HomeMy WebLinkAboutResolutions - 2022.03.10 - 35350frOAKLAND7F
CO U N T Y M I C H I GAN
BOARD OF COMMISSIONERS
March 10, 2022
MISCELLANEOUS RESOLUTION #22-071
Sponsored By: Penny Luebs
IN RE: Sheriffs Office - Grant Application with the Michigan Department of Natural Resources for
Marine Safety Program Grant
Chairperson and Members of the Board:
WHEREAS the Sheriffs Office is applying to the Michigan Department of Natural Resources for Public Act
451 funding administered through the Marine Safety Grant Program to conduct Marine Safety activities; and
WHEREAS the 2022 grant application funding request is $451,239; and
WHEREAS the program period for state funding is January 1, 2022 through December 31, 2022 and the
program period for federal funding is January 1, 2022 through September 30, 2022; and
WHEREAS this is the 47th year of grant application; and
WHEREAS last year the Sheriff s Office was awarded $175,050 in grant funding; and
WHEREAS there is no match requirement for federal funding and a 25% match requirement for state funding,
which will be met by Marine Safety Program expenses budgeted in the Sheriffs Office General Fund; and
WHEREAS the grant application has completed the Grant Review Process in accordance with the Grants
Policy approved by the Board at their January 21, 2021 meeting.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
submission of the 2022 Marine Safety Grant Application from the Michigan Department of Natural Resources,
for the period January 1, 2022 through December 31, 2022, for the amount of $451,239.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment and continuation of this program is contingent upon continued future levels of grant funding.
BE IT FURTHER RESOLVED that a budget amendment is not required at this time.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs.
6z", d Date: March 10, 2022
David Woodward, C mmissioner
Date: March 21, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-03-01 Public Health & Safety - Recommend and Forward to Finance
2022-03-02 Finance - recommend to Board
2022-03-10 Full Board
VOTE TRACKING
Motioned by Commissioner Penny Luebs seconded by Commissioner Charles Cavell to adopt the attached
Grant Application: with the Michigan Department of Natural Resources for Marine Safety Program Grant.
Yes: David Woodward, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip
Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia Gershenson, William Miller
III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert
Hoffman, Adam Kochenderfer (20)
No: None (0)
Abstain; None (0)
Absent: (0)
The Motion Passed.
ATTACHMENTS
1. Grant Review Sign -Off 2022
2. 2022 Marine Grant Application
3. RE 2022 Marine Safety Application — Calculation Revision
4. Reimbursement Request Procedures
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 10, 2022, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday, March 10, 2022.
Lisa Brown, Oakland County Clerk/Register of Deeds
GRANT REVIEW SIGN -OFF — Sheriff's Office
GRANT NAME: 2022 Marine Safety Grant
FUNDING AGENCY: Michigan Department of Natural Resources
DEPARTMENT CONTACT: Sgt. Brian Burwell / (248) 858-1664
STATUS: Application (Greater than $50,000)
DATE: 02/07/2022
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant application package (which should include this sign -
off and the grant application with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B — Lynn Sonkiss 2/4/2022.
Human Resources:
Approved by Human Resources. No position implications, so FIR action is not needed. — Heather Mason 2/2/2022
Risk Management:
Application approved by Risk Management. — R.E. 2/1/2022
Corporation Counsel:
Approved by Corporation Counsel (no legal issues) — Sharon Kessler 02/04/22
Michigan gov Contact Us DNR-Grants Policies
Last Saved 2/12022 8 54 AM
Applicant
Instructions:
1. Enter the name of the Contact Person and select a Grant Type and the Type of Funds being requested.
2. Click Save to save this page.
MS22-021 New Note I Save
t
V Forms Michigan Department of Natural Resources
Law Enforcement / Grants Management
Marine Safety Program
Application Grant Application
This information is required under the authority of Cart 801 Marine Safety, 1994 PA 451, as amended.
C
CFDA 97,012 Boating
Safety Financial Assistance
G Grant Applicant (Law Enforcement Agency)
Oakland County She rlffs Department
G
*Grant Type
u Operating
®
* Contact Person
( Brian Burwell
v
r✓
V Tools
*Type of Funds Requested
OState O Federal O
No Preference
Landing Page
Add/Edit People
Number and Street or Rural Route
Telephone
FAX
1200 North Telegraph Road
(248) 858-1664
(248) 858-4965
Status History
Building 38E
City
State
ZIP
Pontiac
MI
48341-1044
Email
burwellb@oakgov.com
INext Form >
Mchlgan.gov Contact Us DNR-Grants Policies
Last Saved 2/12022 856Ah1
MS22-021 Law Enforcement New Note I Save
V Forms Wages w n —1 Benefits
Application Wages VV //'\1 Q Benefits
Instructions:
CJ 1. Enter the number of Full Time and/or Part Time personnel working in the Marine Safety Program.
