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Home My WebLink AboutResolutions - 2022.06.07 - 35560'NI OAKLAND-.. COUNTY MICHIGAN BOARD OF COMMISSIONERS June 7, 2022 MISCELLANEOUS RESOLUTION 922-190 Sponsored By: William Miller III Board of Commissioners - Road Improvement Fiscal Year 2022 Appropriation with City of Clawson for Tri-Party Road Improvement Program - Project No. 56311 Chairperson and Members of the Board: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous Resolution #21378 which appropriated $2,000,000 for the FY 2022 Tri-Party Road Improvement Program allocation for projects managed by the RCOC; and WHEREAS the City of Clawson, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program and the local cost participation agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Clawson and authorizes the transfer of Tri-Party Road Improvement Program funds in the amount of $40,701 from Non -Departmental Transfers appropriation (9090101). BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the City of Clawson. BE IT FURTHER RESOLVED that the FY 2022 budget shall be amended as described in the attached Schedule A — Budget Amendment. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: William Miller III. / Date: June 07, 2022 David Woodward, Commissioner Date: June 09, 2022 Hilarie Chambers, Deputy County Executive II i 4 Date: June 09, 2022 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2022-05-18 Economic Development & Infrastructure - recommend to Board 2022-06-07 Full Board VOTE TRACKING Motioned by Commissioner Penny Luebs seconded by Commissioner Eileen Kowall to adopt the attached Road Improvement: Fiscal Year 2022 Appropriation with City of Clawson for Tri-Party Road Improvement Program - Project No. 56311. Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (21) No: None (0) Abstain: None (0) Absent: (0) Passed ATTACHMENTS 1. Schedule A - Budget Amendment - Project No. 56311 2. 14B_56311 Local Cost -Maple Road_ Clawson STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 7, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Tuesday, June 7, 2022. 43' 4 uzle I d Lisa Brown, Oakland County Clerk / Register of Deeds R/E I Fund Name I Division Name E General Fund Non -Department E General Fund Non -Department Oakland County, Michigan Board of Commissioners - Fiscal Year 2022 Appropriation with the City of Clawson for Tri-Party Road Improvement Program — Project No. 56311 Schedule "A" DETAIL Operating Fund Budget Fund # I Division # I Program # I Account #I Unit (OU) I Affiliate I Reference I PUnit t I Project # I ActivitylAnalysisl Account Title FND10100 CCN9010101 PRG153010 SC740135 Road Commission Tri-Party FND10100 CCN9090101 PRG196030 SC740135 Road Commission Tri-Party Total Expenditures FY 2022 FY 2023 FY 2024 Amendment Amendment Amendment $ 40,701 $ - $ - (40,701) T Quality Life through Good Roads "We Cafe" Sit -V �s '413=, Inter —Departmental Memorandum DATE: April 19, 2022 To: Samuel Fitzer, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor7'�%1/ Roc V 05/05/2022 Quarles / Fowkes SUBJECT: PROJECT NO. 56311, MAPLE ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRA CITY OF • Attached for your review and submission to, the Board for their approval is the local cost participation agreement with the City of Clawson for the resurfacing of Maple Road from Coolidge Highway to Rochester Road. Construction on this project is expected to begin this summer. The City of Clawson has elected to use the Tri-Party Program to fund the estimated total project cost of $122,104. Our share is estimated to be $40,702 and is in the FY22 budget. The project is in the districts of County Commissioners Penny Luebs, Chuck Moss, and Gary R. McGillivray. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. TG N/11 Attachments _ Dlgitaily signed by Samuel Fezer DN. C=US. E=sf tz r@rwo.org, O=Road Commission for Oakland Samuel Fitzer County, OU=Engineering, CN=Samuel Fitter Date'2022.04.25 t6'15'00-04'00' Department Review / Approval Digitally signed by Gary Gary PiDtrDwlez Plotrowlcz Date: 2022.04.2714:43:09 04,00, MDO Review / Concur CONSTRUCTION Maple ,Road Coolidge Highway to Rochester Road {Section from Crooks Road to Livernois Road} City of Clawson Board Project No. 56311 This Agreement, made and entered into this 5th day of May , 2022, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the 'City of Clawson, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the resurfacing of Maple Road from Crooks Road to Livernois Road, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $122,104; and WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $122,104, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration.in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $122,104 shall be invoiced simultaneously and proportionately as follows: a. Tri-Party Program funding in the amount of $122,104. b. Any PROJECT costs above the Tri-Party Program funding of $122,104 will be funded 100% by the BOARD. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $40,701 (being 100% of the COMMUNITY'S Tri-Party contribution). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $40,701 (being 100% of the COUNTY'S Tri-Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building.41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Maple Road - 2 - City of Clawson Project No. 56311 2/24/2022 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate Digitally signed by Dennis Dennis Kolar Data, Kolar 2022.05.05 By 12:03:16-04'00' Its Managing Director CITY OF CLAWSON 1 By - Its Maple Road - 3,- City of Clawson Project No. 56311 2/24/2022 AUR TRI-PARTY PROGRAM Maple- Road Coolidge Highway to Rochester Road (Section from Crooks Road to Livernois Road) City of Clawson Board Project No. 56311 Resurface of Maple Road from Crooks Road to Livernois Road. I ESTIMATED PROJECT COST I Contractor Payments: $122,104 Total Estimated Project Cost $122.104 COST PARTICIPATION BREAKDOWN. I COMMUNITY I COUNTY BOARD TOTAL TRI-PARTY 1 $40,701 $40,701 $40,702 $122,104 TOTAL $40,701 $40,701 $40,702 $122,104 Maple Road -4- City of Clawson Project No. 56311 2/2412022