HomeMy WebLinkAboutResolutions - 2022.03.10 - 35340•
BOARD OF COMMISSIONERS
March 10, 2022
MISCELLANEOUS RESOLUTION #22-061
Sponsored By: William Miller III
IN RE: Central Services - Aviation - Grant Acceptance 2021 CRRSAA Agreement and Reimbursement
Request - Subgrant #Y47-13021
Chairperson and Members of the Board:
WHEREAS the County of Oakland ("the County") is in receipt of Michigan Department of Transportation
("MDOT") Grant Contract No. 3-26-SBGP-130-2021; Subgrant Y47-13021 for Federal Funds in the amount of
$13,000 intended to stabilize airports impacted by the Coronavirus pandemic by reimbursing operational costs
for which airport funds can traditionally be used per FAA Revenue Use Policy and incurred since January 20,
2020; and
WHEREAS the grant reimbursement period is from January 20, 2020, to December 31, 2022; and
WHEREAS there is no local match; and
WHEREAS the Airport Committee has reviewed the 2021 Coronavirus Response and Relief Supplemental
Appropriation Act (CRRSAA) Agreement and recommends acceptance.
NOW THEREFORE BE IT RESOLVED the Board of Commissioners authorizes the acceptance of the
award in the amount of $13,000 from the Michigan Department of Transportation for the Airport Coronavirus
Response Grant Program which will reimburse Oakland County Southwest Airport for COVID related
operational costs.
BE IT FURTHER RESOLVED that the acceptance of this Agreement does not obligate the County to any
further commitment.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is
authorized to execute the grant contract.
BE IT FURTHER RESOLVED the FY 2022 budget is amended as referenced in the Schedule A for the
Federal Aviation Administration Block Grant Program, Subgrant Y47-13021.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: William Miller III.
6Zdu Date: March 10, 2022
David Woodward, Commissioner
Lisa Brown, County Clerk / Register of Deeds Date: March 21, 2022
COMMITTEE TRACKING,
2022-03-02 Economic Development & Infrastructure - recommend to Board
2022-03-10 Full Board
VOTE TRACKING
Motioned by Commissioner Penny Luebs seconded by Commissioner Charles Cavell to adopt the attached
Grant Acceptance, 2021 CRRSAA Agreement and Reimbursement Request - Subgrant #Y47-13021.
Yes: David Woodward, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip
Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia Gershenson, William Miller
III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert
Hoffman, Adam Kochenderfer (20)
No: None (0)
Abstain: None (0)
Absent: (0)
The Motion Passed.
ATTACHMENTS
1. Grant Review Sign -Off - Coro Response Relief (CRRSAA) (ACRGP) Y47
2. Grant Review - Y47
3. CRRSAA Agreement Subgrant #Y47-13021
4. Y47 ReimbursementRequest2021
5. Schedule A TEMPLATE FAA CRRSAA Grant Number 3-26-SBGP-130-2021 Y47-13021
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 10, 2022, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday, March 10, 2022.
J�r� -�.
Lisa Brown, Oakland County Cler /Register of Deeds
IVIOAKLAND.
COUNTY MICHIGAN
BOARD OF COMMISSIONERS
.\'.larch 10. 2022
MISCELLANEOUS RESOLI'TION # r'
Sponsored Bv: NN'illiam Miller III
IN RE: Central Services -Aviation - Grant Acceptance 2021 CRRSAA Agreement awl Reimbursement
Request - Subgrant #Y47-13021
Chairperson and vIenihers of the Board:
WHEREAS the County of Oakland ("the Couiin<-) is in receipt of Michigan Department of Transportation
(" ,\IDOT") Grant Contract No. 3-'_6-SBGP-130-'_021: Subgrant A'47-13021 for Federal Funds in the amount of
S13.000 intended to stabilize airports impacted by the Coronavinis pandemic by reimbursing operational costs
for which airport fiuids can traditionally he used per FAA Revenue tise Policy and incurred since January ?0.
2020� and
WHEREAS the grant reimbursement period is from January 20. 2020, to December 31. 2022; and
WHEREAS there is no local match; and
WHEREAS the Airport Committee has reviewed the 2021 Coronavirus Response and Relief Supplemental
Appropriation Act (CRRSAA) Agreement and recommends acceptance.
NOW THEREFORE BE IT RESOLVED the Board of Cotirinissioners authorizes the acceptance of the
award in the amount of S 13.000 from the Michigan Department of Transportation for the Airport Coronavinrs
Response Grant Program which will reiutburse Oakland Count} Southwest Airport for COVID related
operational costs.
