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HomeMy WebLinkAboutResolutions - 2022.02.03 - 35241fro,AKLANE COUNTY M I C H I G AN BOARD OF COMMISSIONERS February 3, 2022 IMISCELLANEOUS RESOLtTTION #22-31 Sponsored By: Penny Luebs IN RE: Emergency Management & Homeland Security - Grant Application with the Federal Emergency Management Agency (FEMA) for the Building Resilient Infrastructure in Communities Grant Chairperson and Members of the Board: WHEREAS on September 20, 2020. the Oakland County Board of Commissioners approved Miscellaneous Resolution (MR) #20325 for a feasibility study for a new combined Emergency Operations Center (EOC).'911 Dispatch Center; and WHEREAS on August 5. 2021, the Board accepted a report, via MR #21319, from the study group to move ahead with the feasibility study vendor as recommended by the bid evaluation committee; and WHEREAS the Department of Emergency Management and Homreland Security recommends the submission of an application to the Federal Emergency Management Agency (FEMA) for the Building Resilient Infrastructure in Communities (BRIO) Grant to help reduce County costs associated with the feasibility study for the EOCt911 Dispatch Center; and WHEREAS this funding will be used in part for a scoping project as part of a feasibility study for the new EOC`911 Dispatch Center, and WHEREAS the total project cost is S550,000, which includes a 25°o County match of $145.000: and WHEREAS the 25°o match requirement in the amount of $145,000 will be met by fiords already approved for this project: and WHEREAS the purpose of the program is to assist the County in reducing or eliminating future property damages and loss of life from natural hazards such as floods. tornadoes, and storms in a facility that must be staffed regardless of the type of hazard; and WHEREAS the grant performance period is 36 months based on a to -be -determined start date (estimated to August 2022); and WHEREAS the grant application has completed the Grant Review Process according to the Board of Commrissioners' Grant Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the submission of the Building Resilient Infrastructure in Conum mities Grant Application in the amount of S530.000 with an in -kind grant match of $145.000 to the Federal Emergency Management Agency for the period of 36 months with an estimated starting August of 2022 through August of 2025. BE IT FtTRTHER RESOLVED that the submission of this grant application does not obligate the County to any future commitment and continuation of this grant is contingent upon future levels of grant funding. BE IT FtMTHER RESOL-NTD a budget amendment is not required at this time. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs. Date: February 07, 2022 David Woodward. Commissioner � JWL 3 Date: February 11, 2022 Hilarie Chambers, Deputy County Executive II Date: February 11, 2022 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2022-01-25 Public Health & Safety - Recommend and Forward to Finance 2022-01-26 Finance - Recommend to Board 2022-02-03 Full Board VOTE TRACKING Motioned by Commissioner Gary McGillivray seconded by Commissioner Philip Weipert to adopt the attached Grant Application: with the Federal Emergency Management Agency (FEMA) for the Building Resilient Infrastructure in Connnunities Grant. Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat. Kristen Nelson. Eileen Kowall. Christine Long, Philip Weipert, Gwen Markham. Angela Powell, Thomas Kuhn. Chuck Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell. Penny Luebs, Janet Jackson. Gary McGillivray, Robert Hoffrnan (20) No: None (0) Abstain: None (0) Absent: (0) The Motion Passed. ATTACHMENTS GRANT REVIEW SIGN OFF FEvIA Go BRIO Saferooin Application STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Conmussioners on Febmaty 3. 