HomeMy WebLinkAboutResolutions - 2022.04.14 - 35465`• i
BOARD OF COMMISSIONERS
April 14, 2022
MISCELLANEOUS RESOLUTION #22-136
Sponsored By: Penny Luebs
Health & Human Services - Neighborhood and Housing Development - Grant Acceptance with the U.S.
Department of Housing and Urban Development for the Program Year 2021 HOME Investment
Partnership - American Rescue Plan (HOME -ARP) Program - Administrative and Planning Funds
Chairperson and Members of the Board:
WHEREAS the U.S. Department of Housing and Urban Development (HUD), by letter dated September 21,
2021, transmitted to the Neighborhood & Housing Development Division (N&HD) a Program Year 2021
allocation of the HOME Investment Partnership - American Rescue Plan (HOME -ARP) Program in the amount
of $10,396,043 for the program year period of September 21, 2021 through September 30, 2030; and
WHEREAS in accordance with the Notice and the HOME -ARP Grant Agreement, a Participating Jurisdiction
(PJ), as of the Federal Award Date, may use up to five percent ($519,802.15) of its total award for
administrative and planning costs; and
WHEREAS this resolution does not constitute acceptance of the total award or approval of any future HOME -
ARP activities as a separate resolution will be issued at a future date; and
WHEREAS the administrative and planning portion of the grant funds will continue to fund the following six
(6) Full -Time Eligible Special Revenue (SR) positions in the Department of Health and Human
Services/Neighborhood & Housing Development Division (1060701): one (1) Supervisor N&HD
Administrative Services position (#01371), two (2) Supervisor N&HD positions (# 00999 and 03182), one (1)
N&HD Community Liaison position (#14811), one (1) ChiefN&HD position (#14810), one (1) Manager
N&HD position (#14809); and
WHEREAS the grant agreement has completed the Grant Review Process in accordance with the Grants Policy
approved by the Board at their January 21, 2021 meeting.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
Administrative and Planning Funds, in the amount of $519,802.15, of the HOME -American Rescue Plan
Program from the U.S. Department of Housing and Urban Development for the period of September 21, 2021
through September 30, 2030.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Board of
Commissioners Chairperson to execute the grant agreement and to approve amendments and extensions within
fifteen percent (15%) of the original award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of these grants does not obligate the County to any future
commitments and continuation of the Special Revenue positions is contingent upon continued future levels of
grant funding.
BE IT FURTHER RESOLVED the FY 2022 — FY 2024 Special Revenue budgets are amended per the
attached Schedule A, to reflect the PY 2021 grant award of $519,802.15.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs.
QrdDate: April 14, 2022
David Woodward, Commissioner
y
Date: April 22, 2022
Hilarie Chambers, Deputy County Executive II
X4 sw�� Da
te: April 28, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-03-15 Public Health & Safety - Recommend to Board
2022-04-14 Full Board
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Motioned by Commissioner Penny Luebs seconded by Commissioner Gary McGillivray to adopt the attached
Grant Acceptance: with the U.S. Department of Housing and Urban Development for the Program Year 2021
HOME Investment Partnership - American Rescue Plan (HOME -ARP) Program - Administrative and Planning
Funds.
Yes: David Woodward, Michael Spisz, Kristen Nelson, Gwen Markham, Angela Powell, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray (12)
No: Michael Gingell, Karen Joliat, Eileen Kowall, Christine Long, Philip Weipert, Thomas Kuhn, Charles
Moss, Robert Hoffman, Adam Kochenderfer (9)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. NHD 2021 HOME -ARP Schedule A
2. Grant Review Sign -Off
3. 20210921_Oakland County_HOME ARP_202IGrantTransmittalLetter
4. Oakland County HOME ARP Grant Agreement
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 14, 2022, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday, April 14, 2022,
Lisa Broum, Oakland County Clerk/Register of Deeds
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GRANT REVIEW SIGN -OFF —Health & Human Services — Neighborhood Housing &
Development
GRANT NAME: 2021 HOME -American Rescue Plan Program Grant Administrative Funds
FUNDING AGENCY: HUD, CFDA Number 14.239 Home Investment Partnerships Program
DEPARTMENT CONTACT: Shane Bies 248-858-5403
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 3/11/22
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' commiftee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B —Lynn Sonkiss 3/11/2022.
The draft resolution will need to be update to reflect the budget language and amendment related to the acceptance of the
$519K. I also suggest that the language be added to the MR to further clarify the acceptance of the $519K administrative
component and how the rest will be formally accepted at a later time (ie why and when). The agreement / notice is dated
9/20/2021 so would also recommend adding in some context on the timing on when this could be taken to the HOC for
authorization.
