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Home My WebLink AboutResolutions - 2022.04.14 - 35425S Z � f�7 1 • e � BOARD OF COMMISSIONERS April 14, 2022 MISCELLANEOUS RESOLUTION #22-098 Sponsored By: Kristen Nelson, Marcia Gershenson Board of Commissioners - Road Improvement Fiscal Year 2022 Appropriation with the Charter Township of West Bloomfield for Tri-Party Road Improvement Program — Project No. 56672 Chairperson and Members of the Board: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous Resolution #21378 which appropriated $2,000,000 for the FY 2022 Tri-Party Road Improvement Program allocation for projects managed by the RCOC; and WHEREAS the Charter Township of West Bloomfield, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program and the local cost participation agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of West Bloomfield and authorizes the transfer of Tri-Party Road Improvement Program funds in the amount of $91,667 from Non -Departmental Transfers appropriation (9090101). BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the Charter Township of West Bloomfield. BE IT FURTHER RESOLVED that the FY 2022 budget shall be amended as described in the attached Schedule A — Budget Amendment. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Kristen Nelson, Marcia Gershenson. d4 l Date: April 14, 2022 David Woodward, Commissioner au Date: April 22, 2022 Hilarie Chambers, Deputy County Executive II Date: April 25, 2022 P Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2022-04-06 Economic Development & Infrastructure - Recommend to Board 2022-04-14 Full Board VOTE TRACKING Motioned by Commissioner Gwen Markham seconded by Commissioner Penny Luebs to adopt the attached Road Improvement: Fiscal Year 2022 Appropriation with the Charter Township of West Bloomfield for Tri- Party Road Improvement Program — Project No. 56672 . Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Robert Hoffman, Adam Kochenderfer (20) No: None (0) Abstain: None (0) Absent: (0) Passed ATTACHMENTS 1. Schedule A - Budget Amendment 56672 2. 56672 Tri-Party - West Bloomfield Agreement STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 14, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, April 14, 2022. Lisa Brown, Oakland County Clerk/Register of Deeds Oakland County, Michigan Board of Commissioners -Fiscal Year 2022 Appropdahce with the Charter Township of West Bloomfield for TO -Party Road Improvement Program — Project No- 56672 Schedule "A" DETAIL OPemtin9 Fund Budget )Project) Account Title FY 2022 l FY M23 FY 2024 l mndmnt Amendment) l l Division #I Program# Account#( Unit(OU) Affiliate Reference Unit Proiect# AcdvitylAnalysisl ME Fond Name Division Name Fund #1 (Aee_Amendment Road C.ronu von Tn-Party $ 91,667 $ - $ E General Fund Non -Department 10100 9010101 153010 740135 Road CnmmI,,x,r7n-Party IL (91 667) - - E General Fund Non -Department 10100 9090101 196030 740135 Total Expenditures - - 17A Quality Life through Good Roads " 6Ve Care" Rcoc 7t-'DrO ved A1MX!Wa.ZW AILSLxi:'Ys`: 03/03/2022 Inter -Departmental Memorandum Quarles /Fowkes Programming Division DATE: February 15, 2022 To: Samuel Fitzer, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor %7CM/ S uBJ ECT: PROJECT NO.56672 GREEN ROAD FROM WALNUT LAKE ROAD TO ORCHARD LAKE RD PINE LAKE ROAD FROM ORCHARD LAKE RD TO MIDDLEBELT RD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF WEST BLOOMFIELD Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of West Bloomfield for the resurfacing of Green Road from Walnut Lake Road to Orchard Lake Road and Pine Lake Road from Orchard Lake Road to Middlebelt Road. Construction on this project is expected to begin this summer. The estimated total cost is $550,000. The Charter Township of West Bloomfield has elected to use the Tri-Party Program to fund their total share of $275,000. Our share is estimated to be $366,666 and is in the FY22 budget. The project is in the districts of County Commissioners Kristen Nelson and Marcia Gershenson. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. TGN/II Attachments Ugl,ally netl 0V 5amuel flrssr ON en..i.aniuelillie,.o-knglneernq Samuel Fitzer o�ialm,l<�t��_a„Klo„ m,ll—,Nam. ¢n[ m9a=Uf ae oR03 i, W003fid5'W' Department Review / Approval Gary Digitally algned by Gary Piotmwlcz Plotrowicz Date 20220224 10ae:29 -06,00' MDO Review / Concur COST PARTICIPATION AGREEMENT CONSTRUCTION Green Road from Walnut Lake Road to Orchard Lake Road Pine Lake Road from Orchard Lake Road to Middlebelt Road Charter Township of West Bloomfield Board Project No. 56672 This Agreement, made and entered Into this 3rd day of March 2022, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of West Bloomfield, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the resurfacing of Green Road from Walnut Lake Road to Orchard Lake Road and Pine Lake Road from Orchard Lake Road to Middlebelt Road, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $550,000; and WHEREAS, the parties hereto have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. Green Road — Pine Lake Road _ Charter Township of West Bloomfield Project No, 56672 1211612021 3. The estimated total PROJECT cost of $550,000 shall be invoiced simultaneously and proportionately as follows: a. Tri-Party Program funding in the amount of $275,000. $231,094 is from the FY2022 Tri-Parry Program which has not yet been announced. If these funds are not available, the COMMUNITY shall be responsible for the $231,094 share. b. The BOARD shall contribute $275,000 toward the LOCAL SHARE. b. Any PROJECT costs above the Tri-Party Program funding of $550,000 will be funded 100% by the BOARD. 4. After February 1, 2022, the BOARD shall submit an invoice to the COMMUNITY in the amount of $91,667 (being 100% of the COMMUNITY'S Tri-Party contribution). 5. After February 1, 2022, the BOARD shall submit an invoice to the COUNTY in the amount of $91,667 (being 100% of the COUNTY'S Tri-Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoices, the COMMUNITY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Green Road — Pine Lake Road _ z Charter Township of West Bloomfield Project No. 66672 12I612021 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate M Its Managing Director CHARTER TOWNSHIP OF WEST BLOOMFIELD By Its 1 0\,NrA,y fL)QCru Green Road — Plne Lake Road Charter Township of West Bloomfield Project No. 50672 12/16/2021 141IN1901 Green Road from Walnut Lake Road to Orchard Lake Road Pine Lake Road from Orchard Lake Road to Middlebelt Road Charter Township of West Bloomfield Board Project No. 56672 Resurfacing of Green Road from Walnut Lake Road to Orchard Lake Road and Pine Lake Road from Orchard Lake Road to Middlebelt Road. ESTIMATED CONSTRUCTION COST Contractor Payments $550,000 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL FY2021 Tri-Parry Program $14,635 $14,635 $14,636 $43,9061 FY2022Tri-PartyProgram " $77,032 $77,032 $77,030 $231,094 Contribution $0 $0 $275,000 $275,000 TOTAL LOCAL SHARES $91,667 $91,667 ! _$366 6, 66 $550,000 The FY2022 Tri-Party allocation will be announced early in 2022, This is an estimate of that amount Green Road — Pine Lake Road - 4 - Charter Township of West Bloomfield Project No. 56672 12116/2021