HomeMy WebLinkAboutResolutions - 2022.02.03 - 35242q01,AKLANDF"�-
COUNTY MICHIGAN
BOARD OF COMMISSIONERS
February 3, 2022
MISCELLANEOUS RESOLE?TION #22-32
Sponsored By: Penny Luebs
IN RE: Emergency Management & Homeland Security - Grant Application with the Federal Emergency
Management Agency (FE11L4) for the Hazard Mitigation Grant for DR-4494-NII
Chairperson and Members of the Board:
NNTIEREAS on September 20, 2020„ the Oakland County Board of Commissioners (BOC) approved
Miscellaneous Resolution #20325 for a feasibility study for a new combined Emergency Operations Center
(EOC)/911 Dispatch Center; and
WHEREAS on August 5, 2021„ the BOC accepted report 421319 from the study group to move ahead with the
feasibility study vendor as recommended by the bid evaluation committee, and
WHEREAS the Department of Emergency Management and Homeland Security recommends the submission
of an application to the Federal Emergency Management Agency (FEMA) for the Hazard Mitigation Grant for
DR-4494-MI to help reduce County costs associated with the feasibility study for the EOC/911 Dispatch
Center; and
WHEREAS this funding will be used in part for a scoping project as part of a feasibility study for the new
ECO/911 Dispatch Center; and
WHEREAS the total project cost is S580,000, which includes a 25% County match of $145.000: and
WHEREAS the 25% match requirement in the amount of S145.000 will be met by funds already approved for
this project, and
WHEREAS the purpose of the program is to assist the County in reducing or eliminating future property
damages and loss of life from natural hazards such as floods, tornadoes, and storms in a facility that must be
staffed regardless of the type of hazard; and
WHEREAS the grant performance period is 36 months based on a to -be -determined start date (estimated to
August 2022); and
WHEREAS the grant application has completed the Grant Review Process according to the Board of
Conunissioners' Grant Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland Coiulty Board of Commissioners approves the
submission of the Grant Application for the Hazard Mitigation Grant for DR-4494-MI in the amount of
S580.000. which includes an in -kind grant match of S145.000 to the Federal Emergency Management Agenc\
for the period of 36 months with an estimated program period of September 2022 through September 2025.
BE IT FURTHER RESOLVED that the submission of this grant application does not obligate the County to
any future conmiitment and continuation of this grant is contingent upon future levels of grant funding.
BE IT FURTHER RESOLVED a budget amendment is not required at this time.
Chairperson, the following Cormnhssioners are sponsoring the foregoing Resolution: Penn- Luebs,
Date: February 07, 2022
David Woodward. Commissioner
,63U Date: February 11, 2022
Hilarie Chambers, Deputy County Executive II
Date: February 11, 2022
Lisa Brown, County Clerk t Register of Deeds
COMMITTEE TRACKING
2022-01-25 Public Health &: Safety - Recommend and Forward to Finance
2022-01-26 Finance - Recommend to Board
2022-02-03 Full Board
VOTE TRACKING
Motioned by Conmussioner Gary McGillivray seconded by Commissioner Philip Weipert to adopt the attached
Grant Application: with the Federal Emergency Management Agency (FEMA) for the Hazard Mitigation Grant
for DR-4494 MI.
Yes: David Woodward, Michael Gingell, Michael Spisz. Karen Joliat, Kristen Nelson, Eileen Kowall,
Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles. Charles Cavell, Penny Luebs, Janet Jackson. Gary
McGillivray, Robert Hoffman (20)
No: None (0)
Abstain: None (0)
Absent: (0)
The Motion Passed.
ATTACHMENTS
1. GRANT REVIEW SIGN OFF
2. FEMA Go Hazard Mitigation Saferoom Application
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 3. 2022,
with the original record thereof now remaining in my office.
In Testimony whereof. I have hereunto set my liand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday. February 3. 2022.
Lisa Broirri, Oaklaiid CoNAt Clerk: Register of Deeds
GRANT REVIEW SIGN OFF — Emergency Management & Homeland Security
GRANT NAME: Hazard Mitigation Grant Program funds as a result of DR-4494-MI federal
disaster
FUNDING AGENCY: FEMA
DEPARTMENT CONTACT PERSON: Thomas Hardesty 248-452-9578
STATUS: Application (Greater than $50,000)
DATE: 01/20/2022
Please be advised the captioned grant materials have completed internal grant review. Below are the returned
comments.
