HomeMy WebLinkAboutResolutions - 2022.05.12 - 35481BOARD OF COMMISSIONERS
May 12, 2022
MISCELLANEOUS RESOLUTION #22-147
Sponsored By: Michael Spisz
Board of Commissioners - Road Improvement, Fiscal Year 2022 Appropriation with the Charter
Township of Oakland for Tri-Party Road Improvement Program — Project No. 56792
Chairperson and Members of the Board:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road
Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction,
maintenance and repair of roads under the supervision, direction and control of the Road Commission for
Oakland County (RCOC); and
WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous
Resolution 921378 which appropriated $2,000,000 for the FY 2022 Tri-Party Road Improvement Program
allocation for projects managed by the RCOC; and
WHEREAS the Charter Township of Oakland, along with the RCOC, has identified a project and said project
is ready to be undertaken immediately; and
WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program and the
local cost participation agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the Charter Township of Oakland and authorizes the transfer of Tri-Party Road
Improvement Program funds in the amount of $84,640 from Non -Departmental Transfers appropriation
(9090101).
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the
quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the Charter
Township of Oakland.
BE IT FURTHER RESOLVED that the FY 2022 budget shall be amended as described in the attached
Schedule A — Budget Amendment.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Michael Spisz.
'0�lduDate: May 12, 2022
David Woodward, Commissioner
JW4 WYb Date: May 18, 2022
Hilarie Chambers, Deputy County Executive II
,
Date: May 18 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-05-04 Economic Development & Infrastructure - recommend to Board
2022-05-12 Full Board
VOTE TRACKING
Motioned by Commissioner Kristen Nelson seconded by Commissioner Michael Gingell to adopt the attached
Road hmprovement : Fiscal Year 2022 Appropriation with the Charter Township of Oakland for Tri-Party Road
Improvement Program — Project No. 56792 .
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall,
Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman, Adam Kochenderfer (21)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. Schedule A - Budget Amendment Project No. 56792
2. 56792 Tri-Party - Oakland Twp Agreement
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 12, 2022, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday, May 12, 2022.
I
Lisa Brown, Oakland County Clerk/Register of Deeds
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Quality Life through Good Roads "We Care"
Inter -Departmental Memorandum
Programming Division
DATE: March 10, 2022
To: Samuel Fitzer, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor75N
Rcoc
04/O%/2022
Quarles / Fowkes
SUBJECT: PROJECT NO. 56792, 2022 LIMESTONE PROGRAM
VARIOUS ROADS
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CHARTER TOWNSHIP OF OAKLAND
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Oakland for the spreading of
limestone and chloride on various roads within the township. This work is expected to be
completed this summer.
The Charter Township of Oakland has elected to use the Tri-Party Program to fund the
estimated total project cost of $253,920. Our share is estimated to be $84,640 and is in
the FY22 budget,
The project is in the district of County Commissioner Michael Spisz. The agreement is in
our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
TGN/II
Attachments Samuel nZ °PeeO°y'am°`
oN: —ed-ei'eyen.
o=Englnede, Deparlmen0
ou=wmaor,
Fitzerema u.eas...eoeo.q,ews,
Department Review / Approval
Digitally signed by deny Piovowmz
Gary Delm=dany Piota,i¢ o=RCD0,
ou 1000,
Piotrowicz ^ 'gDlDlr lcz drmc.orq, c=05
Date 2022,03.29 is aJ 52.04'00'
MDO Review / Concur
COST PARTICIPATION AGREEMENT
2022 LIMESTONE PROGRAM
Charter Township of Oakland
Board Project No. 56792
This Agreement, made and entered into this 7th day of April , 2022,
by and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Oakland, hereinafter referred
to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of
limestone and chloride on various roads under the jurisdiction of the BOARD, as described in
Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed
upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT;
and
WHEREAS the estimated total cost of the PROJECT is $253,920; and
WHEREAS the PROJECT involves' certain designated and approved Tri-Party Program
funding in the amount of $253,920 which amount shall be paid through equal contributions by
the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
1. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the
contractor. Any costs incurred by the BOARD prior to this agreement date shall
be allowable.
3. The estimated total PROJECT cost of $253,920 shall be invoiced simultaneously
and proportionately as follows:
a. Tri-Party Program funding in the amount of $253,920.
b. Any PROJECT costs above the Tri-Party Program funding of $253,920 will
be funded 100% by the BOARD.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $84,640 (being 100% of the COMMUNITY'S
Tri-Party contribution).
5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $84,640 (being 100% of the
COUNTY'S Tri-Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to
the BOARD the full amount thereof, within thirty (30) days of such receipt.
2022 Limestone Program
Charter Township of Oakland
Project No. 56792
3/1f2022
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
Dlgltally signed by Dennls
Dennis KolarDsla`
Dade: 2022.04.06
By 13 43 41 -0400'
Its Managing Director
CHARTER TOWNSHIP OF OAKLAND
BYL
Its 'i -14 yJ 12-
2022 Limestone Program g _
Charter Township of Oakland
Project No. 56792
3/1/2022
EXHIBIT A
TRI-PARTY PROGRAM
2022 Limestone Program
Charter Township of Oakland
Board Project No, 56792
Spreading of limestone and chloride on various roads within the township.
ESTIMATED PROJECT COST I
Contractor Payments $253,920
COST PARTICIPATION BREAKDOWN
(COMMUNITY COUNTY I BOARD TOTAL
ITRI - PARTY PROGRAM I $84,640 $84,640 $84,640 $253,920
TOTAL) $84,640. $84,640 $84,640 $253,920
2022 Limestone Progiam . 4 _
Charter Township of Oakland
Project No. 56792
311l2022