and conditions of a subaward, and to determine appropriate subrecipient monitoring during the grant performance period, Limited program experience, results of previous audits and site monitoring visits, new personnel or new or substantially changed systems, may increase a subrecipient's degree of risk. Subrecipient: County: DUNS #: Macomb County Macomb 026544713 Questions - 1. How many federal grant awards has your organization managed in the past 5 years regardless of awarding agency? ❑ No grants Q 1-3 grants ❑ 4-5 grants �i 6+ grants 2. What percentage of your grant management staff has fewer than 2 years of grant experience? 0 0-25% of staff ❑ 26-50% of staff ❑ 51-75% of staff 76-100%fl of staff 3. Has your organization had anew or substantially changed financial/accounting systems) In the past 2 years? ❑ Yes K No 4. What types of findings (audit, site monitoring, etc.) has your organization received within the past 5 years? (Attach a separate sheet explaining any findings resulting in questioned costs or a return of funds.) N Never Audited or No ❑ Unsupported costs (lack of documentation) ❑ Unreasonable use of funds ❑ Questioned costs or required to return funds 5. Does your agency have staff primarily dedicated (>50%) to grants management activities? M Yes ONO _ ` , Gertifica�ion = I certify the information provided in this assessment is true and accurate, and that all occurrences of prior grant non-cornplian,ce have been disclosed. Authorized Representative Signature: Authorized Representative Printed Name: Brandon Lewis Point of Contact Printed Name: Title: Date: Title: Director Email: Brandon Lewis _ I Director brandon.lewis@macombgov.org OMB APPROVAL NO. 1121-1,10 EXPIRES 5/31/2019 STANDARD ASSURANCES The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies, guidelines, and requirements, including 2 C.F.R. Part 2800 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards by the Department of Justice), and Ex. Order 12372 (intergovernmental review of federal programs). The applicant also specifically assures and certifies that: 1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application. 2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It will give the awarding agency or the Government Accountability Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 4. It will comply with all lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in 2 C.F.R. § 175.15(b). 5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order I I S93 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321). 6. It will comply (and will require any subrecipients or contractors to comply) with any applicable nondiscrimination provisions, which may include the Onrribus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §10604(e)); the Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Violence Against Women Act (42 U.S.C. § I3925(b)(13)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Indian Civil Rights Act (25 U.S.C. §§ 1301-1303); the Rehabilitation Act of 1973 (29 U.S.C. § 794); the Americans with Disabilities Act of 1990 (42 U.S.C. §§ 12131-34); the Education Amendments of 1972 (20 U.S.C. §§ 1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07). It will also comply with Ex. Order 13279, Equal Protection of the Laws for Faith -Based and Community Organizations; Executive Order 13559, Fundamental Principles and Policymaking Criteria for Partnerships With Faith -Based and Other Neighborhood Organizations; and the DOJ implementing regulations at 28 C.F.R. Part 38. 7. If a governmental entity — a) it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C.§ 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally -assisted programs; and b) itwill comply with requirements of 5 U.S.C.§§ 1501-08 and.§§7324-28, which limit certain political activities of State or local government employees whose principal employment is in correction with an activity financed in whole or in part by federal assistance. Signature Date RrnnR nn T a"i c ni rnnhnr U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER u. T MOURN Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form, Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government -wide Debarment and Suspension (Nonpro-curement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U,S. Code, and implemented at 28 CFR Part 69, for persons antering into a grant or cooperative agreement over $100,000, as defined at 28 CPR Part 69, the applicant certifies that: ' (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for in- fluencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in con- nection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or at- tempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," In accordance with Its instructions; (c) The undersigned shall require that the language of this cer- tification be Included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub - recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and Implemented at 28 CFR Part 67, for prospec- tive participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67,510— A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debar- ment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this appllca- tlon been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connec- tion with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a Public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently Indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(61 of (his certification; and (d) Have not within a three-year period preceding this applica- tion had one or more public transactions (Federal, State, or local) terminated for cause or default; and B, Where the applicant Is unable to certify to any of the statements In this certification, he or she shall attach an explanation to this application. 