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HomeMy WebLinkAboutResolutions - 2022.05.12 - 35498BOARD OF COMMISSIONERS May 12, 2022 MISCELLANEOUS RESOLUTION #22-163 Sponsored By: Penny Luebs Sheriff's Office - Grant Application with the State of Michigan for Fiscal Year 2023 Automobile Theft Prevention Authority (ATPA) Chairperson and Members of the Board: WHEREAS the Oakland County Sheriff's Office is applying to the State of Michigan, Automobile Theft Prevention Authority (ATPA), for grant funding in the amount of $1,138,619 with a required grant match of $1,088,619 totaling $2,227,238 for the period of October 1, 2022 through September 30, 2023; and WHEREAS the ATPA encourages multijurisdictional agreements; Oakland County's grant application includes one Detroit position and Detroit's grant application includes one Oakland County Sheriff's Office position; and WHEREAS each participating municipality is responsible for their own match requirement; and WHEREAS the application requests continuation funding for the following positions in the Sheriff's Office: one (1) Special Revenue (SR) Full -Time Eligible (FTE) Sergeant position (#4030901-10333), five (5) SR FTE Deputy I1 positions (# 4030901 - 06108, 06109, 06147, 06148, and 11067), and one (1) SR Part -Time Non - Eligible (PTNE) 1,000 hours per year Court Park Deputy position (#4030901-12036); and WHEREAS the application requests continuation funding for one (1) General Fund/General Purpose (GF/GP) FTE Deputy II position (#4030601-11149) contracted with the City of Pontiac; and WHEREAS the grant application also requests funding for overtime, vehicles and mileage, investigative supplies, cell phones, landline phones, membership dues, training, office supplies, annual subscription for GPS tracker and license plate reader, communication devices monthly service, tactical vests, quick deploy cameras and drones; and WHEREAS funding for the (1) SR FTE Deputy II position (#4030901-10898) in the Sheriff s Office who is assigned to the Detroit ATPA program, one (1) unmarked vehicle with radio, overtime cost, and cell phone are requested under the City of Detroit ATPA grant application; and WHEREAS the grant application has completed'the Grant Review Process in accordance with the Grants Policy approved by the Board at their January 21, 2021 meeting. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the submission of the grant application to the State of Michigan, Auto Theft Prevention Authority in the amount of $1,138,619 with a grant match of $1,088,619 totaling $2,227,238 for the period of October 1, 2022 through September 30, 2023. BE IT FURTHER RESOLVED that application and future acceptance of this grant does not obligate the County to any future commitment and continuation of this program is contingent upon continued future levels of grant funding. BE IT FURTHER RESOLVED that no budget amendment is required at this time. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs- _----- Date: May 12, 2022 David Woodward, Commissioner IOU Date: May 18, 2022 Hilarie Chambers, Deputy,County Executive II , r &�� Date: May 18, 2022 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING , 2022-05-03 Public Health & Safety - recommend and forward to Finance 2022-05-04 Finance - Recommend to Board 2022-05-12 Full Board VOTE TRACKING Motioned by Commissioner Kristen Nelson seconded by Commissioner Michael Gingell to adopt the attached Grant Application: with the State of Michigan for Fiscal Year 2023 Automobile Theft Prevention Authority (ATPA) . Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (21) No: None (0) Abstain: None (0) Absent: (0) Passed ATTACHMENTS 1. Grant Review Sign -Off 2. 2023 Grant App email Notice FINAL 3. GRANTS-031 ATPA Grant Application FY23_Redacted STATE OF MICHIGAN) COUNTY OF OAKLAND) 1, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 12, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, May 12, 2022. �f i Lisa Brown, Oakland County Clerk /Register of Deeds GRANT REVIEW SIGN -OFF — Sheriff's Office GRANT NAME: FY 2023 Auto Theft Prevention Authority (ATPA) Grant FUNDING AGENCY: State of Michigan DEPARTMENT CONTACT PERSON: Sgt. Michael Ritchie / (248) 858-1707 STATUS: Application (Greater than $50,000) DATE: 04/20/2022 Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. You may now obtain the Board Chair's signature for Submittal of the application. The grant application package (which should include this sign -off and the grant application with related documentation) as well as the Report from Fiscal Services to the Board Chairperson may be submitted to the Board of Commissioners for placement on the agenda(s) of the appropriate Board of Commissioners' committee(s), DEPARTMENT REVIEW Management and Budget: Approved by M&B — Lynn Sonkiss 4/20/22. The draft resolution for the grant application will need to be updated to correct the grant match amount referenced in the first resolve statement. It should be $1,088,619. are requested under the City of Detroit ATPA grant application; and WHEREAS the grant application has completed the Grant Review Process in accordance with the Grants Policy approved by the Board at their January 21, 2021 meeting. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the submission of the grant application to the State of Michigan, Auto Theft Prevention Authority in the amount of $1,138,619 with a grant match of $1,1088,619 totaling $2,227,238 for the period of October 1, 2022 through September 30, 2023. BE IT FURTHER RESOLVED that application and future acceptance of this grant does not obligate the County to any future commitment and continuation of this program is contingent upon continued future [draft resolution updated] Human Resources: Approved by HR. Continues positions with no changes, therefore HR action is not needed.