2. If personnel are entered, then the information must be completed below.
r✓ 3. Click Save to update totals on this page.
G✓
*Number of law enforcement personnel working in the Marine Safety program:
GFull Time
45 Part Time
a]
Detail of Law Enforcement Wages and Benefits:
G
Full Time
V Tools
A) Ave rage hou rly wage of officers working in the cou my Marine Safety program 'i, %
43.65
Landing Page
B) Average Fringe percentage
4645 %
Add/Edit People
C) Estimated total hours of Marine Safety law enforcement and related activities
2,080
Status History
Part Time
A) Average hourly wage of officers working in the county Marine Safety program $
25.26
B) Average Fringe percentage
5.38 %
C) Estimated total hours of Marine Safety law enforcement and related activities
7,250
Total Full Time
$132,964.88
Total Part Time
$192,987.66
Total
$325,953.00
< Previous Form I Next Form >
Michlgan.gov Contact Us DNR-Grants Policies
Last Saved 2/V20228'S7AM
MS22-021
�+
Contracted Services, New Note i save
V Forms
Supplies & Materials
Application
Instructions:
GJ
1. Enter the Information below as it pertains to this grant request.
2. Click Save to update totals on this page,
r�
G
Patrol Vehicle Usage
�'j
A) Mileage rate calculation for 5 (vehicles.
«
G
Mileage race � g I 0.34
Total estimated miles x 30,000
I
®
-
subtotal $10,200.00
G
B) Leased vehicle calculation for = vehicles.
V Tools
Total Lease amount/month(all vehicles) f $
Landing Page
Number of months x 1
Add/Edit People
Total estimated fuel &oil costs + j $
L_
Status History
Subtotal $0.00
Q Actual cost calculation for = vehicles.
Total estimated fuel & od costs $
Total estimated maintenance costs + $
{ i
Subtotal $0.00
Patrol Vehicle Total $10,200.00
Patrol Boat Usage
A) Actual cost calculation for 25 vehicles.
Total estimated fuel & oil costs $ 33,490. 00
Total estimated maintenance costs + $ I v1 Ono no
c Previous Form Next Form >
Patrol Boat Total $54,490.00
Materials/Supplies to be purchased
Item Quantity
Cost per item
Total
Uniforms - Full Time 7
$ 400.00
$400.00
+
Uniforms - Part Time
45
$
200.00
$9,000.00
+
Custodial Supplies
1�I
$ I
2,000.00 I
$2,000.10
Emergency Support S
I1
$
9,260.00
$9.2%00
+
Deputy Supplies
1
�I�
I�
$ 5,925.00
$5,9:5.00
+
Materials/Supplies Total
$26,585.00
Services to be Contracted
Service
Cost per service
Telephone Service
(I $ 4,63900
(
+
Information Technology Services
I
$
( 1,69300
+ m
Officer Train1ng/Trave I a nd Conference
I
$
9,823.00
+ m
Insurance
$
( 17,856.00
+ m
Contracted Services Total $34,011.00
Total Contracted Services, Supplies & Materials $125,286.00
(http://www, michigan.gov)- (https://wvaw, michigan.gov/policies)
Michigan.gov Contact Us DNR-Grants Policies
MS22- Summary
■ ■U � � � � ®r New Note I Save
021 T Last Saved 21112022 8:57 AAA
V For Estimated
ms Expend
Applicati
on
I
itu res
Instructions:
1. Click Save to update totals on this page.
Law Enforcement Wages and Benefits Total (Operating grant) $325,953
Contracted Services, Supplies & Materials Total (Operating grant) $125,286
G Total Equipment to be Purchased (Equipment grant) $0
Total $451,239.00
C
r✓.
< Previous Form
Next Form >
MS22-021 ceI Lification
V Forms
re"h Nons
Applicotion I. Authorized Oficals must certify this application before It maybe submitted
2 Only Authonzed Officals may check the box to certify this application.
G 3. Click save to save this page
G
operation Certification
GThereby certi"3t the county beard ofmmmrssloners has appropnat tr,,,d wane SafetyACCOU,t and ated intha Grant to deprmnforehe Marine Safety atedto and
that the treasurer has been authonzeod and instual sucted1 andblih9rand mat ads costs for the grant permd iiridcatetlerern all sums appropriated to be
used solely for wage5 and benefits,
G Click here to certify
Feb 1 2022 8'52AM
Kate West Date
c Authonzed Officol Name
V Tools
Landing Page
Add/Edit People
Status History
Attachment Repository
Mcdificatlon Sammary
V Status Options
< Previous Form
1 New No[e I -
-Cast Saved 2/7,2022 as d AN'
From:
Bavus Chrisha (DNR1
To:
West, Katie
Subject:
RE: 2022 Marine Safety Application — Calculation Revision
Date:
Wednesday, January 26, 2022 12:02:45 PM
Hi Katie,
Yes, that is OK. Thanks for asking and keeping me in the loop with your schedule.