2022, with the original record thereof now remaining in my office. I n Testnnony Whereof. I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, February 3,2022. Lisa Brown, Oakland Coantr Clerk Register of Deeds GRANT REVIEW SIGN OFF — Emergency Management & Homeland Security GRANT NAME: 2021 Building Resilient Infrastructure in Communities (BRIO) FUNDING AGENCY: FEMA DEPARTMENT CONTACT PERSON: Thomas Hardesty 248-452-9578 STATUS: Application (Greater than $50,000) DATE: 01/12/2022 Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. You may now obtain the Board Chair's signature for submittal of the application. The grant application package (which should include this sign -off and the grant application with related documentation) as well as the Report from Fiscal Services to the Board Chairperson may be submitted to the Board of Commissioners for placement on the agenda(s) of the appropriate Board of Commissioners' committee(s). DEPARTMENT REVIEW Management and Budget: Approved by M & B — Lynn Sonkiss 1/12/2022. I made some additional suggested edits to the draft resolution (see attached). [draft MR updated] Human Resources: Approved by Human Resources. No position implications, so HR action not needed. — Heather Mason 01/12/2022 Risk Management: Application approved by Risk Management. R.E. 1/10/2022 Corporation Counsel: After reviewing the grant materials for the above -referenced grant application I have the following comments: 1. Please see my redlined comments in the attached MR. 2. Please note that on Page 10 of the grant application the "rating" for the `BSEGS" schedule is missing and the description of the partner involvement for "enhancement mitigation activity outcome" is missing. Other than the above two comments, there are no legal issues to be resolved before submission of the application. Please let me know if you have other questions. — Jody Hall 1/11/2022 [updated draft MR] From: Sonkiss, Lynn C To: Hall, Jody S; Hardesty. Thom; Keves-Bowip. Tifannv B• Nelson, Jawun; Comorate Counsel: Masnn Haather L; MCBr00m. Diana E.; Frlenheck Rnhart Carl Cc: Adnalu-]ones. Ehru; Cnnforti. Holiv M: Gum, Scott N; Jen. Kyle I aar; Joss. Edward P; Matthews. Hallev; Powers. Andrea: Sanrhez. Knatiria I - Shih. Julie; Snover. Aaron G.; Sroo1, Connie L; Stolzenfeid. Tracy; Strmafellow. IoAnn: Winter. Barbara; Worthinntnn_ Pamala I : Zhou. lennv; Dib. Patti; MarDnuoall Matthew James Subject: RE: GRANT REVIEW FORM- — Emergency Management and Homeland Security Department - 2021 Building Resilient Infrastructure In Communities (BRIC) - Application (Greater than $50,000) URGENT Date: Wednesday, January 12, 2022 12:19:33 AM Attachments: BRTC Grant MR V2 - Irs mmments 1-11-22.dor Approved by M & B — 1/12/2022. I made some additional suggested edits to the draft resolution (see attached). Thanks, Lynn Sonkiss Fiscal Services Officer Oakland County, Michigan Phone 248.858.0940 Fax 248.858.9724 sonkissl0oakEov.rom From: Hall, Jody S <halljs@oakgov.com> Sent: Tuesday, January 11, 2022 3:55 PM To: Hardesty, Thom <hardestyt@oakgov.com>; Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>; Nelson, Jawun <nelsonjaw@cakgov.com>; Corporate Counsel <corpcounsel@oakgov.com>; Mason, Heather L <masonh@oakgov.com>; MCBroom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>; Sonkiss, Lynn C <sonkissl @oa kgov.com> Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>; Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac <jenk@oakgov.com>; Joss, Edward P <josse@oakgov.com>; Matthews, Halley <matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristin@ L <sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Snover, Aaron G. <snovera@oakgov.com>; Srogi, Connie L <srogic@oakgov.com>; Stolzenfeld, Tracy <stolzenfeldt@oakgov.com>; Stringfellow, JoAnn <stringfellowj@oakgov.com>; Winter, Barbara <winterb@oakgov.com>; Worthington, Pamela L <worthingtonp@oakgov.com>; Zhou, Jenny <zhouj@oakgov.com>; Dib, Patti <dibp@oakgov.com>; MacDougall, Matthew James <macdougallm@oakgov.com> Subject: RE: GRANT REVIEW FORM-- Emergency Management and Homeland Security Department - 2021 Building Resilient Infrastructure in Communities (BRIC) - Application (Greater than $50,000) URGENT Looks good. For item 2, there is not a legal issue is not answering, but I wanted to make sure you knew that information was not inserted. Let me know if you need anything else. Jody