— Heather Mason 4/13/2022 Risk Management: Application approved by Risk Management. — R.E. 4/13/2022 Corporation Counsel: The attached application has been reviewed and APPROVED by Corporation Counsel. There are no legal issues that need to be addressed at this time.- Mary Ann Jorge 4/17/2022 GRETCHEN WHITMER GOVERNOR April 1, 2022 STATE OF MCI LIGAN DEPARTMENT OF STATE POLICE AUTOMOBILE THEFT PREVENTION AUTHORITY LANswG Subject: Application for Fiscal Year (FY) 2023 Automobile Theft Prevention Authority (ATPA) Grant Dear ATPA Grant Project Official: COL. JOSEPH M. GASPER DIRECTOR The mission of the ATPA is to reduce vehicle -related crimes through various efforts including an annual grant program to support law enforcement, prosecutors, and non-profit organizations. The ATPA estimates there will be approximately $7 million available for distribution in FY 2023 which begins October 1, 2022, and ends September 30, 2023. When developing grant proposals for FY 2023, please be sure to identify motor vehicle theft problems in your area and clearly describe the methods your program will utilize to reduce those issues. If you are a stand-alone grantee, we encourage you to collaborate with other existing task forces. Due to the limited funds available, a 50 percent cash match is required for all applicants, with the exception of non-profit organizations. Funds must be utilized to enhance motor vehicle theft prevention efforts, not for supplanting current programs. To obtain a grant application, visit www.michigan.gov/atpa, The application form is located on the web page under "ATPA Forms." Please save the form to your computer before completing. Applications must be submitted to the ATPA on or before June 1, 2022. Requests for funding will be considered and award decisions will be determined by the ATPA Board of Directors. Remember, these are competitive grant applications and funding is not guaranteed. If you have any questions regarding the application process, please contact Mr. Tim Bailor at BailorT@michigan.gov or 517-256-5207. Sincerely, Mr. Tim Bailor Project Coordinator Automobile Theft Prevention Authority Mr, Daniel Pfannes—Chair Vacant, Lt Col. Kelenske — Representing Law Enforcement Ms Lori Davis, Mr. Wiliam Patterson — Representing Automobile Insurers Mr Michael Thompson, Mr Gene Adamozyk— Representing Purchasers of Automobile Insurance MICHIGAN STATE POLICE HEADQUARTERS • 7150 HARRIS DRIVE • DIMONDALE, MICHIGAN 48621 MAILING ADDRESS • RO BOX 30634 • LANSING, MICHIGAN 48909 www michlgan.gov/msp • 517-284-3193 GRANTS-031 (03/2020) MICHIGAN STATE POLICE Automobile Theft Prevention Authority Page 1 of 14 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT APPLICATION OVERVIEW The ATPA was established in 1986 to reduce motor vehicle theft in Michigan. The ATPA provides grants on a competitive basis for programs to reduce motor vehicle theft. Grant funds cannot be used for any other purpose. Law enforcement agencies, prosecutors, and organizations qualified as a 501(c)(3) non-profit are eligible to apply for an ATPA grant. Grants will only be awarded for enforcement, prosecution, community awareness, and prevention programs aimed at reducing motor vehicle theft. The grant application is available on the ATPA website at www.michican.cov/atoa. The application form is located at the bottom of the web page under "ATPA Forms." Be sure to save these files to your computer before completing. Match Required: Non-profit organizations: No matching funds are required. All other agencies, including law enforcement agencies and prosecuting attorney's offices: The matching fund requirement is 50 percent cash match of the total approved budget. Deadline: The application must be received on or. before June 1, 2022. Incomplete applications will not be accepted. ' Required: The following must be submitted: • Completed application with signatures and supporting budget documentation. • An 8 Yz' x 11" map that displays the area served by the proposed project. In addition, non-profit organizations must provide: • A copy of the organization's bylaws. • A copy of the organization's Articles of Incorporation filed with the State of Michigan. • A copy of the organization's determination letter from the Internal Revenue Service recognizing the organization's tax-exempt status under section 501(c)(3) of the Internal Revenue Code. Submission: Scan and email an electronic copy of the signature page. This should include the saved electronic version of your application with signatures and supporting documentation. These documents should be emailed to the ATPA at MSPATPAO.michioan.aov. Keep a copy of the entire application for your records, including the instructions and any attachments. You DO NOT need to send a paper copy to the ATPA. For additional information or application assistance, contact the ATPA at MSPATPAna michiaan.00v. GRANTS-031 (03/2020) MICHIGAN STATE POLICE Automobile Theft Prevention Authority Page 2 of 14 ATPA GRANT CONDITIONS A. DURATION OF GRANT The grantee understands that grant initiatives may be planned over a period of years; however, each grant will be approved by the ATPA on a yearly basis. The grantee must submit an application each grant year if they wish to continue the grant beyond the initial grant period. The ATPA will approve renewal applications based on the grantee's previous accomplishments and successes. B. IMPLEMENTATION OF GRANT PROJECT The grantee agrees to implement the grant within 90 days following the grant award effective date or be subject to automatic cancellation of the grant. C. PROJECT MODIFICATION (ATPA Project Modification Request form, GRANTS-034) 1. The grantee agrees not to make any modification of the approved budget including, but not limited to, the participating agencies, program, or budget, without the prior written approval of the ATPA. a. Grant revisions must be submitted via the GRANTS-034 form to the ATPA at least 30 days in advance of the need for the change. The revision must be approved by the ATPA before the modification may be implemented. 