HomeMy WebLinkAboutResolutions - 2022.04.14 - 35446•
BOARD OF COMMISSIONERS
April 14, 2022
MISCELLANEOUS RESOLUTION #22-119
Sponsored By: Kristen Nelson
Parks & Recreation - Grant Acceptance with the Michigan Department of Natural Resources for the
FY2022 Off -Road Vehicle Trail Improvement Fund
Chairperson and Members of the Board:
WHEREAS Holly Oaks ORV Park is a partnership between the Michigan Department of Natural Resources
and Oakland County Parks and Recreation Commission; and
WHEREAS in May 2021 Oakland County Parks and Recreation Commission (OCPRC) applied to the
Michigan Department of Natural Resources (DNR) ORV Trail Improvement Fund for the continued
development of the Dixie Ledge parking area at Holly Oaks Off -Road Vehicle (ORV) Park; and
WHEREAS the OCPRC was awarded $199,000 for Phase II of development of Dixie Ledge at Holly Oaks
ORV Park; and
WHEREAS the grant period is October 1, 2021 through September 30, 2022; and
WHEREAS the Michigan DNR owns the Holly Oaks ORV Park property and Oakland County Parks and
Recreation operates the park through a 20-year Operating Agreement with the DNR.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners approves and accepts
the 2022 Michigan Department of Natural Resources Off -Road Vehicle Trail Improvement Fund Award of
$199,000 for the period of October 1, 2021 through September 30, 2022,
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves and authorizes
the Chairperson or his designee to execute the grant agreement and any additional documents needed to accept
the grant.
BE IT FURTHER RESOLVED that the FY 2022 budget is amended as reflected in the attached Schedule A -
Budget Amendment.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Kristen Nelson.
Date: April 14, 2022
David Woodward, Commissioner
Lau Date: April 22, 2022
Hilarie Chambers, Deputy County Executive II
I
Date: April 25, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-04-05 Legislative Affairs & Government Operations - recommend to Board
2022-04-14 Full Board
VOTE TRACKING
Motioned by Commissioner Gwen Markham seconded by Commissioner Penny Luebs to adopt the attached
Grant Acceptance: with the Michigan Department of Natural Resources for the FY2022 Off -Road Vehicle Trail
Improvement Fund.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall,
Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Robert
Hoffman, Adam Kochenderfer (20)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. Schedule A - Budget Amendment
2. Grant Review Sign -Off One Page
3. Grant Agreement
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 14, 2022, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday, April 14, 2022.
Lisa Brown, Oakland County Clerk/Register gfDeeds
L IMPROVEMENT FUND PROGRAM AWARD (224w)
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GRANT REVIEW SIGN -OFF — Parks and Recreation
GRANT NAME: Off -Road Vehicle (ORV) Trail Improvement Program
FUNDING AGENCY: Michigan Department of Natural Resources (MDNR)
DEPARTMENT CONTACT: Melissa Prowse/(248) 249-2801
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 3/11/22
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' comm ttee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B —Lynn Sonkiss 3/11/2022,
The draft resolution is to be updated to reflect the budget language/amendment for the acceptance
of the award. Also, the details of the accounting treatment for the project needs to be determined
as it relates to the referenced OC Parks and MDNR partnership agreement.
Human Resources:
Approved by Human Resources. No position implications, therefore HR action not needed. — Heather Mason 3/4/22
Risk Management:
Approved by Risk Management. R.E. 3/10/2022
Corporation Counsel:
CC approval Heather Lewis 3/8/22.
Michigan Department of Natural Resources —Parks and Recreation Division
^r9 OFF -ROAD VEHICLE TRAIL IMPROVEMENT FUND
t=
orrR. GRANT AGREEMENT # 22-067
By authority of Part 811 of the Natural Resources and Environmental Protection Act 1994 PA 451, as amended.
This Agreement is between Oakland County Parks and Recreation, Federal ID Number 38-6004876, of Oakland County
(hereinafter referred to as the SPONSOR), and the Department of Natural Resources, an agency of the state of Michigan
(hereinafter referred to as the DEPARTMENT). Part 811 of the Natural Resources and Environmental Protection Act
(1994 PA 451, as amended) authorizes the DEPARTMENT to distribute revenues in the form of grants to public agencies
and non-profit, incorporated clubs and organizations. Through the Off -road Vehicle (ORV) Trail Improvement Fund grant
program, the DEPARTMENT may issue grants for trail maintenance, restoration of ORV damaged areas on public land,
and for development of new ORV facilities.
TERMS OF THE AGREEMENT
1. The grant period begins on October 1, 2021 and ends on September 30, 2022. This Agreement is not valid until
it has been signed by both the SPONSOR and the DEPARTMENT.