Take Care,
Christie
From: West, Katie <westca@oakgov.com>
Sent: Thursday, January 20, 2022 4:21 PM
To: Bayus, Christie (DNR) <bayusc@michigan.gov>
Subject: FW: 2022 Marine Safety Application — Calculation Revision
CAUTION: This is an External email. Please send suspicious emails to ahnse(ibmirhiaan vov
Good Afternoon Christie,
Would it be possible to get an extension on the grant submission deadline until March 11th? We are
required to have our application complete a grant review process and be approved by our County
Board of Commissioners to submit. In order to meet the current deadline of March 1st, the
application would need to be reviewed by Management and Budget, HR, Risk Management and
Corporation Counsel (County reviewing departments) and submitted to the County Commission by
Tuesday, January 25th in order to be approved by February 24th
Thank you for your consideration in this matter,
ii =V
Supervisor — Sheriff Contracts and Accounts
Administrative Services Division
1200 M. Telegraph Rd., Bldg, 38E ( Pontiac, III 48341
Office: 248.462-21101 Fax: 248-462-5191
Email: westca@oakgov.com
Web: www.oakiandsheriff.com
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Subject:2022 Marine Safety Application — Calculation Revision
On the 2022 Marine Safety Application, we are currently experiencing issues with a formula.
On the Law Enforcement Wages and Benefits, the Total Full Time and Total Part Time
formulas are being multiplied by the number of employees of each type at the top of the page
This should not be the case and we are working with the vendor to resolve the issue. When
that correction has been applied, a mass message similar to this will be sent out.
If your application is still in process, please do not submit it at this time.
If you have not yet initiated an application, please wait to initiate an application until you
receive a notification that the issue has been resolved.
If you have submitted your application and this update will change what you intended to
submit, please email the Marine Safety Program Manager, Christie Bayus -
bavusc(a�michigan gov
Michan Departnipnt of Natural Rpsn #-cps
www.michigan. gov/dnr
1� �0�
REIMBURSEMENT PROCEDURES
CFDA 97.012 BOATING AND SAFETY FINANCIAL ASSISTANCE
Grants Management
IC1929-2 (05121/2019)
MICHIGAN DEPARTMENT OF NATURAL RESOURCES MISSION STATEMENT
"The Michigan Department of Natural Resources is committed to the conservation, protection, management,
use and enjoyment of the State's natural resources for current and future generations."
NATURAL RESOURCES COMMISSION STATEMENT
The Natural Resources Commission (NRC), has the exclusive authority to regulate the taking of game and
sportfish, and is authorized to designate game species and authorize the establishment of the first open
season for animals. The NRC holds monthly, public meetings throughout Michigan, working closely with its
constituencies in establishing and improving natural resources management policy.
The Michigan Department of Natural Resources provides equal opportunities for employment and access to
Michigan's natural resources. Both state and federal laws prohibit discrimination on the basis of race, color,
national origin, religion, disability, age, sex, height, weight or marital status under the U.S. Civil Rights Acts Of
1964 As Amended, 1976 MI PA 453, 1976 MI PA 220, Title V of the Rehabilitation Act of 1973 as amended,
and the 1990 Americans With Disabilities Act, as amended.
If you believe that you have been discriminated against in any program, activity, or facility, or if you desire
additional information, please write Human Resources, Michigan Department of Natural Resources, PO Box
30028, Lansing MI 48909-7528, or Michigan Department of Civil Rights, Cadillac Place, 3054 W. Grand Blvd.,
Suite 3-600, Detroit MI 48202, or Division of Federal Assistance, U.S. Fish and Wildlife Service, 4401 North
Fairfax Drive Mailstop MBSP-4020, Arlington VA 22203
For information or assistance on this publication, contact Grants Management, Michigan Department of Natural
Resources, PO Box 30425, Lansing MI 48909-7925
This information is available in alternative formats.
This information is also available at htto://www.michioan.aov/dnr-arants
IC1929 ,^.(Rev 05/21/2019)
TABLE OF CONTENTS
Reimbursement Procedures
Due Dates ...........................
Initiating a Reimbursement Request in MiRecGrants.........................................................................................
2
Marine Safety Reimbursement Request — Operating.........................................................................................
3
State Aid Voucher/Financial Report ..................................................................................................................
4
Employee Salaries and Wages Expenditure Detail. ........................................ . . . .
..... .......... ................... ... 4
Instructions on How to Complete the Form in MiRecGrants..............................................................................
5
FringeExpenditure Detail..................................................................................................................................
6
Contractual Services, Supplies, and Materials...................................................................................................
7
StudentsTrained Detail.....................................................................................................................................
9
State Aid Voucher/Financial Report.................................................................................................................
10
Authorized Official Certification........................................................................................................................
10
ActivityReport .................................................................................................................................................