Human Resources:
Approved by Human Resources. No position implications, so HR action is not needed. — Heather Mason 3/11/22
Risk Management:
Approved by Risk Management. R.E. 3/10/2022
Corporation Counsel:
CC approve. — Heather Lewis 3/11/22
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September 21, 2021
Shane Bies, Manager
Neighborhood & Housing Development
County of Oakland
250 Elizabeth Lake Road, Suite 1900
Pontiac, Michigan 48341-0415
Dear Shane Bies:
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT
DETROIT FIELD OFFICE
477 MICHIGAN AVENUE, STE. 1600
DETROIT, MI 48226-2592
DetroitCPDChud.gov
The American Rescue Plan Act of 2021 appropriated $5 billion to provide housing,
services, and shelter to individuals experiencing homeless and other vulnerable populations, to
be allocated by formula to jurisdictions that qualified for HOME Investment Partnerships
Program allocations in Fiscal Year 2021. On September 13, 2021, the Department published a
notice, titled: Requirements for the Use of Funds in the HOME -American Rescue Plan
Program (the Notice), which you are encouraged to review to assist in developing your
program. Enclosed is the Grant Agreement for the HOME Investment Partnerships — America
Rescue Plan (HOME -ARP) program:
In accordance with the Notice, and the HOME ARP Grant Agreement, a Participating
Jurisdiction (PJ), as of the Federal Award Date, may use up to five percent of its total award for
administrative and planning costs. Once your HOME -ARP Allocation Plan is approved by
HUD, the remaining award will be made available.
HOME Investment Partnerships - American Rescue Plan
(HOME -ARP)
$10.396,043.00
Transmittal of this Grant Agreement does not constitute approval of the activities
described in your HOME -ARP Allocation Plan. You are reminded that you, as the PJ, are
responsible for ensuring that all grant funds are used in accordance with all program
requirements. An executed Grant Agreement is a legally binding agreement between the
Department of Housing and Urban Development and Oakland County.
To establish a Line of Credit for the HOME -ARP award, it will be necessary for your
agency to sign, execute and return one (1) copy of the Grant Agreement. If there is a need to add
or remove individuals authorized to access the Integrated Disbursement Information System
(IDIS), please submit an IDIS Online Access Request Form (HUD 27055). Also, please ensure
the IDIS Online Access Request Form is notarized and returned to this office with your Grant
Agreement. Additionally, if there is a need to establish or change the depository account where
these funds are to be wired, a Direct Deposit Sign -Up form (SF-1199A) must be completed by
your financial institution and returned to this office with a copy of a voided check.
www.hud.gov espanol.hud.gov DetroitCPD@,hud.gov
You are reminded that certain activities are subject to the provisions of 24 CFR Part 58
(Environmental Review Procedures). Funds for such activities may not be obligated or
expended until HUD has approved the release of funds in writing. A request for release of
funds (RROF) must be accompanied by an environmental certification, and until the RROF is
approved and notification is received, no HUD funds should be committed. If the project or
activity is exempt per 24 CFR 58.34 or categorically excluded (except in extraordinary
circumstances), no RROF is required.
Please execute two (2) copies of the HOME -ARP Grant Agreement with electronic
signatures. In response to COVID-19, HUD authorizes you to electronically execute the grant
agreement with your electronic signature. Return one (1) of the agreements to this office to the
attention of CPD General Correspondence Mailbox, at DetroitCPD@hud.gov. Maintain a copy
of the agreement with your original signature on site in your program files.
HUD congratulates Oakland County on its grant award, and we look forward to assisting
you in accomplishing your programs goals. If you have any questions or need further
information of assistance, please contact Darlene White, Senior CPD Representative at (313)
234-7336 or Darlene.E.White@hud.gov.
Keith E. Hemandez; AICP, I MP
Director
Office of Community Planning and Development
Enclosures
cc:
U.S. Department of Housing and Urban Development
HOME ARP Grant Agreement Office of Community Planning and Development
Title II of the Cranston -Gonzalez National Affordable Housing Act
Assistance Listings #14.239 — HOME Investment Partnerships Program
1, Grantee Name and Address 2, Grant Number (Federal Award Identification Number (FAIN)
Oakland County M21-DP260210
250 Elizabeth Lake Road, Suite 1900 3a Tax Identification Number 31b. Unique Entity Identifier (formerly DUNS)
Pontiac, Ml48341-0414 386004876 136200362
4. Appropriation Number
861/50205
6. Previous Obligation (Enter "0" for initial FY allocation)
a. Formula Funds
7. Current Transaction (+ or -)
a. Administrative and Planning Funds Available on Federal Award Date $519,802.15
b. Balance of Administrative and Planning Funds $1,039,604.30
c. Balance of Formula Funds $8,836,636.55
8. Revised Obligation
a. Formula Funds
5. Budget Period Start and End Date
FY 2021 — 09/30/2030
$0
$10,396,043.00
9. Special Conditions (check applicable box) 10. Federal Award Date (HUD Ofricial's Signature Date)
❑ Not applicable ❑ Attached 09/20/2021
11. Indirect Cost Rate* 12. Period of Performance
Administerina Aaencv/Dent. Indirect Cost Rate Direct Cost Base Date In Box #10 - 09/30/2030
—% * If funding assistance will be used for payment of Indirect costs pursuant to 2 CFR
200, Subpart E-Cost Principles, provide the name of the department/agency, Its
% indirect cost rate (including if the de minimis rate is charged per 2 § CFR 200.414), and
the direct cost base to which the rate will be applied. Do not include cost rates for
subrecipents.