From: Mason. Heather L To: Keyes -Bowie, Tifanny B; Hardesty, Thom; Nelson, Jawun; Comnmta Cnunsal; McBroom. Diana F.,; Erlenbeck, Robert Carl; Sonkiss, Lynn C Cc: Adoelu-Jones, Ebru; Cnnforti. Hnllv M: Guzzy, Scott N; Jen. Kyle Isaac; Joss. Edward P; Matthews. Halley; Powers, Andrea; Sanrhez. Krishna I ; Shih. Julie; Snover. Aaron G.; Steel. Connie L; Stnbanfeld- Traw; Stringfellow, JOAnn; Winter, Barbara; Worthinnton. Pamala I ; Zhou. Jenny; Dib. Patti Subject: RE: GRANT REVIEW FORM-- Emergency Management and Homeland Security Department - 2021 Building Resilient Infrastructure in Communities (BR1C) -Application (Greater than $50,000) URGENT Date: Wednesday, January 12, 2022 9:01:49 AM Approved by Human Resources. No position implications, so HR action is not needed. Heather L. Mason Supervisor Human Resources Oakland County Human Resources L. Brooks Patterson Building- 2100 Pontiac Lake Road, Waterford MI 48328 P: 248,858,25811 C:248.568.2738 1 F: 248,975.9742 masnnhin)oakenv rom I www oekenv rom/inb, Schedule: M,W,F onsite. T, Th remote, From: Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com> Sent: Monday, January 10, 2022 11:04 AM To: Hardesty, Thom <hardestyt@oakgov.com>; Nelson, Jawun <nelsonjaw@oakgov.com>; Corporate Counsel <corpcounsel@oakgov.Com>; Mason, Heather L <masonh@oakgov.com>; McBroom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>; Sonkiss, Lynn C <sonkiss] @oakgov.com> Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>; Guzzy, Scott N <guzzys@oakgov.com>; Jer, Kyle Isaac <jenk@oakgov.com>; Joss, Edward P <josse@oakgov.com>; Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>; Matthews, Halley <matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L <sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Shover, Aaron G. <snovera@oakgov.com>; Srogi, Connie L <srogic@oakgov.com>; Stolzenfeld, Tracy <stolzenfeldt@oakgov.com>; Stringfellow, JDAnn <stringfellowj@oakgov.com>; Winter, Barbara <winterb@oakgov.com>; Worthington, Pamela L <worth I ngton p @oa kgov.com>; Zhou, Jenny <zhouj@oakgov.com>; Dib, Patti <dibp@oakgov.com> Subject: GRANT REVIEW FORM- — Emergency Management and Homeland Security Department - 2021 Building Resilient Infrastructure in Communities (BRIC) - Application (Greater than $50,000) URGENT Please Note: Miscellaneous Resolution is subject to review by Human Resources and Fiscal Services for personnel changes and/or budget amendment. GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Lynn Sonkiss — Heather Mason — Diana MCBroorn — Sharon Cullen From: Eflenbeck. Robert Calf To: Keyes -Bowie, Tfanny B; Hardesty, Thom; Nelson, Jawun; Corporate Counsel; Masnn. Heather L• McBroom, Diana E. Sonkiss, Lynn C Cc: Adnolu-loner. Fhru Conforti, Holly M; Guzzv. Scott N; Jen. Kyle Isaac, Joss. Edward P; Matthews Hailer: Powers. Andrea; Sanchez. Knstina L; Shin. Julie; Snover. Aaron G.; Stern. Connie L; Stolzr nfeld- Trarv: Stringfellow. JoAnn; Winter. Barbara; Worthinnton. Pamela I.: Zhou. Jenny; Dib. Patti Subject: RE: GRANT REVIEW FORM-- Emergency Management and Homeland Security Department - 2021 Building Resilient Infrastructure in Communities (BRIC) - Application (Greater than $50,000) URGENT Date: Monday, January 10, 2022 11:11:10 AM Application approved by Risk Management. R.E. 1/10/2022 Robert Erlenbeck, Insurance Risk Administrator Risk Management Office 248-858-1694 Cell: 248-421-9121 Office schedule Monday through Thursday 7:00 to 5:00 From: Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com> Sent: Monday, January 10, 2022 11:04 AM To: Hardesty, Thom <hardestyt@oakgov.com>; Nelson, Jawun <nelsonjaw@oakgov.com>; Corporate Counsel <corpcounsel@oakgov.com>; Mason, Heather L <masonh@oakgov.com>; McBroom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>; Sonkiss, Lynn C <sonkissl@oakgov.com> Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.Com>; Conforti, Holly M <confortih@oakgov.com>; Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac <jenk@oakgov.com>; Joss, Edward P <josse@oakgov.com>; Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>; Matthews, Halley <matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.Com>; Sanchez, Kristina L <sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Snover, Aaron G. <snovera@oakgov.com>; Srogi, Connie L <srogic@oakgov.com>; Stolzenfeld, Tracy <stolzenfeldt@oakgov.com>; Stringfellow, JoAnn <stringfellowj@oakgov.com>; Winter, Barbara <winterb@oakgov.com>; Worthington, Pamela L <worthingtonp@oakgov.com>; Zhou, Jenny <zhouj@oakgov.com>; Dib, Patti <dibp@oakgov.com> Subject: GRANT REVIEW FORM-- Emergency Management and Homeland Security Department - 2021 Building Resilient Infrastructure in Communities (BRIC) - Application (Greater than $50,000) URGENT Please Note: Miscellaneous Resolution is subject to review by Human Resources and Fiscal Services for personnel changes and/or budget amendment. GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Lynn Sonkiss — Heather Mason — Diana McBroom — Sharon Cullen RE: GRANT CONTRACT REVIEW RESPONSE — Emergency Management and Homeland Security Department 2021 Building Resilient Infrastructure in Communities (BRIC) FEMA From: Hall. Jody S To: Keyes -Bowie. Marry B; Hardesty- Thom- Nelson, Jawun; Cnrnorata Cwnsal- Mason. Heather L• McBroorr. Diana E,; Frlanberk. Robert Carl; Sonkiss, Lynn C Cc: Adoolu-Jones Ehru; Conforti. Holly M; Guzzv. Scott N; Jen. Kyle Isaac; Joss. Edward P; Matthews. Halley; Powers. Andrea • $ancl ez. Kristipa L; Shih, Julie; Snover. Aarnn G.; Srooi. Connie L; Stolzenfeld, Tracy; Stringfellow, JoAnn; Winter, Barbara; Worthinotnn. Pamala I ; Zhou. Jenny; Db, P i; MacDougall. Matthew James Subject: RE: GRANT REVIEW FORM-- Emergency Management and Homeland Security Department- 2021 Building Resilient Infrastructure in Communities (BRIC) - Application (Greater than $50,000) URGENT Date: Tuesday, January 11, 2022 12:32:30 PM Attachments: =D Counsel Comments 01-1 t-221 BRIC Grant MR.doc Good Afternoon — After reviewing the grant materials for the above -referenced grant application I have the following comments: 1. Please see my reclined comments in the attached MR. 2. Please note that on Page 10 of the grant application the "rating" for the "BSEGS" schedule is missing and the description of the partner involvement for "enhancement mitigation activity outcome" is missing. Other than the above two comments, there are no legal issues to be resolved before submission of the application. Please let me know if you have other questions. Jody From: Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com> Sent: Monday, January 10, 2022 11:04 AM To: Hardesty, Thom <hardestyt@oakgov.com>; Nelson, Jawun <nelsonjaw@oakgov.com>; Corporate Counsel <corpcounsel@oakgov.com>; Mason, Heather L <masonh@oakgov.com>; McBroom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>; Sonkiss, Lynn C <sonkissl@oakgov.com> Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>; Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac <jenk@oakgov.com>; Joss, Edward P <josse@oakgov.com>; Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>; Matthews, Halley <matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L <sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Shover, Aaron G. <snovera@oakgov.com>; Srogi, Connie L <srogic@oakgov.com>; Stolzenfeld, Tracy <stolzenfeldt@oakgov.com>; Stringfellow, JoAnn <stringfellowj@oakgov.com>; Winter, Barbara <winterb@oakgov.com>; Worthington, Pamela L <worthingtonp@oakgov.com>; Zhou, Jenny <zhouj@oakgov.com>; Dib, Patti <dibp@oakgov.com> Subject: GRANT REVIEW FORM-- Emergency Management and Homeland Security Department - 2021 Building Resilient Infrastructure in Communities (BRIC) - Application (Greater than $50,000) URGENT Please Note: Miscellaneous Resolution is subject to review by Human Resources and Fiscal Services for personnel changes and/or budget amendment. GRANT REVIEW FORM SUbapp(icant information Name of federal agency �Er,A type of submission OAKLAND, COUNTY OF 1200 H T LECR q R DE..... F0'4 AC Ait 483.2"UrNKd Saes mate usl.i Fr en 2�'4El2!{�]D�A6a Subappilcarrt type =rca(Gv+remmcm - - Is the subappbeairt sUb, to review by Execuilve OMer t2::2 pgcpss? 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