10
Submitting the Reimbursement Request.........................................................................................................
11
IC1929-2(Rev 05/21/2019)
REIMBURSEMENT PROCEDURES
The State Aid Voucher/Financial Report is used by the counties to request reimbursement from the Michigan
Department of Natural Resources (DNR) for their expenditures in conducting a Marine Safety Program.
The program period runs from:
January 1 through September 30 for counties receiving all federal funds
January 1 through December 31 for counties receiving state funds
In 2006, the DNR added federal funds from a U.S. Coast Guard grant to augment the available state funds for
the Marine Safety Program grants to counties.
The reimbursement will be completed in MiRecGrants and there are five (5) Operating Reimbursement Forms
to be completed and submitted:
• Marine Safety Program State Aid Voucher/Financial Report
• Employee Salaries=ages Expenditure Detail
• Fringe Expenditure Detail
• Contractual Services, Supplies and Materials Expenditure Detail
• Students Trained Expenditure Detail
Grants Management is performing risk assessments on subrecipient grantees and is using this assessment to
determine the required supporting documentation that needs to be submitted with reimbursement requests.
Counties must accurately fill out the reimbursement forms noted above in MiRecGrants. If the DNR
determines the county to be medium or high risk, the supporting documentation for expenses incurred, as
determined by the DNR will need to be submitted with the reimbursement request and uploaded in the
appropriate fields in MiRecGrants. The DNR will notify the County when issuing the grant agreement if they
are considered low, medium or high risk with further instruction on what supporting documentation will be
required to be submitted with their reimbursement request.
For counties the DNR determines to be low risk, the DNR will conduct a financial review at the end of the grant
period and randomly select 10% of the grants awarded for review. The DNR will request those counties to
send us supporting documentation for randomly selected expenses to ensure costs reported are accurate. If
your county is randomly selected, you will receive an email notification requesting you to send the supporting
documentation to the DNR within 30 calendar days of receiving the notification. Failure to provide the
documentation requested within the time period, could result in the County to be determined a higher risk and
expenses incurred ineligible for reimbursement. The DNR reserves the right to question any expense and
request file documentation at any time.
All grantees are required to retain financial and programmatic records and supporting documents for ten years
following closeout of the grant, regardless if you are randomly selected for a DNR review of expense. If the
DNR is audited, these records may be requested for the audit.
ALL FORMS MUST BE COMPLETED. In additional to the State Aid Voucher and accompanying financial
reports, counties also need to submit one (1) Yearly Activity Report (PR1927) in MiRecGrants.
COUNTIES RECEIVING FEDERAL FUNDS: The Yearly Activity Report covering January — September is due
with the reimbursement forms.
COUNTIES RECEIVING STATE FUNDS: The Yearly Activity Report is due on January 15.
Failure to submit the proper documentation will result in a delay in processing the reimbursement and can
affect the amount of reimbursement the county receives.
DUE DATES
• COUNTIES RECEIVING ALL FEDERAL FUNDS MUST SUBMIT STATE AID VOUCHER AND
REQUIRED DOCUMENTATION NO LATER THAN OCTOBER 31 OF THE CURRENT YEAR.
• COUNTIES RECEIVING STATE FUNDS MUST SUBMIT STATE AID VOUCHER AND REQUIRED
DOCUMENTATION NO LATER THAN MARCH 1.
IC1929-2 (Rev 05121/2019)
INITIATING A REIMBURSEMENT REQUEST IN MIRECGRANTS
To initiate a Marine Safety Reimbursement Request, the Authorized Official will need to:
1. Log into MiRecGrants.
2. Click on the blue 'My Grants' tab and search for specific grant.
3. Click on the grant name (example — MS15-038).
4. Click on 'View Related Items' under'Examine Related Items'.
0 3ac k
Grant Administration -Marine Safety Menu
Fret Adrnnlstrabrnt-h!anne Eafet9 rt-' ".+.. _ —r C_vatrr 4athoraod Ofci, Grant E+e:uted fa'A A
4A
View, Edit and Complete Forms
Select the View Forms husom belos tovie.v ed I and comolHe fors
Ylew'eoma5
Change the Status
Select the View Stains Options button retells aertor^^ actmns such as submitting apphcsbcna of reooesmmd:ficabons
I WWW aTATUSm9`Kp S I
Access Management Tools
Selecllhe View Management Tools bottom belowv to perform acbonesuch as adding people to this document or ae.virg the document hstor,
-
I
Examine Related Items
Salect the Vlew Related Items button belove to vleve related items such as claims, messages etc
�I �+EW PR5AT4VdT_E,M@J
5. Click on 'Initiate a/an Local Financial Request' (It will also include the corresponding year for that
project. For example, if you have a 2015 project, it will end in 2015).
