The URL can be used to link to this page

Home My WebLink AboutResolutions - 2022.03.10 - 35349z �y BOARD OF COMMISSIONERS March 10, 2022 MISCELLANEOUS RESOLUTION #22-070 Sponsored By: Kristen Nelson IN RE: Human Resources - Resolution Implementing the Salary Administration Plan Ist Quarterly Report for FY2022 Chairperson and Members of the Board: WHEREAS Merit Rule 2 provides a process for departments and employees to request a review of the salary grade placement of classifications; and WHEREAS the lat Quarterly Report for FY 2022 identifies the job studies conducted and the salary grade changes recommended by the Human Resources Department through the month of December 2021; and WHEREAS this report creates two (2) new classifications impacting twelve (12) full-time eligible (FTE) positions; and WHEREAS this report changes the salary grade of four (4) classifications, impacting five (5) FTE positions; and WHEREAS the General Fund/General Purpose impact is $63,920 for FY 2022 and $103,879 for FY 2023 - FY 2024; and WHEREAS the Proprietary Fund impact is $12,969 for FY 2022 and $21,073 for FY 2023 - FY 2024; and WHEREAS the Special Revenue Fund impact is $16,295 for FY 2022 and $26,486 for FY 2023 - FY 2024. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes implementation of the Salary Administration Plan 1st Quarterly Report for FY 2022 - FY 2024. BE IT FURTHER RESOLVED to chance the salary grade of the following classifications: Classification BOC Analyst BOC Secretary IT Application Architect Supervisor Facilities Planning & Engineering From Grade To Grade UNI/120 UNI/122 UNI/117 UNI/118 UNI/131 UNI/132 UNI/126 UNI/128 BE IT FURTHER RESOLVED to create the following new classifications: Classification Salary Grade Administrator Local Business Development 128 Legal Secretary Prosecuting Attorney 114 FLSA Status Exempt Non Exempt BE IT FURTHER RESOLVED to reclassify positions according to the attached Schedule B. BE IT FURTHER RESOLVED that the FY 2022- FY 2024 Budget be amended in the attached Schedule A. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Kristen Nelson, Qj—f j--u Date: March 10, 2022 David Woodward, Commissioner Date: March 21, 2022 Lisa Brown, County Clerk / Register of Deeds CK0 ►AAA Y . I1 2022-03-01 Legislative Affairs & Government. Operations - recommend to Board 2022-03-10 Full Board VOTE TRACKING Motioned by Commissioner Penny Luebs seconded by Commissioner Charles Cavell to adopt the attached Resolution: Implementing the Salary Administration Plan 1st Quarterly Report for FY2022. Yes: David Woodward, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles; Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (20) No: None (0) Abstain: None (0) Absent: (0) The Motion Passed. ATTACHMENTS 1. Schedule A - Budget Amendment 2. Schedule B - Position Changes 3. 1st 2022 COVER LETTER 4. 1st 2022 PART II - BACKGROUND 5. 1st 2022 PART III - HR Dept RECOMMEND 6. 1 st 2022 PART IV - REASONS 7. 1 st 2022 PART VI - DRAFT JOB DESC 8. Job Description - Admin Local Business Development 9. Job Description - Legal Secretary Prosecuting Attorney STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 10, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, March 10, 2022. Lisa Brown; Oakland County Clerk/Register of Deeds 0AKLANU COUNTY MICHIGAN OAKLAND COUNTY EXECUTIVE DAVID COULTER HUMAN RESOURCES April Lynch, Deputy County Executive To: Legislative Affairs & Government Operations Committee From: Heather Mason, Supervisor Human Resources Date: March 1, 2022 RE: Human Resources Department 1st Quarterly Report FY2022 Attached is a resolution to approve the Salary Administration First Quarterly Report for FY22. This report implements changes to salary grade placements for non -represented classifications based on the Point Factor evaluations of the duties, responsibilities, and requirements of the classifications. This report includes salary grade review studies that have been completed since September 25, 2021. On the pages following, you will find information regarding the recommended change in factors for existing classifications, the recommended salary grade placement for new classifications, an illustrative costing of each position change, the draft job descriptions for the new classifications, as well as the Schedule A budget amendment from Fiscal Services. Thank you for your consideration. 