You may now obtain the Board Chair's signature for submittal of the application. The grant application
package (which should include this sign -off and the grant application with related documentation) as well as
the Report from Fiscal Services to the Board Chairperson may be submitted to the Board of Commissioners
for placement on the agenda(s) of the appropriate Board of Commissioners' committee(s).
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B — Lynn Sonkiss 1/18/2022.
Human Resources:
Approved by Human Resources. No position implications, so HR action not needed. — Heather Mason
01/14/2022
Risk Management:
Application approved by Risk Management. R.E. 1/18/2022
Corporation Counsel:
After reviewing the above -referenced Grant Application, I found no legal issues that must be
addressed before approval and submission of the application. There was one small typo in the MR,
which was probably my fault. I redlined the typo in the attached document.
From:
To:
Cc:
Sono5s, Lynn C
Keves-Dowle. TJfannv R: Hardesty, Thom; Nelson. Jawun; Corporate Counsel: Mason. Heather L: cB o0
Diana E.; Erlenherk. Rohert Carl
Adoolu-Jones. Ebru; Conforti. Holly M; Guzzy. Scott N; Jen. Kyle Isaac; Joss. Edward P; Matthews. Halley;
Powers, Andrea; Sanchez. Krishna L; Slut. Julie: Shover. Aaron G.; Srooi. Connie L; Stolzenfeid. Tracy;
Stringfellow. JoAnn: Winter, Barbara; Wnrthmatnn. Pamela L: Zhou. Jenny; Dip. Patti
Subject:
RE: GRANT REVIEW FORM - Emergency Management and Homeland Security Department - Hazard Mitigation
Grant Program funds as a result of DR-4494-MI federal disaster -Application (Greater than $50,000)
Date:
Tuesday, January 18, 2022 6:02:16 PM
Attachments:
GRANT REVIEW FORM - Frrtergencv Management and Homeland Sarsmty Dhnartmagt - Hazard Mltination Grant
Prnnram funds as a result of DR-4494'MLfederal disaster-Aonliration (Greater than t500001.msg
Approved by M & B — 1/18/2022.
Thanks,
Lynn Sonkiss
Fiscal Services Officer
Oakland County, Michigan
Phone 248.858.0940
Fax 248.858.9724
eonkiSd anoakgov.Cpl
From: Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>
Sent: Friday, January 14, 2022 12:20 PM
To: Hardesty, Thom <hardestyt@oakgov.com>; Nelson, Jawun <nelsonjaw@oakgov.com>;
Corporate Counsel <corpcounsel@oakgov.com>; Mason, Heather L <masonh@oakgov.com>;
McBroom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>;
Sonkiss, Lynn C <sonkissl@oakgov.com>
Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>;
Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac <jenk@oakgov.com>; Joss, Edward P
<josse@oakgov.com>; Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>; Matthews, Halley
<matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L
<sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Shover, Aaron G.
<snovera@oakgov.com>; Srogi, Connie L <srogiC@oakgov.com>; Stolzenfeld, Tracy
<stolzenfeldt@oakgov.com>; Stringfellow, JoAnn <stringfellowj@oakgov.com>; Winter, Barbara
<winterb@oakgov.com>; Worthington, Pamela L <worthingtonp@oakgov.com>; Zhou, Jenny
<zhouj@oakgov.com>; Dib, Patti <dibp@oakgov.com>
Subject: GRANT REVIEW FORM - Emergency Management and Homeland Security Department -
Hazard Mitigation Grant Program funds as a result of DR-4494-MI federal disaster -Application
(Greater than $50,000)
Please Note: Miscellaneous Resolution is subject to review by Human Resources and Fiscal
Services for personnel changes and or/ budget amendment.
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Lynn Sonkiss — Heather Mason — Diana McBroom —
From:
To: Keves-Bowie. Tifannv B: Hardesty. Thom; Nelson. Jawun; Cornorate Counsel McBroom. Diana E.: Erlenbeck,
Robert Carl; Sonkiss. Lynn C
Cc: Adoolu-]ones. Ehru• Conforti. Holly M; Gum. Scott N; Jen. Kyle Isaac; Joss, Edward P; Matthews. Halley;
Powers. Andrea; Sanchez, Krishna L; Sh h. Julie; Snover, Aaron G.; Sroai. Connie L; Stolzenfeid. Tracy;
Strinofellow. ]oAnn: Winter. Barbara; Worthinaton. Pamela L; Zhou. Jenny; Dib, Patti
Subject: RE: GRANT REVIEW FORM - Emergency Management and Homeland Security Department - Hazard Mitigation
Grant Program funds as a result of DR-4494-MI federal disaster -Application (Greater than $50,000)
Date: Friday, January 14, 2022 1:55:40 PM
Approved by Human Resources. No position implications, so HR action is not needed.