2. The grantee agrees to provide the ATPA with written notification of any changes in personnel to the grant project director position, financial officer, grant project contact, and grant -funded staff. 3. When an agency withdraws an employee from the ATPA team, the ATPA approved budget for that position will remain with the ATPA team. The grant project director must inform the ATPA immediately when the withdrawal occurs by completing and submitting the GRANTS-034 form. The vacant position will become unfunded unless filled within 30 days, or an extension request has been submitted via email to the ATPA and approved in writing by the ATPA. D. EXPENDITURES 1. The Grantee understands and agrees that all expenditures from the grant will: a. Be necessary for the proper and efficient administration of the grant and be allowable to it under the principles and standards provided herein. b. Be permissible under state and federal law and consistent with statewide policies, regulations, and practices. c. Not result in profit to the grantee or governmental unit. d. Be incurred on or after the date of authorization to proceed, or the first day of the grant period, whichever is later, and on or before the end of the grant period. e. Be adequately supported by source documentation. 2. The grantee agrees to use the approved purchasing practices and bid procedures required by the applicable agency, jurisdiction, or organization for expenditures involving grant activity. 3. The grantee agrees to maintain accounting records following generally accepted accounting principles for the expenditure of grant funds. The grantee agrees to record all revenues and expenditures in a fund or account separate from the grantee's other funds or accounts. 4. The grantee understands that all state agency projects must have a legislative budget appropriation to accept ATPA funds. 5. The grantee agrees to maintain all documentation for costs incurred for a five-year period following the final payment of the grant. 6. Costs incurred prior to the starting date or after the ending date of the grant are ineligible for reimbursement. E. EQUIPMENT 1. The grantee understands that "equipment" is defined as any non -expendable, tangible, personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. Items with a useful life of more than one year, but with an acquisition cost of less than $5,000, will not be considered equipment for purposes of this grant. Any equipment purchased through a grant by a state agency must also adhere to all state equipment control procedures. 2. The grantee agrees that all equipment purchased under the grant will be used exclusively for motor vehicle theft prevention purposes, not only during the period of the grant but for the entire useful life of the equipment. GRANTS-031 (0312020) MICHIGAN STATE POLICE Automobile Theft Prevention Authority Page 3 of 14 F. RELEASE OF FUNDS Payments to prosecutors' offices and law enforcement agencies will be made on a reimbursement basis. Payments to non-profit organizations may be paid on an advance basis. All payments are contingent on the grantee being compliant with all terms and conditions of the grant. G. RETURN OF UNEXPENDED FUNDS The grantee agrees to return all unexpended grant funds to the ATPA within 60 days after the grant is completed. The check shall be made payable to the "State of Michigan." H. GRANT PROJECT FUNDING Any additional funds received or granted as a result of motor vehicle theft prevention activities shall be used to enhance currently funded and/or future motor vehicle theft prevention programs. Funds received include, but are not limited to, forfeiture of cash and receipts from sale of property. AUDIT -MONITORING AND REVIEW 1. The grantee agrees to allow the ATPA and the State Auditor General, and any of their duly authorized representatives, access, for purposes of inspection, audit, monitoring, and examination, to any books, documents, papers, and records of the grantee which are related to this project. The ATPA conducts continual monitoring of the grant to ensure the grant funds have been spent in accordance with state and federal law, including, but not limited to, 1992 PA 174, the policies of the ATPA, and the grant terms and conditions. 