BE IT FI'RTHER RESOLVED that the acceptance of this Agreement does not obligate the Courity to irty
further conmritrnent.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is
authorized to execute the grant contract.
BE IT F17RTHER RESOLVED the FY 2022 budget is amended as referenced in the Schedule A for the
Federal Aviation Administration Block Grant Program. Subgrant Y47-13021.
Chairperson, the following Conmrissioners are sponsoring the foregoing Resolution: William Miller III.
Cheryl Bush, Manager Aviation & Transportation
Aaron Snover, Legislative Coordinator
Diana McBroom, Risk Manager-APP
Solon Phillips, Corporation Counsel-APP
Date:
Date:
Date:
Date:
Date:
GRANT REVIEW SIGN -OFF — Central Services/Aviation
GRANT NAME: Coronavirus Response and Relief Supplemental Appropriation Act (CRRSAA)
Airport Coronavirus Response Grant Program (ACRGP) Subgrant No. Y47-13021
FUNDING AGENCY: Federal Aviation Administration (FAA) through Michigan Department of Transportation
(MDOT) Office of Aeronautics
DEPARTMENT CONTACT: Cheryl Bush (248) 666-5680
STATUS: Acceptance (Greater than $10,000)
DATE: 02/01/2022
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B — Lynn Sonkiss 1/29/2022.
Grant Number 3-26-SBGP-130-2021,
Subgrant No. Y47-13021 $13,000
The draft resolution will need to be updated for applicable language for grant awards (the financial analyst
and Ebru can assist). A budget amendment is required to reflect the acceptance of this grant with the
applicable revenue account 610313 Federal Operating Grants. This federal award will require inclusion in
the County's annual Schedule of Federal Awards (aka Single Audit) filing. Jenny Zhou can assist Single Audit
information. Also, compliance with record keeping for these federal funds is required as noted in the
agreement (excerpt below).
1. The SPONSOR will establish and maintain accurate records, In accordance with generally
accepted accounting principles, of all expenses incurred for which payment is sought or made
under this Agreement (RECORDS). Separate accounts will be established and maintained for all
costs incurred under this Agreement.
Human Resources:
Approved by Human Resources. No position implications, so HR action is not needed.- Heather Mason 1/25/2022
Risk Management:
Approved by Risk Management for Oakland/Southwest Airport. R.E. 1/25/2022
Corporation Counsel:
Approval by corporation counsel. No unresolved legal questions at this time — Heather Mason 1/31/22
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Lynn Sonkiss — Heather Mason — Diana McBroom — Sharon
Cullen
RE: GRANT CONTRACT REVIEW RESPONSE — Central Services/Aviation
Oakland/Southwest Airport
Coronavirus Response and Relief Supplemental Appropriation Act (CRRSAA)
Airport Coronavirus Response Grant Program (ACRGP)
Grantor is Federal Aviation Administration (FAA) through Michigan Department of
Transportation (MDOT) Office of Aeronautics.
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL,
with supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: January 28, 2022
GRANT INFORMATION
Date: January 21, 2022
Operating Department: Central Services/Aviation
Department Contact: Cheryl Bush
Contact Phone: (248) 666-5680
Document Identification Number: Grant Number 3-26-SBGP-130-2021,
Subgrant No. Y47-13021
REVIEW STATUS: Acceptance (Greater than $10,000)
Funding Period: December 27, 2020 through December 31, 2022
Original source of funding: Federal Aviation Administration (FAA)
Will you issue a sub award (make payments to outside agencies) or contract (through
purchasing): NO
New Facility / Additional Office Space Needs: NO
IT Resources (New Computer Hardware / Software Needs or Purchases): NO
Funding Continuation/New: NEW
Prior Year Total Funding: N/A
New Grant Funded Positions Request: NO
Grant Related Positions: N/A
Grantor Funds: $13,000.00
Total Budget: $13,000.00
Match and Source: N/A
PROJECT SYNOPSIS
This General Aviation Grant Program is intended to stabilize airports impacted by the
Coronavirus pandemic by reimbursing operational costs for which airport funds can traditionally
be used per the FAA Revenue Use Policy and incurred since January 20, 2020.
Subgrant # Y47-13021
The Michigan Department of Transportation, acting as a Federal Aviation Administration (FAA)
Block Grant Program Participant, has executed FAA CRRSAA Grant Number 3-26-SBGP-130-2021.
This Block Grant outlines specific requirements, terms, conditions, and assurances
required of the Michigan Department of Transportation and any subordinate grant recipients.