2100 Pontiac Lake Road I L. Brooks Patterson Building 41 W I Waterford, MI 48328 1 Fax (248) 452-9172 1 OakGov.com ONON00 coPR� va- R�poRl F OR FY2Q22 FivS PCK003'AD SPQR PpRj \\ - Bent a neW 9 to imp\em conducted o\ut`on #2p65 Study a\aN s Res C\assjiicat`on revious 5 en s ep m ce\\ao ensatron g eptaced th neW depa� t.\ob C5 r°vedMis thepomP Sh\sp\any aresu\t°f cognizetha pomm\ss\One\anpre u\trngfce mepartmheStudY anm�VESMI\NeenI and of radeP Resou ton °f progra \ace"` wires untY gO nd sa\aN g e Numan \ cOmp\e \scent, grade P tt ref r gpCKGR�VND 2p20 the QVaa atop aer °ntrace 198 � ce time\ YeeS aeterm ne Proper sa\aN\ary grade plea xacea�(�ged a fhapg s On Decembeor` & ctassj§\o y G( oup, \e n prc. act\ce5 o\theV °\ �a �'`dua\ rO\es to ea\ Process of rev\eWs Coe any recOn�es mS. sa\arY grade co Managemen P aav\�h`c the oret`putate a e sect tudy of ` or a revieva rays lip��l Como nine s most as PoU t for chapg \step has be a by at�O el\ as cess` v\des feat Operat1O mm g Pdrrmm.Ist sase rrraVne `treeandtheBoardofCO g d etches es \ aPpe the Hu rn\r+`strat`onapge"1hrs ryes n P\an PG° rpm u ra\qu d anadditrona Wr\trngtO therefuest ad ua\\y ch \s tro & ove sty ctu ra e, ue t to refer e next in a`rs ev\,V a\aN g% a ref uest.0 d"`nth satin Ru\e7 the tot o gre\nt`She��type t nust\d dingachanaeonsmustcebea dfi\eta awd\beMc\ude per Mer` t\op of a rep°cespePa� e ectrve' DeP recofwen Ce eves\u emay re are f`na\ pre5entaumanR. to\jecorrring a�ment\sntoaPpea\therjhepOmm`nRev\eWFane\ by grad \eve\prior NumanResouaftlqoftheepudty he\.N�0 on) the jobEva\uatro cases et equestngh\ch'spre5eete M\nat`Onsnra \provided' S eesoofcesPartmen "e \eW \ape\.D tot j0b�veport on R auart0r R OAKLAND COUNTY SALARY ADMINISTRATION FIRST QUARTERLY REPORT FOR FY2022 Department/Division Board of Commissioners/Administration Board of Commissioners/Administration Economic Development Facilities Management / Facilities Planning & Engineering Information Technology Prosecuting Attorney PART III - HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS Classification I # Of Current Proposed Positions Grade Grade BOC Analyst 2 UNI/120 UNI/122 BOC Secretary 1 UNI/117 UNI/118 Supervisor Local Business Development to Administrator Local Business Development 1 UNI/124 UNI/128 (new classification) I} - Supervisor Facilities Planning & Engineering 1 UNI/126 UNI/128 IT Application Architect UNI/131 UNI/132 Legal Secretary to Legal Secretary Prosecuting Attorney (new classification) - -1- 11 UNI/110 UNI/114 OAKLAND COUNTY ------ ADMINISTRATION FIRST QUARTERLY REPORT FOR FY202 SALARY _ DED CHANGES _ FOR RECOMMEN ---- REASONS PART IV es Description ____-------- EXplanationOfFactDTchang 4 �--- ersuadesor'mffuencesothersin favor reflect that the classificatro n P or ordinances. --------------- - classification Department/Division ------- Board of Commissioners BOC Analyst Board of Commissioners BOC Secretary from 4to 5to re ulatro required for e Responsibility, enforce laws rules, g erience is ears and up to four years of exp Increase Factor 3 PeoP or course of action; may of a service, Point of view, Decrease Factor 5 Experience, from 7 to 6 to reflect over two Y groups- application to this classification, uirement, from S to 7 t°reflect that tHofessionalaand tioncivic readg Scientific and technical murs eaks before P {ex department Spec reports, and legal documents; P Decrease Factor $ Cf,nancial rep n eq ESRI). journals, abstracts, Equipment Usage, from 2 to 4 to reflect t hat SResearrch lost rtutrer `es Complex Increase Factor 13 Equip Civic Clerk and Environmental Systemslace, or sequence software such as SharePoint, early board Calendar for onsibility,froma4to6toref lectthatthisoinallauthrortue schedulesytim subcommittee and reg moderatelosses Increase Factor 2 Data Resp onsible for preventing of activities for the Board of Commissioners, value or moderate amounts of money. Coordinate s board approval. bills invoices and onsibility,from2to3toreflec.this