3. DRUG -FREE WORKPLACE (GRANTEES OTHERTHAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620— A, The applicant certifies that it will or will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying file actions that will be taken against employees for violation of such prohibition; (b) Establishing an on -going drug -free awareness program to inform employees about— (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the state- ment required by paragraph (a); (d) Notifying the employee in the statement required by para- graph (a) that, as a condition of employment under the grant, the employee will— (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring In the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such convic-lion. Employers of convicted employees must provide notice, Including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 hAlana Avenue, N.W., Washington, D.C. 20531. Notice shall include the Iden- tification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so conVicled— (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforce- ment, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug - free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee may insert in the space provided below the site(s) forthe performance of work done In connection with the specific grant; Place of Performance (Street address, city, county, state, zip code) Check L] if there are workplaces on fife that are not indentiffed here. Section 67, 630 of the regulations provides that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each ap- plication for Department of Justice funding. States and State agencies may elect to use OJP Form 406117, Check ❑ if the State has elected to complete OJP Form 4061 /7. DRUG -FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67; Sections 67.616 and 67.620— A. As a condition of the grant, I certify that I will not engage In the unlawful manufacture, distribution, dispensing, posses- sion, or use of a controlled substance in conducting any activity with the grant; and B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any -grant activity, I will report the conviction, in writing, within 10 calendar days of the conviction, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 810 Seventh Street NW., Washington, DC 20531, As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. 1. Grantee Name and Address: Macomb County — 117 S. Groesbec Mt, Clemens, MI 2. Application Number and/or Project Name k Emergency Management&& Communications Htvy . 48043 2020 Homeland Security Grant Program (HSGP) 4. Typed Name and Title of Authorized Representative Brandon Lewis, Director 3. Grantee IRS/Vendor Number 6. Signature 6. Date 38-6004868 EMD-053 (0412018) MICHIGAN STATE POLICE Emergency Management and Homeland Security Division Federal Audit Requirements AUTHORITY: MCL 30.407a and 2 CFR Part 200, Subpart F; COMPLIANCE: Voluntary, but necessary to be considered for grant assistance. Non-federal organizations, which expend $750,000 or more in federal funds during their current fiscal year, are required to have an audit performed in accordance with 2 CFR Part 200, Subpart F. Subrecipients MUST submit a copy of their audit report for each year they meet the funding threshold to: Michigan State Police, Grants and Community Services Division, P.O. Box 30634, Lansing, Michigan 48909. 1. Program lnfb,rmation. --_. Program Name II CFDA Number 2020 Homeland Security Grant Program 1 97.067 II SubreciplenYtnformation , :- - '_ Subrecipient Name Macomb County Street Address city I State ZIP Code 117 S. Groesbeck Hwy, Mt. Clemens mi 48043 II1: Certifrpahbn fgr-Fiscal Year . ". Subreciplent Fiscal Year Period: to� 09/01/2020 - 05/31/2023 I certify that the subrecipient shown above does NOT expect it will be required to have an audit performed under 2 CFR Part 200, Subpart F, for the above listed program. [] I certify that the subrecipient shown above expects it will be required to have an audit performed under 2 CFR Part 200, Subpart F, during at least one fiscal year funds are received for the above listed program. A copy of the audit report will be submitted to: Michigan State Police, Grants and Community Services Division, P.O. Box 30634, Lansing, Michigan 40909. ---. —_----------- ----'----- - - --'------ Signature of Subrecipient's Authorized Representative — . Date Brandon Lewis, Direct r Submit audit report to: Michigan State Police Grants and Community Services Division P.O. Box 30634 Lansing, Michigan 48909 Submit this completed audit certification form and return with your grant agreement to: Michigan State Police Emergency Management and Homeland Security Division P,O. Box 30634 Lansing, Michigan 48909 Form W-9 (Rev. 10-2018) page 2 By signing the filled -out form, you; 1. Certify that the T IN you are giving is correct (or you are wailing for a number to be issued), 2. Certify that you are not subject to backup withholding, or S. Claim exemption from backup withholding if you are a U.S, exempt payee. If applicable, you are also certifying that as a U.S, person, your allocable share of any partnership income from a U.S. trade or business is not subjectto the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA coda(s) entered on this form (if any) Indicating that you ate exempt from the FATCA reporting, Is correct. See What is FATCA reporting, later, for further information. Note: If you are a U.S, person and a requester gives you a form other than Form W-9 to request your TIN, you must use the requester's form if it is substantially similar to this Form W-9. Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person If you are; • An individual who is a U.S. citizen or U.S. resident alien; A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States; • An estate (other than a foreign estate); or • A domestic trust (as defined In Regulations section 301.7701-7). Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax under section 1446 on any foreign partners' share of effectively connected taxable income from such business. Further, in certain cases where a Form W-9 has not been received, the rules under section 1446 require a partnership to presume that a partner is a foreign person, and pay the section 1446 withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid section 1446 withholding on your share of partnership income. In the cases below, the following person must give Form W-9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States. In the case of a disregarded entity with a U.S. owner, the U.S. owner of the disregarded entity and not the entity; • in the case of a grantor trust with a U.S, grantor or other U.S. owner, generally, the U.S. grantor or other U,S, owner of the grantortrust and not the trust; and • In the case of a U.S, trust (other than a grantor trust), the U.S. trust (other than a grantor truss) and not the beneficiaries of the trust. Foreign person. If you are a foreign person or the U.S. branch of a foreign bank that has elected to be treated as a U.S, person, do not use Form W-9. Instead, use the appropriate Form W-8 or Form 8233 (see Pub. 515, Withholding of Tax on Nonresident Aliens and Foreign Entitles). Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S, lax on certain types of Income. However, most tax treaties contain a provision known as a "saving clause." Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even attar the payee has otherwise become a U.S. resident alien for tax purposes, If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items. 1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien. 2. The treaty article addressing the income. 3. The article number (or location) in the tax treaty that contains the saving clause and Its exceptions, 4. The type and amount of Income that qualifies for the exemption from tax. 5. Sufficient facts to justify the exemption from tax under the terns of the treaty article. Example, Article 20 of the U.S.-China incomo tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2 of the first protocol) and is relying on this exception to claim an exemption from tax on his or her scholarship or fellowship Income would attach to Form W-9 a statement that Includes the Information closer load above to support that exemption. If you are a nonresident alien or a foreign entity, give the requester the appropriate completed Form W-8 or Form 8233, Backup Withholding What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 24% of such payments, This is called "backup withholding." Payments that may be subject to backup withholding include interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, payments made in settlement of payment card and third party network transactions, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding. You will not be subject to backup withholding on payments you receive if you give the requester your correct TIN, make the proper certifications, and report all your taxable Interest' and dividends on your tax return. Payments you receive will be subject to backup withholding if: 1, You do not furnish your TIN to the requester, 2. You do not certify your TIN when required (see the instructions for Part 11 for details), 3. The IRS tells the requester that you furnished an incorrect TIN, 4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only), or 5. You do not certify to the requester that you are not subject to backup withholding under 4 above (for reportable interest and dividend accounts opened after 1983 only). Certain payees and payments are exempt from backup withholding. See Exempt payee code, later, and the separate Instructions for the Requester of Form W-9 for more information. Also see Special rules for partnerships, earlier. What is FATCA Reporting? The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial Institution to report all United States account holders that are specified United States persons. Certain payees are exempt from FATCA reporting. See Exemption from FATCA reporting code, later, and the Instructions for the Requester of Form W-9 for more information. Updating Your Information You must provide updated information to any person to whom you claimed to be an exempt payee if you are no longer an exempt payee and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated Information if you are a C corporation that elects to be an S corporation, or if you no longer are tax exempt. In addition, you must furnish a new Form W-9 if the name or TIN changes for the account; for example, if the grantor of a grantor trust dies. Penalties Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect. Civil penalty for false information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty. Form W-9 (flee. 10-2018) Page 3 Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penallles Including fines and/or imprisonment. Misuse of TINS, if the requester discloses or uses TINS in violation of federal law, the requester may be subject to civil and criminal penalties. Specific Instructions Line 1 You most enter one of the following on this line; do not leave this line blank. 