Heather L. Mason
Supervisor Human Resources
Oakland County Human Resources
L. Brooks Patterson Building- 2100 Pontiac Lake Road, Waterford MI 48328
P:248.858.2581 1 C:248.569,2738 1 F: 248.975.9742
mA,onhr87oakeov con) I www oakenv comdQx
Schedule: M,W,F onsite. T, Th remote.
From: Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>
Sent: Friday, January 14, 2022 12:20 PM
To: Hardesty, Thom <hardestyt@oakgov.com>; Nelson, Jawun <nelsonjaw@oakgov.com>;
Corporate Counsel <corpcounsel@oakgov.com>; Mason, Heather L <masonh@oakgov.com>;
McBroom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>;
Sonkiss, Lynn C <sonkissl@oakgov.com>
Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>;
Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac <jenk@oakgov.com>; Joss, Edward P
<josse@oakgov.com>; Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.Com>; Matthews, Halley
<matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L
<sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Snover, Aaron G.
<snovera@oakgov.com>; Srogi, Connie L <srogic@oakgov.com>; Stolzenfeld, Tracy
<stolzenfeldt@oakgov.com>; Stringfellow, JoAnn <stri ngfel lowj @ oakgov.com>; Winter, Barbara
<winterb@oakgov.com>; Worthington, Pamela L <worthingtonp@oakgov.com>; Zhou, Jenny
<zhouj@oakgov.com>; Dib, Patti <dibp@oakgov.com>
Subject: GRANT REVIEW FORM - Emergency Management and Homeland Security Department -
Hazard Mitigation Grant Program funds as a result of DR-4494-MI federal disaster -Application
(Greater than $50,000)
Please Note: Miscellaneous Resolution is subject to review by Human Resources and Fiscal
Services for personnel changes and or/ budget amendment.
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Lynn Sonkiss — Heather Mason — Diana McBroom —
From: Edanbeck. Robert Carl
To: f(eves-Vowie. Tifagnv e: Hardesty. Thom; Nelson. )awun; Cornorate Counsel: Mason. Heather L; McBrooni
Diana E.; Sonkiss. Lynn C
Cc: Adoolu-]ones. Fbru: Conforti, Holly M; Guzzy. Scott N; Jen. Kyle Isaac; Joss. Edward P; Matthews. Halley;
Powers. Andrea; Sanchez. Knstma L; Shih. Julie; Shover. Aaron G. Stool. Connie L; Stobenfeld. Tracy:
Stringfellow. JoAnn; Winter, Barbara; Worthinaton. Pamela IT: Zhou. Jenny; Dib, Patti
Subject: RE: GRANT REVIEW FORM - Emergency Management and Homeland Security Department - Hazard Mitigation
Grant Program funds as a result of DR-4494-MI federal disaster -Application (Greater than $50,000)
Date: Tuesday, January 18, 2022 2:47:41 PM
Application approved by Risk Management, R.E. 1/18/2022.
Robert Erlenbeck, Insurance Risk Administrator
Risk Management
Office. 248-858-1694
Cell: 248-421-9121
Office schedule: Monday through Thursday 7:00 to 5:00
From: Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>
Sent: Friday, January 14, 2022 12:20 PM
To: Hardesty, Thom <hardestyt@oakgov.com>; Nelson, Jawun <nelsonjaw@oakgov.com>;
Corporate Counsel <corpcounsel@oakgov.com>; Mason, Heather L <masonh@oakgov.com>;
McBroom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>;
Sonkiss, Lynn C <sonkissl@oakgov.com>
Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>;
Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac <jenk@oakgov.com>; Joss, Edward P
<josse@oakgov.com>; Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>; Matthews, Hailey
<matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L
<sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Snover, Aaron G.