lighicationisres aunts lY Bets R of a small division; handlingsupp ui ment. Process and Pays Increase Factor 4 Assets Resp through the move experience is required for movement and maintenance of office furniture and Bears and up to four years of acquisition, publications- requests for dues and p from 7 to 6 to reflect over two V to groups of speaks informally g ubCic, Decrease Factor 5 Experience, the Press, general p application to this classification. hone from agendas, composes irement,irom4to5torefletand by Pfications Communication uiries in -person Increase Factor 8 Com information regarding schedules and committee employees, staff in other aeaartmentStaffp oviding printers, Adobe compute P assists Commissioners and County P Civic Clerk, reports, occasionally provides oral presentations to BOC staff and Commissione original rep e from 3 to 4 to reflect that this i `software such as Sha eOn Point, Usag, artmentSp ostingtoBOCwebsite. Increase Factor 13 Equipment Ex el,Peoplesoft,workday,anddep Acrobat, AdobeSign, Ac equipment used to livestream committee meetings and p with Webcasting ---------------- the Position administers. the activities of and Local _ Historc Preservation, increase Factor-- OrganizationalResponsibility,from6to7', r ainSthatthisp entUni,includmgLocal6usinessConnect,MainstreetOaklandCounty, in the annual work Business Developm osition is responsible for developing rants. TeveloP lication of g Heritage from 6 to B to reflect that This p the budget for Data ResponsibilitV� ro rams. Identifies data and oversees the ap Increase Factor 2, budgets for multiple P g osition is responsiblefor overseeing nt grants. Plan, policies, procedures, and budg from 3 to 4, to reflect thatthts p Increase factor 4, Assets Resp onslbility, ro ram, as well as Local Business Development cation to this Yea of experience is required for app 'mcluding the Main Street Oakland County P Supervisor Local Business various Programs to eight y ment to Administrator from 9 to 7 to reflect that UP responsible for statistical Develop ment Experience, Position is Economic Development Local Business Develop Decrease Factor 5, P uirements, from 2 to 4 to reflect that this role. (New Classification) Mathematical Req Increase Factor 7, position utilizing standard and custom software reporting Usage,from 1 to 3 to reflect that this p Increase Factor 13, Equipment such expendituresoflargeamountsof such as Salesforce and Laserfiche. litYfor author zing from4to5toreflectresponsibi. applications on a basis, ment as part of the oversight of large-scale, high- regularAssets ResponsibilitY, and equip Increase Fador4, the purchasing of materials, Supplies, money, and supervising ------------- construction. ears of professional experience is required for successful cost building Ex erience, from 6 to 7 to reflect that Y Construction Master's degree in Engineering, Architecture, Increase Factor 5, P application to this role. application to this role. from 6 to 7 to reflect that a rloritizing, and managing staff and projects Increase Factor 6, E. as licensed Professional architect, is required for successfu aP functions for each Management, or being onsibi{ity for assigning, P Manag from3to4toreflectresp Schedules various trade afpe° Increase Factor 9>>udgement, contract workers and in-house staff. difficulties arise on p 1 through direct subordinates, osuretoconstructionsites as Supervisor Facilities planning & it Project and conducts daily inspections of work Intervenes when management Engineering divislonp 1 from1to2toreflectthatthispositionhassomeexp Increase Factor 14, Unavoidable Hazards, onsibility to ensure that Facilities Manag Eng position has considerable resp public, and needed, led sa{ety practices. Protects employees,sound, and Safety of Others, from 4 to 5 to reflect that this p ty codes and are structurally Oakland met and inspects job sites for app Increase Factor 15, radices Responsible for coordinating standards are being designsmeeta6lifesa e safety that architectural and engineeringto laws and best p contractors by ensuring b adhering Nance with Federally mandated Americans with Disabilities Act - that all c fac1l1uYLoon conducted