Local FinancialReouest ..,. -I. IT
6. To begin completing the Marine Safety Reimbursement, select'View Forms'.
7. Complete the 'Reimbursement Request Type' selection.
8. Select "Operating" and hit the SAVE button.
2 IC1929-2(Rev 05/2112019)
NOTE: The steps above created a Marine Safety Reimbursement document. Now that it has been created,
you have a document number that is exclusive to your organization. It will be in a format similar to this — MSR-
MS-043-010. If you leave this page and want to return to it at a later date, you can now click on the blue 'My
Reimbursements' tab and search for the reimbursement (example below). If you use the set of steps above
again, it will create a brand-new reimbursement request.
v Reimbursements
0 Back
Nly Reimbursements
Use the search functionality below to find a specific Reimbursement_
`;eaijn Pe-mrt.rse•gents
Reimbursement Types i—Seect— vl
Reimbursement Name i
Status (_ sesect—
Year -
Export Results to rrSc�een J Son by: --Select— v l
_ _�
IM
Number of Results 1
6 8
Local Financial Request _ - Reimtrursament Request in Process 2015
MARINE SAFETY REIMBURSEMENT REQUEST — OPERATING
After selecting the 'Operating' option, save the page and go back to the 'Forms Menu'.
0 Back
You are here: > Local Financial Reouest Menu Lhffi
Menu
REIMBURSEMENT REQUEST TYPE SELECTION
t Please select the radio button for a Reimbursement Request Type from the options below
1 Once an option is chooser, select the Save button
3 Return to the Forms Menu and complete the required forms for the reimbursement type chooser
:r. Operating
Select tNe Option If YOU are retention operat'ng e; renmtures
- , Equipment
Se-ct iris option it you are reeortmg equipment e±aendttureS
3 IC1e2e-2(Re, 05/2112019)
STATE AID VOUCHER/FINANCIAL REPORT
You ONLY need to select the type of funding you are requesting reimbursement for (Federal or State).
1- -' .. PoISl-,- 96
You are here: - Local Financial Rcauest Menu > Forms Menu = Operating Reimbursement For*+,s
STATE AID VOUCHER/FINANCIAL REPORT
Instructions
I Complete the requ'red fields helwre
2 Sslect the Save button
Grant Amount
I Federal Amount I
Queratmg IS IS
Fund Type .Feces;
Maximum Grant Amount Available (ONROnly)
Expenditure Item
r' Sa!aros ';"!ages & Fringes (Erepope
Sa:anes & Vdeoes Exoencit;ve Ds 311 acd
Fringe E;.pendNure DetaG1
CqS&P.I -From COntraCtL[a[ SerrlseE
5uppl'es anc'Y,atenals Ef.:enClture Detail)
3. Lesc Receipts iirsurance Gas Tay Sale
lof EquPrne^t)
4. TOTAL
5. REQUEST AMOUNT:
FEDERAL 10Mb of Total o„ Line 4)
STATE 04 of To`al on Lme 41
State Amount
County Use
Sele[tlon of Drees reamred
EMPLOYEE SALARIES AND WAGES EXPENDITURE DETAIL
ONR USE ONLY I
SC SC
sc- Sol
SO 5CI
$o $a
This form is for reporting the salaries and wages of all persons who work on the Marine Safety program.
Eligible Salaries/Wages - Salaries/wages that were paid within the calendar year for Marine Safety patrol,
enforcement work, court appearances, boating safety instruction, boat livery inspection, marine equipment
maintenance, search and rescue, marine program clerical work, and recovery of drowned bodies. Sick pay
and vacation time that were paid for those employees who worked full-time performing marine safety
duties/responsibilities are also eligible. DO NOT INCLUDE TIME SPENT FOR DIVE TRAINING, FIREARMS
TRAINING OR OTHER TRAINING NOT AUTHORIZED BY THE DNR. The salaries/wages of the county
sheriff are not eligible for reimbursement.
Overtime - A person must have worked in excess of 80 hours for full time employees and 40 hours for
part time employees in a pay period on Marine Safety duties. The rate of pay will be at the regular pay
rate for anyone who has not worked the required number of hours. This includes personnel from other areas
who assist, such as divers doing body recovery. LIST OVERTIME SEPARATELY,
Comp Time Earned - during the grant period must be used within the same grant period to be eligible.
Holiday Pay - If the hours for a holiday are included with the regular hours, enter only the amount of the
holiday pay.
THE TOTAL HOURS ON THIS PAGE AND ON THE ACTIVITY REPORT MUST BE THE SAME.
IC1929-2 (Rev, 05/21/2019)
INSTRUCTIONS ON HOW TO COMPLETE THE FORM IN MIRECGRANTS
You are here: > Local Financial Reauest Menu = Forms Menu 5 Operating Reimbursement Forms
EMPLOYEE SALARIES & WAGES EXPENDITURE DETAIL
1 Complete the fiends belevr.
2 To add addlbonal ro•,e�s camp?ete all ava4aUe
rows and select
the Save autton
3 Select the Save button after ccmpletirg
the page
Date Paid Employee Name
Full or Part
Rate Pay
No, of Hours AmaSu2n,t0
`j"'017
hF01
l
0Paid
&D O
01r_120J
Jim Smith
K0
$400,0
01,0V2017
Fred Jo^e=
.N„e. .