2. The ATPA will conduct periodic program and financial reviews of the project. The purpose of these reviews will be to determine adherence to stated financial standards, project goals, and to review the progress of the project in meeting its objectives. J. GRANT TERMINATION The grantee understands that this grant project may be terminated if the ATPA concludes that the grantee is not in compliance with state and federal law, the terms and conditions of this grant, or has falsified any information. The ATPA may extend an opportunity for the grantee to demonstrate compliance. When the grant is terminated, the unexpended funds received and unexpended funds granted as a result of motor vehicle theft prevention activities shall be returned to the ATPA no later than 60 days after termination. K. TRAVEL In -state or out-of-state travel will be in compliance with current state travel guidelines and restrictions. The grantee agrees to notify the ATPA in advance for approval of any out-of-state travel utilizing grant funds. L. PERSONNEL COSTS As a condition of accepting the grant award, it is understood that grants issued to fund law enforcement or prosecuting attorney personnel will dedicate 100 percent of their regular work hours performing ATPA grant - related work. N. REPORTING REQUIREMENTS Grantees must submit quarterly progress and expenditure (financial) reports in accordance with the schedule below. Both reports must be received prior to ATPA reimbursement, with the exception of non-profit organization advance payments. ORGANIZATION TYPE I QUARTERLY PROGRESS AND FINANCIAL REPORTS DUE DATE Law Enforcement Agency Prosecuting Attorney's Office Non -Profit Organization Progress Reports (GRANTS-037) 10-01-22 to 12-31-22 0130-23 Financial Reports (GRANTS-035) 10-01-22 to 12-31-22 01-30-23 Progress Reports (GRANTS-037) 01-01-23 to 03-31-23 04-30-23 Financial Reports (GRANTS-035) 01-01-23 to 0331-23 0430-23 Progress Reports (GRANTS-037) 04-01-23 to 0630-23 07-30-23 Financial Reports (GRANTS-035) 04-01-23 to 06-30-23 07-30-23 Financial Reports (GRANTS-035) 07-01-23 to 09-30-23 10-15-23 Progress Reports (GRANTS-037) 07-01-23 to 0930-23 10-30-23 GRANTS-031 (03/2020) MICHIGAN STATE POLICE Automobile Theft Prevention Authority Page 4 of 14 ATPA GRANT APPLICATION INSTRUCTIONS Applicant Information Name of Applicant Organization: One organizational unit that will be responsible for the administration of the grant in accordance with the grant conditions (e.g., "City of (Blank) Police Department'). This organization will be the fiduciary for the grant. The fiduciary will be responsible for receiving and distributing grant funds to participating team members, receiving, and compiling reports from team members, and submitting grant reports quarterly to the ATPA via email. ATPA Grant Project Number: Number referenced on all grant documents (first-time applicants will not have a grantee project number). Grant Project Title: Short name (acronym). Authorized Official/Project Director: Individual authorized to enter into an agreement with the ATPA in order to accept grant funds. The ATPA will not pay the salary of the person in this position. This person cannot be the same as the Project Director. Project Contact: Individual responsible for the implementation of the grant and the submission of the progress reports. Project Financial Contact: Individual is responsible for gathering necessary financial information from team members and for preparing and submitting required financial reports Proaram Information Provide narratives related to the goals, outcomes, trends, and initiatives of the grant project. Budaet Detail Sworn Employees: "Sworn employees" are defined as police officers and assistant prosecutors with criminal investigative powers. Enter wages, the cost of fringe benefits, and overtime wages paid for each sworn employee. Add together wages, the cost of fringe benefits, and overtime wages paid and enter the total in the 'Total Sworn" column. The 'Total Sworn Employees" box at the bottom of the page will automatically add each identified cost for a grand total. Other Employees: "Other employees" include administrative assistants, motor vehicle theft prevention technicians, vehicle information number etching technicians, etc. Enter wages, the cost of fringe benefits, and overtime wages paid for each other employee. Add together wages, the cost of fringe benefits, and overtime wages paid, and enter the total in the "Total Other" column. The "Total Other Employees" box at the bottom of the page will automatically add each identified cost for a grand total. Vehicle Usage: "Vehicle usage' includes the lease/purchase of the vehicle, maintenance, gasoline, insurance, and necessary equipment based on your organizational type. Enter all vehicle usage in the columns provided. The total for this section must be manually added and entered in the "Total Vehicle Usage" box; this total does not automatically calculate. ' Field Operations: "Field operations" includes equipment and supplies necessary for field operations. Equipment is defined as any non -expendable tangible personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. Any equipment purchased through a grant to a state agency must also adhere to all state equipment control procedures. Include other costs related to the grant project. Adequate detail and justification must be furnished to support the costs included. Enter all field operations in the columns provided. The total for this section must be manually added and entered in the "Total Field Operations" box; this total does not automatically calculate. Office Operations: "Office operations" includes equipment and office supplies necessary for office operations, as well as other costs related to the project. Adequate detail and justification must be furnished to support the costs included. Enter all office operations in the columns provided. The total for this section must be manually added and entered in the "Total Office Operations" box; this total does not automatically calculate. Grand Total: You must manually add together "Total Sworn Employees," "Total Other Employees," "Total Vehicle Usage," "Total Field Operations," and "Total Office Operations" and enter your grand total in the "Grand Total' box. GRANTS-031 (03/2020) MICHIGAN STATE POLICE Automobile Theft Prevention Authority