Fesatderally V county s Part IV page 7 \nfornrat�on Techno\ogY h \eve equired to Pp55ess hig an os\tion fs techn\ca\ f° sr comP\eX t tills P d ,Nrite tha ds scientific an \og\es, m 6 to ? to ref\ect this P°sition dee of new techno sand ethod 6, Education, iro V to reflect thcurrent know ted aM d\ences nd establishes m o ncrea5e Factor 6 t° P P from 5 to matnta n ations. ro{ 0f%s, a\ grO�proSentsfindogsto 50phist rets a °sit+o inter certiic co manic that this tt rneys, a UaiSOn to a e s' \aW ease Factor to to P currents, an to reflect \utrons onsseNeadefen5e attha r quires \ncre and sp tegV do m 5 to d based yOPo.P p abstracts n Wide stra froq organ. Zt\o meat usage, w\th ciOu s f\ectthatt he 13,EqurP rob\em gtoacCuratetyremaY nc\ude crme v fct\ f c d sped r Which genera\anddirects info mar the a pr fiesto Architect \nefea5e Facto d\trona\ P of t° ub iC tron l procedures to solve xes tra rov\ding ca n{Ormatona° a \T APP sibiGtythe gener5wer5quesCrons ested m°der to ecos and M\ \ and ncreaSeFad apP°in 'Led °� p�OurtPersonnecedures.SuPP\iesreq onsrb\e{Or aohces transcr\Se vVIC oese�DHHS e\ectedement pets° artmental an e\egg phone ca\\s 3 to accuratek'4 f �ane, sed ngd ent H je a th and Numan Educational enforc W\thdep t andSt. fromlto \ogong' nQepart era is ndiar\tV artmen nsibi\\t,, creating, M\cf 1ga uate or a den efs00Ofdep Assets Re$P°s5esinvo\vedi cordstorthe te. schootgrad Sheriffs P creaSeFactotngn'Odef3teQts."arntafs W)enttotheresentrequifesahigh at\ng`J'jOrkWitssance�raana and1or Pleven mentrece chefs Work toordgYrn° \ost\ce d ngs Type Zo 3 to accurately reP Truii\rngpaY onthNvOu {eflectcoord0gin egadtothe rode r File, from ufde\inesin W ed m E (rant and ducatron, \eti°n ith legal P Title 1V 5e Factof 6 comp ccurate\V actor a s hen ac ing infOrma i ert\ficate of m 4 to 5 to a Wing close g met \n cu ac S- W ormation. taN softNi. e On Deez entT 10,0OnP ite00 �rofStatePfrUngdead\ineenmOn to deta\Wa ingrn5e cUsvelazedand e{Opdrela\ n{oUa\ CO ve\oPr" es \ex Y t\ tom Fu a\vid Factor �ePa tm rant. E e att erten Y of c\os rnadv use Warehou tote is n vtC to ACt te$a\ p{ rcesand Micou 5 billed to the th at re V%v to avofe EegaiSecretap5ecudngAttorneV dairy documents c\oseattentr°n Atoacurate5temlOM51,CP staDsifomat{Oays\eaindwarrae o\ns SecretaNPf Nivte s many legal ustPaY -to \ cationl w epee\dence,r ent�sage'frOm Ma agenient5d�iv\n,vecOfdsarfferentfi\akesitredactalnstruct`Ons AtorneV `New Class f \edfon\cData ON fe fts' a f\\e\nt° Which m g then 1u1 and-AON\d 13 Equrpm E \history reP MP \ fi\ K Prosecuting clot ob 5\gn, n crimi a put to eaSeF c\udingAd d1E\Ntoru MO\ikeM mtocreatc videos \ cma�l me sin an dio, dica m 11\Si, C\ern\s, to redactio copy ii\es, By deos and b 0 system °dumentaGon\n 5Yste pudacrtY ?Odo ch Hs in_car o �VD transcr\be'. ft case of°rn anon, Ztefli) su for cOu R daets audfY„e\\ Fi e Trufi\5ng sY stem &IV%ng`Nith Paa N page 3 UN�Y R� FOR Fy2p22 OAK\'p'NO GUPR�ER\.V REpO �\RSi Q SAP,?,, PpM PpRI �) DRP� f06DES °tt.lhe5e �keP dasaresu\tP\a�`aaa tow e-ate Von is he 5 \aN be cfe Aam\n) ration vN r-\aSsifacopt Sohat "si 105 DESDR®pS10N`' e draft)°b d eot `mtaY be oev 5ed aei the Chas sectkon t o ;�Va\hand eth cO�'t drafts are n DRAFT.2-7-2022 OAKLAND COUNTY MICHIGAN Class Title: ADMINISTRATOR LOCAL BUSINESS DEVELOPMENT Department: Economic Development / Planning & Local Business Development Reports To: Manager— Planning FLSA Status: Exempt Salary Plan: UNI/128 GENERAL SUMMARY Administers the work of the Local Business Development Unit. Assesses needs and economic conditions and prepares, coordinates and implements redevelopment strategies for downtown, urban, suburban and commercial development areas in the county. Supervises staff in the development and implementation of the following programs: Main Street Oakland County downtown revitalization program, housing neighborhood, and historic preservation plans, local heritage tourism programs and services, and programs and services for small businesses including business recruitment, retention and training. Prepares and administers the Local Business Development Unit budget. Acts as the liaison between the County and regional, state and national