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Home My WebLink AboutResolutions - 2022.05.12 - 35478ti f BOARD OF COMMISSIONERS May 12, 2022 MISCELLANEOUS RESOLUTION #22-144 Sponsored By: Robert Hoffman Board of Commissioners - Road Improvement Fiscal Year 2022 Appropriation with the Charter Township of Highland for Tri-Party Road Improvement Program — Project No. 56732 Chairperson and Members of the Board: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous Resolution #21378 which appropriated $2,000,000 for the FY 2022 Tri-Party Road Improvement Program allocation for projects managed by the RCOC; and WHEREAS the Charter Township of Highland, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program and the local cost participation agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Highland and authorizes the transfer of Tri-Party Road Improvement Program funds in the amount of $40,279 from Non -Departmental Transfers appropriation (9090101). BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the Charter Township of Highland. BE IT FURTHER RESOLVED that the FY 2022 budget shall be amended as described in the attached Schedule A — Budget Amendment. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Robert Hoffman. du Date: May 12, 2022 David Woodward, Commissioner aQu Date: May 18, 2022 Hilarie Chambers, Deputy County Executive II Date: May 18, 2022 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2022-05-04 Economic Development & Infrastructure - recommend to Board 2022-05-12 Full Board VOTE TRACKING Motioned by Commissioner Kristen Nelson seconded by Commissioner Michael Gingell to adopt the attached Road Improvement: Fiscal Year 2022 Appropriation with the Charter Township of Highland for Tri-Party Road Improvement Program — Project No. 56732. Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (21) No: None (0) Abstain: None (0) Absent: (0) Passed ATTACHMENTS 1. Schedule A - Budget Amendment Project No. 56732 2. 56732 Tri-Party - Highland Twp Agreement STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 12, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, May 12, 2022. ;icece &�� Lisa Brown, Oakland County Clerk/Register of Deeds Oakland Couoty, Michigan _ pzo$ect No. 56732 BoaN of Commissionors - Fscal Year 2022 ApProPdafion vdN toe Ghader Township of Highlantl for Td-Pally Road Improvement Pragmm Schedule "A" OETA'L 9ua et I Project I lActivity pna{ sisl 4rcnunf line 1 Oar• g Fund ` 9 U t P jec[# — -- j IAyT, iat 4Rt f )Arco t# U (OU) Road Commission Tll a Division Name IFund#I Division#I Prggram# Road Commiszicn Tn-Party R/E Fund Nam^ i40135 Total F Pendiluras 10100 9010101 153010 Non-O¢PanmeM 10100 9090101 196030 740135 E General Fund Non-O¢PaRme� E General Funo FY 2022 FY 2023 FY 2924 1Amendment AmaadmeMlAloodawnt 40279 $ $ 1402791 _� 17C DATE: To: FRoM: SUBJECT: Quality Life through Good Roads "We Care" Inter -Departmental Memorandum Programming Division March 14, 2022 Samuel Fitzer, P.E., Director of Engineering Thomas G. Noechel, Programming Supervisor76N Roc V 04/07/2022 Quarles / Fowkes PROJECT NO. 56732, 2022 GRAVEL ROAD PROGRAM VARIOUS ROADS LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF HIGHLAND Attached for your review and submission to'the Board for their approval is the local cost participation agreement with the Charter Township of Highland for the spreading of gravel and chloride on various roads within the township. This work is expected to be completed this summer. The Charter Township of Highland has elected to use the Tri-Party Program to fund the estimated total project cost of $120,837. Our share is estimated to be $40,279 and is in the FY22 budget. The project is in the district of County Commissioner Robert Hoffman. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. TGN/II Attachments Samuel °'9"'""°"`°b,3°'"°`"" ` DWm= lgned blfzm.o=IFfteTeiln9 nePaiemroe, ou=rnm<me Itzer Dade ]02303u=emaeiSsmcwg,3908'1333-04'D0' Department Review / Approval Dlgaally mgnea by Gzn Plbt.lc Gary DOc-Gary Piolmwlci o=RCOC, ema DO, PlOtroWICZ e22.052a�moaL 9.a=us Data zozz.oa,ze ic�ao�zz -oaoo' Moo Review / Concur 2022 GRAVEL ROAD PROGRAM Charter Township of Highland Board Project No. 56732 This Agreement, made and entered into this 7th day of April , 2022, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of Highland, hereinafter referred to as the COMMUNITY, provides as follows; WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of gravel and chloride on various roads under the jurisdiction of the BOARD, as described in Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and WHEREAS the estimated total cost of the PROJECT is $120,837; and WHEREAS the PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $120,837 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The BOARD shall forthwith undertake and complete the PROJECT, as above described, and shall perform all engineering, inspection and administration in reference thereto. 2. The actual total cost of the PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $120,837 shall be invoiced simultaneously and proportionately as follows: a. Tri-Party Program funding in the amount of $120,837. b. Any PROJECT costs above the Tri-Party Program funding of $120,837 will be funded 100% by the BOARD. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $40,279 (being 100% of the COMMUNITY'S Tri-Party contribution). 5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $40,279 (being 100% of the COUNTY'S Tri-Party contribldtion). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 ' 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Charter Township of Highland _ 2,- Project No. 56732 2022 Gravel Road Program 213I2022 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OFOAKLAND A Public Body Corporate Digitally signed by Dennis Dennis Kolar "e'a` Dale: 2022.04.08 By 13:41'i47-04'00' Its Managing Director CHARTER TOWNSHIP OF HIG LAND Byi� / v Its �J UT�(lCLZ t Charter Township of Highland Project No, 56732 2022 Gravel Road Program 21312022 EXHIBIT A TRI-PARTY PROGRAM 2022 Gravel Road Program Charter Township of Highland Board, Project No. 56732 Spreading of gravel and chloride on various roads within the township. ESTIMATED PROJECT COST Contractor Payments $120,837 COST PARTICIPATION BREAKDOWN IFY2022 Tri-Party Program TOTAL SHARES Charter Township of Highland Project No, 56732 2022 Gravel Road Program 213/2022 COMMUNITY COUNTY I BOARD $40,279. $40,279I $40,279 $40,279 $40,279 $40,279 -4- TOTAL $120,837 $120,837