This CRRSAA Agreement shall convey the specific requirements, terms, conditions, and
assurances contained in FAA CRRSAA Grant Number 3-26-SBGP-130-2021 to
the County of Oakland, Oakland County International Airport
hereafter referred to as "the SPONSOR" as a Subgrant recipient of
funds. FAA CRRSAA Grant Number 3-26-SBGP-130-2021 is attached to this CRRSAA
Agreement.
The maximum obligation payable to the SPONSOR is $ 13,000.00 . The SPONSOR
shall use these funds for any purpose for which airport revenues may be lawfully used. CRRSAA
Grant subgrant recipients shall follow the FAA's Policy and Procedures Concerning the Use of
Airport Revenues ("Revenue Use Policy"), 64 Federal Register 7696 (64 FIR 7696), as amended by
78 Federal Register 55330 (78 FR 55330). The Revenue Use Policy defines permitted uses of
airport revenue. In addition to the detailed guidance in the Revenue Use Policy, the funds
received under 3-26-SBGP-130-2021 or any associated subgrants may not be used for any
purpose not related to the airport
The SPONSOR shall upload each payment request to MDOT's ProjectWise software. Each
request shall include the following information:
a) CRRSAA Reimbursement Request Form
b) Summary Sheet
Once completed payment requests are received, MDOT will review, process, and submit the
request to FAA via the Delphi Invoicing System.
In addition to all specific requirements, terms, conditions, and assurances contained in FAA
CRRSAA Grant Number 3-26-SBGP-130-2021, the Sponsor shall ensure strict adherence to the
following audit requirements:
1. The SPONSOR will establish and maintain accurate records, in accordance with generally
accepted accounting principles, of all expenses incurred for which payment is sought or made
under this Agreement (RECORDS). Separate accounts will be established and maintained for all
costs incurred under this Agreement.
2. The SPONSOR will maintain the RECORDS for at least six (6) years from the date of final
payment made by MDOT under this Agreement. In the event of a dispute with regard to
allowable expenses or any other issue under this Agreement, the SPONSOR will thereafter
continue to maintain the RECORDS at least until that dispute has been finally decided and the
time for all available challenges or appeals of that decision has expired.
3. MDOT or its representative may inspect, copy, scan, or audit the RECORDS at any reasonable
time after giving reasonable notice.
4. If any part of the work is subcontracted, the SPONSOR will assure compliance with sections
(1), (2), and (3) above for all subcontracted work.
5. The SPONSOR agrees that the costs reported to MDOT for this Agreement will represent only
those items that are properly chargeable in accordance with this Agreement. The SPONSOR also
certifies that it has read the Agreement terms and has made itself aware of the applicable laws,
regulations, and terms of this Agreement that apply to the reporting of costs incurred under the
terms of this Agreement.
6. In the event that an audit performed by or on behalf of MDOT indicates an adjustment to the
costs reported under this Agreement or questions the allowability of an item of expense, MDOT
will promptly submit to the SPONSOR a Notice of Audit Results and a copy of the audit report,
which may supplement or modify any tentative findings verbally communicated to the
SPONSOR at the completion of an audit.
Within sixty (60) days after the date of the Notice of Audit Results, the SPONSOR will (a)
respond in writing to the responsible Bureau of MDOT indicating whether or not it concurs with
the audit report, (b) clearly explain the nature and basis for any disagreement as to a
disallowed item of expense, and (c) submit to MDOT a written explanation as to any questioned
or no opinion expressed item of expense (RESPONSE). The RESPONSE will be clearly stated and
will provide any supporting documentation necessary to resolve any disagreement or
questioned or no opinion expressed item of expense. Where the documentation is voluminous,
the SPONSOR may supply appropriate excerpts and make alternate arrangements to
conveniently and reasonably make that documentation available for review by MDOT. The
RESPONSE will refer to and apply the language of the Agreement. The SPONSOR agrees that
failure to submit a RESPONSE within the sixty (60) day period constitutes agreement with any
disallowance of an item of expense and authorizes MDOT to finally disallow any items of
questioned or no opinion expressed cost.
