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Home My WebLink AboutResolutions - 2022.04.14 - 35426z BOARD OF COMMISSIONERS April 14, 2022 MISCELLANEOUS RESOLUTION #22-099 Sponsored By: Penny Luebs, Thomas Kuhn, Adam Kochenderfer Board of Commissioners - Road Improvement Fiscal Year 2022 Appropriation with the City of Troy for Tri-Party Road Improvement Program — Project No. 56721 Chairperson and Members of the Board: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous Resolution 421378 which appropriated $2,000,000 for the FY 2022 Tri-Party Road Improvement Program allocation for projects managed by the RCOC; and WHEREAS the City of Troy, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program and the local cost participation agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Troy and authorizes the transfer of Tri-Party Road Improvement Program funds in the amount of $91,667 from Non -Departmental Transfers appropriation (9090101). BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the City of Troy. BE IT FURTHER RESOLVED that the FY 2022 budget shall be amended as described in the attached Schedule A — Budget Amendment. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs, Thomas Kuhn, Adam Kochenderfer. 6zid4 Date: April 14, 2022 David Woodward, Commissioner ��jpAau"'^' Date: April 22 2022 Hilarie Chambers, Deputy County Executive II I �f Date: April 25, 2022 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2022-04-06 Economic Development & Infrastructure - Recommend to Board 2022-04-14 Full Board VOTE TRACKING Motioned by Commissioner Gwen Markham seconded by Commissioner Penny Luebs to adopt the attached Road Improvement : Fiscal Year 2022 Appropriation with the City of Troy for Tri-Party Road Improvement Program — Project No. 56721. Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Robert Hoffman, Adam Kochenderfer (20) No: None (0) Abstain: None (0) Absent: (0) Passed ATTACHMENTS Schedule A - Budget Amendment 56721 56721 Tri-Party - Troy Agreement STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 14, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, April 14, 2022. Lisa Brown, Oakland County Clerk/Register of Deeds Oakland GourdY, Mrctu9an Amen m project No-65721 Road tmProvement Program — o1TroY for Td-Party Fy 2024 atton vrith the City �20Y FY 2023 -Fiscal rear 2022 APPr°Pd pETA1L Amendment A'n emiment wt Board o1 Commis`'ione5 Schedule "A" Accourd Ttte d et prolom # IAcdviNAnalysis 91 $ - $ _ OPorehn9 Fund 9 g 191 Atfiliate Reference RoaB Comm�s`wn Tri-Party �7) end plPro9r^m# Account 4l Untt IDU1 muuss�on Party Rcad Co "Rures Fund#I Dlviawn Totat Exp L)IviSion Name 153DID 740135 WE Fund Name 9010101 740135 101W 195030 pion-DePatt^teM 10100 9090101 E Gonerat Funtl Non-Departmeni E General Fun0. 17B Quality Life through Good Roads "We Care" R�oC r:.r_wiv wew.°r>rttl�rr,W�rr 03/03/2022 Inter -Departmental Memorandum Quarles / Fowkes Programming Division DATE: February 16, 2022 To: Samuel Fitzer, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor %CaN SUBJECT: PROJECT NO. 56721, LIVERNOIS ROAD LONG LAKE ROAD TO SOUTH BOULEVARD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CITY OF TROY Attached for your review and submission to the Board for their approval is the local cost participation agreement with the City of Troy for the resurfacing of Livernois Road from Long Lake Road to South Boulevard. Construction on this project is expected to begin this summer. The City of Troy has elected to use the Tri-Party Program to fund the estimated total project cost of $550,000. Our share is estimated to be $275,000 and is in the FY22 budget. The project is in the districts of County Commissioners Penny Luebs, Tom Kuhn, and Adam Kochenderfer. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. TGN/II Attachments oron�i"I...........i lm` Samuel Fitzer o,tI20220223 b9 Y91•U5 .m ron oz n csoz �snsw Department Review / Approval Gr, Digitally signed by Gary ary Plet,ewlni Piotrowicz Date. 2022,02.2410.41:17 -05'00' MDO Review 1 Concur bt Big (� -.4.'.., •:4>,,;, T oQ: MI 4808 Beaver w „ froyftgav - MIC NIGAN .-- CITY OF TROY OAKLAND COUNTY, MICHIGAN RESOLUTION At a Regular meeting of the Troy City Council held on Monday, February 14, 2022, the following Resolution was passed: J-5 Cost Participation Agreement for Road Work on Livernois, Long Lake to South Boulevard Resolution #2022-02-028-J-5 Moved by Abraham Seconded by Brooks RESOLVED, That Troy City Council hereby APPROVES the Cost Participation Agreement between the City of Troy and the Board of County Road Commissioners for Oakland County for Road Work on Livernois Road, Long Lake Road to South Boulevard at an estimated cost to the City of Troy of $91,667, and the Mayor and City Clerk are AUTHORIZED TO EXECUTE the agreement; a copy of which shall be ATTACHED to the original Minutes of this meeting. RESOLVED, That funds for Troy's share of the work are included in the proposed 2023 Major Roads Fund, Account # 401,447.479,7989.15,106.6. Yes: Hamilton, Baker, Abrahim, Brooks, Chamberlain-Creanga No: None Absent: Erickson Gault, Hodorek MOTION CARRIED i, M, Aileen Dickson, duly appointed City Clerk of the City of Troy; do hereby certify that the foregoing constitutes a true and complete copy of a resolution adopted by the Troy City Council at a Regular Meeting duly called and held on Monday, the Fourteenth day of February, 2022. M. Aileen Dickson, MMC, l iPMC II City Clerk COST PARTICIPATION AGREEMENT CONSTRUCTION Livernois Road Long Lake Road to South Boulevard City of Troy Board Project No. 56721 This Agreement, made and entered into this 3rd, day of March , 2022, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the City of Troy, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the resurfacing of Livernois Road from Long Lake Road to South Boulevard, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS the estimated total cost of the PROJECT is $550,000; and WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $275,000, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and In conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $550,000 shall be invoiced simultaneously and proportionately as follows: a. Tri-Party Program funding in the amount of $275,000, b. The BOARD shall contribute $275,000 toward the LOCAL SHARE. c. Any PROJECT costs above the Tri-Party Program funding of $550,000 will be funded 100% by the BOARD. 4. After July 1, 2022, the BOARD shall submit an invoice to the COMMUNITY in the amount of $91,667 (being 100% of the COMMUNITY'S Tri-Party contribution). 5. After July 1, 2022, the BOARD shall submit an invoice to the COUNTY in the amount of $91,667 (being 100% of the COUNTY'S Tri-Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. i Livernoia Road - 2 - Gity of Troy Project No, 56721 1/24/2022 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OFOAKLAND A Public Body Corporate QVA Its Managing Director CITY OF TROY By Its n )y- By Its (' 14- .1 Livernols Road . 3 - City of Troy Project No, 66721 1/2412022 EXHIBIT A TRI-PARTY PROGRAM Llvernois Road Long Lake Road to South Boulevard City of Troy Board Project No. 56721 Resurfacing Livernois Road from Long Lake Road to South Boulevard. ESTIMATED CONSTRUCTION COST Contractor Payments: $550,D00 Total Estimated Project Cost: $560,000 I IFY2022 Tri-Party Program (Contribution ,TOTAL SHARES COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY $91,667 $91,667 $91,667 Llvernois Road - 4 - City of Troy Project No, 56721 1/24120'22 $91,667 1 BOARD $91,666 $275,000 $366,666 TOTAL I $275,000 i1 $275,000 1 $550,000 1 1