59, 0Dj
—
L923ulal.v1
1 4_.
$720,00
01,10V2017
Fred Jones
i Pa^ -Time v i
'
S2 5j
lcT .-.--_ �
I 4 590.00
Total Hours '.413
Amatmt Requested 33,210.0D
Date Paid - If determined by the DNR to be low risk, enter the date of the last pay period the employees'
salaries and wages were charged to the marine safety grant. If determined by the DNR to be medium or high
risk, enter the date the employee was paid by pay period.
Employee Name - Enter name of the employee.
Full -Time or Part -Time - Select full or part time for the drop down box.
Rate of Pay - Enter employees' rate of pay. If employees rate of pay changes at any point during the grant
period, they must be listed as separate entries.
Type of Pay - Select regular, OT, or holiday from the drop down box.
Number of Hours — If determined by the DNR to be low risk, enter the total number of hours the employee
performed marine related activities. If determined by the DNR to be medium or high risk, enter the total
number of hours the employee performed marine related activities in that pay period.
Amount Paid — The amount paid equals the number of hours times the rate. The system will automatically
calculate the total when you SAVE the page. If determined by the DNR to be low risk, this amount will be the
total amount paid to the employee for the entire grant period. If determined by the DNR to be medium or high
risk, this amount will be the total amount paid to the employee by pay period.
NOTE: If an employee received Overtime or Holiday pay in the grant period, it must be listed separately
utilizing the drop down box and NOT included in the employees regular hours worked in the grant
period.
Total Hours - Total number of hours worked during the grant period for all employees, The system will
automatically calculate the total when you SAVE the page. The total number of hours should equal the
total hours reported on the Yearly Activitv Report.
Amount Requested — The amount requested for reimbursement. The system will automatically calculate
when you SAVE the page,
IC1929-2(Rev 0512112019)
FRINGE EXPENDITURE DETAIL
Fringe Benefits — The county's cost for benefits such as FICA, hospitalization, retirement, and unemployment
are eligible for reimbursement.
SALE I AM I OHETE PgIMT Xg?9dM' NiOii4TE
Sack
You are here: - Loeal Firarrral Renae=t Mwir, ; Forms Menu > Ooerating Reimbursement Forms
FRINGE EXPENDITURE DETAIL
t Please complete at recurred fields below
2 7hen select the Save bitton
3- Cnre data has teen entered select the Add hutton to add add:uonal details
Fringe Type
Description
Rate
Lump Sum
Fringe Benefit Documentation
BpW5e
Amount Requested
DNR Audited Amount
I-Sacia'Sec irdy v
i
7o5% X GrosspayfAmount
OR
$755 d?
S 19 GooX
E(Sooal ce; ur:4; v '
Fringe Type — Select Social Security, Retirement, Health Insurance, Life Insurance, Unemployment or Other
from the drop down menu.
Description — Enter a description. This field is required if you select Other for Fringe Type.
Rate and Gross Pay/Amount — Enter the rate and amount. The Rate field is formatted as a percentage.
These numbers will be multiplied.
Lump Sum — Enter the amount. If you are entering a Lump Sum, the Fringe Benefit Documentation upload
field will become required.
Fringe Benefit Documentation - Upload Lump Sum documentation.
Amount Requested — This amount will be generate automatically after you SAVE the page.
NOTE: If multiple Fringe Expenditures are needed, you will need to generate multiple pages. Once the page
has been successfully saved without any system errors, you will be able to add additional Fringe Expenditure
Detail pages. Each Fringe type needs to have its own page. Next to the Save button, you will have an Add
button. Select the Add button to generate a new, blank Fringe Expenditure Details page. If you accidently
generate too many, you also have a Delete button.
6 IOt 929-2(Rev 05I2112019)
CONTRACTUAL SERVICES, SUPPLIES, AND MATERIALS
The page is used to report all expenditures related to conducting the Marine Safety program other than
salaries/wages/fringes. This includes the following:
Employee Training Expenses — The Marine Safety Administrative Workshop and the Marine Safety School
for new officers are eligible for reimbursement. Mileage paid to an officer for use of a personal vehicle to
attend the training is also allowed. Mileage will be calculated at the state rate for the year in which the
expenditure was incurred. Permission to attend any other training must be obtained from the DNR prior
to travel or reimbursement for expenses will not be approved.
Patrol Craft Expenses: This includes gas and oil, repairs, non -equipment items required for the operation of
the patrol craft, winterizing the patrol craft for storage, leasing of boat docking space, boat decals, boat
registrations, expenditures related to the trailer and supplies used on the patrol craft.