<snovera@oakgov.com>; Srogi, Connie L <srogic@oakgov.com>; Stolzenfeld, Tracy
<stolzenfeldt@oakgov.com>; Stringfellow, JoAnn <stringfellowj@oakgov.com>; Winter, Barbara
<winterb@oakgov.com>; Worthington, Pamela L <worth I ngton p@oa kgov.com>; Zhou, Jenny
<zhouj@oakgov.com>; Dib, Patti <dibp@oakgov.com>
Subject: GRANT REVIEW FORM - Emergency Management and Homeland Security Department -
Hazard Mitigation Grant Program funds as a result of DR-4494-MI federal disaster -Application
(Greater than $50,000)
Please Note: Miscellaneous Resolution is subject to review by Human Resources and Fiscal
Services for personnel changes and or/ budget amendment.
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Lynn Sonkiss — Heather Mason — Diana McBroom —
Sharon Cullen
RE: GRANT CONTRACT REVIEW RESPONSE — Emergency Management and Homeland
Security Department
Hazard Mitigation Grant Program funds as a result of DR-4494-MI federal disaster
From:
To:
Keves-Bnwie Tifaqnv B: Hardegty. Thnm• Nelson. Jawun; Comnrate Crnm9Pl• Mason, Heather L; McBroom,
Diana E.; Erlenherk. Rohart Cart, Sonkiss. Lynn C
Cc:
Adoolu-longs Fhru: Conforti. Holly M; ,G zzzz y. Scott N; Jen. Kyle Isaac; Joss, Edward P; Matthews, Hailev;
Powers. Andrea; Sanchez, Kristina L; Shih. Julie; Snover, Aaron G.; Sroai. Connie L; Stgl7enfeld. Trarv:
Stnnofpllow. InAnn: Winter. Barbara; Wnrthinotnn Parrlala.L; Zhou, Jenny; Dib, Patti; MarDnuaall Matthew
James
Subject:
RE: GRANT REVIEW FORM - Emergency Management and Homeland Securlty Department - Hazard Mitigation
Grant Program funds as a result of DR-4494-MI federal disaster -Application (Greater than $50,000)
Date:
Tuesday, January 18, 2022 4:46:57 PM
Attachments:
(Coro Counsel Comment 1-18-22) FMHSD Hazard Mitinatinn Grant Feasihillh Studv MR dor
Good Afternoon —
After reviewing the above -referenced Grant Application, I found no legal Issues that must be
addressed before approval and submission of the application. There was one small typo in the MR,
which was probably my fault. I reclined the typo in the attached document.
Have a nice evening.
Jody
Jody S.Hall, Assistant Corporation Counsel
Department of Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East
Courthouse West Wing Extension, 3rd Floor
Pontiac, MI 48341
Phone Number: (248) 858-0555
Fax Number: (248) 858-1003
E-mail: hallis0oakaov.com
I�:#1�II�x�7�7\.IZ�Zi� �_� s •; i[ . c rr,
This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is
protected by the attorney -client privilege and work product doctrine. This privilege belongs to the County of
Oakland, and individual addressees are not authorized to waive or modify this privilege in anyway. Individuals are
advised that any dissemination, reproduction or unauthorized review of this information by persons other than
those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this
message in error, please notify the sender immediately. If you have any questions, please contact the Department
of Corporation Counsel at (248) 858-0550, Thank you for your cooperation.
From: Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>
Sent: Friday, January 14, 2022 12:20 PM
To: Hardesty, Thom <hardestyt@oakgov.com>; Nelson, Jawun <nelsonjaw@oakgov.com>;
Corporate Counsel <corpcounsel@oakgov.com>; Mason, Heather L <masonh@oakgov.com>;
McBroom, Diana E. <mcbroomd@oakgov.com>; Erlenbeck, Robert Carl <erlenbeckr@oakgov.com>;
Sonkiss, Lynn C <sonkissl@oakgov.com>
Cc: Adoglu-Jones, Ebru <adoglu-jonese@oakgov.com>; Conforti, Holly M <confortih@oakgov.com>;
Guzzy, Scott N <guzzys@oakgov.com>; Jen, Kyle Isaac <jenk@oakgov.com>; Joss, Edward P
<josse@oakgov.com>; Keyes -Bowie, Tifanny B <keyesbowiet@oakgov.com>; Matthews, Hailey
<matthewshd@oakgov.com>; Powers, Andrea <powersa@oakgov.com>; Sanchez, Kristina L
<sanchezk@oakgov.com>; Shih, Julie <shihj@oakgov.com>; Snover, Aaron G.
