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Home My WebLink AboutResolutions - 2022.04.14 - 35427BOARD OF COMMISSIONERS April 14, 2022 MISCELLANEOUS RESOLUTION #22-100 Sponsored By: Michael Spisz Board of Commissioners - Road Improvement Fiscal Year 2022 Appropriation with the Township of Addison for Tri-Party Road Improvement Program — Project No. 56762 Chairperson and Members of the Board: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous Resolution #21378 which appropriated $2,000,000 for the FY 2022 Tri-Party Road Improvement Program allocation for projects managed by the RCOC; and WHEREAS the Township of Addison, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program and the local cost participation agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Township of Addison and authorizes the transfer of Tri-Party Road Improvement Program funds in the amount of $19,047 from Non -Departmental Transfers appropriation (9090101), BE 1T FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the Township of Addison. BE IT FURTHER RESOLVED that the FY 2022 budget shall be amended as described in the attached Schedule A — Budget Amendment. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Michael Spisz. Date: April 14, 2022 David Woodward, Commissioner Lau L , Date: April 22, 2022 Hilarie Chambers, Deputy County Executive II , &��' Date: April 25, 2022 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2022-04-06 Economic Development & Infrastructure - Recommend to Board 2022-04-14 Full Board VOTE TRACKING Motioned by Commissioner Gwen Markham seconded by Commissioner Penny Luebs to adopt the attached Road Improvement: Fiscal Year 2022 Appropriation with the Township of Addison for Tri-Party Road Improvement Program — Project No. 56762. Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Johat, Kristen Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Robert Hoffman, Adam Kochenderfer (20) No: None (0) Abstain: None (0) Absent: (0) Passed ATTACHMENTS 1. Schedule A - Budget Amendment 56762 2. 56762 Tri-Party - Addison Twp Agreement STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 14, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, 1 have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, April 14, 2022. v Lisa Brown, Oakland County Clerk / Register of Deeds Pro}ecf Nv.'762 pakland County N'ch`9an rovemeMPro9+am— n torTrvPa'IY Roatl ImP of AAdisv FY 4A23 tN 2024 anon with the 7ovmship "20i1 Amendment uionefs -Fiscal Year 2022 APWP^ pgfA1L Amendment AmentlmeM Boats M Co'nM` Schodule'•P' Account TMe Fund IProj Pro eclN Acfivirvl Analvsisl _ $ Bvtl9M of 19p47 S I OPeFating Unit Tci-Party $ _ IAlfipate Reference Road Commis�on ry9,047) ProeramS Account# llnif lOU) miasion Tri-Pant Road Gom en0ilures Fund #I pivisianN Total EzP pjvi5ion Name 9010101 153010 740135 RIE Funtl Name 10100 196030 7 NorrpepaNnent 10t00 9090101 40135 E Gene'al Wnd Non-D-P-N nl E General Wnd Quality Life through Good Roads "'We Care" Inter -Departmental Memorandum Programming Division DATE: February 23, 2022 To: Samuel Fitzer, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor%T7N 17D Roof t-.D1 LI)ved 03/03/2022 Quarles / Fowkes SUBJECT: PROJECT NO. 56762, 2022 GRAVEL ROAD PROGRAM VARIOUS ROADS LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM TOWNSHIP OF ADDISON Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Township of Addison for the spreading of gravel and chloride on various roads within the township. This work is expected to be completed this summer. The Township of Addison has elected to use the Tri-Party Program to fund the estimated total project cost of $57,141. Our share is estimated to be $19,047 and is in the FY22 budget. The project is in the district of County Commissioner Michael Spisz. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. TGN/II Attachments Samuel Fitzer Department Review / Approval Gary Digitally signed by Gary Plotro.'cZ Piotrowicz Date. 2022.022410:4927 -05'00, Moo Review / Concur Township of Addison Board Project No. 56762 This Agreement, made and entered into this 3rd day of March 2022 by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Township of Addison, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of gravel and chloride on various roads under the jurisdiction of the BOARD, as described in Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and WHEREAS the estimated total cost of the PROJECT is $57,141; and WHEREAS the PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $57,141 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The BOARD shall forthwith undertake and complete the PROJECT, as above described, and shall perform all engineering, inspection and administration in reference thereto. 2. The actual total cost of the PROJECT shall include total payments to the contractor Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $57,141 shall be invoiced simultaneously and proportionately as follows: a. Tri-Party Program funding in the amount of $57,141. b. Any PROJECT costs above the Tri-Party Program funding of $57,141 will be funded 100% by the BOARD. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $19,047 (being 100% of the COMMUNITY'S Tri-Party contribution). 5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $19,047 (being 100% of the COUNTY'S Tri-Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 2022 Gravel Road Program _ 2 Township of Addison Project No. 56762 2117/2022 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate Its Managing Director TOWNSHIP OF ADDISON By Its V 2022 Gravel Road Program . 3 Township of Addison Project No. 56752 211712022 TRI-PARTY PROGRAM 2022 Gravel Road Program Township of Addison Board Project No. 56762 Spreading of gravel and chloride on various roads within the township. ESTIMATED PROJECT COST Contractor Payments $57,141 COST PARTICIPATION BREAKDOWN l COMMUNITYI COUNTY BOARD TOTAL (TRI - PARTY $19,047 1 $19,047 $19,047 $57,141 TOTAL $19,047 I $19,047 $19,047 $57,141 2022 Gravel Road Program _ 4 Township of Addison Project No. 56762 2117/2022