Marine Safety Vehicle Expenses: This includes expenditures relating to the operation of a motor vehicle
used exclusively in the Marine Safety program. A list indicating which vehicles are leased and which ones
are owned must be provided. There are three ways to receive expenditure reimbursement. They are as
follows:
• Leased Vehicles — only nas and oil expenses are eligible in addition to the cost of the lease
payments (limited to $300 per month).
• Mileage -- limited to the state rate as set by the Michigan Department of Technology, Management and
Budget for the program year. If a mileage rate is used, no other expenses are eligible.
• Vehicle Owned by Marine Division — gas, oil and repairs are eligible.
Miscellaneous Expenses: This includes, but is not limited to, office supplies, personal floatation devices,
building rental, telephone costs, uniform purchases, and dry cleaning of uniforms. Uniform allowances are
limited to $400,00 per year for full-time Marine Safety officers and $200.00 per year for part-time Marine Safety
officers. Uniform allowance includes all individually issued pants, shorts, or shirts along with baseball style
hats, and boots. Dry cleaning allowance/cost is also eligible but is considered as part of the uniform
allowance.
Ineligible items include:
i Dive and firearms training
• Out-of-state training/travel (unless prior approval is obtained)
• Purchase of motor vehicles
• Dive related expenditures (air tank refills, parts for equipment, etc.)
• Firearms, duty belts, duty belt accessories (belt keepers, handcuffs, pouches, etc.), ammunition and
pepper spray
• Costs for employee physicals
• Rental in county -owned buildings
• Administrative costs (cost allocations for various services provided by the county, overhead, etc.)
IC1929-2(Rev 05I212019)
You are here: Local Financial Reouest Menu = Forms tvienu = Ooerating Reimbu.sement Fo(s
CONTRACTUAL SERVICES, SUPPLIES AND MATERIALS EXPENDITURE DETAIL
1 Complete the fields below
Z To add addbanal ru.�s compete all ava4aale ro\" and select the Save b',(tton
3 Select the Save button after compleUno the page.
Date Paid Do cement Vendor Description
I hD1r20 t5 Boos Store Boat Cleaner
1:D1201C !2 Speedsav ras
D!coIE i+ J"Iform=_R Us 1Srtrt=and hats
Total Amount Requested $335 00
Amount Audited &
Requested Approved
by DNR
`a10 D�
$12E 00
$2e0 00
All Supporting Documentation is REWIRED to be in same order as table above
Snpporing Documentation Browse. 1. DELETE
A3t57-Koala :co
DNR Audited Amount $0
DNR
Approved DNR Comments
Amount
�i
Date Paid — Enter the date the payment was made.
Document Number — Enter the voucher number or the check number for the payment.
Vendor — Enter the name of the vendor.
Description — Enter a description of the item purchased or service provided.
Amount Requested — Enter the amount paid to the vendor.
Audited & Approved by DNR — You cannot check this box. After submitting the reimbursement, DNR will
review the submission and check the box if the expense is approved.
DNR Approved Amount —You cannot type in this box. After submitting the reimbursement, DNR will review
the submission and will enter the approved amount.
DNR Comments — You cannot type in this box. After submitting the reimbursement, DNR will review the
submission and enter any comments in this box if necessary.
Total Amount Requested - This amount will generate automatically after you SAVE the page.
Supporting Documentation — If the DNR determines the county to be low risk, no supporting documentation
is required at the time of submission, but may be requested at a later date. If the DNR determines the county
to be medium risk, supporting documentation for all expenditures over $100.00, including fuel and oil, must be
submitted. If the DNR determines the county to be high risk, supporting documentation must be submitted for
all expenditures incurred. All supporting documentation is REQUIRED to be in the same order as the table.
IC1929-2(Rev 05/21/2019)
STUDENTS TRAINED DETAIL
This form is used to report the training conducted for boating safety classes. If no boating safety classes were
conducted, you do not have to complete this page.
List classes taught by paid staff first.
BAYS AD4 1}Cil'fE FNNf V62MpN. "ASlPN4T�
O EaCK
You are here: , Local Financial Rprniest Meni. , ports Menu , Operating Re mbdrsament Forr•s
STUDENTS TRAINED EXPENDITURE DETAIL
1 Complete re ed fields belc•.v
Z Then selectct the Save
3 To a:fa ad9d.a�al StudentsentsT Trained ExpendSwe Dead, -elect the Add button ahoo=
Sta¢entYraklecIF%penGttdre (Ae(a#F`
Date of Class ;01r0112we l'
Nunda., of Hours m j
Place Training Conducted ITbe '.lee,
Staff - Pad S139 _ Vmunisar Staff
Number Trained -"---- _ -_ '51
Nmnbel Certified -4
Date of Class - Enter the date the class was conducted.
Number of Hours - Enter the number of hours spent conducting the class.
Place Training Conducted - Enter the location of the class.