downtown revitalization and economic development agencies and organizations. Monitors state and federal legislation impacting Oakland county and local communities in the area of local economic development and reports to the county administration potential impacts and opportunities. Reviews and prepares and/or presents recommendations to the Board of Commissioners, County Executive and public officials. Utilizes current Countywide and/or department specific software to complete assignments. SUPERVISION EXERCISED Functions as a supervisor over professional and technical employees. Instructs, assigns, reviews work, approves time off, appraises performance and recommends employees for increase or promotion. Effectively recommends on hiring, discipline and discharge. ESSENTIALIOB FUNCTIONS Manage, oversee and supervise the work of professional, technical and clerical staff in the Local Business Development program to ensure that Unit objectives and the opportunity for career advancement of each staff member are being met. Recommends annual project goals and objectives for the Local Business Development program and the methods used to accomplish these goals. Prepares and manages the annual budget for the programs, projects and activities of the Local Business CLASS TITLE: ADMINISTRATOR LOCAL BUSINESS DEVELOPMENT Development Unit. Seeks out, applies for and manages grants for the Local Business Development Unit. Reviews and prepares and/or presents recommendations to the Board of Commissioners, County Executive and public officials on local business development plans and programs for the purpose of determining or implementing policy. Assesses needs and economic conditions and prepares, coordinates and implements redevelopment strategies for downtown, urban, suburban and commercial development areas in the county. Coordinates and builds partnerships with local governments, tax capture authorities and non-profit economic development organizations and prepares tailored work program and consulting services to meet their identified needs. Supervises staff in the development and implementation of the Main Street Oakland County downtown revitalization program targeting historic downtowns, hamlets and heritage corridors. Supervises staff in the development of housing, neighborhood, historic preservation plans, and local heritage tourism programs and services. Supervises staff in the development and implementation of programs and services for small businesses including business recruitment, retention and training. Coordinates with external organizations and resources to develop and promote seminars, small business assistance centers, programs, and services to support local business development. Acts as the liaison between the County and regional, state and national downtown revitalization and economic development agencies and organizations. Develops and maintains relationships with banks, foundations and other funding organizations for the purpose of developing grant programs for small businesses and local economic development organizations. Develops and maintains relationships with developers, businesses and property owners, advocates for investing and in Oakland county and coordinates available business development resources and services. Arranges and facilitates discussions between developers, local governments and local economic development organizations on investment opportunities. Monitors state and federal legislation impacting Oakland county and local communities in the area of local economic development and reports to the county administration potential impacts and opportunities. Makes recommendations and/or persuades and negotiates with personnel of other agencies, public officials, other employees, and the public. Participates as a lead presenter at conferences, workshops and other planning related activities. Utilizes current Countywide and/or department specific software to complete assignments. CLASS TITLE: ADMINISTRATOR LOCAL BUSINESS DEVELOPMENT ADDITIONAL DUTIES & RESPONSIBLITIES May be required to work an adjusted schedule involving evening hours and/or weekends to attend municipal Boards and related project