Page 5 of 14 Eligible Expenditures: (All eligible expenditures listed below with identified amounts are the ATPA portion; agencies are responsible for appropriate match. Any expenditure not detailed below must have approval from the ATPA prior to acquisition/purchase.) - Regular salaries. - Longevity costs. - Fringe benefits (FICA, unemployment, workers compensation, retirement, life, medical, dental and vision insurance). - Overtime hours. Hours must not exceed twenty percent of the total sworn employees budgeted salary/fringe amount. This amount is cumulative for the team and can be utilized at the teams' discretion. For grantees only paying overtime, this limit does not apply. Travel and meals. Travel outside normal territory, not to exceed $2,500 per employee/per year. Vehicle operation cost. Not to exceed: o Law enforcement agency - Calculated at $10,000 per employee/per year; costs are cumulative, not limited per employee. Only vehicles engaged in road patrols/investigations are eligible. o Prosecutor's office - $750 per assistant prosecuting attorney/per year for mileage and parking reimbursement. o Non-profit organization - $1,500 per employee/per year for mileage reimbursement. - Office space or utilities. Requires prior approval. - Office furniture - Requires prior approval. - Copier purchase/usage. Not to exceed: o Law enforcement agency - $1,200 per year. o Prosecutor's office - $1,200 per year. o Non-profit agency - $2,400 per year. - Phone installation. Prior approval is required. - Landline phone purchase/usage. Not to exceed: o Law enforcement agency and prosecutor's office - $750 per person/per year. o Non-profit agency - $1,500 per year. - Office supplies. Not to exceed $200 per year/per person. - Investigative supplies for law enforcement agency (sworn employees only), not to exceed $300 per year/per person. - Computer purchase. Prior approval is required. - Cell phone purchase/usage. Prior approval is required. - Motor vehicle theft -related association dues, including dues to the International Association of Automobile Theft Investigators and Michigan Association of Vehicle Theft Investigators. - Training or conference for educational purposes relating to vehicle theft/fraud investigations. Prior approval is required. Ineligible Expenditures: (This is not an all-inclusive list. Prior approval is required for any expenditure(s) not listed below.) - Inordinate fringes, including, but not limited to, lump -sum payments (e.g., banked sick/vacation time, bonuses, pensions, health benefits, and holiday pay). Health care benefit waiver bonuses. Indirect costs. Expenditure(s) incurred before or after the grant period. Any administrative costs not directly related to the administration of this grant. In -car terminals and system. GRANTS-031 (03/2020) MICHIGAN STATE POLICE Automobile Theft Prevention Authority Page 6 of 14 Law Enforcement Information Network (LEIN) usage fees. Vehicle, liability, or professional insurance. Non -motor vehicle theft related membership and agency dues. Entertainment. Expenditures in excess of approved budget. Clothing/cleaning/gun allowance. Emergency response compensation. Show -up pay. - Educational incentives (e.g., college courses and trade schools). - First-class travel. - Costs in applying for this grant (e.g., consultants and grant writers). - Personnel, including law enforcement officers, not connected to the project to which this grant refers. - Fundraising and any salaries or expenses associated with the fundraising. - Legalfees. - Purchase of promotional items, unless prior approval is received in writing. - Contributions and donations. - Fines and penalties. - Losses from uncollectible bad debts. - Purchases of land. - Military -type equipment such as armored vehicles, explosive devices, and other items typically associated with military arsenal. Construction costs and/or renovation, including remodeling. Expert witness fees. Weapons, including tasers. Conducting law enforcement operations with the intent of generating revenue for personal or agency gain through deceitful, fraudulent, unethical, or illegal methods. GRANTS-031 (0312020) MICHIGAN STATE POLICE AUTHORITY: 1992 PA 174 Automobile Theft Prevention Authority COMPLIANCE: Voluntary, however, a grant will not be Page 7 of 14 approved unless the complete application is submitted. -"Klk7cT_iA7cl017_�.`r_14'J>AT�_ti S7 Email signed application and all required documentation to MSPATPA(Mmichiaan.aov. Do not send a paper copy. Applicant Information Name of Applicant Organization Oakland County Sheriffs Office Applicant Mailing Address 1200 N. Telegraph Rd. Bldg. 38E Name of Governmental Unit (If applicable) Oakland County City Pontiac Type of Governmental Unit ❑ State ❑ City ® County Address of Governmental Unit (if different from above, include City, State, ZIP Code) Project Title Beginning Date of Grant OCAT October 1, 2022 Project Area (CityrFownship/County) County of Oakland, City of Detroit All Agencies Participating in the Project (If cooperative effort) Oakland County Sheriffs Office / City of Pontiac contracting with Oakland County City of Farmington Hills City of Hazel Park City of Royal Oak City of Southfield City of Detroit ATPA Grant Number 08-23 State ZIP Code MI 48341 ❑ Other: Federal Tax ID Number Ending Date of Grant September 30, 2023 The undersigned understand and agree that a grant received as a result of this application is subject to 1992 PA 174, the policies of the ATPA, and the grant conditions, as outlined on pages 24. We,certify that all information provided is true and accurate. Name and Title of AUTHMZ£D-OFFtC'tALIPROJECT