2. The SPONSOR agrees to complete the scope of work listed in Attachment 1 within the grant period, or request
an extension at least 45 calendar days prior to the ending date of this agreement, as referenced in item 6 of
this agreement.
3. The DEPARTMENT agrees to provide funding to the SPONSOR for the scope of work listed in Attachment 1
not to exceed $199,000.00.
4. The DEPARTMENT will make payment to the SPONSOR in the form of advance payments, partial payments,
or reimbursements according to procedures outlined in the current Off -Road Vehicle (ORV) Trail Improvement
Fund Grant Handbook (IC3600).
5. Costs eligible for payment/reimbursement are limited to costs directly attributed to completing the scope of
work listed in Attachment 1.
6. Amendments to this agreement may be made, upon request from the SPONSOR, and at the discretion of the
DEPARTMENT. An amendment is required for a change in scope of work, change in the grant amount or any
other terms of the agreement. The SPONSOR must make such requests in writing and no later than 45 days
prior to September 30, 2022, or current Fiscal Year end. Amendments to this agreement are to be executed in
the same manner as this agreement.
7. The SPONSOR agrees to complete the scope of work listed in Attachment 1 in compliance with all local, state
and federal laws and regulations. The SPONSOR agrees to apply for and obtain all necessary permits prior to
implementation of the scope of work listed in Attachment 1. This Agreement shall not be construed to obligate
the DEPARTMENT or other agencies to issue any permits required for completion of the scope of work listed in
Attachment 1.
8. The agreement, together with the following materials constitutes the entire agreement between the SPONSOR
and the DEPARTMENT: The 2022 ORV Trail Improvement Fund Grant Program application; the REVISED
2022 Off -Road Vehicle (ORV) Trail Improvement Fund Grant Handbook IC3600; Off -Road Vehicle (ORV) Trail
and Route Maintenance Handbook IC1991; Michigan Motorized Trail Signing Handbook (IC3602).
9. This agreement shall be administered on behalf of the DEPARTMENT through Parks and Recreation Division
(PRD). All required forms and documents are to be provided to: Program Services Section, PRD, Michigan
Department of Natural Resources, PO Box 30257, Lansing, MI 48909-7757, or to the assigned PRD
Management Unit, as directed by the DEPARTMENT.
10. The SPONSOR's representative for this agreement is
Name:
Melissa Prowse
Address
2800 Watkins Lake Road
City/State/Zip
Waterford MI 48328-
Phone:
(248)249-2891 Fax:
Email:
Drowsemna oakaov.com
Page 1 of 3 PR1990-4 (Rev. 06/14/2012)
11. This agreement may not be transferred to any other agency, group, or individual without prior written approval
from the DEPARTMENT.
12. The SPONSOR (excluding units of government) agrees to hold harmless, defend and indemnify the State of
Michigan, its departments, officers, employees and agents, from and against any and all claims, costs, losses,
suits, demands, actions, liabilities, damages, causes of action or judgments, including but not limited to, alleged
violations of environmental laws, that may in any manner be imposed on or incurred by the State of Michigan,
its departments, officers, employees and agents, for any bodily injury, loss of life, and/or damage to property
resulting from, arising out of, or in anyway connected with SPONSOR'S terms of this Agreement.
13. Failure of the SPONSOR to comply with any of the provisions of this Agreement shall constitute a material breach
of this Agreement. Consequently, the DEPARTMENT may do any or all of the following, in addition to seeking other
remedies as allowed by law:
a) Terminate this agreement;
b) Withhold and/or cancel future payments to the SPONSOR under this agreement, or any other grants
administered by the DEPARTMENT until the violation is resolved to the satisfaction of the DEPARTMENT;
c) Withhold action on all pending and future grant applications submitted by the SPONSOR to the
DEPARTMENT under the ORV Trail Improvement Fund grant program;
d) Require specific performance of this agreement.
The individuals signing on behalf of the parties to this agreement certify by their signatures that they have the
authority to do so and will ensure that the terms of this agreement are fulfilled.
Authorized Name (Printed)
Signature
Authorized Name (Printed)
SPONSOR
Title (Printed)
Date
DEPARTMENT
State Trails Coordinator
Title (Printed)
Signature Date
Page 2 of 3
PR1990-4 (Rev. 06/14/2012)
State of Michigan, Department of Natural Resources
Parks and Recreation Division
w tlNK�t
OFF -ROAD VEHICLE TRAIL IMPROVEMENT FUND
GRANT AGREEMENT
ATTACHMENT
ORV Trail Improvement Fund Grant Number: 22.067
Oakland County Parks and Recreation
Scope of Work: Maintenance Amount
Development - Development of the Dixie Ledge at Holly Oaks $199,000
ORV Parking lot. Earthwork, grading, stabilization, berm and
sound control.
TOTAL: $199,000
Page 3 of 3 PR1990-4 (Rev. 06/14/2012)