'The name should match the name on your tax return. If this Form W-9 is for a joint account (other than an account maintained by a foreign financial institution (FFI)), list first, and then circle, the name of the person or entity whose number you entered In Part I of Form W-9. If you are providing Form W-9 to an FFI to document a joint account, each holder of the account that is a U.S. person must provide a Form W-9. a. Individual. Generally, enter the name shown on your tax return. If you have changed your last name without informing the Social Security Administration (SSA) of the name change, enter your first name, the last name as shown on your social security card, and your new last name, Note: ITIN applicant: Enter your individual name as it was entered on your Form W-7 application, line 1 a. This should also be the same as the name you entered on the Form 1040/1040A/1040EZyou filed with your application. b. Sole proprietor or single -member LLC. Enter your Individual name as shown on your 1040/1040A/1040EZ on line 1. You may enter your business, trade, or "doing business as" (DBA) name on line 2. c. Partnership, LLC that is not a single -member LLC, C corporation, or S corporation. Enter the entity's name as shown on the entity's tax return on line 1 and any business, trade, or DBA name on line 2. d. Other entities. Enter your name as shown on required U.S. federal tax documents on line 1. This name should match the name shown on the charter or other legal document creating the entity. You may enter any business, trade, or DBA name on line 2. e. Disregarded entity. For U.S. federal tax purposes, an entity that is disregarded as an entity separate from its owner is treated as a "disregarded entity." See Regulations section 301.7701-2(c)(2)(ii). Enter the owner's name on line 1. The name of the entity entered on line i should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which Ilia income should be reported. For example, if a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that is a U.S. person, the US. owner's name is required to be provided on line 1. if the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes, Enter the disregarded entity's name on line 2, "Business name/disregarded entity name." If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9. This is the case even if the foreign person has a U.S. TIN. Line 2 If you have a business name, trade name, DBA name, or disregarded entity name, you may enter it on line 2. Line 3 Check the appropriate box on line 3 for the U.S. federal tax classification of the person whose name is entered on line 1. Check only one box on line 3. IF the entity/person on line 1 is THEN check the box for ... ale)... (• Corporation Corporation . Individual Individual/sole proprietor or single - Sole proprietorship, or member LLC • Single -member limited liability company (LLC) owned by an individual and disregarded for U.S. federal tax purposes. • LLC treated as a partnership for Limited liability company and enter U.S. federal tax put poses, the appropriate tax classification. • LLG that has filed Form 8832 or (P.- Partnership; C= C corporation; 2553 to be taxed as a corporation, or S= S corporation) or • LLC that is disregarded as an entity separate from its owner but the owner is another LLC that is not disregarded for U.S. federal tax purposes. i• Partnership Partnership (• Trust/estate Trust/estate Line 4, Exemptions If you are exempt from backup withholding and/or FATCA reporting, enter In file appropriate space on line 4 any socials) that may applyto you. Exempt payee code. • Generally, individuals (including sole proprietors) are not exempt from backup withholding. • Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends. • Corporations are not exempt from backup withholding for payments made in settlement of payment card or third party network transactions. Corporations are not exempt from backup withholding with respect to attorneys' foes or gross proceeds paid to attorneys, and corporations that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-MISC. The following codes identify payees that are exempt from backup withholding. Enter the appropriate code in the space in line 4. 1--An organization exempt from tax under section 501(a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401(1 2—The United States or any of its agencies or Instrumentalities 3—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities 4—A foreign government or any of its political subdivisions, agencies, or instrumentalities 5—A corporation 6—A dealer in securities or commodities required to register in the United States, the District of Columbia, or a U.S. commonwealth or possession 7—A futures commission merchant registered with the Commodity Futures Trading Commission 8—A real estate investment trust 9—An entity registered at all times during the tax year under the Investment Company Act of 1940 10—A common trust fund operated by a bank under section 584(a) 11—A financial institution 12—A middleman known in the Investment community as a nominee or custodian 13—Atrust exempt from tax under section 664 or described in section 4947 Form W-9 (Rev, 10-2018) Page 4 The following chart shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 13. IF the payment is for, .. THEN the payment is exempt for... Interest and dividend payments All exempt payees except for 7 Broker transactions Exempt payees i through 4 and 6 through 11 and all C corporations. S corporations must not enter an exempt payee code because they are exempt only for sales of noncovered securities acquired prior to 2012. Barter exchange transactions and Exempt payees 1 through 4 patronage dividends Payments over $600 required to be Generally, exempt payees reported and direct sales over 1 through 5' $5,000n Payments made in settlement of Exempt payees 1 through 4 payment card or third party network transactions t See Form 1099-MISC, Miscellaneous Income, and its Instructions. 