DIRECTOR Lieutenant Stephen Jacobs Authorized Official Mailing Address 1200 N. Telegraph Rd. Bldg. 38E Email Address jacobss@oakgov.com Name and Title of PROJECT CONTACT Sergeant Michael Ritchie Project Director Mailing Address 1200 N. Telegraph Rd. Bldg. 38E Email Address ritchiemi@oakgov.com Name and Title of FINANCIAL CONTACT Tammy Metrick Financial Contact Mailing Address 2100 Pontiac Lk. Rd. Email Address metrickt@oakgov.com Signature City Pontiac Telephone Lumber 248.452-9986 ExT. Signature City Pontiac Telephone IN -umber 248-858-5208 Exr. Signature City Waterford ITelephone Number 248-858-1292 EXT. State MI Coll 248-431-4727 State MI Cell 248-791-4454 State MI Date Signed ZIP Code 48341 Fax 248-975-9759 Date Signed ZIP Code 48341 Fax 248-858-9565 Date Signed ZIP Code 48328 Cell Fax 248-858-9724 GRANTS-031 (03/2020) MICHIGAN STATE POLICE Automobile Theft Prevention Authority Page 8 of 14 Program Information LAW ENFORCEMENT 1. General Overview For the following section, provide specific, detailed explanation of existing motor vehicle theft/fraud issues in your jurisdiction. Include statistics and analysis that validate the Issues identified. Describe, in detail, current program/project. New grantees can answer N/A for those questions that do not apply. What motor vehicle theft/fraud issues currently exist in your jurisdiction that warrant funding from the ATPA? Oakland County continues to have issues with theft of high-performance vehicles, specifically Dodge Chargers and Challengers with high -end engines (Hellcat and Scat pack models), along with Jeep Trackhawks. There is high demand for these model vehicles because of the large engine and drive train. We see key fob reprogramming used as a common technique for auto theft because thieves can easily acquire the technology needed to steal vehicles within minutes. As soon as the ignition is defeated by reprogramming a new key, theives can quickly drive away with the vehicle and often go undetected. Oakland County has seen a drastic increase in catalytic converter thefts. It only takes a few minutes for a thief to steal a catalytic converter, so multiple catalytic converters can be stolen in a relatively short amount of time. Describe any existing organizations, partnerships, or community groups that are involved in the reduction of motor vehicle theft/fraud in your jurisdiction. Have you done any collaboration with them? If so, please advise of any successes you achieved. The Oakland County Auto Theft (OCAT) team continues to work with Corporate Investigations at Stellantis (Chrysler). We have also collaborated with other ATPA teams in identifying groups of thieves targeting high-performance vehicles We met with local dealerships to discuss ways to limit auto theft, which included training dealership personnel on how to spot possible identity theft. We continue to work with the investigative teams and the nationwide head of security from Home Depot. Any auto thefts that occur at a Home Depot located within Oakland County get reported directly to the OCAT unit. We continue our partnerships with insurance companies, Michigan Department of State, rental companies, as well as other law enforcement agencies Have you conducted any community outreach, presentations, or training that would help reduce motor vehicle theft/fraud in your jurisdiction? If so, what impact has it had? The OCAT team conducts a training session with every newly hired or promoted Deputy within the Oakland County Sheriff's Office. As part of this training, the Deputies are taught what to look for when they are on patrol. This means the new Deputies are actively searching for signs they were taught, rather than waiting to be dispatched. Recently, the Oakland County Sheriff's Office (OCSO) started a citizen's police academy and part of the curriculum includes auto theft awareness. The auto theft awareness course identifies how certain vehicles are targeted and how individuals can protect their propetry. These concepts have helped educate citizen's to become more conscientious of what they can do to avoid becoming a victim of an auto theft. Please list any training or equipment you have received from the ATPA in FY 2022. Please include any metrics or benefits It provided your team. In FY2022, OCAT team members attended the International Association of Auto Theft Investigators (IAATI) training in Colorado. The training included valuable information on thefts, false reports, etc. OCAT purchased FUR Scout Thermal Imaging Monoculars in FY2022, which have assisted in night operations of suspected theives. In FY 2023, the ATPA board is considering reimbursement for equipment at 100 percent, if this were approved, what equipment would you request? (Please provide current quotes for all equipment requests.) The OCAT team is requesting eight (8) quick deploy license plate reader cameras. With the use of our current mobile GRANTS-031 (03/2020) MICHIGAN STATE POLICE Automobile Theft Prevention Authority Page 9 of 14 LPi we have been very successful in recovering stolen vehicles. The quick deploy cameras will assist in gathering data in specific target areas that will identify suspect vehicles for investigative leads. The cost of these cameras is $24,000/annually. OCAT is asking for two (2) tactical/raid vests for team members. The cost to purchase these vests is approximately $6,000. Additionally, OCAT is requesting two (2) drones. With the use of drones, we will have the ability to monitor suspicious activity from 300 feet in the air without drawing attention to ourselves. We will avoid compromising the safety of ourselves and innocent bystanders by assessing the situation and determining the best course of action without alerting anyone of our presence. The cost per drone is approximately $10,000 for a total of $20,000. 