The HOME -ARP Grant Agreement (the "Agreement") between the Department of Housing and Urban Development (HUD) and the Grantee Is made pursuant to the authority
of the HOME Investment Partnerships Act (42 U.S,C. 12701 at seq.) and Section 3205 of the American Rescue Plan (P.L. 117-2) (ARP). HUD regulations at 24 CFR part 92 (as
may be amended from time to time), the CPD Notice entitled "Requirements for the Use of Funds in the HOME -American Rescue Plan Program" (HOME -ARP Implementation
Notice), the Grantee's HOME -ARP allocation plan (as of the date of HUD's approval), and this HOME -ARP Grant Agreement, form HUD-40093a, including any special conditions
(in accordance with 2 CFR 200.208), constitute part of this Agreement. HUD's payment of funds under this Agreement is subject to the Grantee's compliance with HUD's electronic
funds transfer and information reporting procedures issued pursuant to 24 CFR 92,502 and the HOME -ARP Implementation Notice, To the extent authorized by HUD regulations
at 24 CFR part 92, HUD may, by its execution of an amendment, deobligate funds previously awarded to the Grantee without the Grantee's execution of the amendment or other
consent. The Grantee agrees that funds invested In HOME -ARP activities under the HOME -ARP Implementation Notice are repayable in accordance with the requirements of the
HOME -ARP Implementation Notice. The Grantee agrees to assume all of the responsibility for environmental review, decision making, and actions, as specified and required in
regulation at 24 CFR 92.352 and 24 CFR Part 58, as well as the HOME -ARP Implementation Notice.
The Grantee must comply with the applicable requirements at 2 CFR part 200, as amended, that are Incorporated by the program regulations and the HOME -ARP
Implementation Notice, as may be amended from time to time. Where any previous or future amendments to 2 CFR part 200 replace or renumber sections of part 200 that are cited
specifically in the program regulations or HOME -ARP Implementation Notice, activities carried out under the grant after the effective date of the 2 CFR part 200 amendments will
be governed by the 2 CFR part 200 requirements, as replaced or renumbered by the part 200 amendments.
The Grantee shall comply with requirements established by the Office of Management and Budget (OMB) concerning the Universal Numbering System and System for Award
Management (SAM) requirements in Appendix I to 2 CFR part 200, and the Federal Funding Accountability and Transparency Act (FFATA) in Appendix A to 2 CFR part 170.
Funds remaining in the grantee's Treasury account after the end of the budget period will be cancelled and thereafter not available for obligation or expenditure for any purpose.
Per 31 U.S.C. 1552, the Grantee shall not incur any obligations to be paid with such assistance after the end of the Budget Period
13, For the U.S, Department of HUD (Name and Title of Authorized Official) 14. Signature 15. Date
Keith E. Hernandez, CPD Director 09/21/2021
16. For the Grantee (Name and Title of Authorized Official) 17. Signature _ i 18. Date
19, Check one: ® Initial Agreement ❑ Amendment #
20. Funding Information: HOMEARP
Source of Funds Approorlatlon Code PAS Code Amount
2021 861/50205 HMX $10,396,043.00
Page 1 form HUD-40093a
21. Additional Requirements: These additional requirements are attached and incorporated into this Agreement. The
Grantee agrees to these additional requirements on the use of the funds in 7., as may be amended from time to time by
the Secretary.
a) As of the Federal Award Date, the Grantee may use up to the amount identified in 7.a. of this Agreement for eligible
administrative and planning costs in accordance with the HOME -ARP Implementation Notice.
b) Until the date of HUD's acceptance of the Grantee's HOME -ARP allocation plan, the Grantee agrees that it will not
obligate or expend any funds for non -administrative and planning costs, in accordance with the HOME -ARP
Implementation Notice.
c) In accordance with the HOME -ARP Implementation Notice, as of the date of acceptance by HUD of the Grantee's
HOME -ARP allocation plan, HUD shall make the amount identified in line 7. of this Agreement available to the
Grantee.
d) If the Grantee does not submit a HOME -ARP allocation plan or if the Grantee's HOME -ARP allocation plan is not
accepted within a reasonable period of time, as determined by HUD, the Grantee agrees that all costs incurred and
HOME -ARP funds expended by the Grantee will be ineligible costs and will be repaid with non -Federal funds.
22. Special Conditions
Page 2 of 2 form HUD-40093a