2 However, the following payments made to a corporation and reportable on Form 1099-MISC are not exempt from backup withholding: medical and healthcare payments, attorneys' fees, gross proceeds paid to an attorney reportable under section 6045(f), and payments for services paid by a federal executive agency. Exemption from FATCA reporting code. The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting this form for accounts maintained outside of the United States by certain foreign financial Institutions. Therefore, if you are only submitting this form for an account you hold in the United States, you may leave this field blank. Consult with the person requesting this form if you are uncertain If the financial institution is subject to these requirements. A requester may indicate that a code is not required by providing you with a Form W-9 with "Not Applicable" (or any similar indication) written or printed on the line for a FATCA exemption code. A —An organization exempt from tax under section 501(a) or, any individual retirement plan as defined in section 7701(a)(37) B—The United States or any of Its agencies or Instrumentalities C—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or Instrumentalities D—A corporation the stock of which is regularly traded on one or more established securities markets, as described in Regulations section 1,1472-1(c)(1)(1) E—A corporation that Is a member of the same expanded affiliated group as a corporation described In Regulations section 1.1472-1(c)(1)0 F—A dealer in securities, commodities, or derivative financial instruments (including notional pi ncipal contracts, futures, forwards, and options) that is registered as such under the laws of the United States or any state G—A real estate investment trust H—A regulated investment company as defined in section 851 or an entity registered at all times during the tax year under the Investment Company Act of 1940 t—A common trust fund as defined In section 584(a) J—A bank as defined in section 581 K—A broker L—A trust exempt from tax under section 664 or described in section 4947(1)(1) M—A tax exempt trust under a section 403(b) plan or section 457(g) plan Note: You may wish to consult with the financial institution requesting this form to determine whether the FATCA code and/or exempt payee code should be completed. Line 5 Enter your address (number, street, and apartment or suite number). This Is where the requester of this Form W-9 will mail your information returns. If this address differs from the one the requester already has on file, write NEW at the top. If a new address is provided, there is still a chance the old address will be used until the payer changes your address in their records. Line 6 Enter your city, state, and ZIP rode. Part I. Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer identification number (ITIN). Ester it In the social security number box. If you do not have an [TIN, see Now to get a 77N below. If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN. If you are a single -member LLC that is disregarded as an entity separate from its owner, enter the owner's SSN (or FIN, if the owner has one), Do not enter the disregarded entity's EIN. If the LLC is classified as a corporation or partnership, enter the entity's EIN. Note: See What Name and Number To Give the Requester, later, for further clarification of name and TIN combinations, How to get a TIN, If you do not have a TIN, apply for one immediately, To apply for an SSN, get Form SS-5, Application for a Social Security Card, from your local SSA office or get this form online at www.SSA.gov. You may also get this form by calling 1-800-772-1213, Use Form W-7, Application for IRS Individual Taxpayer Identification Number, to apply for an ITIN, or Form SS-4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at wwwJis.gov/Businesses and clicking on Employer Identification Number (EIN) under Starting a Business. Go to www.frs.gov/Forms to view, download, or print Form W-7 and/or Form SS-4. Or, you can go to wwwJrs.gov/OrderForms to place an order and have Form W-7 and/or SS-4 mailed to you within 10 business days. If you are asked to complete Form W-9 but do not have a TIN, apply for a TIN and write "Applied For" in the space for the TIN, sign and date the form, and give it to the requester. For Interest and dividend payments, and certain payments made with respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does not apply to other types of payments, You will be subject to backup withholding on all such payments until you provide your TIN to the requester. Note: Entering "Applied For" means that you have already applied for a TIN or that you intend to apply for one soon, Caution: A disregarded U.S. entity that has a foreign owner must use the appropriate Form W-8, Part II. Certification To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9. You may be requested to sign by the withholding agent even 11 item 1, 4, or 5 below indicates otherwise. For a joint account, only the person whose TIN is shown in Part I should sign (when required). In the case of a disregarded entity, the person identified on line 1 must sign. Exempt payees, see Exempt payee code, earlier. Signature requirements. Complete the certification as Indicated In items 1 through 5 below. Form W-9(Rev. 10-2018) Page 5 1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1983, You most give your correct TIN, but you do not have to sign the certification. 2. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1983. You must sign the certification or backup withholding will apply. If you are subject to backup withholding and you are met ely providing your correct TIN to the requester, you must cross out Item 2 In the . certification before signing the form. 3. Real estate transactions. You must sign the certification. You may cross out Item 2 of the certification. 