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Home My WebLink AboutResolutions - 2022.05.12 - 35479• BOARD OF COMMISSIONERS May 12, 2022 MISCELLANEOUS RESOLUTION #22-145 Sponsored By: Kristen Nelson Board of Commissioners - Road Improvement Fiscal Year 2022 Appropriation with the Charter Township of West Bloomfield for Tri-Party Road Improvement Program — Project No. 56741 Chairperson and Members of the Board: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous Resolution 421378 which appropriated $2,000,000 for the FY 2022 Tri-Party Road Improvement Program allocation for projects managed by the RCOC; and WHEREAS the Charter Township of West Bloomfield', along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program and the local cost participation agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of West Bloomfield and authorizes the transfer of Tri-Party Road Improvement Program funds in the amount of $50,000 from Non -Departmental Transfers appropriation (9090101). BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the Charter Township of West Bloomfield. BE IT FURTHER RESOLVED that the FY 2022 budget shall be amended as described in the attached Schedule A — Budget Amendment. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Kristen Nelson. 6z", du Date: May 12, 2022 David Woodward, Commissioner Lau Date: May 18, 2022 Hilarie Chambers, Deputy County Executive II X4 Date: May 18 2022 Lisa Brown, County Clerk'/ Register of Deeds COMMITTEE TRACKING 2022-05-04 Economic Development & Infrastructure - recommend to Board 2022-05-12 Full Board VOTE TRACKING Motioned by Commissioner Kristen Nelson seconded by Commissioner Michael Gingell to adopt the attached Road Improvement: Fiscal Year 2022 Appropriation with the Charter Township of West Bloomfield for Tri- Party Road Improvement Program — Project No. 56741 Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (21) No: None (0) Abstain: None (0) Absent: (0) Passed ATTACHMENTS l . Schedule A - Budget Amendment Project No. 56741 2. 56741 Tri-Party - West Bloomfield Agreement STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 12, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, May 12, 2022. Lisa Brown, Oakland Countv Clerk/Register of'Deeds G', "d E G,-". V, ward ec �mm�toM" "�Ns,on Name 9010101 io+o° ao9oioi ePa�� 10100 NorrD sdnjB� NompeP i6io pA6135 +qe�- paidaPd Ga+^t1 • M-1bigan Wes W' � �becer tow++a++iP °fDEiNi' scnedv\e A �. ,PN"AN° 551A1 ,q°Z�-PaM1y d c�""`L,s 1rrPam uo tl i�+�ss��diN� `f7l7 Quality Life through Good Roads "We Care" r Inter -Departmental Memorandum Programming Division DATE: March 23, 2022 To: Samuel Fitzer, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor-r6N RTO C r4p-�ro veil 04/07/2022 Quarles / Fowkes SUBJECT: PROJECT NO. 56741, ORCHARD LAKE ROAD AT WEST BLOOMFIELD TRAIL LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF WEST BLOOMFIELD Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of West Bloomfield for the installation of a HAWK signal on Orchard Lake Road at West Bloomfield Trail. Construction on this project is expected to begin this summer. The Charter Township of West Bloomfield has elected to use the Tri-Party Program to fund the estimated total project cost of $150,000, Our share is estimated to be $50,000 and is in the FY22 budget. The project is in the district of County Commissioner Kristen Nelson, The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. TGN/II Attachments Samuel 01"elysl bvadelna ue g��`,.,mg Depanmenr, ov=Dlrcaor, Fitzer Date 2022 0z9oa,',9a,e0' Department Review / Approval D191 ally 619nad by Gary Plorrmicz Gary DN'cn=Gary Plormwrtz,-RCOC. Ou=MDO, Piotrowicz mail=gplolmwl¢@mocArg c=US Dale zozz 03.29 is'nz're p4100- MDO Review / Concur CONSTRUCTION Orchard Lake Road At West Bloomfield Trail Charter Township of West Bloomfield Board Project No. 56741 This Agreement, made and entered into this 7th day of April , 2022, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of West Bloomfield, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the installation of a HAWK signal at West Bloomfield Trail, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS the estimated total cost of the PROJECT is $150,000; and WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $150,000, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement, NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: Orchard Lake Road - 1 - Charter Township of West Bloomfield Project No. 56741 3/8/2022 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $150,000 shall be invoiced simultaneously and proportionately as follows: ' a. Tri-Party Program funding in the amount of $150,000. b. Any PROJECT costs above the Tri-Party Program funding of $150,000 will be funded 100% by the BOARD. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $50,000 (being 100% of the COMMUNITY'S Tri-Party). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $50,000 (being 100% of the COUNTY'S Tri- Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Orchard Lake Road - 2 - Charter Township of West Bloomfield Project No. 56741 3/8/2022 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate Digitally signed by Dennis Dennis KolarDatd: Data: 2022.04.08 By 1342 10-04'00' Its Managing Director CHARTER TOWNSHIP OF WEST BLOOMFIELD By kaf�o Ste-4-en f(apian Its "Cownship 5U'0er'UtS0( Orchard Lake Road - 3 - Charter Township of West Bloomfield Project No. 56741 3/8/2022 Orchard Lake Road At West Bloomfield Trail Charter Township of West Bloomfield Board Project No. 56741 Installation of a HAWK signal on Orchard Lake Road at West Bloomfield Trail. ESTIMATED PROJECT COST Contractor Payments $150,000 Total Estimated Project Cost $150,000 COST PARTICIPATION BREAKDOWN I COMMUNITY COUNTY BOARD TOTAL TRI - PARTY $50,000 $50,000 $50,000 $150,000 TOTAL $50,000 $50,000 $50,000 $150,000 Orchard Lake Road - 4 - Charter Township of West Bloomfield Project No. 56741 3/8/2022