meetings or activities. ESSENTIAL MENTAL & PHYSICALREQUIREMENTS Ability to communicate to accurately convey information. Ability to operate a motor vehicle and/or be a passenger. WORKING CONDITIONS Work is performed in a typical office environment. Participate in activities that require driving or being a passenger in an automobile or bus. IMPORTANT NOTE: The primary purpose ofthisjob description is to set a fair and equitable salary rangefor this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE. TRAINING. KNOWLEDGE. SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. Possess a Bachelor's Degree from an accredited college or university with a major in Urban Planning, Architecture, Landscape Architecture, Historic Preservation, Community Development, Business Administration, Public Administration, Economics or a related field. NOTE: A Master's Degree in one of the fields listed above may be substituted for one (1) year of the required work experience. NOTE: Applicants possessing transcripts from a college or university outside of the United States will be required to provide documentation of degree equivalency from a member of the National Association of Credential Evaluation Services (httD://naces.ore/members.html). The degree evaluation will be required for application processing. 2. Have at least five (5) years of full-time, progressively responsible work experience in city, county or regional planning, private consulting planning, downtown development, real estate development, economic development or other closely related professional experience. 3. Possess a professional license, registration or certification from a recognized licensing agency in downtown management, historic preservation planning, architectural history, CLASS TITLE: ADMINISTRATOR LOCAL BUSINESS DEVELOPMENT architecture, planning, economic development, real estate broker/salesperson, or closely related profession. 4. Possess a valid United States motor vehicle operator's or chauffeur's license. Out of Country driver's license holders will be required to obtain the appropriate valid State of Michigan driver's license. 5. Pass the complete examination, including the employment medical, established for this classification. 4. Successfully complete the six month probationary period. B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Considerable knowledge of the principles and practices of economic development. 2. Considerable ability to establish and maintain effective working relationships with public agencies, private organizations, County employees and officials and the general public. 3. Considerable ability to prepare and present reports, analysis and studies on a variety of technical issues related to economic development. 4. Considerable knowledge of land use and infrastructure relationships and of the variables which affect economic development. 5. Considerable knowledge of the economic, business and financial factors which affect business investment/disinvestment, and the location of economic activity. 6. Considerable knowledgeof all relevant state and federal economic development programs, incentives and techniques, as well as local community policies toward business retention and attraction. 7. Considerable ability to follow complex written and oral instructions. 8. Considerable ability to speak publicly in front of large groups. 9. Considerable ability to deal effectively in controversial and adversarial situations. 10. Familiar with current word processing, spreadsheet, database, e-mail and Internet software. C. SPECIAL REQUIREMENTS 1. Must maintain a valid motor vehicle operator's or chauffeur's license. 4 DIZAF7' 0?