The URL can be used to link to this page

Home My WebLink AboutResolutions - 2022.05.12 - 35476l BOARD OF COMMISSIONERS May 12, 2022 MISCELLANEOUS RESOLUTION #22-142 Sponsored By: Christine Long, Gwen Markham Board of Commissioners - Road Improvement Fiscal Year 2022 Appropriation with the City of Walled Lake for Tri-Party Road Improvement Program — Project No. 56771 Chairperson and Members of the Board: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous Resolution #21378 which appropriated $2,000,000 for the FY 2022 Tri-Party Road Improvement Program allocation for projects managed by the RCOC; and WHEREAS the City of Walled Lake, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program and the local cost participation agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Walled Lake and authorizes the transfer of Tri-Party Road Improvement Program funds in the amount of $108,532 from Non -Departmental Transfers appropriation (9090101). BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the City of Walled Lake. BE IT FURTHER RESOLVED that the FY 2022 budget shall be amended as described in the attached Schedule A —Budget Amendment. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Christine Long, Gwen Markham. David Woodward, Commissioner Oww Hilarie Chambers, Deputy County Executive II 4 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2022-05-04 Economic Development & Infrastructure - recommend to Board 2022-05-12 Full Board VOTE TRACKING Date: May 12, 2022 Date: May 18, 2022 Date: May 18, 2022 Motioned by Commissioner Kristen Nelson seconded by Commissioner Michael Gingell to adopt the attached Road Improvement: Fiscal Year 2022 Appropriation with the City of Walled Lake for Tri-Party Road Improvement Program — Project No. 56771 . , Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (21) No: None (0) Abstain: None (0) Absent: (0) Passed ATTACHMENTS l . Schedule A - Budget Amendment - Projecf No. 56771 2. 56771 Tri-Party_Walled Lake Agreement STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 12, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, May 12, 2022. Lisa Brown, Oakland County Clerk/Register of Deeds Funtl Name 1 E Genera{FuM E Generet Fu' OaklaM C°un[y. Michigan _ Prolett I'10 ssTTt ra nation - M Me OiH °f walled Lake for R Tri-Party oad improvement Progrem Board of Commissioners -Fscal Yeas 2022 ApP P scht Jule^A"pBTAIL Prple<tlAccount Title Op¢retin9 Funtl I Budget Unit Project# �Activitv`Ana Affiliate Reteronca t#I O (OO) goad Commission Tri-PaM 1 Name. (Fond #I Ofvision #I Program#If goad CommissionTlYPdrtV O=hc.nn �g0135 Toml FxPenditum 9 10100 10101 153010 10100 'Moio1 1g8p30 140135 Non-Depadment Non-DepaM1ment FY 2023 FY 2024 FT 2022 Amendment Amendment wmandmeM 108.532 (108,5321 20C DATE: To: FROM: SUBJECT: Quality Life through Good Roads "We Care" A� hDr UA KIAT4D'1 N Inter -Departmental Memorandum Programming Division March 2, 2022 Samuel Fitzer, P.E., Director of Engineering Thomas G. Noechel, Programming Supervisor7M RCOC 03/17/2022 Quarles / Fowkes PROJECT NO. 56771, PONTIAC TRAIL WEST CITY LIMIT TO WEST MAPLE ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CITY OF WALLED LAKE Attached for your review and submission to the Board for their approval is the local cost participation agreement with the City of Walled Lake for the resurfacing of Pontiac Trail from West City Limit to West Maple Road. Construction on this project is expected to begin this summer. The City of Walled Lake has elected to use the Tri-Party Program of $325,597 to partially fund the estimated total project cost of $700,000. Our share is estimated to be $482,936 and is in the FY22 budget. The project is in the districts of County Commissioners Christine A. Long and Gwen Markham. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. 1reL/l[ Attachments Samuel D91Wly apnea bySa-1 naer Dl, cn ,5e il"',o=EnOlneenng Depenmento Dhd., Fitzer „I-,,en„enA,9.e=as Dme ,02zWonians.w osva' Department Review / Approval Gary Digitally signed by Gary Rotrawmz Piotrowicz Date, 2022,03.100B:45:59 -05'OD' MDO Review I Concur COST PARTICIPATION AGREEMENT CONSTRUCTION Pontiac Trail West City Limit to West Maple Road City of Walled Lake Board Project No. 56771 This Agreement, made and entered into this 17th day of March 2022 by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the City of Walled Lake, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the resurface of Pontiac Trail from West City Limit to West Maple Road, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS the estimated total cost of the PROJECT is $700,000; and WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $325,597, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of, the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $700,000 shall be invoiced in the following order: a. Tri-Party Program funding in the amount of $325,597. b. The BOARD shall contribute $374,403 towards the PROJECT. c. Any PROJECT costs above the Tri-Party Program funding of $325,597 will be funded 100% by the BOARD. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $108,532 (being 100% of the COMMUNITY'S Tri-Party contribution). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $108,532 (being 100% of the COUNTY'S Tri-Party contribution), a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Pontiac Trail - 2 - Cily of Walled Lake Project No. 56771 2/28/2022 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate G i Dennis G. Kolar .e'aiouQ n'JJ? k , Mar 17 2022 2:18 PM By Its Managing Director CITY OF WALLED LAKE 136 Its �+!' Pontiac Trail • 3 - Clty of Walled Lake Project No. 56771 2/28/2022 TRI-PARTY PROGRAM Pontiac Trail West City Limit to West Maple Road City of Walled Lake Board Project No. 56771 Resurface of Pontiac Trail from West City Limit to West Maple Road. ESTIMATED PROJECT COST Contractor Payments $700,000 Total Estimated Project Cost $700,000 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL ITRI - PARTY PROGRAM $108,532 $108,532 $108,533 $325,597 Contribution $374,403 $374,403 ' TOTAL. $108,632 $1 . 08,532 $482,936 $700,000 Pontiac Trail • 4 - City of Walled Lake Project No. 56771 2/28/2022