2. Program Goals and Objectives For the following section, explain how you intend to combat, prevent, and reduce motor vehicle theft/fraud. Goals and objectives should be specific, measurable, realistic, and result oriented. What were your goals for the previous grant period, and did you achieve them? If yes, please provide data for your response, (For grant recipients from the prior year only.) OCAT's goals for the FY 2022 grant period included establishing a task force with agencies in the Metro Detroit area. Teams would discuss cases and identify crews responsible for the thefts. OCAT worked with Waterford Police on several cases and was able to apprehend and prosecute suspects during FY2022. OCAT also worked with Canton Police on busting up a chop shop. With access to the commercial database for our license plate cameras, we would identify areas where vehicles are recovered. We planned to use the crime data map, along with the ATPA analyst, to track common license plates for suspects in those areas. With access to the commercial database, OCAT was able to make recovers on several stolen vehicles throughout metro Detroit. We also planned to identify possible chop shops and locations that stolen vehicles and engines were being dismantled and sold. OCAT was able to identify three chop shops throughout Pontiac, Detroit, and Canton. The recovered parts were collected and stored at our lot until the cases are adjudicated. Identify new goals for the FY 2023 grant period and how you plan to attain the stated goals, OCAT will increase investigations on identity frauds and fraudulent vehicle purchases. We will educate and make the public aware of the possibility of fraudulent transactions when purchasing and selling vehicles online and in -person. We will also make dealerships more aware of fraudulent activities. OCAT will increase the number of recoveries made by the unit by continuing to utlize mobile and stationary license plate readers. We will maintain alerts on the Oakland County Sheriffs website and attend community/neighborhood meetings. Identify significant accomplishments during the current grant year. The Oakland County Sheriffs Auto Theft Unit was provided information of a possible chop shop operating in Canton, Michigan. The suspect was allegedly selling stolen Dodge parts online via Ebay Motors. Detectives searched Ebay Motors and located the suspects business. Several Dodge parts were observed for sale on their site. Serial numbers on an air bag and rear differential for sale were traced to vehicle identification numbers. Further investigation revealed the business in Canton is connected to several known UDAA suspects in the metro Detroit area, as well as a similar business in California that was allegedly selling stolen Dodge Parts. The Oakland County Auto Theft team along with the Canton Police Special Operations Group executed a search warrant. Once the search was completed, several hundred stolen Dodge parts were located. Those parts included, but were not limited to: Hoods, fenders, air bags, rear differentials, shocks, seats, dash assembles, door panels and bumpers. Shipping receipts indicated parts were being shipped all across the US. The estimated total parts recovered was $100,681.00. GRANTS-031 (03/2020) MICHIGAN STATE POLICE Automobile Theft Prevention Authority Page 10 of 14 Program Information PROSECUTORS 1. General Overview For the following section, provide specific, detailed explanation of existing motor vehicle theft/fraud issues in your jurisdiction. Include statistics and analysis that validate the issues identified. Describe, In detail, current program/project. New grantees can answer N/A for those questions that do not apply. Describe any existing organizations, partnerships, or community groups that are involved in the reduction of motor vehicle theft/fraud In your jurisdiction, Have you done any collaboration with them? If so, please advise of any successes you achieved. Have you conducted any community outreach, presentations, or training that would help reduce motor vehicle theft/fraud in your jurisdiction? If so, what impact has it had? What Innovative prosecution methods have you implemented in your jurisdiction to ensure the maximum prosecution for automobile related crimes? Please list any training or equipment you have received from the ATPA in FY 2022. Please include any metrics or benefits it provided to your team. In FY 2023, the ATPA board is considering reimbursement for equipment at 100 percent, if this were approved, what equipment would you request? (Please provide current quotes for all equipment requests.) 2. Program Goals and Objectives For the following section, explain how you intend to combat, prevent, and reduce motor vehicle theft/fraud. Goals and objectives should be specific, measurable, realistic, and result oriented. What were your goals for the previous grant period, and did you achieve them? If yes, please provide data for your response. (For grant recipients from the prior year only.) Identify new goals for the FY 2023 grant period and how you plan to attain the stated goals. Identify significant accomplishments during the current grant year. GRANTS-031 (03/2020) MICHIGAN STATE POLICE Automobile Theft Prevention Authority Page 11 of 14 Program Information NON-PROFIT COMMUNITY AND TRAINING GROUPS 1. General Overview For the following section, provide specific, detailed explanation of existing motor vehicle theft/fraud issues In your jurisdiction. Include statistics and analysis that validate the issues identified. Describe, in detail, current program/project. New grantees can answer N/A for those questions that do not apply. Identify your target population and the geographical target area. Are there unique characteristics or abnormalities in your jurisdiction? (i.e., specific victim groups, organized gang activity, etc.) Describe any existing organizations, partnerships, or other groups that are Involved in the reduction of motor vehicle theft/fraud in your jurisdiction and descr be how you work with them. What innovative methods have you implemented to combat, prevent, and/or reduce motor vehicle theft/fraud and list any successes related to those methods? 