-07-22 OAKLAND COUNTY MICHIGAN Class Title: LEGAL SECRETARY PROSECUTING ATTORNEY Department: Prosecuting Attorney Reports To: Higher level professional FLSA Status: Non -Exempt Salary Plan: UNI/114 GENERAL SUMMARY Responsible for performing a variety of assignments involving legal secretarial criminal law, and clerical support activities for a group of attorneys. Duties for a section chief or unit supervisor may be assigned. Using a personal computer, prepares, completes, and performs final review of various legal forms. Takes and transcribes legal and confidential dictation and pleadings to be used in court. Redacts video/audio/ paper discovery using various types of programs. Performs confidential secretarial duties, maintains, and provides information requiring familiarity with departmental and legal proceedings to the public. Utilizes current Countywide and/or department specific software to complete assignments. SUPERVISION EXERCISED Usually none, may provide direction to part-time or seasonal clerical personnel. ESSENTIAL JOB FUNCTIONS Is responsible for preparing, typing, and final clerical review of legal forms, documents, pleadings, reports, and briefs ensuring that work is accurate and completed within the prescribed time frame. Uploads pleadings to the Mifile trufiling system to Circuit Court, Michigan Court of Appeals and Michigan Supreme Court. Takes and transcribes verbatim dictation of a legal and/or confidential nature requiring familiarization with specialized legal terminology, forms, and procedures. Performs confidential secretarial and general clerical duties for attorneys within the section or division. May serve as sole clerical support for a group of attorneys, with responsibility forfinal clerical review before work leaves the office. Maintains attorney case and correspondence files and provides activity and special report statistics. Copies discovery to provide to opposing counsel including paper discovery, audio, and video materials. Create legal documents such as subpoenas, jury instructions, protective orders, writs, etc. CLASS TITLE: LEGAL SECRETARY PROSECUTING ATTORNEY Redacts video/audio/ paper discovery using various types of programs. Mails out discovery requests and accurately bills out for items. Maintains attorney calendars of meetings, hearings, and activities. Uses own judgement and knowledge of active cases to change attorney schedules in response to primarily phone requests. Screens visitors by interviewing them to determine the nature of their problems. Schedules appointments, takes messages, refers clients to proper parties, and maintains good public relations in representing the department of section to the public. Answers public inquiries covering the total operations of the department or section by providing general and specific information that requires considerable familiarity with departmental and legal procedures. Communicates and takes inquires from police agencies and the public courthouses. Runs queries and reports to produce data for quarterly reports for submission to the state. Maintains current active and inactive departmental files to ensure prompt availability to section attorneys. Utilizes current Countywide and/or department specific software to complete assignments. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate to accurately convey information. WORKING CONDITIONS Work is performed in a typical office environment. IMPORTANT NOTE: The primary purpose of this job description is to seta fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE TRAINING. KNOWLEDGE. SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. Be a high school graduate or have a certificate of successful completion of the General Education Development Test. 2. Have had at least four (4) years of full-time clerical experience, at least one (1) year of which included full-time legal secretary responsibility. CLASS TITLE: LEGAL SECRETARY PROSECUTING ATTORNEY NOTE: Course work at an accredited college, university, business, or commercial school in a directly related area may be substituted on a year -for -year basis for up to two (2) years of the required clerical experience. One year of classroom experience after admittance to law school or a para-legal program may be substituted for the legal secretary experience. 3. Type 40 corrected words per minute. 4. Pass the complete examination, including the employment medical established for this classification 5. Successfully complete the six month probationary period. B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Considerable knowledge of and considerable experience in performing a wide variety of secretarial, stenographic and record -keeping activities. 