4. Other payments. You must give your correct TIN, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN. "Other payments" Include payments made in the course of the requester's trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonemployee for services, payments made in settlement of payment card and third party network transactions, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (including payments to corporations), 5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program payments (under section 529), ABLE accounts (under section 529A), IRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You must give your correct TIN, but you do not have to sign the certification. What Name and Number To Give the Requester For this type of account: Give name and SSN of: 1. individual The individual 2. Two or more individuals joint The actual twoor of the account on if account) other than an account combined funds, the first individual on maintained by an FFI the amountt 3. Two or more U.S. persons Fach holder of the account joint account maintained by an FFI) 4. Custodial account of a minor The minor (Uniform Gift to Minors Act) 6. a. The usual revocable savings trust The grantor-hustea' (grantor is also trustee) b. So-called trust account that is not The actual owners a legal or valid trust under state law 6. Sole proprietorship or disregarded The owners entity owned by an individual 7. Grantor ined filing under Optional The grantor' Form 1099 Filing Method 1 (see Regulations section I.671-4(b)(2)j) (A)) For this type of account: Give name and EIN of: 8, Disregarded entity not owned by an The owner Individual 9. A valid trust, estate, or pension trust Legal entity, 10. Corporation or LLC electing The corporation corporate status on Form 8832 or Form 2553 11, Association, club, religious, The organization charitable, educational, or other tax- exempt organization 12, Partnership or multi -member LLG The partnership 13. A broker or registered nominee The broker or nominee For this type of account: Give name and EIN of: 14. Accountwith the Department of The public entity Agriculture in the name of a public entity (such as a state or local government, school district, or prison) that receives agricultural program payments 15. Grantor trust filing under the Form The trust 1041 Filing Method or the Optional Form 1099 Filing Method 2 (see Regulations section 1.671-4(b)(2)j)(e)) r List first and circle the name of the person whose number you furnish. If only one person on a joint account has an SSN, that person's number must be furnished. Circle the minor's name and furnish the minor's SSN. You must show your individual name and you may also enter your business or LEA name on the "Business name/disregarded entity" name line. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN. List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is not designated in the account title.) Also see Special rules for partnerships, earlier. *Note: The grantor also must provide a Form W-9 to trustee of trust. Note: If no name is circled when morn than one name is listed, the number will be considered to be that of the first name listed. Secure Your Tax Records From identity Theft Identity theft occurs when someone uses your personal information such as your name, SSN, or other identifying Information, without your permission, to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax return using your SSN to receive a refund. To reduce your risk: • Protect your SSN, • Ensure your employer is protecting your SSN, and Be careful when choosing a tax preparer. If your tax records are affected by identity theft and you receive a notice from the IRS, respond right away to the name and phone number printed on the IRS notice or letter. If your tax records are not currently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity or credit report, contact the IRS Identity Theft Hotline at 1-800-908-4490 or submit Form 14039. For more information, see Pub. 5027, Identity Theft Information for Taxpayers. Victims of Identity theft who are experiencing economic harm or a systemic problem, or are seeking help In resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance, You can reach TAS by calling the TAS toll -free case intake line at 1-877-777-4778 or TTYJTDD 1-800-829-4059, Protect yourself tram suspicious emalis or phishing schemes. Phishing is the creation and use of email and websites designed to mimic legitimate business emails and websites. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. Fonn W-e (Rev. 10-2018) page 6 The IRS does not Initiate contacts with taxpayers via smalls. Also, the IRS does not request personal detailed information through small or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts. If you receive an unsolicited email claiming to be from the IRS, forward this message to phishing@irs.gov. You may also report misuse of the IRS name, logo, or other IRS property to the Treasury Inspector General for Tax Administration (TIGTA) at 1-800-366-4484, You can forward suspicious emails to the Federal Trade Commission at Spam©uce.gov or report them at www.8c.govicomplaint. You can contact the FTC at wiw✓.fro.govfidtheft or 677-IDTHEPT (877-438-4338). If you have been the victim of identity theft, see wwwJdenthyTheft.gov and Pub. 5027. Visit www.irs.gov/ldentityThett to learn more about identity theft and how to reduce your risk. Privacy Act Notice Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file Information returns with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. "fhe person collecting this form uses the information on the form to file information returns with the IRS, reporting the above Information. Routine uses of this information Include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. commonwealths and possessions for use in administering their laws. The information also may be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, of to federal law enforcement and Intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payers must generally withhold a percentage of taxable interest, dividend, and certain other payments to a payee who does not give a TIN to the payer. Certain penalties may also apply for providing false or fraudulent Information. Agreement Articles