2. Program Goals and Objectives For the following section, explain how you intend to combat, prevent, and reduce motor vehicle theft/fraud. Goals and objectives should be specific, measurable, realistic, and result oriented. What were your goals for the previous grant period, and did you achieve them? If yes, please provide data for your response. (For grant recipients from the prior year only.) Identify new goals for the FY 2023 grant period, and how you plan to attain the stated goals. How will your organization raise awareness of the auto theft Issue in your jurisdiction? GRANTS-031 (03/2020) MICHIGAN STATE POLICE Automobile Theft Prevention Authority Page 12 of 14 ATPA Budget Detail BUDGET FOR SWORN EMPLOYEES: Complete each column for each separate position; sworn employees are defined as police officers and assistant prosecutors with criminal investigative powers. Make sure to review overfime eligible guidelines prior to completion. Attach additional pages as needed. Sworn Employees Name Title/Position Agency Wage, Fringes, Overtime I Total Sworn Wages $93522.00 1 Sergeant Oakland County Sherffrs Office I Fringes $49547 00 I $171,683.00 Overtime $28614.00 Wages $81136 00 2 Deputy Oakland County Sheriffs Office I Fringes $48507.00 $155,572.00 Overtime $25929 00 Wages $81136.00 3 ® Deputy Oakland County Sheriffs Office Fringes $379D8.00 $142,853A0 Overtime $23809 00 _Wages . . $81136.00 4 Deputy Oakland County Sheriffs Office I Fringes $46638.00 $153,569.00 Overtime $25595.00 Wages $81136.00 5 ® Deputy Oakland County Sheriffs Office Fringes $48498.00 $155,561.00 Overtime $2592700 .,,, ...., .... ...., .., ., .,.,,, ...,, .,, Wages $81136.00 ...., 6 ® Deputy Oakland County Sherffs Office Fringes $48498.00 I $155,56L00 Overtime $25927.00 Wages $81136 00 7 ® Deputy Oakland County Sherffs Office - I Fringes $37908.00 $142,853.0D Contracted with the City of Pontiac Overtime $23809.00 ,Wages .,, $83228.00 8 Detective Farmington Hills Police I Fringes $47683.00 $157,093.W Department Overtime $26102.00 Wages $75108.00 9 Detective Southfield Police Department Fringes $49502.00 $149,532.00 Overtime $24922.00 „Wages $7259200 10 Detective Hazel Park Police Department Fringes $32927 00 $121,224.00 I„Overtime $15705.00 .,.,,. .... Wages $66885.00 11 ® Detective 'Detroit Police Department Fringes $22072.00 $106,748.00 Overtime $17791.00 Wages $73156.00 12 Royal Oak Detective Detective Royal Oak Police Department Fringes $86997 00 $192,183.00 Overtime $32030.00 Wages , „$0.00 13 I Frnges $0.00 $0.00 Overtime $0.00 ... .,.,, Wages $D.Og, 14 Fringes $0.00 $0,00 Overtime $0.00 TOTAL SWORN EMPLOYEES $1,804,432.00 GRANTS-031 (0312020) MICHIGAN STATE POLICE Automobile Theft Prevention Authority Page 13 of 14 BUDGET FOR OTHER EMPLOYEES: Complete each column for each separate position; other employees include administrative assistants, motor vehicle theft prevention technicians, vehicle information number etching technicians, etc. Other Employees Name Title/Position Agency Part -Time Deputy/Administrative Oakland County Sheriffs Office Assistant Wage, Fringes, Overtime Total Other Wages $26149.00 Fringes $1521 00 $27,670.00 Overtime $0.00 Wages $0.00 Fringes $0.00 $0.00 Overtime $0.00 Wages $0.00 Fringes $0.00 $0.00 Overtime $000 Wages $0.00 Fringes $0.00 $0.00 Overtime $0.00 Wages $0.00 Fringes $0.00 I $0.00 Overtime $0.00 TOTAL OTHER EMPLOYEES $27,670.00 Please enter full grant request (agency portion PLUS ATPA portion) below. VEHICLE USAGE Vehicle Lease/Purchase: OCSO 20,000 x 7 = $140,000 FHPD $20,000 ROPD $20,000 HPPD $20,000 $240,000.00 SFPD $20,000 DPD $20,000 Other: $0.00 Other: $ Other $ TOTAL VEHICLE USAGE $240,000.00 FIELD OPERATIONS Investigative Supplies: 12 x $600 /person $7,200.00 Michigan Association of Vehicle Theft Investigators Dues 12 X $20 /person $240.00 International Association of Automobile Theft Investigators Dues: 12 renewal x $50/person $600.00 Other. Tracker Renewal Annual Service $499 x 4 = $1,996; LPR Annual Subscription Renewal 8 x $525 = $4,200 $6,196.00 1 Other. Training Conferences and Travel 12 x $5,000/person $60,000.00 Other. Tactical/Raid vests 2 x $3,0001vest = $6,000 (100% request), Quick deploy cameras 8 x $3,0001camera = $24,000 $50,000.00 (100% request) Drones 2 x $10,000 = $20,000 (100% request) Other: $ TOTAL FIELD OPERATIONS $124,236.00 OFFICE OPERATIONS Supplies: 12 x $4001person $4,800 00 1 Other. OCSO 6 x $1,500 = $9,000; OCSO Pon $1,500; ROPD $1,500; FHPD $1,500, SFPD $1,500, DPD $1,500; HPPD $1,500 $96,000A0 Other 5 x $420 for Sonim Commercial Device Monthly Service $2,100.00 1 Other Southfield Office Landlmes (monthly invoice approx. $500) $6,000.00 Other: $ TOTAL OFFICE OPERATIONS $30,900.00 GRANTS-031 (03/2020) MICHIGAN STATE POLICE Automobile Theft Prevention Authority Page 14 of 14 GRAND -TOTAL S2227,238 TOTAL EQUIPMENT REQUEST AT 100, PERCENT S.5U,Q00