HomeMy WebLinkAboutResolutions - 2022.04.14 - 35447BOARD OF COMMISSIONERS
April 14, 2022
MISCELLANEOUS RESOLUTION #22-120
Sponsored By: Kristen Nelson
Human Resources - Resolution Approving a Second Annual Leave Buy Back Option under Merit Rule 23
Chairperson and Members of the Board:
WHEREAS Miscellaneous Resolution #16311 authorized a once per year buy back a minimum of 20 hours to
a maximum of 40 hours annual leave time in one -hour increments, until a minimum of 40 hours remains in their
annual leave bank, for full-time employees who have a minimum of 60 hours in their annual leave bank; and
WHEREAS Miscellaneous Resolution 420103 revised Merit Rule 23 to allow the Human Resources
Department to administer the program once per calendar year, on a flexible timeline; and
WHEREAS increased workloads related to the COVID-19 pandemic, and employee concern over travel during
the pandemic, has continued to result in less use of annual leave and employees continue to reach maximum
annual leave time accumulation; and
WHEREAS it is proposed by the Human Resources Department to provide two (2) opportunities for employees
to cash out annual leave time for calendar year 2022, with proposed pay out dates of June and December of
2022; and
WHEREAS the anticipated impact of the additional Annual Leave Buy Back option in calendar year 2022 is
$660,000 and no additional funding is required in the individual departmental budgets as the annual leave buy
back hours will be paid from the Fringe Benefit Fund.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves two (2)
opportunities in calendar year 2022 for the buyback of annual leave time for full-time employees following the
adopted parameters within Merit Rule 23.
BE IT FURTHER RESOLVED that the payment received as a result of annual leave cash out shall not be
included in the final average compensation (FAC) for employees on the defined benefit plan and no additional
contributions will be made to an employee's defined contribution plan by the County or the employee as a result
of the payment.
BE IT FURTHER RESOLVED all annual leave time cashed out is subject to all payroll income tax
withholding requirements as well as any garnishment, wage assignment, levy, income withholding order
requirements, employee benefit contributions and/or arrearages.
BE IT FURTHER RESOLVED that the FY 2023 budget shall be amended as reflected in the attached
Schedule A - Budget Amendment.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Kristen Nelson.
Date: April 14, 2022
David Woodward, Commissioner
,
Lau Date: April 22, 2022
Hilarie Chambers, Deputy County Executive II
Date: April 25, 2022
Lisa Brown, County Clerk! Register of Deeds
COMMITTEE TRACKING
2022-04-05 Legislative Affairs & Government Operations - recommend and forward to Finance
2022-04-06 Finance - recommend to Board
2022-04-14 Ful Board
VOTE TRACKING
Motioned by Commissioner Gwen Markham seconded by Commissioner Penny Luebs to adopt the attached
Resolution: Approving a Second Annual Leave Buy Back Option under Merit Rule 23.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall,
Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Robert
Hoffman, Adam Kochenderfer (20)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. Schedule A - Budget Amendment
2. FIR - Annual Leave Buy Back Memo
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 14, 2022, with
the original record thereof now remaining in my office.
In Testimony Whereof, 1 have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday, April 14, 2022.
4
it
Lisa Brown, Oakland County Clerk/Register of'Deeds
Oakland County, Michigan
ADDITIONAL ANNUAL LEAVE BUY BACK OPTION IN CALENDAR YEAR 2023
Schedule'W" Detail
finRlE( Funtl Name Division Name (Funtl#(Division#Progrzm#ALLOOM# Unit
(opon'OU9 IAFu ate IReetlrent PUn"rt I FY 2022 FY Project# IAclivhylAnalyslal Account Tide A ntlment An ntlment
Amentlment
E Fnnge Benefit Fund Non -Departmental 67800 9011501 183190 7317M
E Fnnge Benefit Fund Non -Departmental 67800 9011501 183190 79g 00 Slck and Annual Leave Cash -Om $ $ 660,000 $
Budgeted Egmty Atljuslments (660,000)
1r0.AKLANW,!S-
COUNTY MICHIGAN OAKLAND COUNTY EXECUTIVE DAVID COULTER
HUMAN RESOURCES
April McGrath Lynch, Deputy County Executive
TO: David T. Woodward, Chairman of the Board of Commissioners
Kristen Nelson, Chairperson of the Legislative Affairs and Government Operations Committee
FROM: April M. Lynch, Deputy County Executive
RE: Additional Annual Leave Buy Back Option
DATE: March 16, 2022
Employees who have over 60 hours of Annual Leave have the option of cashing out 40 hours of their banked
time. This is typically done once a year in the month of August. There have been multiple requests to allow
for another opportunity to purchase time. Those that hit the maximum amount of carry over lose any additional
hours they accrue until their Paid Time Off (PTO) Leave bank is below that threshold. The only way they can
reduce the number of hours is by taking days off, or participating in the Annual Leave Buy Back.
COVID continued to have a dramatic impact on our workforce, in particular the months between October 2021
through the end of February 2022. The amount of absences from employees being sick, quarantined, or caring
for sick family members at peak times were at an approximate 30% abesentism rate. To ensure that services
were not impacted, many employees were unable to take time off, and requests to use PTO and Personal
Leave were denied. Even after relief from employee shortages, employees needed to work more to catch up
on productivy.
Another factor faciliting this request is that those employees who start losing time then try to stop the loss by
asking for days off that are not planned, causing a further hardship for supervisors trying to keep shifts filled
and services moving forward. Requests for time off have to be considered and approved carefully. It's a
balance of wanting to ensure we are fully staffed, but trying to support employees who are losing their banked
hours.
A portion of PTO held by employees is earmarked as liabilities within the fringe fund and we hold those
liabilities in that fund until they are paid in full. Providing an additional Annual Leave Buy Back opportunity will
have no impact on departmental budgets and will be taken from the fringe fund. On average, approximately
$1,436.87 in Annual Leave time is requested during the once a year allotment. We would speculate that we
could see the same for the second option.
Given these circumstances, I am respectfully asking that eligible County employees be offered two (2) buy
back opportunities this year, in June and December.
Thank you for your kind attention to this matter.
2100 Pontiac Lake Road I L. Brooks Patterson Building 41 W I Waterford, MI 48328 1 Fax (248) 452-9172 1 OakGov corn