2. Considerable skill in taking and transcribing verbatim dictation. 3. Considerable knowledge of specialized technical terminology relating to the legal profession. 4. Considerable ability and skill in compiling and abstracting departmental data in preparing special and annual reports. 5. Considerable ability and skill to recognize and correct departures from routine departmental practices and procedures. 6. Considerable ability and skill in initiating improvements in departmental practices and procedures. 7. Considerable knowledge of laws and procedures pertaining to the operations of the department. 8. Considerable knowledge of and ability to utilize current word processing, spreadsheet, database, e-mail and Internet software. 9. Reasonable knowledge of modern office practices and procedures, record -keeping management systems, and computer applications for greater efficiency. 3 mm A mmm mmmmmmm mmmmmmmmmmmmmmmmmmmmmmmmmmm __ _ mm Nc�c�Nc�n can can can c�nc�c�P Nc�c�n mc�c�nmc� ¢ "a_a" v"a_"a_3a"_'a_"a_33a%d v-"d_"a_"a "a_v3aa3a 333 3333333 a aaa < adt -a¢- e N� NNN!/iNNN a[2a m t1i11niRn �O 'oa olo °oPomno Po Pon go ommy ea iJ149ani'o9 3 a a 3 3 313'3 3i�'i� mmmmmmm 3:333'd o an000-om3AVY33 330 Po�C �h ° 33333393 aap„��'�nv'��F ➢ a�'➢n➢➢ate m ?'�3A '" a ¢ 3 oa o0o Nom-NNo 000000000aa00000$oa000aa000 MINES oo'o''NN'o'o'ou'N2'•E''Nu' N'om 889 o10 ooN rmr {ooNo+' rmr {oNN.iuN N{oNU N{o NN ou a..e jo.corm min oa Doti a00000m ooaoa0000000000.12 000aoao HER. N 100000 fviii➢ Zy �ZZZZZ 1y yyY SAAAAAA AttWtt 00.0000 mWmmmmm m N�mNNc� mmmmmmm y T41 -1v ycL Tl�r 'nN9 TENT TNT rryr 'n 'DINT TNW QQ AC Jm a Rq mAm _ 'm- qj.-pAmj Am ?Am mpa EYv e'Qv £y Haw rvn¢w am Daw y¢m ¢v n¢w av am av=m D¢m �Dm DomD Am 3 OAKLAND COUNTY SALARY ADMINISTRATION FIRST QUARTERLY REPORT FOR FY2022 SCHEDULE B - POSITION CHANGES & COST CURRENT Position# I Fund OClassification 1040801-01526 PR Supervisor Facilities Planning & Engineering 1080601-11397 PR IT Application Architect 1090204-00223 GF/GP Supervisor Local Business Dev 4010101-07255 GF/GP Legal Secretary 4010201-00322 SR Legal Secretary 4010201-00514 SR Legal Secretary 4010201-01013 GF/GP Legal Secretary 4010201-01923 GF/GP Legal Secretary 4010201-02932 SR Legal Secretary 4010201-05370 GF/GP Legal Secretary 4010201-06694 GF/GP Legal Secretary 4010201-07179 GF/GP Legal Secretary 4010201-09762 GF/GP Legal Secretary 4010301-00340 GF/GP Legal Secretary 4010401-01666 GF/GP Legal Secretary 5010101-00620 GF/GP BOC Secretary 5010101-11609 GF/GP BOC Analyst 5010101-12136 GF/GP BOC Analyst PROPOSED Plan Grade Step Biweek Classification UNI 126 12 3,262.29 Supervisor Facilities Planning & Engineering UNI 131 84 5,320.12 IT Application Architect UNI 124 84 3,780.92 Administrator Local Business Development UNI 110 84 1,909.60 Legal Secretary Prosecuting Attorney UNI 110 36 1,632.86 Legal Secretary Prosecuting Attorney UNI 110 84 1,909.60 Legal Secretary Prosecuting Attorney UNI 110 12 1,494.47 Legal Secretary Prosecuting Attorney UNI 110 84 1,909.60 Legal Secretary Prosecuting Attorney UNI 110 84 1,909.60 Legal Secretary Prosecuting Attorney UNI 110 84 1,909.60 Legal Secretary Prosecuting Attorney UNI 110 84 1,909.60 Legal Secretary Prosecuting Attorney UNI 110 60 1,771.26 Legal Secretary Prosecuting Attorney UNI 110 84 1,909.60 Legal Secretary Prosecuting Attorney UNI 110 84 1,909.60 Legal Secretary Prosecuting Attorney 'UNI 110 84 1,909.60 Legal Secretary Prosecuting Attorney UNI 117 72 2,589.65 BOC Secretary UNI 120 72 2,997.88 BOC Analyst UNI 120 72 2,997.88 BOCAnalyst Biweekly % Plan Grade Step # Biweek Difference Change UNI 128 12 3,596.65 334.36 10% UNI 132 84 5,586.13 266.01 5% UNI 128 48 4,096.19 315.27 8% UNI 114 60 2,152.97 24337 13% UNI 114 24 1,900.67 267.81 16% UNI 114 60 2,152.97 243.37 13% UNI 114 12 1,816.54 322.07 22% UNI 114 60 2,152.97 243.37 13% UNI 114 60 2,15297 243.37 13% UNI 114 60 2,152.97 243.37 13% UNI 114 60 2,152.97 243.37 13% UNI 114 36 1,984.75 21349 12% UNI 114 60 2,152.97 243.37 13% UNI 114 60 2,152.97 243.37 13% UNI 114 60 2,152.97 243.37 13% UNI 118 72 2,719.14 129.49 5% ,,UNI 122 60 3,180.89 183.01 6% UNI 122 60 3,18089 183.01 6%