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Subrecipient Authorized Representative (SAR)
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Please provide any additional comments below topeonal).
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Mitigation plan
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Plan name Plan type Plan approval date ,d Fd.r
Oakland County Hanam furaga0on Plan Local rluih-Ha d NeIa.1lon Plan 07;30i2018
Proposed aodvty, description
No
Please prowde any additional comments below (optional)
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How wilt the mitigation activity be implemerned?
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Oakland County a in the process of derermning leaslblldy and tundtng fov a new Emergency Operations Comer The currem plan consists ots:andara bulidlne core faxilon Oakland county proposing Tate scopng proles he complded to
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Center as one, backup tonne Rat^ EOCwh ch services 10 million IoSldeuts The Outlined County EOC must meet certain quatitcatons prior io ache ug :his designaaen including the enhanced proposed in this protect
This prolec£ roll be ultaEd m developing a future project seeTing funding forme construction once enhanced Emegerf,v Operators Center
Who will manage and coinplere the mnigaltoor, activity?
GeMdnd Ceu t?, Emergency Management In coo:: dinaaan with Oakland County Faclptles Plannme & En,.eeneg veil manage tie proton
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Schedule
specify, the arks ftadiie led the mitendlon acuvirles
Add tasks to Me schedule
Please irl all tasks necessary to implement this mitigation
a4ilbay, Include deschpuens and esilmated hr e, `fames
Task Name
Start Month ?ask Duration (in Mon its) ✓ EC
Predeslgn ana Schematic Delon
t b month=_
x Delete
Task Description
Piedeslgn and Schematic Design imindes consukatien judid fire county a sae analysis Iurnbonal building layout exploration p-ellminary tnaienal
selecuan and cudgeling tese
Task Name Start Monty Ask Mutation (n Months) q' Eaa
Design Development ] ] meoIDs
x We
Pask[ seription
DesigndevelopmentinciudescudearaNsis i', satetypiannmg m'snordesigh, and that midenals de:ennmanon
Task Name Star; MOhM Task Duration an Months) 'r
Construction DcLumen5 t4 6 monlhs
% [ ,jet,
Task Descriptoh
DOCamentaul of EGG design add duterigs and spectftauons Pfoducts are complete and deliverable to Clavlanl County
+Atld a cask
Eabmate the total duration otyedr proposed ac0aihes tin mon ts7.
m
Proposed prd l court and end on.
Start Date (MM10D1YYYY)
oalo+aozz
End DateIMMIDDIY V)
030 202L
Budget
Budget con, asbmnd, and manogemod toa icpectold'Mom dcofilly ilnk':cr j., scope of 1-m alxt opm nsfo alle Yell awst add at leas[one ReR!{s} gtea'et ttNn $0 to !'oar co5teafLLnale Onee }eu have added item4sl to' you' cost �tlmate, }•ou
may then add the 1em(51 tot nagenlent cot (ciembal) As necessa'v please ad)ns[you federalrnen-;edeal ccst shah and atld the nontedem funding ma,elsl you are planning to use :nis proiee1 Once Yea have completiod mis sici please
V k,k no Lpi hand of me bottom Of this page to mW[gate, to Me nect sauced
Add budget cast types and item(s)
Clickthe Add cost type button boDW 10 add W. typecost eshmnte and men click the Add hetn;s) button to add itle Item(s) Torthe cost eshmate Ale -adding R%hs to Wur con eshmene, We may then select Add cost type button agaln'o add
magagdmem cons lopbenaC and apply able items
A"
a r a,iu„ „i.,ri„, Grand total: $580,000.00
Budget type: Non construction - - -
Cost type: Cost estimate $580,000.00
x Ihleiefti cost type
Cost eshmme Is the line Itemts)budget he supportme scope ofsong for the emenh n and completion of the project. Be sum to Include me cost associated With revWronenoimal adoption ToaddaIlne Item please Clickonthe Addan
Item button CkcK any.MeresOmn each rout orthe a:ro'u to add of delete the line dands)
Cast hems
Beni. Cormruction Documents
Item: Design Development
e Item: himeesign and schematic Design
+ Add a ,item 4
$185,000.00
$240,000.00
$155,000.00
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