Staff - Select Paid Staff or Volunteer Staff.
Number Trained - Enter the number of students trained.
Number Certified - Enter the number of students certified.
NOTE: If multiple Students Trained pages are needed, you will need to generate multiple pages. Once the
page has been successfully saved without any system errors, you will be able to add additional Students
Trained Expenditure Detail pages. Each class type needs to have its own page. Next to the Save button, you
will have an Add button. Select the Add button to generate a new, blank Students Trained Expenditure Details
page. If you accidently generate too many, you also have a Delete button.
THE NUMBER OF STUDENTS TRAINED AND CERTIFIED MUST EQUAL THE NUMBERS REPORTED ON
THE YEARLY ACTIVITY REPORTS. IF NOT, REVIEW THE ACTIVITY REPORTS TO SEE WHERE THE
ERROR OCCURRED.
9 IC1929-2(Rev D5/21/2019)
STATE AID VOUCHER/FINANCIAL REPORT
Once you have completed the Employee Salaries & Wages Expenditure Detail, Fringe Expenditure,
Contractual Service, Supplies and Materials Expenditure Detail and Students Trained Expenditure Detail, you
will want to return to the State Aid Voucher/Financial Report and Save the page. This will generate all of the
information from the previous pages to this page.
AUTHORIZED OFFICIAL CERTIFICATION
You are here: = Local Financial Reauest Menu % Forms Memo - CertmCatlQna
AUTHORIZED OFFICIAL CERTIFICATION
1 Please read the cortificatlor statement below
2 Select the check box to ao�ee to the Cerbficai;on.
3 Then, select the Save button
¢ After the sa re the user's came and today's pate will appear automatic ally
Certification
rereby cerviy t-,at t^e Enrol^etlo:, .a comple?e and acc;,rate and an eape,n&¢ rs- io/ r,t;rch pdymen!:s requested are etr'mcte as def.'nesr u; the Project
4!r1e,mentfor Meaborepre;ect and thatet+e=peodrthrres+lavereenmadedcrrngMepre,ectPeriod aslrstedrnmei-ro,ec!Agreemen± ar7dare :dePt,,*d
and^ted according to 3ccourrtr%prdcad:.res set'ori by the P.4;C.h,gan-'eoahment of. Notural.Resoi;rces+atw cert' that c,n?rac*ors i;s,ed •were setectec
a=:7rd1^g to the nroredunG5 outpled m'file Oam 7.1anaoeme^t Great FfQC+Brn tisfldoow 7 a= Cart/h' rh3i 3;,egl,red redera! Vote and!pCa• 9er'7'15 Grid
approvo7s 'or the ,prn,ec! have ?eft^ (Llwed
IJ I Agree with the Certification Above'
Authorized Official Name Tim �uncel Date 3r2i2G1T
The Authorized Official needs to check the box next to I Agree with Certification Above. Save the page and the
page will generate the Authorized Officials name and the date.
ACTIVITY REPORT
The Activity Report needs to upload. The most recent version of the Activity Report can be found at the link in
the red box below.
You are here: � Local Financial Reauest Menu > Forms R1enu : Activiht Report
ACTIVITY REPORT
Instructions:
1 Click the blue Ink below to access the act�v&'v report temv`ato
2 Complete the activity report and upload +n the space belo�f,
I' --
AL'h;r1^r Rencrt t
L Document Upload Browse— f—i DEL_'E
ssnI. 2-Activ�tvReoort tJs
THE TOTAL HOURS ON THE EMPLOYEE SALARIES & WAGES EXPENDITURE DETAIL PAGE AND THE
ACTIVITY REPORT MUST BE THE SAME.
10 IC1e29-2I Rev e5/21/2019)
SUBMITTING THE REIMBURSEMENT REQUEST
You will want to go back to the Local Financial Request Menu. If you see the unique identifier number
(example MSR-MS15-012-312), you can click on that and it will take you to the main menu.
Local Financial Request Menu
A. +A
Local Fnanclal �;.;i'; ;af;r; Sh— r; Authoazed Reimbursement Reauest in 08(17f2Gt6- VA
Rsquest ��a;_.-r_nr-a Official Process NIA
View, Edit and Complete Forms
Select the View Farms button belccv to view, ee.L are complete forms
YiEW F4FMS
Change the Status
slut the View Status Options butte, belo:; to perform actlana such as submitting applications cr request modifications
'AkW STATUS OPTIONS
Select View Status Options under Change the Status.
'A R4,1~16-0 6-013
PAS16-Gyr.
REIMBURSEMENT REQUEST CANCELLED
I APPLY STATUS I
ftEiMBURSEMENT REQUEST[SUBMIT
PLY STATUS
Select Apply Status under Submit Reimbursement Request. DNR has now received the request and will review
it. When the reimbursement has been completed, the Authorized Official will receive notification.
IC1929-2 (Rev 05/2112019)