Applicable to Subrecipients Fiscal Year 2020 Homeland Security Grant Program Article I. Summary Description of Award The purpose of the FY 2020 HSGP is to support state and local efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States. The HSGP provides funding to implement investments that build, sustain, and deliver the 32 core capabilities essential to achieving the National Preparedness Goal of a secure and resilient Nation. Among the five basic homeland security missions noted in the DHS Quadrennial Homeland Security Review, HSGP supports the goal to Strengthen National Preparedness and Resilience. The building, sustainment, and delivery of these core capabilities are not exclusive to any single level of government, organization, or community, but rather, require the combined effort of the whole community. Article IL Disposition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award by subrecipients is no longer needed for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request instructions from the Recipient to make proper disposition of the equipment pursuant to 2 C.F.R. Section 200.313, Article III. Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, subrecipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate subrecipient acceptance of the changes to the award, Article IV, Procurement of Recovered Materials States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965) (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C, section 6962. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Article V. Whistleblower Protection Act Subrecipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.0 Section 2409, 41 U.S.C. 4712, and 10 U.S.C. Section 2324, 41 U.S.C. Sections 4304 and 4310. Article Vl. Use of DHS Seal, Logo and Flags Subrecipients must obtain permission, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article VII, USA Patriot Act of 2001 Subrecipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. Sections 175-175c. Article VIII. Rehabilitation Act of 1973 Subrecipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. Section 794), as amended, which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article IX. Trafficking Victims Protection Act of 2000 Subrecipients must comply with the requirements of the government -wide financial assistance award term which implements Section 106(g) of the Trafficking Victims Protection Act of 2000, (TVPA) as amended by 22 U.S.C. Section 7104. The award term is located at 2 C.F.R. Section 175.15, the full text of which is incorporated here by reference. Article X. Terrorist Financing Subrecipients must comply with E.O. 13224 and U.S, law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Subrecipients are legally responsible to ensure compliance with the Order and laws. Article XI. SAFECOM Subrecipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article XII. Debarment and Suspension Subrecipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689, and 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3000. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation In federal assistance programs or activities. Article XIII. Copyright Subrecipients must affix the applicable copyright notices of 17 U.S.C. Sections 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards, Article XIV. Civil Rights Act of 1964 - Title VI Subrecipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (42 U.S.C. Section 2000d et sect.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7. Article XV, Best Practices for Collection and Use of Personally Identifiable Information (Pit) Subrecipients who collect PH are required to have a publicly -available privacy policy that describes standards on the usage and maintenance of Pit they collect. DHS defines personally identifiable information (Pit) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual Subrecipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy ternpiate as useful resources respectively. Article XVI. Americans with Disabilities Act of 1990 Subrecipients must comply with the requirements of Titles I, 11, and III of the Americans with Disabilities Act, which prohibits subrecipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. (42 U.S.C. Sections 12101-12213). Article XVIL Age Discrimination Act of 1975 Subrecipients must comply with the requirements of the Age Discrimination Act of 1975 (Title 42 U.S. Code, Section 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article XVIII. Activities Conducted Abroad Subrecipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article XIX. Acknowledgment of Federal Funding from DHS Subrecipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. Article XX. DHS Specific Acknowledgements and Assurances All, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Subrecipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. 2, Subrecipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Subrecipients must submit timely, complete, and accurate reports to the appropriate MSP officials and maintain appropriate backup documentation to support the reports. 4. Subrecipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. Article XXI. Assurances, Administrative Requirements, Cost Principles, Representation and Certifications DHS financial assistance subrecipients must complete the assurances applicable to their program as instructed by MSP. Please contact MSP EMHSD if you have any questions. DHS financial assistance subrecipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200. and adopted by DHS at 2 C.F.R. Part 3002. Article XXII. Patents and Intellectual Property Rights Unless otherwise provided by law, subrecipients are subject to the Bayh-Dale Act, Pub. L. No. 96- 517, as amended, and codified in 35 U.S.C. Section 200 et seq. All subrecipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. Section 401.14 and the standard patent rights clause located at 37 C.F.R. section 401.14. Article XXHL Notice of Funding Opportunity Requirements All of the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award terms and conditions. Subrecipients must comply with any such requirements set forth in the program NOFO. Article XXIV. Non -supplanting Requirement Subrecipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources. Article XXV. Nondiscrimination in Matters Pertaining to Faith -Based Organizations It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or supported by DFIS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Subrecipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith - based organizations in individual DHS programs. Article XXVI, National Environmental Policy Act Subrecipients must comply with the requirements of the National Environmental Policy Act (NEPA) and the Council on Environmental Quality (CEO) Regulations for Implementing the Procedural Provisions of NEPA, which requires subrecipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other- needs of present and future generations of Americans. Article XXVIL Lobbying Prohibitions Subrecipients must comply with 31 U.S.C. Section 1352, which provides that none of the funds provided under an federal financial assistance award may be expended by the subrecipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification. Article XXVIiI. Limited English Proficiency (Civil Rights Act of 1964, Title VI) Subrecipients must comply with the Title VI of the Civil Rights Act of 1964 (42 U.S.C. Section 2000d at seq.) prohibition against discrimination on the basis of national origin, which requires that subrecipients of federal financial assistance- take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS subrecipient Guidance https:tlwww.dhs.gov/guidance-published-help-department- supported-organizations-provide-meaningful- access -people -limited and additional resources on http:llwww.lep,gov. Article XXIX. Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire SafetyActof 1990, (15 U.S.C. Section 2225a), subrecipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, (15 U.S.C. Section 2225). Article XXX. Fly America Act of 1974 Subrecipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C. Section 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the international Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. Section 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981 amendment to Comptroller General Decision 13-138942, Article XXXI. Federal Leadership on Reducing Text Messaging while Driving Subrecipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the federal government. 11 Article XXXII. Federal Debt Status Subrecipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.) Article XXXIII. False Claims Act and Program Fraud Civil Remedies Subrecipients must comply with the requirements of The False Claims Act (31 U.S.C, Section 3729-3733) which prohibits the submission of false or fraudulent claims for payment to the federal government. (See 31 U.S.C. Section 3801-3812 which details the administrative remedies for false claims and statements made.) Article XXXIV. Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX Subrecipients must comply with the requirements of Title IX of the Education Amendments of 1972 (20 U.S.C. Section 1681 at seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS Implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19 Article XXXV. Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude subrecipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. Article XXXVI. Drug -Free Workplace Regulations Subrecipients must comply with drug -free workplace requirements in Subpart B (or Subpart C, if the subrecipient is an individual) of 2 CFR part 3001, which adopts the Government -wide implementation (2 CFR part 182) of sec. 5152-5158 of the Drug -Free Workplace Act of 1988 (Pub, L. 100-690, Title V, Subtitle D; 41 U.S.C. 8101). Article XXXVIL Civil Rights Act of 1968 Subrecipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. No. 90-284, as amended through Pub. L. 113-4, which prohibits subrecipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see 42 U.S.G. section 3601 of seq.), as implemented by the U,S. Department of Housing and Urban Development at 24 C.F.R. Part 100, The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units- i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators)- be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) Article XXXVIII. Acknowledgement of Federal Funding from DHS Subrecipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. 5 Article XXXIX. Environmental Planning and Historic Preservation DHS/FEMA funded activities that may require an EHP review are subject to FEMA's Environmental Planning and Historic Preservation (EHP) review process. This review does not address all federal, state, and local requirements. Acceptance of federal funding requires recipient to comply with all federal, state, and local laws. Failure to obtain all appropriate federal, state, and local environmental permits and clearances may -jeopardize federal funding. DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/ FEMA grant funds, through its EHP Review process, as mandated by the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and, any other applicable laws and Executive Orders.. In order to initiate an EHP review of your project, you must complete an alignment and allowability form and submit it to EMD HSGP@michigen.gov. Failure to provide requisite information could result in delays in the release of grant funds. If ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential archeological resources are discovered, applicant will immediately cease work in that area and notify MSP EMHSD.