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Home My WebLink AboutResolutions - 2022.02.24 - 35311• BOARD OF COMMISSIONERS February 24, 2022 MISCELLANEOUS RESOLUTION #22-039 Sponsored By: Kristen Nelson IN RE: Board of Commissioners - Road Improvement Fiscal Year 2022 Appropriation with the City of Keego Harbor for Tri-Party Road Improvement Program — Project No. 56591 Chairperson and Members of the Board: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous Resolution #21378 which appropriated $2,000,000 for the FY 2022 Tri-Party Road Improvement Program allocation for projects managed by the RCOC; and WHEREAS the City of Keego Harbor, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program and the local cost participation agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Keego Harbor and authorizes the transfer of Tri-Party Road Improvement Program funds in the amount of $100,000 from Non -Departmental Transfers appropriation (9090101). BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the, quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the City of Keego Harbor. BE IT FURTHER RESOLVED that the FY 2022 budget shall be amended as described in the attached Schedule A — Budget Amendment. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Kristen Nelson. (tzjdl�u Date: February 25, 2022 David Woodward, Commissioner ��, o �/�/y)nw� ^�`^°' ®" Date: February 28, 2022 Hilarie Chambers, Deputy County Executive II FJ P Date: March 01, 2022 Lisa Brown, County Clerk / Register of Deeds COMMffTEE TRACKING 2023-02-09 Economic Development & Infrastructure - Recommend to Board 202 2-02-24 Full Board VOTE TRACKING Motioned by Commissioner Penny Luebs seconded by Commissioner Karen Joliat to adopt the attached Road Improvement : Fiscal Year 2022 Appropriation with the City of Keego Harbor for Tn-Party Road Improvement Program —Project No. 56591. Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kovvall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gaiy McGillivray, Robert Hoffman (20) No: None (0) Abstain: None (0) Absent: (0) The Motion Passed. ATTACHMENTS 1. Schedule A - Budget Amendment - Project No. 56591 2. 56591 Tri-Party - Keego Harbor Agreement STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 24, 2022., with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, February 24, 2022. Lisa Brown Oakland Counh, Clerk/ Register of Deeds -- ovement Pro9Y°m' Mot.aW, 56591 ,.egoR rpor for TnAattN Road �� B oard of .FisealYeat 2922 PPP nwO�on�WUSntY9+t�n apnfiCynd{Y�u sieRak:ryaetwt nocnus�nt „p�Atl �TTrr7 Proro ectgocom"S SW a m oida "mtsston Wres Y` ram# perpunt# Umt rig Otvtst°n# P gn013S FUM1 15?Ai� 7A0135 ptvisioM1 Name �10101 M193�� tOtO� yggpWt Fund Nana went ipiCM1 WE Noce hem e�Fand Nnn-OeP E � o�Fund E 12A DATE: To: FROM: SUBJECT: Quality Life through Good Roads "We Care" .4 .� .,,zt IF FUF WA it Inter -Departmental Memorandum Programming Division January 7, 2022 Samuel Fitzer, P.E., Director of Engineering Thomas G. Noechel, Programming Supervisor76N RC0C 74pprU ve 01/20/2022 Quarles / Fowkes PROJECT NO. 56591, CASS LAKE ROAD ORCHARD LAKE ROAD TO OTTER AVENUE LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CITY OF KEEGO HARBOR Attached for your review and submission to the Board for their approval is the local cost participation agreement with the City of Keego Harbor for the concrete slab replacement work on Cass Lake Road from Orchard Lake Road to Otter Avenue. Construction on this project is expected to begin this fiscal year. The City of Keego Harbor has elected to use the Tri-Party Program of $300,000 to partially fund the estimated total project cost of $375,000. Our share is estimated to be $100,000 along with a contribution of $75,000 and is in the FY22 budget. The project is in the district of County Commissioner Kristen. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. TGN/II Attachments plgllaIM signed by 1—d Flle, pN cn=SamuelFlaec mEn9lneeeln9 Samuel Fitzer rcna�l-Sf ��ia^eo,g. e_115 wee mzzm a oawvasm Department Review / Approval Gary p�gilaly WgneE by Gary P,tl l¢ pM Gay Plo4ovncz, o-Fcoc, '_moo, Piotrowicz pale ROP3011 0B'[1�05Op'S MDO Review / Concur CONSTRUCTION Cass Lake Road Orchard Lake Road to Otter Avenue City of Keego Harbor Board Project No. 56591 This Agreement, made and entered into this 20th day of January , 2022, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the City of Keego Harbor, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the concrete slab replacement work on Cass Lake Road from Orchard Lake Road to Otter Avenue, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $375,000; and WHEREAS, said PROJECT Involves certain designated and approved Tri-Party Program funding in the amount of $300,000, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: Cass Lake Road - 1 - City of Keego Harbor Project No. 56591 f 0/20/2021 .. .. ... 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $375,000 shall be invoiced simultaneously and proportionately as follows: a. Tri-Party Program funding in the amount of $300,000. b. The COMMUNITY shall contribute $300,000 toward the LOCAL SHARE and the BOARD shall contribute $75,000 toward the LOCAL SHARE, simultaneously. c. Any PROJECT costs above $375,000 will be funded 100% by the BOARD. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $100,000 (being 100% of the COMMUNITY'S Tri-Party contribution). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $100,000 (being 100% of the COUNTY'S Tri-Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Cass Lake Road - 2 - City of Keego Harbor Project No. 56591 10120/2021 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate "1 �L/lj Dennis G. Kolar By d"U� L Jan 20 2022 1:27 PM Its Managing Director CITY OF KEEGO HARBOR B_� Its i Cass Lake Road " City of Keego Harbor Prole -et W 56591 10/20/2021 TRI-PARTY PROGRAM Cass Lake Road Orchard Lake Road to Otter Avenue City of Keego Harbor Board Project No. 56591 Concrete slab replacement on Cass Lake Road from Orchard Lake Road to Otter Avenue. ESTIMATED PROJECT COST Contractor Payments $375,000 Total Estimated Project Cost $375,000 IFY06 Tri-Party Program FY07 Tri-Parry Program FY08 Tri-Party Program FY09 Tri-Party Program FYI Tri-Party Program FYI Tri-Party Program FY12 Tri-Party Program FY13 Tri-Party Program FY14 Tri-Party Program FYI Tri-Party Program FY16 Tri-Party Program FY17 Tri-Party Program FY18 Tri-Party Program FY19 Tri-Party Program FY20 Tri-Party Program Contribution TOTAL SHARES Cass Lake Road City of Keego Harbor Project No. 56591 10/20/2021 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL $7,856 $7,856 $7,856 $23,567 $8,071 $8,071 $8,071 $24,214 $8,049 $8,049 $8,049 $24,146 $8,049 $8,049 $8,049 $24,146 $3,715 $3,715 $3,715 $11,146 $3,576 $3,576 $3,576 $10,727 $3,988 $3,988 $3,988 $11,964 $4,661 $4,661 $4,661 $13,983 $4,829 $4,829 $4,829 $14,487 $4,725 $4,725 $4,725 $14,176 $9,195 $9,195 $9,195 $27,586 $9,236 $9,236 $9,236 $27,708 $8,701 $8,701 $8,701 $26,102 $8,164 $8,164 $8,164 $24,491 $7,186 $7,186 $7,186 $21,557 $0 $0 $75,000 $75,000 $100'000 $100,000 $175,000 $375,000