MOOT will make its decision with regard to any Notice of Audit Results and RESPONSE within
one hundred twenty (120) days after the date of the Notice of Audit Results. If MOOT
determines that an overpayment has been made to the SPONSOR, the SPONSOR will repay that
amount to MDOT or reach agreement with MDOT on a repayment schedule within thirty (30)
days after the date of an invoice from MOOT. If the SPONSOR fails to repay the overpayment or
reach agreement with MDOT on a repayment schedule within the thirty (30) day period, the
SPONSOR agrees that MDOT will deduct all or a portion of the overpayment from any funds
then or thereafter payable by MDOT to the SPONSOR under this Agreement or any other
agreement or payable to the SPONSOR under the terms of 1951 PA 51, as applicable. Interest
will be assessed on any partial payments or repayment schedules based on the unpaid balance
at the end of each month until the balance is paid in full. The assessment of interest will begin
thirty (30) days from the date of the invoice. The rate of interest will be based on the Michigan
Department of Treasury common cash funds interest earnings. The rate of interest will be
reviewed annually by MDOT and adjusted as necessary based on the Michigan Department of
Treasury common cash funds interest earnings. The SPONSOR expressly consents to this
withholding or offsetting of funds under those circumstances, reserving the right to file a
lawsuit in the Court of Claims to contest MDOT's decision only as to any item of expense the
disallowance of which was disputed by the SPONSOR in a timely filed RESPONSE.
The Sponsor agrees to comply with all portions of this Agreement.
Sponsor: County of Oakland
Authorized Sponsor Signatory:
Authorized Sponsor Signatory (Printed): David T. Woodward
Date:
MDOT Signatory:
MDOT Signatory Printed:
Date:
Michigan Department
of Transportation
2643 (1212021)
CORONAVIRUS RESPONSE AND RELIEF SUPPLEMENTAL APPROPRIATION ACT (CRRSAA)
AIRPORT CORONAVIRUS RESPONSE GRANT PROGRAM (ACRGP)
REIMBURSEMENT REQUEST
AIRPORT NAME
Oakland /Southwest Airport
AIRPORT LOCATION ID
Y47
TOTAL GRANT MAXIMUM
$13,000.00
TOTAL AMOUNT OF THIS REQUEST
$13,000.00
SERVICE DATES OF THIS REQUEST (From/To)
7/2/2021
THIS REQUEST INCLUDES EXPENSES FOR
Payroll
NAME OF SUBMITTER
Cheryl Bush
GRANT NUMBER
3-26-SBGP-130-2021
SUB -GRANT NUMBER (GA only)
Y47-13021
TOTAL GRANT BALANCE (Including this request)
$13,000.00
REQUEST NUMBER (Start at 1)
REQUEST SUBMITTAL DATE
01 /21 /22
INVOICE SUMMARY ATTACHED
See attached single page
PHONE NUMBER
(248)666-5680
Please verify with an approval stamp (on this PDF version of this form) or print your initials, that to the best of your
knowledge, no expenses on this reimbursement request have been previously requested for any other Federal or State
funding programs.
Initial here. cb
or
Add the approval stamp here.
(Add a stamp to a PDF in Adobe Acrobat DC Instruction)
Invoice Summary:
If submitting more than one expense for each operational category (i.e., salaries, cleaning services, etc.), please provide
a summary spreadsheet listing each invoice, the date, amount, vendor, etc. and a summary total chart that adds up the
different categories. All expenses submitted must be for services incurred January 20, 2020, or later. For Debt Services
Reimbursements, payments must be due on or after December 27, 2020, which is the date of the enactment of CRRSAA.
CRRSAA has a narrower eligibility scope than CARES. Eligible expenses include
• Operations (payroll, utilities, janitorial, etc.)
• Routine maintenance only (excludes constructing, repairing, or improving on the airport)
• Debtpayoff
• Equipment (includes only air -quality equipment and other equipment used to combat pathogens)
• Construction only for the purpose of fighting pathogens
Back Up Documentation:
MDOT no longer requires a copy of every invoice, however, Sponsors must be prepared to submit any invoices,
upon request, during the review process as well as retain those invoices and other supporting documentation for three
years after the grant is closed as required by 2 CFR § 200 334
Upon completion, please submit all the pages with all related information, including this invoice summary cover page, in
ONE document into ProjectWise invoice submittal folder for your respective airport.
Oakland County, Michigan
FAA CRRSAA GRANT NUM &26-SBGP-130-202t - SUSGRANT Ya7-13021
Schedule "A`• DETAIL
Hudgot IProlect IAchv' Analy°'<�
OPeratin9 I Fund I UWA I Prolec_ t� -
UnilOUl Aff Inne el
nName Fund# DimsiOn#Program #I Account#
I Drvrslo 154010 650106
LSE Funtl Name ip30 i50 665862
Trans on Admin `�` 1030750 154010
R County AirPOM1s Av�atwn and p
a County A¢pons Avwa4on and Transport Admin 56500
FY 2022 FY 2023
FY 2024
mendment Amendment
rnmt Tnle Amendment A
Arr
3 000
COntnbubons-Federal Grant I130001 _ $
Planned Use 01 Balance $ - $ --
TOtalRevenue